HomeMy WebLinkAbout233-17 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 233-17
File Number: 2017-0613
ARKANSAS ROOFING KOMPANY CONWAY, INC. CHANGE ORDER 2:
A RESOLUTION TO APPROVE CHANGE ORDER NO. 2 TO THE CONTRACT WITH ARKANSAS
ROOFING KOMPANY CONWAY, INC. IN THE AMOUNT OF $55,000.00 BY EXPANDING THE
PROJECT SCOPE TO INCLUDE REHABILITATION OF THE SOUTH DELTA AVIATION HANGAR
ROOF AND INSTALLATION OF GUTTERS ON THE WINGS AVIONICS HANGAR
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order
No. 2 to the Contract with Arkansas Roofing Kompany Conway, Inc. in the amount of $55,000.00 by
expanding the project scope to include rehabilitation of the South Delta Aviation hangar roof and
installation of gutters on the Wings Avionics hangar.
PASSED and APPROVED on 11/7/2017
Page 1
Attest:
Sondra E. Smith, City Clerk Treasurer
o111rrFr1111'.
`(-JtiAY ate'•
r{r� 4ili 11111110
Printed on 1118117
City of Fayetteville, Arkansas
Text File
--- File Number: 2017-0613
Agenda Date: 11/7/2017 Version: 1
In Control: City Council Meeting
Agenda Number: A. 11
ARKANSAS ROOFING KOMPANY CONWAY, INC. CHANGE ORDER 2:
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Status: Passed
File Type: Resolution
A RESOLUTION TO APPROVE CHANGE ORDER NO. 2 TO THE CONTRACT WITH ARKANSAS
ROOFING KOMPANY CONWAY, INC. IN THE AMOUNT OF $55,000.00 BY EXPANDING THE
PROJECT SCOPE TO INCLUDE REHABILITATION OF THE SOUTH DELTA AVIATION HANGAR
ROOF AND INSTALLATION OF GUTTERS ON THE WINGS AVIONICS HANGAR
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order No. 2 to
the Contract with Arkansas Roofing Kompany Conway, Inc. in the amount of $55,000.00 by expanding the
project scope to include rehabilitation of the South Delta Aviation hangar roof and installation of gutters on the
Wings Avionics hangar.
City of Fayetteville, Arkansas Page 1 Printed on 1118/2017
Summer Fallen
Submitted By
City of Fayetteville Staff Review Form
2017-0613
Legistar File ID
11/7/2017
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
10/20/2017 Aviation /
Transportation Services Department
Submitted Date Division / Department
Action Recommendation:
Staff requests approval for the Aviation Division to execute Change Order 2 with Arkansas Roofing Kompany
Conway, Inc. totaling $55,000.00. This change order will adjust the project scope to include a hangar that was
originally bid, but removed from the project for funding purposes. The Change Order also includes the installation
of gutters for Wings Avionics, a hangar that received a roof rehabilitation as part of the project.
5550.760.3960.5804.00
Account Number
13025
Project Number
Budgeted Item? No
Does item have a cost? Yes
Budget Adjustment Attached? No
Budget Impact:
Airport
Fund
Airport Roof Replacements
Project Title
Current Budget $ 668,612.00
Funds Obligated $ 404,578.00
Current Balance $ 264,034.00
Item Cost $ 55,000.00
Budget Adjustment
Remaining Budget $ 209,034.00
V20140710
Previous Ordinance or Resolution # 56-17
Original Contract Number:
Comments: Please refer to Legistar Item 2017-0421
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF NOVEMBER 7, 2017
TO: Mayor Lioneld Jordan
Fayetteville City Council
THRU: Don Marr, Chief of Staff
FROM: Summer Fallen, Airport Services Manager
DATE: October 20, 2017
CITY COUNCIL MEMO
SUBJECT: Hangar Change Order with Arkansas Roofing Kompany Conway, Inc.
Recommendation
Staff requests approval for the Aviation Division to execute Change .Order 2 with Arkansas Roofing
Kompany Conway, Inc. totaling $55,000.00. This change order will adjust the project scope to include a
hangar that was originally bid, but removed from the project for funding purposes. The Change Order also
includes the installation of gutters for Wings Avionics, a hangar that received a roof rehabilitation as part of
the project.
Background
Last year, the Aviation Division commissioned a review of all roofs for city -owned buildings on the airfield.
This review began after years of trying to maintain our 30+ year-old hangar roofs. Recently, our
maintenance staff has been unable to stop leaks, as the source of the leaks has become more widespread
across the roofs. These leaks are an inconvenience to our tenants, some of whom perform maintenance in
their hangars. They are also a safety / slip hazard, and we have already had one claim against the City
when a tenant slipped on a puddle in their hangar. Five building roofs will undergo rehabilitation as part of
a project associated with an insurance claim.
Discussion
The Aviation Division approached the Arkansas Department of Aeronautics to inquire about a grant that
would fund the rehabilitation of hangar roofs. As a result of this inquiry, a bid package was developed for
the rehabilitation of three corporate hangars on the airfield. The sealed bid process for this project was
completed and a total of four bids were received at the bid opening on February 14, 2017. Superior General
Contractors, Inc. submitted the low bid on the project of $93,462.00, but withdrew their bid on February 22.
Arkansas Roofing Company was the second low bidder with a bid of $109,841.00. The Engineer's Estimate
for the construction cost was $175,000.00.
On April 27, the City approved the submittal of a 90-10 grant application for Wings Avionics and an 80-20
grant application for the A&P Facility. On May 17, the Arkansas Department of Aeronautics approved the
grant applications submitted for the A&P Facility and Wings Avionics. The rehabilitation of these two
hangars was completed in September 2017.
Since the South Delta Aviation did not receive grant funding, it was change ordered out of the construction
contract through Change Order 01. With funding for the South Delta Aviation roof rehabilitation now
secured, the proposed change order will re-insert the facility back into the construction contract. The change
order will also install gutters and downspouts on Wings Avionics, one of the hangars that received the roof
rehabilitation as part of the project.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
BudctettStaff Impact
The change order will increase the current contract amount by $55,000, bringing the total construction
contract amount to $114,920.00. The original project amount approved (with 10% contingency) by the City
on April 27 was $122,500.10
Attachments
Staff Review Form
Change Order 2
2049 E. Joyce Blvd
SLAW 400
Fayerewlle, AR 72703
TEL 479 527 9100
FAX 479 527 9101
u,vvv. Gar.�erUGA cm
Construction Contract Change Order
Project:
(Change Order No. 2
FYV Corporate Hangar Roof Rehabilitation
(Date Prepared: October 13, 2017
Fayetteville - Drake Field
Garver Job No. 15041213
(Prepared by: Adam White, PE
Owner:
(Contractor:
City of Fayetteville
Arkansas Roofing Kompany
113 West Mountain Street
1910 Walkers Trail
Fayetteville, AR 72701
Conway, AR 72032
Description of Work Included in Contract
Rehabilitation of corporate hangar roofs at Fayetteville - Drake Field Airport
Changes and Reasons Ordered (List Indlyldual Changes as: A, B. C, D, etc.)
_
A. Addition of rehabilitation of South Delta Aviation roof that was originally removed from the project for budgeting purposes,
B- Addition of gutter replacement at Wings Avionics to improve roof drainage.
Attachments:
Bid Bid Unit
Current Contract Revised Revised Original
Revised
Contract Item item of
Contract Unit Contract Uni! Contract
Contract
Changes No. Desco tl.on Measure
Quantity Price Quantity Price Cost
Cost
A. 070100-1 South Delta Aviation Hangar Roof LS
Rehabilitation
0 $49,921.00 1 $49,921.00 $0.00
$49,921..00
B. CO -02-01 Wings Avionics Hangar Gutters LS
0 $0.00 1 $5,079.00 $0.00
$5,079.00
_
Summation of Cost $0.00
$55.000.00
-
Net Cost for this Change Order
$55,000.00
Estimated Project Cost
Time Change
Estimated Project Cost
Contract Start Dale August
Original Contract Time (calendar days)
18, 2017
120
Original Contract Amount $109,841.00
Previously Approved Changes ($49,921.00)
Previously Approved Changes (calendar days)
0
This Change Order $55,000.00
Additional Contract Time This Change Order (calendar days)
New Contract Amount $114,920.00
Suspended Time (calendar days)
New Construction Completion Date December 16, 2017
THIS AGREEMENT IS SUBJECT TO ALL ORIGINAL CONTRACT
PROVISIONS AND PREVIOUS CHANGE ORDERS
ISSUED FOR REASONS
INDICATED ABOVE
Engineer: Garver
Project Engineer October 24, 2017
E!Tgmaers Si atura
Title Date
ACCEPTED BY 1J
CONTRACTOR
Manager 10/24/2017
ConUacl tufe
Title Dale
APPROVED BY +
OWNER
!/+---+
Mlquor
[iwn 51 n rC
Tide f Date
py ¢hY{TT6.
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fAk4r95p`
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 56-17
File Number: 2017-0125
BID NO. 17-25 ARKANSAS ROOFING KOMPANY CONWAY, INC.:
A RESOLUTION TO AWARD BID NO. 17-25 AND APPROVE A CONSTRUCTION CONTRACT
WITH ARKANSAS ROOFING KOMPANY CONWAY, INC. FOR THE CORPORATE HANGAR ROOF
REHABILITATION PROJECT AT DRAKE FIELD IN THE _AMOUNT OF $109,841.00 WITH A
PROJECT CONTINGENCY 1N THE AMOUNT OF $12,659.10, CONTINGENT UPON RECEIPT OF A
90-I0 GRANT FROM THE ARKANSAS DEPARTMENT OF AERONAUTICS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid No. 17-25 and
approves a construction contract with Arkansas Roofing Kompany Conway, Inc. for the Corporate Hangar
Roof Rehabilitation Project at Drake Field in the amount of $109,841.00, and further approves a project
contingency in the amount of $12,659.10, contingent upon receipt of a 90-10 grant from the Arkansas
Department of Aeronautics.
PASSED and APPROVED on 3/7/2017
Page 1
Attest:
Sondra E. Smith, City Clerk Treasurer
;� r.
yam` cj Y q c'�`pG'
4 s FAYETTFvll I
AP$nfed on 3/10/17
t�' • •;� A nI ti
'N�j1�ti
Terry Gulley
Submitted By
I
Arkansas Roofing Kompany, Inc - CO No. 1
City of Fayetteville Staff Review Form
2017-0421
Legistar File ID
N/A
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
7/28/2017 Aviation /
Transportation Services Department
Submitted Date Division / Department
Action Recommendation:
Staff requests approval for the Change Order No. 1 with Arkansas Roofing Kompany, Inc. to reduce the
contract amount $49,921.00 by adjusting the project scope from three hangars to two hangars which received
grant funding from the Arkansas Department of Aeronautics.
Budget Impact:
55 50.760.3 960.5400.00
Account Number
13025.1
Airport
Fund
Airport Roof Replacements
Project Number
Budgeted Item? NA Current Budget
Funds Obligated
Current Balance
Does item have a cost? No Item Cost
Budget Adjustment Attached? No Budget Adjustment
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
56-17
Remaining Budget
Project Title
$ (49,921.00)
V20140710
Approval Date: R-, � - I I
2049 E Joyre ONd
Suite 400
Fayettevile, AR 72703
TEL 479.527.91 01
FAX 479.527.9101
e _.GarvedlSAcom
Construction Contract Change Order
Project:
Change Order No. 1
FYV Corporate Hangar Roof Rehabilitation
Fayetteville - Drake Field
Date Prepared: 611/2017
Garver Job No. 15041213
by: Ben Peres, Garver
---]Prepared
Owner:
Contractor:
City of Fayetteville
,Arkansas Roofing Kompany
113 West Mountain Street
1910 Walkers Trail
Fayetteville, AR 72701
'Conway, AR 72032
Description of Work Included in Contract
Rehabilitation of corporate hangar roofs at Fa etteville - Drake Field Airport
Changes and Reasons Ordered (List Individual Changes as: A, B, C, D, etc.)
_
A. Adjustment of project scope to match approved grant funds
Attachments:
Bid Bid Unit •
Original
Contract Revised
Revised
Original
Revised
Contract
Item Item of
Contract
Unit Estimated
Unit
Estimated
Estimated
Chan es
No. Description Measure
Quantity
Price Quantic
Price
Cost
Cost
A,
070100-1 'South Della Aviation Hangar Roof LS
Rehabilitation
1
$49,921.00 0
$49.92100
$49,921.00
$0.00
Summation of Cost. $49,921.00
$0.00
Net Cost for this Change Order
($49,921.00)
Estimated Project Cost
Time Change
'Estimated Project Cast
Original Contract Start Date
Original Contract Time (calendar days).
To Be Determined
120
Original Contract Amount _ $109,941.00
This Change Order ($49,921.00)
Additional Calendar Days granted by this Change Order
0
New Contract Amount $59,920.00
New Contract Time (calendar days)
120
Suspended Time
0
New Construction Completion Date
To Be Determined
THIS AGREEMENT IS SUBJECT TO ALL ORIGINAL CONTRACT PROVISIONS AND PREVIOUS CHANGE ORDERS
ISSUED FOR REASONS
INDICATED ABOVE
Engineer: Garver
Project Manager
July 19, 2017
Engineer's Signature
Tile
Dale
ACCEPTED BY
CONTRACTOR
a4ttN 3 est r
Tiva
Odto
APPROVED BY
OWNER
wnorsS nal
Tillg
Dale
Qk, a35-1?
Arkansas Roofing Kompany & Wester Surety Company
City of Fayetteville Staff Review Form
2018-0115
Legistar File ID
N/A
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Wade Abernathy 2/9/2018 FACILITIES MANAGEMENT (140)
Submitted By Submitted Date Division / Department
Action Recommendation:
Mayor's signature requested on a notice of default letter for Bid 17-25 Construction -Corporate *Ha nge r Roof
Rehabilitation to Arkansas Roofing Kompany and Wester Surety Company. .
Budget Impact:
5550.760.3960.5400.00 Airport
Account Number
13025.1
Project Number
Budgeted Item? Yes
Fund
Airport Roof Replacements
Current Budget
Funds Obligated
Current Balance
Does item have a cost? No Item Cost
Project Title
$ 55,800.00
Is 55,800.00
Budget Adjustment Attached? . NA Budget Adjustment
Remaining Budget is 55,800.00
- V20180209
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
2017-0613 Res 233-17
Bid 17-25
Approval Date:- 1p�- I
CITY OF
FAYETTEVILLE
04V ARKANSAS
TO: Mayor Lioneld Jordan
THRU: Paul Becker, Chief Financial Officer, Director Internal Services
Terry Gulley, Director Transportation Services
STAFF MEMO
FROM: Wade Abernathy, Division Manager Facilities & Building Construction
DATE: 02/09/2018
SUBJECT: Notice of Default & Termination letter to Arkansas Roofing Company &
Western Surety Company
RECOMMENDATION:
Staff request the Mayor's signature on a Notice of Default Letter to Arkansas Roofing Kompany
& Western Surety Company related to the Bid 17-25 Corporate Hanger Roof Rehabilitation.
BACKGROUND:
On 3-7-17, a contract was executed with Arkansas Roofing Kompany for Bid 17-25.
On 8-3-17, change order #1 was executed to decrease the scope of the contract by eliminating
1 of the hanger roof rehab.
On 11-7-17, change order #2 was executed to add the hanger omitted in Changer Order #1
DISCUSSION:
On January 14, 2017, a representative of Arkansas Roofing Kompany informed Garver
Engineering that they would be unable to complete the contract. This letter will put the
contractor's bonding company (Western Surety) notice of default.
BUDGET/STAFF IMPACT:
N/A
Attachments:
Notice of Default & Termination
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
OFFICE OF THE MAYOR
February 9, 2018
Mr. Tim Goodwin
Arkansas Roofing Kompany
1910 Walkers Trail
Conway, AR 72032
Re: Fayetteville — Drake Field Airport
Corporate Hangar Roof Rehab
Notice of Default — Construction Contract
Cc: Wade Abernathy, City of Fayetteville
Terry Gulley, City of Fayetteville
Blake Pennington, City of Fayetteville
Ben Perea, Garver
Claims Department, Western Surety Company
Dear Mr. Goodwin:
The construction contract for the above mentioned project was executed on March 7, 2017. The original
scope of work included rehabilitation to three corporate hangars at Fayetteville — Drake Field Airport. In
order to accommodate available grant funds, the scope of the project was reduced to only two hangars with
Change Order 1 to the project executed on .August 2, 2017. Effective Wednesday, August 16, 2017, you
were issued a Notice to Proceed and contract time began when work started on August 18, 2017. While
work on the two hangars was being completed, the City was working to secure funding to complete the
rehabilitation on the third hangar. Work on the two hangars was completed on September 18, 2017. After
the City secured funding for the final hangar, Change Order 2 was executed on November 7, 2017
readjusting the contractual scope of the project to the original three hangars and would include minor gutter
work on a hangar previously rehabilitated that was not included in the original scope. On December 5, 2017,
Arkansas Roofing Kompany notified Garver that work on the final hangar would begin January 15, 2018.
On January 14, 2018, after several attempts to contact Arkansas Roofing Kompany to confirm the start of
work on the final hangar, Garver was notified that Arkansas Roofing Kompany did not intend to complete
its contractual obligation.
This letter shall serve as notice that your company, Arkansas Roofing Kompany, is considered in default of
the construction contract executed on March 7, 2017 for the construction of the Corporate Hangar Roof
Rehabilitation at Fayetteville — Drake Field Airport for the reasons stated herein. Section 80-09 of the
General Provisions of the construction contract details the allowable reasons for declaring default on the
contract and the notification procedures if the Engineer considers the Contractor in default. A summary of
these reasons is included below along with an explanation of each as it applies to this project.
80-09 DEFAULT AND TERMINATION OF CONTRACT. The Contractor shall be considered in
default of his/her contract and such default will be considered as cause for the Owner to terminate
the contract for any of the following reasons if the Contractor:
a. Fails to begin the work under the contract within the time specified.in the "Notice to Proceed," or
City of Fayetteville 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov
Notice of Default — Construction Contract
2/9/2018
Page 2 of 3
b. Fails to perform the work or fails to provide sufficient workers, equipment or materials to assure
completion of work in accordance with the terms of the contract, or
In an email sent on January 14, 2018, Arkansas Roofing Kompany indicated that it
would not be able to complete its contractual obligation. Several attempts were made
by Garver to contact Arkansas Roofing Kompany to further discuss but was unable to
reach a representative following several phone calls and emails.
c. Performs the work unsuitably or neglects or refuses to remove materials or to perform anew
such work as may be rejected as unacceptable and unsuitable, or
d. Discontinues the prosecution of the work, or
In an email sent on January 29, 2018, Arkansas Roofing Kompany notified Garver that
due to staffing changes and other various reasons that it would not complete the
hangar rehabilitation and gutter replacement at the airport Following receipt of this
email, Garver was unable to reach Arkansas Roofing Kompany through multiple phone
call and email attempts to. further discuss methods of completing the work.
e. Fails to resume work which has been discontinued within a reasonable time after notice to do
so, or
f. Becomes insolvent or is declared bankrupt, or commits any act of bankruptcy or insolvency, or
g. Allows any final judgment to stand against him unsatisfied for a period of 10 days, or
h. Makes an assignment for the benefit of creditors, or
t. For any other cause, whatsoever, fails to carry on the work in an acceptable manner.
Should the Engineer consider the Contractor in default of the contract for any reason hereinbefore, .
he shall immediately give written notice to the Contractor and the Contractors surety as to the
reasons for considering the Contractor in default and the Owner's intentions to terminate the
contract.
If the Contractor or surety, within a period of 10 days after such notice, does not proceed in
accordance therewith, then the Owner will, upon written notification from the Engineer of the facts
of such delay, neglect, or default and the Contractor's failure to comply with such notice, have full
power and authority without violating the contract, to take the prosecution of the work out of the
hands of the Contractor. The Owner may appropriate or use any or all materials and equipment
that have been mobilized for use in the work and are acceptable and may enter Into an agreement
for the completion of said contract according to the terms and provisions thereof, or use such other
methods as in the opinion of the Engineer will be required for the completion of said contract in an
acceptable manner.
All costs and charges incurred by the Owner, together with the cost of completing the work under
contract, will be deducted from any monies due or which may become due the Contractor. If such
expense exceeds the sum which would have been payable under the contract, then the Contractor
and the surety shall be liable and shall pay to the Owner the amount of such excess.
Notice of Default — Construction Contract
2/9/2018
Page 3 of 3
You and your surety are herein notified that Garver, the Engineer, considers you in default of the contract
as listed in Items b and d as stated above in accordance with the General Provisions, Section 80-09 Default
and Termination of Contract, of the contract documents. You and your surety have 10 days to respond and
take appropriate action before the City will exercise full power and authority to take the prosecution of the
work out of the hands of Arkansas Roofing Kompany. All costs incurred by the City, together with the cost
of completing the work under contract, will be deducted from any monies due or which may become due to
Arkansas Roofing Kompany. If such expense exceeds the sum which would have been payable under the
contract, then Arkansas Roofing Kompany and surety shall be liable and shall pay the City the amount of
such excess.
Please contact Wade Abernathy, the City's Facilities and Building Projects Manager at (479) 575-8361 with
any questions regarding this matter or to schedule a conference with your Surety.
Sincerely,
City of Fa tteville
Lioneld Jord
Mayor
Fayetteville Airport -Arkansas Roofing Kompany-Roof Warranty for Bid 17-25
Corpoa rte Hanger Roof Rehabilitation Project n„ 5'-17
City of Fayetteville Staff Review Form d 3-7)- Q
2018-0309
Legistar File ID
N/A
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Wade Abernathy 6/4/2018 FACILITIES MANAGEMENT (140)
Submitted By Submitted Date Division / Department
Action Recommendation:
Mayor's Signature Request on Manufacturer's Roof Warranty for bid 17-25 Corporate Hanger Roof Rehabilitation
Project.
Budget Impact:
5550.760.3960.5400.00 Airport
Account Number
13025.1
Project Number
Budgeted Item? Yes
Does item have a cost? NA
Budget Adjustment Attached? NA
Purchase Order Number: 2017-00000573
Change Order Number:
Original Contract Number: Bid 17-25
Comments:
Fund
Airport Roof Replacements
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 205,457.00
$ 55,800.00
$ 149,657.00
$ 149,657.00
0 ( XD V20180321
Previous Ordinance or Resolution # - 201796.13 jam,
Approval Date:
CITY OF
Q FAYETTEVILLE
ARKANSAS
TO: Mayor Lioneld Jordan
THRU: Don Marr, Chief of Staff
Paul Becker, Chief Financial Officer, Director Internal Services
Terry Gulley, Director Transportation services
STAFF MEIN®
FROM: Wade Abernathy, Division Manager Facilities & Building Construction
DATE: June 4, 2018
SUBJECT: Request Mayor's Signature on Roof Warranty
RECOMMENDATION:
Staff request Mayor's signature on the roof warranty for the bid 17-25 corporate Hanger Roof
Rehabilitation project.
BACKGROUND:
3-7-17, a contract was executed with Arkansas Roofing Kompany for Bid 17-25.
8-3-17, Change Order #1 was executed to decrease the scope of the contract by eliminating
one of the hanger roof rehabs.
11-7-17, Change Order #2 was executed to add back to the contract the hanger roof omitted in
Change Order #1.
2-9-2018, A Notice of Default Letter to Arkansas Roofing Kompany and Wester Surety
Company was signed and sent.
3-30-18, Received notification from Arkansas Roofing Kompany that they were going to finish
the project.
DISCUSSION:
The Mayor's signature is required to fully execute the warranty and it to be valid.
BUDGET/STAFF IMPACT:
N/A
Attachments:
Cover Letter and Warranty .
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
VOIATIIEFREEINC
0
MANUFACTURERS OF HIGH PERFORMANCE POLYMERS
May 11, 2018
Arkansas Roofing Kompany
1910 Walkers Trail
Conway AR 72032
Subject: Warranty #082317H
Dear Sir or Madam:
Enclosed is the re -issued 10 year material and labor warranty referenced above.
Please sign the enclosed copies and return them to Volatile Free, Inc. In order for
a warranty to be valid, we need fully executed copies signed by the Applicator
and the Building Owner.
Once we receive the signed paperwork, we will finalize the paperwork and return
completed copies for your records.
Please feel free to contact us if you have any questions.
Regards,
VRossiter
'ni
latile Free. Inc.
Corporate Office: P.O. Box 344 • Brookfield, WI 53008 (800) 307-9218 • (262) 787-0400 • Fax (262) 787-0500
www.volatilefree.com
ELASTOMERIC COATING SYSTEM
TEN (10) YEAR — NO LEAK SYSTEM LIMITED MATERIAL & LABOR WARRANTY
Structure: South Delta Airport Hanger
Owner. City of Fayetteville
Specification: 990MR22
Date of Completion of Application: 4/10/18
Address: 4500 S School Ave
Fayetteville AR 72701
Area Sq. Footage: 16,500
File`#: 041018D
Subject to the conditions below-and`if applied according to Volatile Free, Ines ("VF17 product specification and application- procedures, VFI warrants to
Owner, identified above, that for ten(10) years from the Date of Completion, identified above, and final approval by VFI of the application of the VFI
Elastomeric Coating System ("The System") applied .for use ,at the Structure, identified above, The System will remain free `of water leaks into the Structure
resulting from ordinary weather conditions. In the event water leaks into the Structure due to a defect with The System during the first two (2) years of this
material and labor warranty, VFI for its part, will supply The System materials necessary for the repairs and Applicator, solely at its expense, will supply all
additional materials and all labor to repair the water leaks. In the event water leaks into the Structure during the last eight (8) years of this material and labor
warranty due to a defect with The System, except as expressly excluded below, VFI shall supply The System materials and labor necessary to repair such
water leaks.
This limited material and labor warranty does not cover or apply to:
• Damage to The System by physical or mechanical damage, failure of the structure or substrate, vandalism, windstorm, lightning, hail, plant life,
animal life, earthquakes, tornados, volcanic activity or other phenomena or casualty.
• Damage to The System, property, building or contents caused by fire, settlement, faulty construction or design, movement of the substrate
greater than 1/16 of an inch at its widest point, misuse of the Structure, inadequate drainage or other failure of the Structure or substrate.
• Damage to The System caused by repairs or alterations to, encroachment upon, or erection of any structure on the roof not approved in
advance, in writing, by VFI.
• Any use of the roof other than for its intended purpose at the time the limited material warranty was issued.
• Labor cost for inspection, testing or repair of The System or any other labor costs.
• Color change or oxidation in the coatings as a result of normal weathering, pollutants or atmospheric conditions.
• Damage to The System resulting from cracks or openings in the substrate.
• Damage to the VFI product due to improper storage procedures by anyone other than VFI, including the applicator, any contractors and Owner
before it is applied.
• Damage to or failure of The System by not using the VFI products within the time period identified on the label and/or VFI literature
2. For VFI to be liable under this material and labor warranty all VFI products must be applied in accordance with VFI's product specifications and
application procedures. Further, the existing substrate upon which The System shall be applied shall be in satisfactory condition to accept The
System and if necessary, repaired to the original manufacturer's condition or standard before application. VFI is not the manufacturer of the
substrate.
3. If prior to the expiration of this warranty, the Owner desires to transfer the warranty to a new Owner for the remaining terms of this warranty, this
warranty may be transferred to a new owner only upon completion of the following: Owner notified VFI in writing of the purchase of the Structure by
the new Owner within thirty (30) days of the new owner taking ownership of the Structure and only if the use of the Structure is the same as the use
by Owner on the Date of Completion of Application. Inspection of the Structure by an approved VFI representative and payment of the warranty
transfer fee.
4. VFI's liability under this limited material and labor warranty ceases if any alternations, additions, or repairs (excluding reasonable and professional
emergency repairs) are made except in accordance -with, specific- written instructions. from-VFI. VFI shall not be responsible -for, repairs made by
others who are not authorized by VFI to make such repairs, and if such repairs are made with void this warranty.
5. VFI recommends a yearly inspection of the Structure. An approved VFI contractor can provide this service or completed by in-house maintenance
personnel. Attached is a Roof Owner's Maintenance Guide for reference.
6. Neither Applicator nor VFI is liable for special, exemplary, punitive, consequential or incidental damages of any kind to the Structure, Owner, the
Owner's tenants and the Structure's contents resulting from defects in The System, improper application of The System or any other matters. VFI's
obligation assumed under this limited material and labor warranty is expressly limited to providing The System materials and labor required under
this limited material and labor warranty as described above. Applicator's obligation assumed under this limited material and labor warranty is
expressly limited to providing all materials and labor required under this limited material and labor warranty as described above.
7. VFI's liability to the Owner for any defect, failure or deficiency which is covered by this limited material and labor warranty shall be expressly
conditioned upon the Owner's obligation to notify VFI and Applicator in writing within ten (10) days of Owner discovering the defect Failure of the
Owner to notify•VFI and Applicator, in writing, as provided herein, of a claimed defect with The System within ten (10) days of discovery shall void
this limited material and labor warranty.
8. This limited material and labor warranty becomes effective only upon completion of all of the following: (a) Payment in full to VFI for The System and
to Applicator for Applicator's contract amount; (b) Final approval by VFI of the application of The System, including any inspections required by VFI;
(c) Execution by VFI, Applicator and the Owner or Ownets representative of this limited material and labor warranty; and (d) Receipt by VFI of a fully
executed original of this limited material and labor warranty at 19500 Janacek Court, Brookfield, Wisconsin 53045.
9. EXCEPT AS EXPRESSLY PROVIDED FOR HEREIN, VFI MAKES NO REPRESENTATION OR WARRANTY OF ANY KIND, EXPRESSED,
IMPLIED OR STATUTORY, INCLUDING BUT NOT LIMITED TO ALL IMPLIED WARRANTIES OF MERCHANTABIITY OR FITNESS FOR USE OR
A PARTICULAR PURPOSE, OR ANY OTHER MATTER WITgBEWECT TO THE VFI SILICONE COATING SYSTEM..
I
=
City of Fayetteville
Oo
City of Fayetteville
REPRINT PURCHASE
Each
4500 S School
r
113 W Mountain St
ORDER
by $49,921.00 by reducing project scope from 3 hangars to 2.
FAYETTEVILLE, AR 72701
FAYETTEVILLE, AR 72701
NO. 2017-00000573
O
O
13025.1701 (Airport Roof Replacements, Wings
Aviation Roof Project)
DATE 10/24/2017
VENDOR 90893 Arkansas Roofing Kompany Conway
Inc
Each
Roofing - Corporate Hangar Roof Rehabilitation Project
$29,960.0000
$29,960.00
DELIVER BY
0
Arkansas Roofing Kompany Conway Inc
13025.1702 (Airport Roof Replacements, A&P
SHIP VIA
O
1910 Walkers Trail
Facility Roof Project)
CITY OF
�® FAYETTEVILLE
FREIGHT TERMS
--i
CONWAY, AR 72032
ANKANSAS
ORIGINATOR
Dee McCoy
n
$49,921.0000
$49,921.00
RESOLUTION #
160-17,161-17,56-17
I
PAYMENT TERMS
30
SUBTOTAL $114,920.00
SALES TAX $0.00
PAGE 1 OF 1 TOTAL DUE $114,920.00
APPROVED BY
SPECIAL INSTRUCTIONS
Contract 2017-00000024
Roofing - Corporate Hangar Roof Rehabilitation Project -
1.0000
Each
Contract C/O #1 included with this amount. Original contract was reduced
$29,960.0000
$29,960.00
by $49,921.00 by reducing project scope from 3 hangars to 2.
5550.760.3960-5804.00 (Building Costs Building Costs) $29,960.00
13025.1701 (Airport Roof Replacements, Wings
Aviation Roof Project)
1.0000
Each
Roofing - Corporate Hangar Roof Rehabilitation Project
$29,960.0000
$29,960.00
5550.760.3960-5804.00 (Building Costs Building Costs) $29,960.00
13025.1702 (Airport Roof Replacements, A&P
Facility Roof Project)
Roofing - Contract Change Order #2 - Part 1 of 2 -
1.0000
Each
11.15.17 C/O #2 to increase PO by $55,000.00 to include rehab of South
$49,921.0000
$49,921.00
Delta Hanger Roof and install of Gutters on wings of Avionics Hanger
5550.760.3960-5804.00 (Building Costs Building Costs) $49,921.00
13025.1703 (Airport Roof Replacements, South
Delta Aviation Roof Project)
_
Construction - General - Contract Change Order #2 - Part 2 of 2 -
1.0000
Each
11.15.17 C/0#2 to increase PO by $55,000.00 to include rehab of South
$5,079.0000
$5,079.00
Delta Hanger Roof and install of Gutters on wings of Avionics Hanger
5550.760.3960-5804.00 (Building Costs Building Costs) $5,079.00
13025.1701 (Airport Roof Replacements, Wings
Aviation Roof Project)
SUBTOTAL $114,920.00
SALES TAX $0.00
PAGE 1 OF 1 TOTAL DUE $114,920.00
APPROVED BY
SPECIAL INSTRUCTIONS
Contract 2017-00000024