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HomeMy WebLinkAbout212-17 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Resolution: 212-17 File Number: 2017-0607 ARKANSAS DEPARTMENT OF AERONAUTICS: A RESOLUTION TO AUTHORIZE THE APPLICATION FOR AN 80/20 MATCHING GRANT FROM THE ARKANSAS DEPARTMENT OF AERONAUTICS IN THE AMOUNT OF $135,900.00 FOR REHABILITATION OF THE TERMINAL PARKING LOT AT DRAKE FIELD BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the application for an 80/20 matching grant from the Arkansas Department of Aeronautics in the amount of $135,900.00 for rehabilitation of the terminal parking lot at Drake Field. PASSED and APPROVED on 10/17/2017 Page 1 Attest: Sondra E. Smith, City Clerk Treasurer *�x°�`ji T RC���f�l"i r�k'ti, A.r '} or a; S7,jr .0 rP✓ 6 Printed on 10118117 City of Fayetteville, Arkansas Text File File Number: 2017-0607 Agenda Date: 10/17/2017 In Control: City Council Meeting Version: 1 ARKANSAS DEPARTMENT OF AERONAUTICS: 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Status: Passed File Type: Resolution A RESOLUTION TO AUTHORIZE THE APPLICATION FOR AN 80/20 MATCHING GRANT FROM THE ARKANSAS DEPARTMENT OF AERONAUTICS IN THE AMOUNT OF $135,900.00 FOR REHABILITATION OF THE TERMINAL PARKING LOT AT DRAKE FIELD BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section l: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the application for an 80/20 matching grant from the Arkansas Department of Aeronautics in the amount of $135,900.00 for rehabilitation of the terminal parking lot at Drake Field. City of Fayetteville, Arkansas Page 1 Printed on 10/1812017 Newly Revised Packet Summer Fallen Submitted By City of Fayetteville Staff Review Form 2017-060 Legistar File ID 10/17/2017 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/10/2017 Aviation / _ Transportation Services Department Submitted Date Division / Department Action Recommendation: Staff requests approval for the Aviation Division submit an 80-20 grant application to the Arkansas Department of Aeronautics in the amount of $135,900.00 for the rehabilitation of the terminal parking lot at Fayetteville — Drake Field. Account Number Project Number Budgeted Item? NA Does item have a cost? NA Budget Adjustment Attached? NA Budget Impact: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Fund Project Title Remaining Budget $ - V20140710 Previous Ordinance or Resolution # Original Contract Number: Approval Date: Comments: A signed orginal is requested to turn in to the ADA. Newly Revised Packet CITY OF FAYETTEVILLE ARKANSAS MEETING OF OCTOBER 17, 2017 TO: Mayor Lioneld Jordan Fayetteville City Council THRU: Don Marr, Chief of Staff FROM: Summer Fallen, Airport Services Manager DATE: October 10, 2017 CITY COUNCIL MEMO SUBJECT: Parking Lot Rehabilitation State Grant Application Recommendation Staff requests approval for the Aviation Division submit an 80-20 grant application to the Arkansas Department of Aeronautics in the amount of $135,900.00 for the rehabilitation of the terminal parking lot at Fayetteville — Drake Field. Background In an effort to provide quality infrastructure for airport customers, the Aviation Division is pursuing a grant from the Arkansas Department of Aeronautics to rehabilitate the terminal parking lot. To properly address the varying levels of wear and use for the parking lot, the Aviation Division intends to perform a mill and overlay and surface treatment to the parking lot. Discussion The Aviation Division approached the Arkansas Department of Aeronautics (ADA) to inquire about a grant that would fund the parking lot rehabilitation. While the ADA was receptive to the proposed project, there is uncertainty as to whether the state would have the income necessary to fund the entire project. As a result, the airport will submit an 80-20 grant application for the entire scope of the project. If the state is unable to fund the project as submitted, the scope of the project may be reduced to fit the ADA's funding restrictions. To maximize the resources for the rehabilitation project, the Aviation Division will utilize Transportation Department equipment and personnel. In addition to avoiding the lengthy bidding process, this approach will allow the project to be completed at a cheaper cost. The grant application submitted as part of this packet represents the maximum share required by the City to complete this work. A summary of all project costs is included with this packet. Below is a breakdown of the total expected project funding. ADA: $135,900.00 City of Fayetteville: $45,000.00 TOTAL: $180,900.00 Budget/Staff Impact The Aviation Division will expend up to $63,590.00 of its fund balance reserve, $45,000.00, in order to match 20% of the total project cost, plus a project contingency to 10% of the approved project budget, or $18,090.00. Attachments Staff Review Form, City Council Memo, Grant Application Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Newly Revised Packet CITY OF W —Vj ay "Ile ARKANSAS October 5, 2017 Jerry Chism Arkansas Department of Aeronautics 2315 Crisp Drive Hangar 8 Little Rock, AR 72202 Re: Fayetteville – Drake Field Terminal Parking Rehabilitation Application for Airport Aid Dear Mr. Chism: Thanks to the past help of the Arkansas Department of Aeronautics, Fayetteville – Drake Field continues to prosper. Your recent assistance has allowed us to perform hangar roof rehabilitation, pavement rehabilitation of terminal apron pavement, rehabilitation of all airfield pavement markings, improvements to the runway safety area, and construction of a GA apron expansion. In an effort to provide quality infrastructure for our airport customers, Fayetteville – Drake Field Airport is pursuing a grant to rehabilitate the terminal parking lot. The parking lot received a surface treatment in 2007. However, the primary areas for vehicular parking are currently beyond surface treatment alternatives and will require major rehabilitation. Enclosed is a grant request for the rehabilitation of the terminal parking lot at the airport. The project includes a mill and 2.5" overlay for the most severely damaged areas of the parking lot and a surface treatment of all remaining pavement. We respectfully request your consideration of this grant for the amount of $135,900.00. We greatly appreciate the assistance you have given the Airport on past projects, and we look forward to working with you on this project as well. In accordance with grant requirements, daily logs will be maintained for any personnel or equipment that will count toward in-kind services. The daily logs will be submitted along with the grant reimbursement packet. Please call me or Ben Perea with Garver if you have any questions or comments Sincer y, Mr. Lion Id J an Mayor City of Fayetteville Attachments: ADA Grant Application Project Budget Project Exhibit FAYETTEVILLE AVIATION SERVICES 4500 `, School Avemie, Suite F Rayetteville, AR 72701 v rwwJ,�yettevi l 1 e: -a r.q€3v Newly Revised Packet State Airport Aid Application — Page 1 The City/Ceu of Fa etteville , herein called "Sponsor", hereby makes application to the Arkansas Department of Aeronautics for State funds pursuant to Act 733 of 1977, for the purpose of aiding in financing a project for the development of a municipal airport located in the city of Fayetteville Arkansas, Washin ton county. Date of Request: October 27, 2017 Name of Airport: Fayetteville — Drake Field FYV Name and address of City/may Commission sponsoring request: City of Fayetteville 113 W. Mountain Street Fayetteville, AR 72701 Phone Number: 479-575-83 Fax Number: 479-585-8257 Name and address of Engineering Firm (if applicable): Garver 2049 E. Joyce Blvd. Suite 400 Fayetteville, AR 72703 Person to Contact about project: Summer Fallen, Airport Services Manager City of Fayetteville Fayetteville — Drake Field Phone Number: 479-718-7642 Cell Number: Fax Number: 479-718-7646 Contact Person: Ben Perea Phone/Fax Number: 479-527-91 Describe the work to be accomplished:_ _ The project includes 2.5" milling of existing asphalt parking lot, 2.5" asphalt overlay, surface treatment, and pavement marking. With exception to pavement markings, all work will be performed by City of Fayetteville Transportat ion Department personnel and equipment. State and Local Project Costs: Please indicate: Q 50-50% Match ♦ 80-20% Match Q 90-10% Match Q 100 Total Cost of Project: Local Share/Funds: Local Share/In-Kind: State Share: $180,900.00 $45,000.00 $135,900.00 Federal AIP Projects: AIP Number: N/A Q 95-5% Match Q 90-10% Match Total Cost of Project: Federal Share: State Share: Local Share: 1.4..14 Newly Revised Packet State Airport Aid Application — Page 2 Provide the information listed below as it applies to your project: Funding: Source of Funds: Arkansas Department of Aeronautics (80%) City of Fayetteville (20%) Source of In -Kind Services: N/A Estimated starting date of project: November 1, 2017 Estimated completion date of project: July 1. 2018 Project will be for: New Airport Existing AiMort Is land to be leased or purchased? Description of land and cost per acre: N/A Provide the Federal AIP Grant Number (if applicable): N/A State Legislators for your area: State Senator: _ Uvalde Lindsey State Representative: Charlie Collins 1-!•14 Newly Revised Packet State Airport Aid Application — Page 3 The sponsor agrees to furnish the Arkansas Department of Aeronautics a copy of the legal instrument affecting use of the property for an airport. In application for a new landing site or expansion of existing facility, the FAA Form 7480-1, Notice of Landing Area Proposal, must be approved by the FAA before review for grant can be made by the State. Applications for hangar construction or renovation funds must include a signed lease agreement. This agreement must be in compliance with all FAA grant assurances. The application must be based on bids and include a calculated return on investment. No land, hangars, or buildings purchased with State Grant funds may be sold or disposed of without State Aeronautics Commission prior approval. All requests for sale or disposal of property will be considered on an individual case basis. No hangar (funded by a grant from the Department of Aeronautics) shall be used for non -aviation purposes without State Aeronautics Commission prior approval. All requests for non -aviation use will be considered on a case-by-case basis. Failure to receive prior approval from A.D.A. concerning land and/or building use could result in the commission requesting grant refund from the Sponsor. Additionally, all hgr/building grant applications must include proof of insurance coverage. No airport accepting State Grant funding may issue an Exclusive Rights lease. All applications for navigational aids (such as NDB or ILS) must have FAA site approval before a state grant can be approved. All Grant applications involving Federal Airport Improvement Program (AIP) funding must be accompanied by the approved FAA grant agreement with grant number assigned. If this project is approved by the Arkansas Department of Aeronautics, and is accepted by the sponsor, it is agreed that all developments and construction shall meet standard FAA construction practices as outlined in the specifications of this agreement. Runways, Taxiways, Parking Ramps, etc. shall have a base and a thickness that will accommodate the weight of aircraft expected to operate at this airport. All grant applicants (City and/or County)_are totally responsible for compliance with all Federal State, County, and City laws, Statutes, Ordinances, Rules, Regulations, and Executive Orders concerning contracts and purehases for which this grant is approved and issued. It is understood and agreed that the sponsor shall start this project immediately upon award of grant. It is also agreed that this project shall be completed within one year from the date of acceptance of this grant by the Arkansas Department of Aeronautics. Applications for extension will be entertained if circumstances beyond the sponsor's control occur. Amendment requests are to be made only under extraordinary circumstances. Funds will be disbursed according to Department procedures and final inspection of completed project (See payment instruction page). Pm-meia ofgon a fzouls iurcO)P/`=('111 lu)on d7c, Demv,11rIeW "S. annual. IN WITNESS WHEREOF, the sponsor has caused this Application for State Airport Aid to be duly executed in its name, this day of Q( ey' 1 20 1 . Mr. Li-onc-W Jordan Signturc May, Title Newly Revised Packet FAYETTEVILLE - DRAKE FIELD AIRPORT TERMINAL PARKING LOT REHABILITATION MATERIALS REIMBURSEMENT - PERFORMED BY CITY OF FAYETTEVILLE TRANSPORTATION DEPARTMENT ESTIMATED WORK COMPLETED BY CONTRACTOR HIRED BY THE CITY ESTIMATED ESTIMATED ITEM NO. DESCRIPTION UNIT QUANTITY UNIT PRICE AMOUNT 1 Pavement Markings LS 1 $15,000.00 $10,000.00 ESTIMATED TOTAL WORK COMPLETED BY CONTRACTOR $10,000.00 ESTIMATED PERSONNEL AND EQUIPMENT COST FOR WORK COMPLETED BY THE CITY TRANSPORTATION DEPARTMENT IN-KIND SERVICES 1 Personnel LS $15,000.00 $15,000.00 2 Equipment LS t $30,000.00 $30,000.00 ESTIMATED TOTAL IN-KIND SERVICES $45,000.00 ESTIMATED TOTAL CONSTRUCTION COST $175,900.00 TOTAL ENGINEERING FEES (ESTIMATED) $5,000.00 TOTAL ESTIMATED PROJECT COST $180,900.00 ADA GRANT -ELIGIBLE PROJECT COSTS Materials / Service Reimbursement $120,900 00 Contracted Construction Cost (Pavement Markings) $10,00000 Engineering Services $5,000.00 TOTAL ADA GRANT -ELIGIBLE PROJECT COSTS $135,900.00 PROJECT FUNDING 80.20 ADA Grant TOTAL ESTIMATED $135,900.00 ESTIMATED ITEM NO. DESCRIPTION UNIT QUANTITY UNIT PRICE AMOUNT 1 2.5" Asphalt Overlay TN 1700 $50.00 $85,000.00 2 Surface Treatment SY 10,300 $3.00 $30,900.00 3 Tack Oil GAL 1,000 $5.00 $5,000.00 ESTIMATED TOTAL MATERIALS REIMBURSEMENT $120,900.00 ESTIMATED WORK COMPLETED BY CONTRACTOR HIRED BY THE CITY ESTIMATED ESTIMATED ITEM NO. DESCRIPTION UNIT QUANTITY UNIT PRICE AMOUNT 1 Pavement Markings LS 1 $15,000.00 $10,000.00 ESTIMATED TOTAL WORK COMPLETED BY CONTRACTOR $10,000.00 ESTIMATED PERSONNEL AND EQUIPMENT COST FOR WORK COMPLETED BY THE CITY TRANSPORTATION DEPARTMENT IN-KIND SERVICES 1 Personnel LS $15,000.00 $15,000.00 2 Equipment LS t $30,000.00 $30,000.00 ESTIMATED TOTAL IN-KIND SERVICES $45,000.00 ESTIMATED TOTAL CONSTRUCTION COST $175,900.00 TOTAL ENGINEERING FEES (ESTIMATED) $5,000.00 TOTAL ESTIMATED PROJECT COST $180,900.00 ADA GRANT -ELIGIBLE PROJECT COSTS Materials / Service Reimbursement $120,900 00 Contracted Construction Cost (Pavement Markings) $10,00000 Engineering Services $5,000.00 TOTAL ADA GRANT -ELIGIBLE PROJECT COSTS $135,900.00 PROJECT FUNDING 80.20 ADA Grant TOTAL ADA (80%); Capped at Total ADA Grant -Eligible Project Costs $135,900.00 Sponsor Share Total $45,000.00 TOTAL PROJECTED FUNDING $180,900.00 f i I l FAYETTEVILLE - DRAKE FIELD FIGURE NUMBER FAYETTEVILLE, ARKANSAS FYV TERMINAL APRON REHABILITATION Nuts E: City of Fayetteville Arkansas 113 West Mountain Street Fayetteville, AR 72701 i ' s , � (479) 575-8323 Text File File Number: 2017-0528 Agenda Date: 10/17/2017 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: 1. Agenda Additions: The following item was tabled indefinitely at the October 3, 2017 City Council meeting. Aviation is requesting that this item be removed from the table and the resolution amended. New information regarding this project will be emailed prior to the October 17, 2017 City Council meeting. ARKANSAS DEPARTMENT OF AERONAUTICS: A RESOLUTION TO AUTHORIZE THE APPLICATION FOR AN 80/20 MATCHING GRANT FROM THE ARKANSAS DEPARTMENT OF AERONAUTICS IN THE AMOUNT OF $148,720.00 FOR REHABILITATION OF THE TERMINAL PARKING LOT AT DRAKE FIELD BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the application for an 80/20 matching grant from the Arkansas Department of Aeronautics in the amount of $148,720.00 for rehabilitation of the terminal parking lot at Drake Field. City of Fayetteville, Arkansas Page 1 Printed on 10/18/2017 Disregard this information. This agenda document has been revised with new grant information. Summer Fallen Submitted By City of Fayetteville Staff Review Form 2017-0528 Legistar File ID October 3 2017 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 9/15/2017 Aviation / Transportation Services Department Submitted Date Division / Department Action Recommendation: Staff requests approval for the Aviation Division submit an 80-20 grant application to the Arkansas Department of Aeronautics in the amount of $148,720.00 for the rehabilitation of the terminal parking lot at Fayetteville — Drake Field. Account Number Project Number Budgeted Item? NA Budget Impact: Current Budget Funds Obligated Current Balance Fund Project Title $ Does item have a cost? NA Item Cost Budget Adjustment Attached? NA Budget Adjustment Remaining Budget $ - V20140710 Previous Ordinance or Resolution # Original Contract Number: Comments: Approval Date: Disregard this information. This agenda document has been revised with new grant information. CITY OF FAYETTEVILLE CITY COUNCIL MEMO ARKANSAS MEETING OF OCTOBER 3, 2017 TO: Mayor Lioneld Jordan Fayetteville City Council THRU: Don Marr, Chief of Staff FROM: Summer Fallen, Airport Services Manager DATE: September 15 2017 SUBJECT: Parking Lot Rehabilitation State Grant Application Recommendation Staff requests approval for the Aviation Division submit an 80-20 grant application to the Arkansas Department of Aeronautics in the amount of $148,720.00 for the rehabilitation of the terminal parking lot at Fayetteville — Drake Field. BAckmund In an effort to provide quality infrastructure for airport customers, the Aviation Division is pursuing a grant from the Arkansas Department of Aeronautics to rehabilitate the terminal parking lot. To properly address the varying levels of wear and use for the parking lot, the Aviation Division intends to perform a mill and overlay and surface treatment to the parking lot. Discussion The Aviation Division approached the Arkansas Department of Aeronautics (ADA) to inquire about a grant that would fund the parking lot rehabilitation. While the ADA was receptive to the proposed project, there is uncertainty as to whether the state would have the income necessary to fund the entire project. As a result, the airport will submit an 80-20 grant application for the entire scope of the project. if the state is unable to fund the project as submitted, the scope of the project may be reduced to fit the ADA's funding restrictions. To maximize the resources for the rehabilitation project, the Aviation Division will utilize Transportation Department equipment and personnel. In addition to avoiding the lengthy bidding process, this approach will allow the project to be completed at a cheaper cost. The grant application submitted as part of this packet represents the maximum share required by the City to complete this work. A summary of all project costs is included with this packet. Below is a breakdown of the total expected project funding. Budget/Staff Impact ADA: $148,720.00 City of Fayetteville: $37.180.00 TOTAL: $185,900.00 The Aviation Division will expend up to $55,770.00 of its fund balance reserve, $37,180.00, in order to match 20% of the total project cost, plus a project contingency to 10 % of the approved project budget, or $18,590.00. Attachments Staff Review Form, City Council Memo, Grant Application Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Disregard this information. This agenda document has been revised with new grant information. CITY OF Tay%p s ARKANSAS September 14, 2017 Jerry Chism Arkansas Department of Aeronautics 2315 Crisp Drive Hangar 8 Little Rock, AR 72202 Re- Fayetteville — Drake Field Terminal Parking Rehabilitation Application for Airport Aid Dear Mr. Chism Thanks to the past help of the Arkansas Department of Aeronautics, Fayetteville — Drake Field continues to prosper. Your recent assistance has allowed us to perform a hangar roof rehabilitation, pavement rehabilitation of terminal apron pavement, rehabilitation of all airfield pavement markings, improvements to the runway safety area, and the construction of a GA apron expansion. In an effort to provide quality infrastructure for our airport customers, Fayetteville — Drake Field Airport is pursuing a grant to rehabilitate the terminal parking lot. The parking lot received a surface treatment in 2007. However, the primary areas for vehicular parking are currently beyond surface treatment alternatives and will require major rehabilitation. Enclosed is a grant request for the rehabilitation of the terminal parking lot at the airport. The project includes the mill and 2.5" overlay for the most severely damaged areas of the parking lot and the surface treatment of all remaining pavement. We respectfully request your consideration of this grant for the amount of $148,720.00. We greatly appreciate the assistance you have given the Airport on past projects, and we look forward to working with you on this project as well. Please call me or Ben Perea with Garver if you have any questions or comments. Sincerely, Mr. Lioneld Jordan Mayor City of Fayetteville Attachments: ADA Grant Application Project Budget Project Exhibit FAYETTEVILLE AVIATION SERVICES 4SOO S. School N,renuea Suite F Fayetteville, AR 72701 Disregard this information. This agenda document has been revised with new grant information. State Airport Aid Application — Page 1 The City/G&u*ty-of Fayet[eyille herein called "Sponsor", hereby makes application to the Arkansas Department of Aeronautics for State finds pursuant to Act 733 of 1977, for the purpose of aiding in financing a project for the development of a municipal airport located in the city of Fayetteville Arkansas, Washington county. Date of Request: September 29, 2017 Name of Airport: Favetteville — Drake Field (FYV) Name and address of City/Germy Commission sponsoring request: City of Fayetteville 113 W. Mountain Street Fayetteville, AR 72701 Phone Number: 479-575-8330 Fax Number: 479-585-8257 Name and address of Engineering Firm Person to Contact about project: Summer Fallen, Airport Services Manager City of Fayetteville Fayetteville — Drake Field Phone Number: 479-718-7642 Cell Number: Fax Number: 479-718-7646 (if applicable): Contact Person: Ben Perea Garver 2049 E. Joyce Blvd. Suite 400 Fayetteville, AR 72703 Phone/Fax Number: 479-527-9100 Describe the work to be accomplished: The project includes 2.5" milling of existing asphalt parking lot. 2.5" asphalt overlay, surface treatment and pavernent marking. With exception to pavement markings, all work will be per brined by Cite of i ayetteville'1`i•ansl2ortatiori Depaotmeirt personnel and equit�ment. State and Local Project Costs: Please indicate: Q 50-50% Match 80-20% Match Q 90-10% Match Q 100 Total Cost of Project: Local Share/Funds: Local Share/In-Kind: State Share: $185,900.00 $37,180.00 Federal AIP Projects: AIP Number: N/A Q 95-5% Match Q 90-10% Match Total Cost of Project: Federal Share: State Share: $148,720.00 Local Share: Disregard this information. This agenda document has been revised with new grant information. State Airport Aid Application — Page 2 Provide the information listed below as it applies to your project: Funding: Source of Funds: Arkansas Department_ of Aeronautics (80%) City of Fayetteville (20%) Source of In -Kind Services: Estimated starting date of project: November 1, 2017 Estimated completion date of project: July 1, 2018 Project will be for: New Airport Existing Airport Is land to be leased or purchased? N/A Description of land and cost per acre: N/A Provide the Federal AIP Grant Number (if applicable): N/A State Legislators for your area: State Senator: Uvalde Lindsey State Representative: Charlie Collins MM Disregard this information. This agenda document has been revised with new grant information. State Airport Aid Application — Page 3 The sponsor agrees to furnish the Arkansas Department of Aeronautics a copy of the legal instrument affecting use of the property for an airport. In application for a new landing site or expansion of existing facility, the FAA Form 7480-1, Notice of Landing Area Proposal, must be approved by the FAA before review for grant can be made by the State. Applications for hangar construction or renovation funds must include a signed lease agreement. This agreement must be in compliance with all FAA grant assurances. The application must be based on bids and include a calculated return on investment. No land, hangars, or buildings purchased with State Grant funds may be sold or disposed of without State Aeronautics Commission prior approval. All requests for sale or disposal of property will be considered on an individual case basis. No hangar (funded by a grant fi"om the Department of Aeronautics) shall be used for non -aviation purposes without State Aeronautics Commission prior approval. All requests for non -aviation use will be considered on a case-by-case basis. Failure to receive prior approval from A.D.A. concerning land and/or building use could result in the commission requesting grant refund from the Sponsor. Additionally, all hgr/building grant applications must include proof of insurance coverage. No airport accepting State Grant funding may issue an Exclusive Rights lease. All applications for navigational aids (such as NDB or ILS) must have FAA site approval before a state grant can be approved. All Grant applications involving Federal Airport Improvement Program (AIP) funding must be accompanied by the approved FAA grant agreement with grant number assigned. If this project is approved by the Arkansas Department of Aeronautics, and is accepted by the sponsor, it is agreed that all developments and construction shall meet standard FAA construction practices as outlined in the specifications of this agreement. Runways, Taxiways, Parking Ramps, etc. shall have a base and a thickness that will accommodate the weight of aircraft expected to operate at this airport. All grant atatilicants (City and/or C'onnN) art I-AnIh- r"e!�pottsiblt for com }liallee with all Federal, State,:'ouniv. and Citv lmvs, Statutes,-OrdimilectIN, Hints. lLevnlafimui, and Executive Orders co7ucerning, contraels and taxi rchaseN for which this s1t.q.1 t is a oye4 and isvi#ed. It is understood and agreed that the sponsor shall start this project immediately upon award of grant. It is also agreed that this project shall be completed within one year from the date of acceptance of this grant by the Arkansas Department of Aeronautics. Applications for extension will be entertained if circumstances beyond the sponsor's control _occur. Amendment requests are to be made only under extraordinary circumstances. Funds will be disbursed according to Department procedures and final inspection of completed project (See payment Instruction page). _o1_'. -ran! hn'd 6f1 } ii 4'el ....._._._._.. (iua./ .....__......._...,._ _...._. .._. IN WITNESS WHEREOF, the sponsor has caused this Application for State Airport Aid to be duly executed in its name, this day of 20 Mr. Lioneld Jordan Name of Sponsor Authorized Signature Title Disregard this information. This agenda document has been revised with new grant information, FAYETTEVILLE - DRAKE FIELD AIRPORT TERMINAL PARKING LOT REHABILITATION OPTION 1: 2.5" MILL & OVERLAY, SURFACE TREATMENT IN-KIND MATERIALS I SERVICE REIMBURSEMENT - PERFORMED BY CITY OF FAYETTEVILLE STREET DEPARTMENT TOTAL ENGINEERING FEES (ESTIMATED) $5.000.00 TOTAL ESTIMATED PROJECT COST $185,900.00 PROJECT FUNDING 80.20 ADA Grant) — TOTAL ESTIMATED $148,720,00 ESTIMATED ITEM NO. DESCRIPTION UNIT QUANTITY UNIT PRICE AMOUNT 1 2 5" Asphalt Overlay TN 1700 $50.00 $85,000.00 2 Surface Treatment SY 10.300 $3.00 $30,900-00 3 Tack Oil GAL 1,000 $5.00 $5,000.00 4 COF Transportation Dept Personnel LS 1 $15,000.00 $15'000.00 5 COF Transportation Dept Equipment LS 1 $30,000.00 $30,000.00 ESTIMATED TOTAL IN-KIND MATERIALS I SERVICE REIMBURSEMENT $165,900.00 ESTIMATED WORK COMPLETED BY CONTRACTOR HIRED BY THE CITY ESTIMATED ESTIMATED ITEM NO. DESCRIPTION UNIT QUANTITY UNIT PRICE AMOUNT 1 Pavement Markings LS 1 $15,000.00 $15,000.00 ESTIMATED TOTAL WORK COMPLETED BY CONTRACTOR $15,000.00 ESTIMATED PERSONNEL AND EQUIPMENT COST FOR WORK COMPLETED BY THE CITY OF FAYETTEVILLE TRANSPORTATION DEPARTMEI ESTIMATED TOTAL CONSTRUCTION COST $180,900.00 TOTAL ENGINEERING FEES (ESTIMATED) $5.000.00 TOTAL ESTIMATED PROJECT COST $185,900.00 PROJECT FUNDING 80.20 ADA Grant) — TOTAL ADA (80%) $148,720,00 Sponsor (20%) - Remainder $37,180.00 TOTAL PROJECTED FUNDING $185,900.00 N 5 F LUW LL co Lo O - � N � _ C N > E N O � �Y C 1 � U 7 � N � _ 1 -r� 1 { �• ! i -W 4 R FAYETTEVILLE -DRAKE FIELD FIGURE NUMBER OPTION 1: SHEET FAYETTEVILLE, ARKANSAS 2.5" MILL AND OVERLAY AND TERMINAL PARKING REHABILITATION SURFACE TREATMENT NUMBER Smith, Lorinda From: Smith, Sondra Sent: Tuesday, October 03, 2017 11:40 AM To: Alan Long (Longward4@gmail.com); Pennington, Blake; Broyles, Lana; citycouncil@matthewpetty.org; Marr, Don; Eads, Gail; Roberts, Gina; Johnson, Kimberly; Williams, Kit; Branson, Lisa; Jordan, Lioneld; Lynch, Rhonda; Norton, Susan; Smith, Lorinda; Smith, Sondra; Gray, Adella; Marsh, Sarah; Kinion, Mark; Tennant, Justin; Bunch, Sarah; La Tour, John; Long, Alan Subject: FW: Arkansas Department of Aeronautics Council Item Office of the City Clerk Treasurer Sondra E. Smith CAMC, CMC City Clerk Treasurer 113 W. Mountain Street, Suite 308 Fayetteville, AR 72701 (479) 575-8323 ssrttithCt�%g��itc��illc�-ar•. �<rt.� . Or . r. Fay .._-. A n K A. N# A 5 From: Gulley, Terry Sent: Monday, October 02, 2017 4:21 PM To: Marr, Don <dmarr@fayetteville-ar.gov>; Smith, Sondra <ssmith@fayetteville-ar.gov> Subject: FW: Arkansas Department of Aeronautics Council Item Please remove this item due, to -the ADA requiring additional information not previously required and also suggesting that we apply at a later date due to funding issues on their part. From: McCoy, Dee Sent: Monday, October 02, 2017 2:38 PM To: Gulley, Terry <tgulley@fayetteville-ar.goy> Subject: Arkansas Department of Aeronautics Council Item Due to additional information received from the ADA, Agenda item A. 3 on the October 3, 2017 City Council Agenda will need to be removed. Additional information is being applied to the grant application, and will resubmitted for approval. Dee McCoy Financial Coordinator -Airport Fayetteville Aviation 4500 S. School Ave Fayetteville, AR 72701 timccoy@('!yettev Hq-aar�ov T 479.718.7641 11/4 01_1 Fayetteville Airport-Arkansas Department of Aeronautics' Grant # 3682-18 • City of Fayetteville Staff Review Form 2018-0366 Legistar File ID N/A City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Summer Fallen 7/11/2018 AIRPORT SERVICES (760) Submitted By Submitted Date Division / Department Action Recommendation: Staff requests signature of the Mayor on the daily report for the Arkansas Department of Aeronautics' Grant # 3682-4 18. The daily report gives a description of labor, equipment and materials costs for the terminal parking lot rehabilitation project, and is necessary to receive grant funding. Budget Impact: • Account Number Fund Project Number Project Title Budgeted Item? NA Current Budget $ - Funds Obligated $ - Current Balance $ - Does item have a cost? No Item Cost Budget Adjustment Attached? No - Budget Adjustment Remaining Budget $ - V20180321 Purchase Order Number: Previous Ordinance or Resolution # 212-17 (o, -OChange Order Number: Approval Date: I -161 - Original riginal Contract Number: Comments: • • CITY OF r"s._—), FAYETTEVILLE STAFF MEMO ARKANSAS TO: Mayor Lioneld Jordan THRU: Don Marr, Chief of Staff Terry Gulley, Transportation Services Director FROM: Summer Fallen, Airport Services Manager DATE: July 11 , 2018 SUBJECT: Terminal Parking Lot Rehab Daily Report RECOMMENDATION: Staff requests signature of the Mayor on the daily report for the Arkansas Department of Aeronautics' Grant # 3682-18. The daily report gives a description of labor, equipment and materials costs for the terminal parking lot rehabilitation project, and is necessary to receive grant funding. BACKGROUND: • In an effort to provide quality infrastructure for airport customers, the Aviation Division pursued a grant from the Arkansas Department of Aeronautics to rehabilitate the terminal parking lot. To properly address the varying levels of wear and use for the parking lot, the Aviation Division performed a mill and overlay and surface treatment to the parking lot. DISCUSSION: The Aviation Division submitted an 80-20 grant application to the Arkansas Department of Aeronautics (ADA) to fund the parking lot rehabilitation. To maximize the resources for the rehabilitation project, the Aviation Division utilized the Transportation Department equipment and personnel. In addition to avoiding the lengthy bidding process, this approach allowed the project to be completed at a cheaper cost. BUDGET/STAFF IMPACT: Costs from the Transportation Division for labor, equipment and materials totaled $86,617.44. Attachments: Staff Review Form Staff Review Memo Daily Report Resolutiod 212-17 Mailing Address: • 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Daily Report t, Date: July 9, 2018 _ Page_1_of_2_ Location: Fayetteville- Drake Field (FYV) Grant Number: 3682.18 Supervisor: Joey Smith Job Description: FYV Terminal Parking Lot Rehabilitation The City of Fayetteville Transportation Department will perform the milling of the existing asphalt surface, installation of the tack coat, and the installation of the asphalt pavement overlay. Labor Cost Equipment Cost Materials Cost Name Em.loyee# Hours Rate Cost T le Hours Rate Cost T 'e Hours Rate Cost 2012 Ford F550 crew cab with 8' 1,108 53.875 John Armstrong 4456 27,25 177071 482.52 utility body 37.88 208.34 Asphalt tons 6 59694.12 20091nternll 7600S6A with 56.5 Allen Ba le 4697 59 19.5327 1152.43 Hilbill bad 139.13 695.65 As+halt-Haulini hrs 69.48 3,925.62 2015 F250 Crew Cab Pickup 798 Shem Davis 3937 20.1181 668.93 w/Plow 2064 27.45 54.90 Tack Oil 'als 5,4750 4,369.05 Dennis Paycen 4623 48.5 15.8573 769.08 2016 420F2 © 90.06 450.3 1111111111111 2014 Kenworth T370 Pothole Alfred De Roche 3261 39.25 23.5752 925.33 Patcher Truck 127.2 127.2 IIIIIIIII 2006 Climline John Gibson 1588 II 27.7794 583.37 Crack Sealer 1.5 45.30 67.95 1111 2017 Ft-diner Steve Jones 3040 54.75 29.0763 1591,93 1145D 760 4.5 156.34 703.53 2016 Dodge Ram 2500 CC Warren Merr man 4645 42 19.8330 832.99 4x4 2083 4 27.39 109.56 1.11111111 2014 Kenworlh 1370 Pothole Dan Morgan 3447 53.75 22,2710 1197,O7PatcherTruck 0.5 127.20 63.60 a al 2014 Milling Calvin Mounce 2412 38.25 24,9503 954.35 Machine 2 423.11 846.22 .� 2017 F550 Brandon Mulvaney 4493 45.5 15.9762 726.92 358 2.5 60.13 150.32 11■ SUB TOTAL 9884.92 SUB TOTAL 3477,57 SUB TOTAL 67989.79 Daily Report P Date; July 9, 2018 Page_2_ of_2_ Location: Fayetteville — Drake Field (FYV) Grant Number: 3682.18 Supervisor; Joey Smith Job Description: FYV Terminal Parking Lot Rehabilitation The City of Fayetteville Transportation Department will perform the milling of the existing asphalt surface, installation of the tack coal, and the installation of the asphalt,pavement overlay. Labor Cost Equipment Cost Materials Cost Name Employee # Hours Rate Cost Type Hours Rate Cost Type Hours Rale Cost 2009 Vogele Daniel Pickett 4317 8 43.0742 344,59 Asphalt Paver 2.5 367.85 919.63 2013 Elgin Ryan Trenholm 3823 54.25 28.7220 1558.17,Sweeper 1.5 324.5 486.75 Caterpillar Double Drum Ty Turner 3933 45.5 24.2421 1103,02 Roller(9072) 2.5 45.51 113.78 2006 Hamm Large Vibratory Roller 2 70.55 141,10 2007 International Asphalt Oil Distributor Truck 2 161.91 323.82 2006 M2-112.2 137,15 274,3 SUB TOTAL 3005.78 SUB TOTAL 2259.38 SUB TOTAL TOTAL COST 86,617,44 )SlGNJRE OF SUPERVISOR • SIGN' of CITY/COUNTY OFFICIAL .pv AYrl.TF ifi rev r 44A'4N 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 212-17 File Number: 2017-0607 ARKANSAS DEPARTMENT OF AERONAUTICS: A RESOLUTION TO AUTHORIZE THE APPLICATION FOR AN 80/20 MATCHING GRANT FROM THE ARKANSAS DEPARTMENT OF AERONAUTICS IN THE AMOUNT OF $135,900.00 FOR REHABILITATION OF THE TERMINAL PARKING LOT AT DRAKE FIELD { BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section I : That the City Council of the City of Fayetteville, Arkansas hereby authorizes the application for an 80/20 matching grant from the Arkansas Department of Aeronautics in the amount of$135,900.00 for rehabilitation of the terminal parking lot at Drake Field. PASSED and APPROVED on 10/18/2017 Approved: Attest: 416"7.1441-0_ ' a keveli- ioneld Jord • Sondra E. Smith, City Clerk Treasurer ..0%%“;!1,12rl ." "a• f11YETFEVll.(.•,• S � , � • Page 1 Printed on 10/18/17