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Home My WebLink About221-17 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Resolution: 221-17 File Number: 2017-0535 WATER & SEWER OUTBUILDINGS: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $5,968.00 TO ALLOW FOR CONSTRUCTION MATERIALS TESTING AND SPECIAL INSPECTIONS FOR THE WATER & SEWER OUTBUILDINGS CONSTRUCTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the amount of $5,968.00 to allow for construction materials testing and special inspections for the Water & Sewer Outbuildings Construction. PASSED and APPROVED on 10/17/2017 Page 1 Attest: � b Sondra E. Smith, City Clerk Treasurer Printed on 10/18/17 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2017-0535 Agenda Date: 10/17/2017 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 10 WATER & SEWER OUTBUILDINGS: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $5,968.00 TO ALLOW FOR CONSTRUCTION MATERIALS TESTING AND SPECIAL INSPECTIONS FOR THE WATER & SEWER OUTBUILDINGS CONSTRUCTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the amount of $5,968.00 to allow for construction materials testing and special inspections for the Water & Sewer Outbuildings Construction. City of Fayetteville, Arkansas Page 1 Printed on 10/18/2017 Tim Nyander City of Fayetteville Staff Review Form 2017-0535 Legistar File ID 10/17/2017 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 9/21/2017 Utilities Director/ Submitted By Submitted Date Division / Department Action Recommendation: A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $5,968.00 TO ALLOW CONSTRUCTION MATERIALS TESTING AND SPECIAL INSPECTIONS FOR THE WATER & SEWER OUTBUILDINGS CONSTRUCTION 5400.720.1840-5801.00 Account Number 15020.1 Project Number Budget Impact: Water/Sewer Fund Water/Sewer Building & Office Improvements Project Title Budgeted Item? Yes Current Budget $ 408,117.00 Funds Obligated $ 408,117.00 Current Balance $ - Does item have a cost? Yes Item Cost $ 5,967.50 Budget Adjustment Attached? Yes Budget Adjustment $ 5,968.00 Remaining Budget j $ 0.50 Previous Ordinance or Resolution # V20140710 Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE W W300'1 7 ARKANSAS MEETING OF OCTOBER 17, 2017 TO: Mayor and City Council THRU: Don Marr, Chief of Staff FROM: Tim Nyander, Utilities Director DATE: September 20, 2017 CITY COUNCIL MEMO SUBJECT: Approval of a Budget Adjustment for Construction Materials Testing and Special Inspections for the Water & Sewer Outbuildings Construction RECOMMENDATION: Staff recommends approval of a budget adjustment in the amount of $5,968.00 for McClelland Consulting Engineers, Inc. to perform construction materials testing and special inspections for the Water & Sewer outbuildings construction. BACKGROUND: Upon City Council approval on October 3, 2017, Benchmark Construction of NWA, Inc. will be awarded Bid #17-39, Water & Sewer Outbuildings Construction in the amount of $366,000.00. DISCUSSION: McClelland Consulting Engineers, Inc. has submitted a proposal for the construction materials testing and special inspections for the Water & Sewer Outbuildings Construction in the amount of $5,425.00. It is required that the building code special inspections be performed by a third party, and not by the owner or contractor. A budget adjustment is requested in the amount of $5,968.00 to cover the costs of the construction materials testing and special inspections in the amount of $5,425.00, plus a contingency of $542.50. BUDGET/STAFF IMPACT: Funds are available in the cost savings from the Regional Park, which will be moved into the Water & Sewer Building & Office Improvements project. Attachments: Proposal from McClelland Consulting Engineers, Inc. Budget Adjustment Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 ._4 �--', 1cCLELLeoND CONSULTING ENGIN;£I�S, INC, August 28, 2017 City of Fayetteville Engineering Division 125 W. Mountain Street Fayetteville, Arkansas 72701 ATTN: Mr. Jim Beavers, P.E 1810 N. College Avenue P.D. Box 1229 Fayetteville, AR 73703/72702-1229 479-443-2377/Fax 479-443-9241 www. mce. us. com RE: Construction Materials Testing and Special Inspections Proposal Water Sewer Outbuilding Improvements Fayetteville, Arkansas Dear Mr. Beavers, We are pleased to present our proposal for the construction materials testing and special inspections relevant to the planned Water Sewer Outbuilding Improvements project in Fayetteville, Arkansas. The following information is presented for your consideration and is aimed at assisting in the formation of your construction budget. ➢ Proof-Roll/Subgrade Observation: Subtotal = $900.00 ➢ Soil and Base Density Testing: Subtotal = $900.00 ➢ Reinforcing Bar Observation/Bearing Capacity: Subtotal = $1,400.00 ➢ Cast -in -Place Concrete Testing: Subtotal = $1,225.00 ➢ Concrete Cylinder Pick-up: Subtotal = $200.00 ➢ Structural Steel and Welding Inspection: Subtotal = $800.00 Based on the assumptions detailed in the forgoing proposal, we can provide construction materials testing and special inspections on this project for a Not -to -Exceed Without Approval fee of $5,425.00. McClelland Consulting Engineers, Inc. is hereby authorized to proceed in accordance with the foregoinghropossal. IDA -M. Date The infoWnation on the following pages provides further detail regarding the anticipated testing scope on the project which includes number of trips for each service, time spent onsite for each service, and other assumptions which were integral in arriving at the estimated fee amount. Mr. Jim Beavers, P.E. August 28, 2017 City of Fayetteville Engineering Division Page 2 Based on the provided current construction plans and our general understanding of the project, the project scope is to consist of new construction of a material storage building with an approximate footprint of 1,600 square feet and an additional vehicle storage building with an approximate footprint of 500 square feet. The new material storage building and vehicle storage building addition are to be supported on shallow spread and continuous foundations. The construction of each building will consist of cast -in-place concrete slab -on -grade with wood and lightweight steel framing. Based on our understanding of the project and the provided information, testing is anticipated to consist of proof -roll observations, foundation bearing capacity observations, soil and base density testing, cast -in-place concrete testing, and reinforcing bar observations. To better your understanding of our associated fees, we presented an estimated per -trip price for the services we anticipate providing on this project. The provided per -trip prices assume the following factors: •:• A geotechnical engineer or engineering technician spending one (1) hour onsite for proof -roll observation of the building areas • A certified technician spending thirty (30) minutes onsite for each soil and/or base density testing trip. o Three (3) density tests being conducted each trip A geotechnical engineer or engineering technician spending one (1) hour onsite for each trip relevant to reinforcing bar observations/bearing capacity observation A certified technician spending one (1) hour onsite for each cast -in-place concrete testing trip o One (1) set of five (5) 4" x 8" cylinders being sampled each trip o Additional cylinders and onsite technician time may be required for large monolithic concrete placements exceeding 50-yd3 We have also assumed that the project duration will be approximately three (3) months for each building location. From the assumptions and project details referenced above, we estimated the following per -trip prices and subtotals for each service anticipated being required: Proof -Roll Observation: $225.00 per trip Material.Storage Building Pad — 2 trips Vehicle Storage Building Pad — 2 trips ■ Subtotal: $900.00 Mr. Jim Beavers, P.E. City of Fayetteville Engineering Division Soil and Base Density Testing: Material Storage Building Pad Select Fill Material — 3 trips ❖ Vehicle Storage Building Pad Select Fill Material — 3 trips • Subtotal: $900.00 Cast -in -!Place Concrete Testing: August 28, 2017 Page 3 $150.00 per trip $175.00 per trip ❖ Material Storage Building Slab -on -Grade — 1 trip Vehicle Storage Building Slab -on -Grade — 1 trip ❖ Material Storage Building Continuous and Spread Foundations — 2 trips ❖ Vehicle Storage Building Continuous and Spread Foundations — 2 trips ❖ Stem Walls Relevant to Material Storage Building — 1 trip ■ Subtotal: $1,225.00 Concrete Cylinder Pick-up: $50.00 per trip ❖ A charge for concrete cylinder pick-up will only be applied in the event that it is the sole reason for the site visit on days where no other testing is scheduled. We have assumed that this will be required for approximately one-half of the total concrete placements. ■ Subtotal: $200.00 Reinforcinq Bar Observation/Bearing Capacity: $200.00 per trip Material Storage Building Slab -on -Grade — 1 trip Vehicle Storage Building Slab -on -Grade — 1 trip ❖ Material Storage Building Continuous and Spread Foundations —2 trips Vehicle Storage Building Continuous and Spread Foundations — 2 trips Stem Walls Relevant to Material Storage Building — 1 trip • Subtotal $1,400.00 Mr. Jim Beavers, P.E. City of Fayetteville Engineering Division Structural Steel and Welding Inspection: August 28, 2017 Page 4 We have assumed that various periodic site visits will be necessary for inspection of structural steel connections relevant to the building addition. The referenced project documents require special inspections per IBC Chapter 17 and relevant AWS standards, Periodic inspections will be required for typical bolted and welded framing and structural building connections. ■ Subtotal: $800.00 Our estimated number of trips for each testing service is based on our review of the provided project documents and from experience on projects in the area with similar scope and size. Our fees are directly related to the amount of trips made for each service and time spent onsite. If the project scope varies after submittal of this document and prior to construction, please allow for the review/revision of this document. We appreciate the opportunity to submit this proposal for construction materials testing relevant to the Water Sewer Outbuilding Improvements Project in Fayetteville, Arkansas. Please contact us with any questions or concerns that you might have regarding the information contained in this proposal. Sincerely, Steven J. Head, PE Geotechnical Engineer Sam Mahaffey Construction Materials Testing Supervisor City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 WATER SEWER (720) 2017 Requestor: Cheryl Partain BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: A BA is needed within the Water/Sewer Building & Office Improvements project for the construction of the Water/Sewer Outbuildings. The outbuilding project is for the construction of a materials storage building and a truck garage expansion. The funds needed is to allow construction materials testing and special inspections. Decease in the Regional Park Waterlines Project is utilizing the cost savings from that project. COUNCIL DATE: 10/17/2017 LEGISTAR FILE ID#: 2017-0535 RESOLUTION/ORDINANCE TOTAL Account Number 5400.720.1840-5801.00 5400.720.5600-5808.00 B a rb-cwal Fea 9/21/2017 3:42 PM Budget Director Date TYPE: DESCRIPTION: GLDATE: POSTED: v.20170707 AT Account Name EX Fixed Assets - EX Water Line Improvements - Water Line Irr CAUsers\losmith\AppDafa\Roaming\L5\Temp\ac612ece-6e3f-44b1-bf42-105fdbbcO6c9 1 of 1 Pryject.Sub# Increase / (Decrease) Expense Revenue Project Sub 5,968 - 15020 1 (5,968) - 14015 2000 v.20170707 AT Account Name EX Fixed Assets - EX Water Line Improvements - Water Line Irr CAUsers\losmith\AppDafa\Roaming\L5\Temp\ac612ece-6e3f-44b1-bf42-105fdbbcO6c9 1 of 1