HomeMy WebLinkAbout202-17 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 202-17
File Number: 2017-0523
FAYETTEVILLE SENIOR ACTIVITY AND WELLNESS CENTER KITCHEN EXPANSION:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT RECOGNIZING COMMUNITY
DEVELOPMENT BLOCK GRANT FUNDS IN THE AMOUNT OF $150,000.00 FOR THE SENIOR
ACTIVITY AND WELLNESS CENTER KITCHEN EXPANSION, AND TO APPROVE A PROJECT
CONTINGENCY IN THE AMOUNT OF $50,000.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution, recognizing Community Development Block
Grant funds in the amount of $150,000.00 for the Senior Activity and Wellness Center kitchen
expansion, and further approves a project contingency in the amount of $50,000.00.
PASSED and APPROVED on 10/3/2017
Attest:
Sondra E. Smith, City Clerk Treasurer
Cop
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Page 1 Printed on 10/4/17
City of Fayettevillele A 113 West Mountain Street
Arkansas Y,. Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2017-0523.
Agenda Date: 10/3/2017 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 8
FAYETTEVILLE SENIOR ACTIVITY AND WELLNESS CENTER KITCHEN EXPANSION:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT RECOGNIZING COMMUNITY
DEVELOPMENT BLOCK GRANT FUNDS IN THE AMOUNT OF $150,000.00 FOR THE SENIOR
ACTIVITY AND WELLNESS CENTER KITCHEN EXPANSION, AND TO APPROVE A PROJECT
CONTINGENCY IN THE AMOUNT OF $50,000.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution, recognizing Community Development Block Grant funds in the
amount of $150,000.00 for the Senior Activity and Wellness Center kitchen expansion, and further approves a
project contingency in the amount of $50,000.00.
City of Fayetteville, Arkansas Page 1 Printed on 101412017
I
City of Fayetteville Staff Review Form
2017-0523
Legista
17-
Legistar rile ID
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Wade Abernathy 9/14/2017 FACILITIES MANAGEMENT (140)
Submitted By Submitted Date Division / Department
Action Recommendation:
To approve a Budget Adjustment to recognize funds from the CDBG Projects-NWAEDD for the kitchen upgrade at
the Fayetteville senior activity and Wellness Center. These will be expended out of the senior Center Kitchen
Expansion per resolution #109-16. Also approval of a project contingency in the amount of $50,000.
Budget Impact:
4470.520.8520-5315.00 Sales tax Capital
Account Number
Fund
15010.1 Walker Park Senior Activity & Wellness Center
Project Number Project Title
Budgeted Item? No Current Budget $ 172,163.00
Funds Obligated $ 163,910.57
Current Balance
Does item have a cost? Yes Item Cost $150,000
Budget Adjustment Attached? Yes Budget Adjustment $150,000.00
Remaining Budget $ 812 2F4
V20140710
Previous Ordinance or Resolution # 76-17
Original Contract Number: 42315 Approval Date:
Comments:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF OCTOBER 3, 2017
TO: Mayor Lioneld Jordan
City Council
CITY COUNCIL MEMO
THRU: Paul A Becker, Chief Financial Officer
Connie Edmonston, Parks & Recreation Sr. Director
FROM: Wade Abernathy, Facilities Management/building Construction Manager
DATE: September 14, 2017
SUBJECT: Resolution to recognize Grant Revenue Funds from CDBG Projects in the
amount of $150,000 for the kitchen expansion at the Fayetteville Senior Activity and
Wellness Center, and Approval of a project contingency of $50,000.
RECOMMENDATION:
Staff recommends passing of a resolution to recognize grant funds from CDBG Projects for the
Kitchen Renovation. The funds will be expended out of the senior Center Kitchen Expansion
project and be used for the remaining completion of phase 2 items, along with previously
approved change order items adding back additional value engineered items. An increased
project contingency of $50,000 is also recommended to allow for the expenditure of these funds.
BACKGROUND:
June 7, 2016, Council approved a contract with Ellingson Contracting for a 2 year 2 phase
project for the Sr. Center Kitchen Expansion.
October of 2016, Council recognized CDBG grant funds in the amount of $95,000 and C.O.#2
for site drainage.
January 2017, Council recognized $25,000 for a Walmart Grant and C.O.#3 for roofing tiles.
March 2017, Council approved a Change Order #4 to add parking spaces
July 2017 Change Order #5 added a staff restroom.
DISCUSSION:
By Council's recognition of these funds, it brings the total of CDBG funds used for this project to
$245,000. In addition, approximately $85,000 of Kitchen equipment was purchased by CDBG
for the Kitchen Expansion.
The 2016 $95,000 funds were used to finish out phase 1 and allowed some of phase 2 items to
move forward. Original CIP project funds were then applied to the new parking lot and sidewalk
improvements.
The 2017 $150,000 Grant funds will be used for finishing out phase 2, as well as funding
preapproved change orders ie... installation of the Kitchen Hood, Installation of staff restroom,
and Installation of new drink station at dining room. The additional funds also allow to upgrade
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
the floor finish to epoxy at the new kitchen, and install new epoxy floors in the existing kitchen.
Installation of walk-in freezer, and dishwasher will also be included.
Balance of original CIP project funding will be used for upgrades at other areas of the center.
BUDGET/STAFF IMPACT:
A budget adjustment moving $150,000 from 4470.900.9470-4309.00 project 15010.1 Federal
Grants -capital to 4470.520.8520-5315.00 project 15010.1 Contract Services. Contingent on
HUD reallocation process.
Attachments:
BA
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year
Division
Adjustment Number
/Org2 PARKS &RECREATION (520)
2017
Requestor: Wade Abernathy
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
To recognize grant revenue from CDBG for the Kitchen renovation at the Walker Park Senior Activity and Wellness
Center.
COUNCIL DATE:
10/3/2017
LEGISTAR FILE ID#:
2017-0523
9/15/2017 3:51 PM
Budget Director
Date
TYPE:
DESCRIPTION:
GLDATE:
RESOLUTION/ORDINANCE
POSTED:
TOTAL 150,000 150,000
v.20170707
Increase / (Decrease) Project.Sub#
Account Number Expense Revenue Project Sub AT
Account Name
4470.520.9520-4309.00 150,000 15010 1 RE
"Federal Grants - Capital
4470.520.8520-5315.00 150,000 15010 1 EX
Contract Services -
C:\Users\losmith\AppData\Roaming\L5\Temp\5603462f-7284-4c5c-bdOa-14f692fdbd74 1 of 1
Wade Abernathy
Ellingson Construction- CO # 6
City of Fayetteville Staff Review Form
2017-0605
Legistar File ID
N/A
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
10/16/2017
FACILITIES MANAGEMENT (140)
Submitted By Submitted Date Division / Department
Action Recommendation:
Approval of Change Order #6 with Ellingson Construction for Walker Park Senior Center Kitchen Expansion in the
amount of $67,679.00 for a new walk in freezer, new walk in refrigerator and related work.
. Budget Impact:
4470.520.8520-5315.00 Sales Tax Capital
Account Number
15010.1
Project Number
Budgeted_ Item? No
Fund
Walker Park Senior Activity & Wellness Center
Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? No Budget Adjustment
Project Title
$ 205,032.19
$ 46,779.76
$ 158,252.43
$ 67,679.00
Remaining Budget $ 90,573.43
V20140710
Previous Ordinance or Resolution # 202-17
Original Contract Number:
Comments:
Approval Date: 10-11-12
CITY OF
FAYETTEVILLE
Wt ARKANSAS
TO: Mayor Lioneld Jordan
THRU: Paul A Becker, Chief Financial Officer
Connie Edmonston, Parks & Recreation Sr. Director
STAFF MEMO
FROM: Wade Abernathy, Facilities Management/Building Construction Manager
DATE: 10/16/2017
SUBJECT: Approval of Change Order #6 with Ellingson Construction to Contract
#2415 for Walker Park Sr. Activity Center Kitchen Expansion.
RECOMMENDATION:
Staff recommends approval of Change Order #6 in the amount of $67,679 to add a new exterior
walk in freezer, interior walk in refrigerator, and associated work.
BACKGROUND:
June 7, 2016 Council approved a contract with Ellingson Contracting for a Kitchen Expansion at
Walker Park Sr. Activity Center.
Thru out the project, Change Orders #2 thru #5 were approved for various needed
improvements to the Center.
10-03-2017, council passed resolution 202-17 recognizing $150,000 CDBG Grant funds, a
Budget Adjustment, and $50,000 contingency.
DISCUSSION:
With the passage of this resolution, it will allow replacement of the existing interior and exterior
walk in freezer/refrigerator combination units'that were installed during the original construction
in the late 90's. The replacements will be an exterior freezer only, and an interior refrigerator
only. Sr. Center staff state that this will be more efficient, and allow more frozen food storage.
BUDGET/STAFF IMPACT:
A budget adjustment was approved with the resolution. The item cost is $67,679.00.
There is a $17,800 previous contingency balance to add to the $50,000 approved by Council for
a total Contingency available of $67,800.
Attachments:
Change Order #6 AIA document.
Supporting Change Order Documentation
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Change Order
Document G701" - 2017
PROJECT: (Mame undaddr✓_-Ls)
Fayetteville Senior Center Rcnovations
Fayotevilk, AR,
OWNER: (Ni me and addns.)
City of Fay ene6ile
113 West Mountain Street
CONTRACT INFORMATION:
Contract For. Project 34415
Date: Jane 7, 2016
ARCNRECT: Mlame and eddrem)
deA"tx aehiteentre
104 N. Fast Avenue
Fayetteville—Alk. 72701 Fayetteville, AR, 72701
THE CONTRACT tS CHANGED AS FOLLOWS:
CHANGE ORDER INFORMA'nON:
Change Order Number: 006
Date' October 12, 2017
CONTRACTOR: lNarne and address)
Ellington Contracting
P_O_ Box 7202
Siloam Springs, AR. 72761
(insert a detail,!desrn'ptinn of the change ani? if appliraNe, anarh are referenee.spedfir.. ethibits ,t%su include agr:3d uptur
adjustments auril utoble to crecured Cvrtsimetion Chouge Mrerrites )
Install additional matching guiterin- above the new exterior freezer unit on the NW corner of the addition. No
guucring was at this location originally The new downspout will surface drain.
Add ttew exterior free—nr and interior fridge unit; Remove anis dispose of existing units. Provide flashing at new
exterior freezer unit. Remove and patch interior existing concrete Tamp to blend_ T3ase pricing of COR is for
removing upper veneer slab. See add price below. *IUD S4,714 for removal and rcpouring lower slab io exact
re+cesed depth for cwt+° exterior fmcircr.`
Provide Slopes! Concrete bernven East and .!test new freezer units Provide sloped concrete. behind West new
freezer unit—Backfill trench to west of Nest freezer with gravel
Thee origical Cocvzet Sum: was : 287,300.00
The net change by pm%toush autixwiaed Chmnge (Adis S 76.945,00
The Contrzct Stan prior to this Claaitge Order -a-As $ 364?45.00
list Certra-t Sano will be ir&-Tc--Qrd by this Chw%c Otd m is the 3vw* ffi of S 67.679,00
The crew• Contract Sum including this Clti*ngc C mice acid tv, = 431,924.00
The Co nvacs 'r --w- witi be urs-=ged by zare sol da*x
Tito clew d>tc efSutesuuatial CarW�oiim will Ems.
NOTE This Change OTxkrdoes not inchadc adjusaanwmis to the Coattraci Sum or, Gua arttcs:d Maximums Prig. or der
Contract Time. that have been amhurized by Consttmction Change" Directive uzaili tits cwt and liaw have beat
agreed upon by both the ()a+ ung and Contractor. in which cast a Citwge (heka is z ea-ttt- Be se res 9e e
Construction Change Directive.
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AfA^ Document Is protected by U.S. Copyright Law and international Treaties. Unauthorized reproduction or distribution of this AIA'' document, or
any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. itiz.
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ellingson contracting
CHANGE ORDER REQUEST
Date: October 4th, 2017
To: Tim Maddox or Seth Spradlin
DeMx Architects
Re: Fayetteville Senior Center Kitchen Addition
945 S. College Ave
Fayetteville, AR 72701
Change Order Request #12
Ellingson Contracting
PO Box 7202
Siloam Springs, AR 72761
Description of Proposed Change:
Install additional matching guttering above the new exterior freezer unit on the NW corner of the addition.
No guttering was at this location originally. The new downspout will surface drain.
i
The total cost of this proposal is as follows:
Labor
Material
Equipment
Subcontractors
Sub Total
Bond (2.6%)
OH & P (12.5%)
Lump Sum Total
Upon your approval, we intend to make this change/addition immediately.
If you have any questions please feel free to contact me.
Sincerely,
iz apt
David R. Ellingson
Ellingson Contracting Name
Mobile: 479-215-6889 Signature
Date
$369.60
$418.81
$0.00
$ 0.00
$788.41
$20.50
$98.55
$887
Acceptance of Change
Change Order Request #12
Line Item Break -Out
Labor.
$
369.60
Lloyd - 8 hrs @ 32% Burden
$
369.60
Total
Material
$
336.31
Plymoth Building Supply - Guttering and Accessories
$
82.50
Fasteners and Consumables
$
418.81
Total
Equipment
$
Total
3rd Tier Contractors
$
Tota I
ellingson contracting
CHANGE ORDER REQUEST
Date: October 2nd, 2017
To: Tim Maddox or Seth Spradlin
DeMx Architects
Re: Fayetteville Senior Center Kitchen Addition
945 S. College Ave
Fayetteville, AR 72701
Change Order Request #t16
Description of Proposed Change:
Ellingson Contracting
PO Box 7202
Siloam Springs, AR 72761
Add new exterior freezer and interior fridge unit. Remove and dispose of existing units. Provide flashing at
new exterior freezer unit. Remove and patch interior existing concrete ramp to blend. Base pricing of COR
is for removing upper veneer slab. See add price below.
*ADD $4,714 for removal and repouring lower slab to exact recesed depth for new exterior freezer.*
The total cost of this. proposal is as follows:
Labor
$3,120.40
' Material
$1,280.00
Equipment
$750.00
Subcontractors
$48,995.14
Sub Total
$54,145.54
Bond (2.6%)
$1,407.78
OH & P (12.5%)
$6,768.19
Lump Sum Total
$60,914
Upon your approval, we intend to make this change/addition immediately.
If you have any questions please feel free to contact me.
Sincerely,
a
David R. Ellingson
Ellingson Contracting
Mobile: 479-215-6889
Name
Signature
Date
Acceptance of Change
Quote
09/27/2017
To: Project: From:
Ellingson Contracting Fayetteville Senior Center Markham Restaurant Supply, Inc.
Davind Ellingson Frances Hugo
david@ellingsoncontracting.com 420 South Fresno Street
P. 0. Box 6356
Ft. Smith, AR 72906
(479)782-3233
(479)782-3233 (Contact)
(479)782-3433 (Fax)
frances@markhamrs.com
THANK YOU FOR THE OPPORTUNITY TO QUOTE
Item Qty Description Sell Sell Total
1 1 ea REMOVAL $1,450.00 $1,450.00
Custom
Removal of existing cooler/freezer combo box located inside building
ITEM TOTAL: $1,450.00
Initial:
Fayetteville Senior Center Ellingson Contracting Page 1 of 4
Markham Restaurant Supply, Inc.
09/27/2017
Item Qty Description Sell Sell Total
2 1 ea WALK IN COOLER $11,800.00 $11,800.00
Custom
New cooler to fit pit inside building. Below are the details and
accessories to be provided and installed by Markham.
Walk -In Cooler 12'-11" x 5'-8" x 7'-6.S" high
Temperature: 35 degree F Cooler
Floor Configuration: Foamed -in -Place 4" urethane floor panels
Finish: .100 Smooth Aluminum
Metal Finishes: 26 ga. stucco acrylume
Door: 34"x77" flush mount magnetic infitting door with cam -rise
hinges, padlockable deadbolt handle, door closer, brushed hardware,
fully programmable walk in monitoring system 100 featuring
audio/visual temperature alarm with digital thermometer, high and
low set points, 115V output, energy saving door frame heater wire,
vapor proof light and switch with pilot light
Walk in Accessories:
1 each Flex Strip Curtain
2 each Trim Strips, 3"x3" to match exterior box finish
2 each Fluorescent light fixture, cooler 48" double bulb
Refrigeration:
Ambient Temp: 90 degrees F
Walk -In Temp: 35 degrees F
Walk -In Heatload: 5,322 BTUH
Cond. Unit Location: Outdoors
Ambient Temp: 100 degrees F
System Capacity: 7,671 BTUH
1 each 1.00 HP hermetic air cooled refrigeration system 208/230/60/1
1 each Galy Weather Cover
1 each Steel Compressor Mounting Stand
1 each LASA Winterization Controls
Initial•
Fayetteville Senior Center Ellingson Contracting Page 2 of 4
ITEM TOTAL:
$11,800.00
3 1 ea INSTALL
$2,000.00
$2,000.00
Custom
Installation of the refrigeration and drains for inside cooler
ITEM TOTAL:
$2,000.00
4 1 ea REMOVAL
$1,875.00
$1,875.00
Custom
Removal of existing box outside of building
ITEM TOTAL:
$1,875.00
Initial•
Fayetteville Senior Center Ellingson Contracting Page 2 of 4
Markham Restaurant Supply, Inc.
09/27/2017
Item Qty Description Sell Sell Total
5 1 ea WALK IN FREEZER $24,620.00 $24,620.00
Custom
New Freezer to fit outside of building. Below are the details and
accessories to be provided and installed by Markham.
Walk -In Freezer 10'-0" x 19'-11" x 7'-8.5" high
Temperature: -10 degree F Freezer
Floor Configuration: Foamed -in -Place 4" urethane floor panels
Finish: .100 Smooth Aluminum
Metal Finishes: 26 ga. stucco acrylume
Door: 34" x 77" flush mount magnetic infitting door with cam -rise
hinges, padlockable deadbolt handle, door closer, brushed hardware,
fully programmable walk in monitoring system 100 featuring
audio/visual temperature alarm with digital thermometer, high and
low set points, 115 V output, energy saving door frame heater wire,
vapor proof light and switch with pilot light
Walk in Accessories:
1 each Heated pressure relief vent, 120V
1 each Vinyl membrane rain roof, flat, single room
1 each One -Way pitch (sloped 1/4" ft), single room
5 each Trim strips, 3" x 3", to match exterior box finish
1 each Flex strip curtain
3 each Fluorescent light fixture, freezer 48" double bulb
Refrigeration:
Ambient Temp: 100 degrees F
Walk -In Temp: -10 degrees F
Walk -In Heatload: 9,782 BTUH
Cond. Unit Location: Outdoors
Ambient Temp: 100 degrees F
System Capacity: 12,315 BTUH
1 each 3.90 HP hermetic scroll air cooled refrigeration system
208/230/60/3
1 each Galy Weather Cover
1 each Steel Compressor Mounting Stand
1 each LASA Winterization Controls
ITEM TOTAL: $24,620.00
6 1 ea INSTALL $2,000.00 $2,000.00
Custom
Installation of the refrigeration and drains for outdoor freezer
ITEM TOTAL: $2,000.00
Merchandise $43,745.00
Tax 9.75% $4,265.14
Total $48,010.14
By Others:
Inside box: Removal of electric and rewiring of all electric in new box. Any ceiling grid or
tile work or repair.
Initial:
Fayetteville Senior Center Ellingson Contracting Page 3 of 4
Markham Restaurant Supply, Inc. 09/27/2017
Outside box: Removal of any concrete to allow box to sit flat for elevation of inside
building floor. Any trim from walk-in box to building wall. Removal of electric and
rewiring -of electric.
Thank you,
Greg Williams
Acceptance: _
Printed Name:
Project Grand Total: $48,010.14
Date:
Initial:
Fayetteville Senior Center Ellingson Contracting Page 4 of 4
Change Order Request #16
Line Item Break -Out
Base Bid COR
Labor
$
628.00
Demo Labor of Existing Slab
$
264.00
Existing Ramp Demo Inside New Kitchen
$
1,108.80
Supervision and Management (24 hours)
$
369.60
Flashing at Exterior Unit
$
750.00
Patching at Interior Unit
$
3,120.40
Total
Material
$
250.00
Concrete Haul Off
$
385.00
Concrete Material and Reinforcement
$
75.00
Edge Forming
$
185.00
Flashing at Exterior
$
385.00
Interior Ceiling, Wall, and Floor Patching
$
1,280.00
Total
Equipment
$
450.00
Demo - Jack Hammer & Compressor Rental
$
300.00
Truck, Equipment & Fuel
$
750.00
Total
3rd Tier Contractors
$
48,010.14
Markham Restaurant Supply
$
985.00
Electrical Disconnect and Hook -Up
$
48,995.14
Total
ellingson contracting
CHANGE ORDER REQUEST
Date; October 9th, 2017
To: Tim Maddox or Seth Spradlin
DeMx Architects .
Re: Fayetteville Senior Center Kitchen Addition
945 S. College Ave
Fayetteville, AR 72701
Change Order Request #i18
Ellingson Contracting
PO Box 7202
Siloam Springs, AR 72761
Description of Proposed Change:
Provide Sloped Concrete between East and West new freezer units. Provide sloped -concrete behind West
new freezer unit. Backfill trench to west of West freezer with gravel.
The total cost of this proposal is as follows:
Labor
$528.00
Material
$485.00
Equipment
$21.95
Subcontractors
$0.00
Sub Total
$1,034.95
Bond (2.6%)
$26.91
OH & P (12.5%)
$129.37
Lump Sum Total
$1,164
Upon your approval, we intend to make this change/addition immediately.
If you have any questions please feel free to contact me.
Sincerely,
David R. Ellingson Acceptance of Change
Ellingson Contracting Name
Mobile: 479-215-6889 Signature
Date
Change Order Request #18
Line Item Break -Out
3rd Tier Contractors
- Total
Labor
$
369.60
Lloyd
$
158.40
Labor Help
$
528.00
Total
Material
$
439.00
Concrete
$
46.00
Expansion Material
$
485.00
Total
Equipment
$
21.95
Concrete Tool Usage (5% of concrete material)
$
21.95
Total
3rd Tier Contractors
- Total