HomeMy WebLinkAbout201-17 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 201-17
File Number: 2017-0520
FAYETTEVILLE RACE SERIES/SPECIAL EVENTS:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT TO INCREASE FUNDING FOR THE
FAYETTEVILLE RACE SERIES BY THE AMOUNT OF $10,726.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution, to increase funding for the Fayetteville Race
Series by the amount of $10,726.00.
PASSED and APPROVED on 10/3/2017
Attest:
Sondra E. Smith, City Clerk Tj tsrr*1,,
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Page 1 Printed on 1014117
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2017-0520
Agenda Date: 10/3/2017 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 7
FAYETTEVILLE RACE SERIES/SPECIAL EVENTS:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT TO INCREASE FUNDING FOR THE
FAYETTEVILLE RACE SERIES BY THE AMOUNT OF $10,726.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution, to increase funding for the Fayetteville Race Series by the amount
of $10,726.00.
City of Fayetteville, Arkansas Page 1 Printed on 101412017
John Crow
Submitted By
City of Fayetteville Staff Review Form
2017-0520
Legistar File ID
10/3/2017
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
9/13/2017 PARKS & RECREATION (520)
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of a budget adjustment in the amount of $10,726 for the Parks Development Fund
2250-9250 to increase funding for the Fayettevile Race Series/Special Events.
Comments:
Budget Impact:
2250.520.9250: -5200.00,-5200.05,
Parks
Development
5301.00 and -5315.00
Account Number
Fund
N/A
N/A
Project Number
Project Title
Budgeted Item? NA
Current Budget
$
38,439.00
Funds Obligated
$
38,164.00
Current Balance
$
275.00]
Does item have a cost? Yes
Item Cost
$
11,001.00
Budget Adjustment Attached? Yes
Budget Adjustment
$
10,726.00
Remaining Budget
$
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Approval Date:
Comments:
CITY OF
FAYETTEVILLE
V14 ARKANSAS
MEETING OF OCTOBER 3, 2017
TO: Mayor and City Council
CITY COUNCIL MEMO
THRU: Don Marr, Chief of Staff
Connie Edmonston, Parks and Recreation Director
FROM: John Crow, Recreation Superintendent
DATE: September 14, 2017
SUBJECT: Budget Adjustment — Parks and Recreation Special Events
RECOMMENDATION:
Staff recommends approval to recognize and use excess revenue in the amount of $10,726
for remaining expenditures required in 2017 to hold the balance of the scheduled Special
Events (Square 2 Square Bicycle Ride, Run for the Parks, CycloFrost Fayetteville, Frozen
Toes 15K Trail Run).
BACKGROUND:
In 2015 the Parks and Recreation Department created the Fayetteville Race Series in order to
add new and unique recreational opportunities to the current programming. Both residents and
non-residents of Fayetteville have reacted positively and participation number continue to rise,
especially the Square 2 Square Bike Ride. This collaborative event between the cities of
Fayetteville and Bentonville is held twice annually on the Razorback Regional Greenway. The
Spring of 2016 ride had 951 participants while the Fall Ride had 1,203. In 2017 there continued
to be significant increases as well with the spring ride having 1,515 riders and the most recent
fall ride on September 16`" having 1,794 riders registered. This significant increase in
participation has inherently increased the expenditures of the events.
DISCUSSION:
Square 2 Square participation since the Spring 2016 ride has increased by 25%, 26% and 18%
respectively. These significant increases have had a direct impact on the expenses for the
events. Staff is requesting a budget adjustment of $10,726 to cover not only pending charges
for event expenses, but the projected expenses for the remainder of the scheduled Special
Events that include the Fall Square 2 Square Bike Ride, Run for the Parks, CycloFrost
Fayetteville and the Frozen Toes Trail Run in January of 2018 (expenses incurred in late
2017). These additional expenses are more than covered by the increased revenue collected
to -date (registration, donations, sponsorships) as compared to the budgeted amount.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
BUDGET/STAFF IMPACT:
The Parks Development Fund (2250-9250) will be increased by $10,726 for pending expenses
and projected expenses for the remainder of 2017. Excess revenue above budgeted should be
recognized in order to cover these additional expenses. It should be noted that in addition to the
registration, sponsorships and donation revenue collected, these event also impact the HMR
revenues with by the participants utilization of Fayetteville hotels and resaurants.
Attachments:
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City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 PARKS &RECREATION (520)
2017
Requestor: Alan Bearden
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Request for approval to recognize and use some of the Special Events excess revenues received to date for remaining
expenditures required in 2017 to hold scheduled Special Events (Square 2 Square Bicycle Ride, Run for the Parks,
CycloFrost Fayetteville and the Frozen Toes 15K Trail Run). Participation numbers for these Special Events have
continued to grow significantly each year and the related revenues and expenses have also grown accordingly.
COUNCIL DATE:
LEGISTAR FILE ID#:
10/3/2017
2017-0520
x"�+Vspr
9/15/2017 3:22 PM
Budget Director Date
TYPE:
DESCRIPTION:
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GLDATE:
RESOLUTION/ORDINANCE
I POSTED:
,I
TOTAL
10,726 10,726
v.20170707
Increase / (Decrease)
Project.Sub#
Account Number
Expense Revenue
Project Sub
AT
Account Name
2250.520.9250-5200.05
5,447 -
EX
Supplies - Tournament/Awards
2250.520.9250-5200.00
1,846
EX
Supplies - Office/Printing
2250.520.9250-5301.00
(490) -
EX
Public Notification -
2250.520.9250-5315.00
3,923
EX
Contract Services - :
2250.520.9250-4424.00
- 10,726
RE
Summer Sports & Fitness - Base
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