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Home My WebLink About2017-10-03 - Agendas - ArchiveAlderman Adella Gray Ward 1 Position 1 Alderman Sarah Marsh Ward 1 Position 2 Alderman Mark Kinion Ward 2 Position 1 Alderman Matthew Petty Ward 2 Position 2 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Sondra E. Smith City of Fayetteville Arkansas City Council Meeting October 3, 2017 Alderman Justin Tennant Ward 3 Position 1 Alderman Sarah Bunch Ward 3 Position 2 Alderman John La Tour Ward 4 Position 1 Alderman Alan T. Long Ward 4 Position 2 A meeting of the Fayetteville City Council was held on October 3, 2017 at 5:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports, and Discussion Items. 1. Monthly Financial Report - Paul Becker. 2. Nominating Committee Report - Housing Authority Board. Approved Agenda Additions A. Consent: 1. Approval of the September 19, 2017 City Council Meeting Minutes. Approved 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov 2. MISSY GIPSON LEASE AGREEMENT: A resolution to approve a short-term lease agreement with Missy Gipson for the Drake Field terminal building banquet area for rent in the amount of $775.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 197-17 3. ARKANSAS DEPARTMENT OF AERONAUTICS.: A resolution to authorize the application for an 80/20 matching grant from the Arkansas Department of Aeronautics in the amount of $148,720.00 for rehabilitation of the terminal parking lot at Drake Field. THIS RESOLUTION WAS REMOVED FROM CONSENT AND TABLED INDEFINITELY AT THE OCTOBER 3, 2017 CITY COUNCIL MEETING. 4. BID #17-52 CINTAS CORPORATION: A resolution to award Bid #17-52 and authorize the purchase of Class C uniforms from Cintas Corporation as needed by the Fire Department through 2022, at an estimated cost of $13,728.30 per year. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 198-17 5. BID #17-53 RUSH RUNNING COMPANY: A resolution to award Bid #17-53 and authorize the purchase of running shoes from Rush Running Company as needed by the Fire Department through 2022, at an estimated cost of $8,400.00 per year. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 199-17 6. HUTCHENS CONSTRUCTION CO.: A resolution to award Bid #17-60 and authorize a contract with Hutchens Construction Co. in the amount of $26,082.00 for parking lot paving at the city -owned property occupied by the Ellen Smith Head Start Program located at 2052 South Garland Avenue. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 200-17 7. FAYETTEVILLE RACE SERIES/SPECIAL EVENTS: A resolution to approve a budget adjustment to increase funding for the Fayetteville Race Series by the amount of $10,726.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 201-17 8. FAYETTEVILLE SENIOR ACTIVITY AND WELLNESS CENTER KITCHEN EXPANSION: A resolution to approve a budget adjustment recognizing Community Development Block Grant Funds in the amount of $150,000.00 for the Senior Activity And Wellness Center Kitchen Expansion, and to approve a project contingency in the amount of $50,000.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 202-17 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov 9. TRAIL OF TEARS MEMORIALIZATON HISTORICAL EVENT.: A resolution to approve a payment in the amount of $4,000.00 to the University of Arkansas for costs associated with a Trail of Tears Memorial, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 203-17 10. BID #17-39 BENCHMARK CONSTRUCTION OF NWA, INC.: A resolution to award Bid #17-39 and authorize a contract with Benchmark Construction of NWA, Inc. in the amount of $366,000.00 for construction of the water and sewer outbuildings, to approve a project contingency in the amount of $36,600.00, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 204-17 11. MCCLELLAND CONSULTING ENGINEERS, INC.: A resolution to approve a contract with McClelland Consulting Engineers, Inc. in the amount of $107,144.55 for engineering services associated with utility relocations along Highway 16 between College Avenue and Huntsville Road required for Arkansas Department of Transportation job 040579, and to approve a project contingency in the amount of $10,714.45. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 205-17 12. HAWKINS-WEIR ENGINEERS, INC.: A resolution to approve a Professional Engineering Services Agreement with Hawkins -Weir Engineers, Inc. in an amount not to exceed $121,800.00 for engineering services related to the Goshen and Benson Water Tank Improvements, and to approve a project contingency in the amount of $12,180.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 206-17 13. SCOTT HANCOCK CONVEYANCE OF A PERMANENT ACCESS EASEMENT: A resolution to approve the conveyance of a permanent access easement to Scott Hancock across part of the south portion of the Gulley Road Water Tank Property to allow a secondary point of access. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 207-17 14. GARDEN DISTRICT TOWNHOMES, LLC: A resolution to approve a cost share agreement with Garden District Townhomes, LLC for construction of a sewer main along a portion of 9th Street between South College Avenue and South Washington Avenue with the total cost to garden district townhomes not to exceed $5,611.14. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 208-17 15. BID #17-55 A&A SERVICE ELECTRIC INC.: A resolution to award Bid #17-55 and authorize a contract with A&A Service Electric, Inc. in the amount of $810,483.00 for the installation of lighting along the Mud Creek Trail and the northern portion of the Razorback Regional Greenway, to approve a project contingency in the amount of $16,209.66, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 209-17 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov 16. HEARTH HOMELESS HOUSING PROGRAM: A resolution to authorize the addition of 1.0 full time equivalent position to the community resources division to hire a third case manager to provide housing services for homeless Fayetteville residents. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 210-17 B. Unfinished Business: 1. APPEAL OF LSD 17-5775: (324 E. 12TH PLACE/MORGAN MANOR APTS. ADDITION): A resolution to grant the appeal of City Council Member Sarah Marsh and to deny the Fayetteville Housing Authority's application for a large-scale development. THIS RESOLUTION WAS TABLED TO OCTOBER 17, 2017 CITY COUNCIL MEETING. C. New Business: 1. AMEND § 94.05 USE OF FIREWORKS: an ordinance to amend § 94.05 use of fireworks to allow the Botanical Garden of The Ozarks to conduct a small fireworks display to celebrate its 10th birthday party. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5997 2. STARR DRIVE WATER COST SHARE: An ordinance to waive the requirements of formal competitive bidding and approve a cost share agreement with Robert Martin, Andrew Williams, and Nick Banks for the installation of water main along a 1,520 -foot portion of North Starr Drive, with the estimated amount to be paid by the City of Fayetteville not to exceed $23,950.00, and to approve a project contingency in the amount of $4,790.00. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5998 3. OVIVO USA, LLC: An ordinance to waive the requirements of formal competitive bidding and approve the purchase of repair parts for a screening unit at the West Side Water Resource Recovery Facility from Ovivo USA, LLC in the amount of $35,252.93. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5999 4. RZN 17-5915 (S. 825 S. RAZORBACK RD./RAZORBACK RD) An ordinance to rezone that property described in rezoning petition RZN 17-5915 for approximately 2.38 acres located west of 825 South Razorback Road from i-1, heavy commercial & light industrial to UT, urban thoroughfare. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6000 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov 5. NETWORK EPISODIC TELEVISION SERIES: A resolution to express the City Council's intent to participate in funding for a network episodic television series being filmed in Fayetteville in an amount not to exceed $500,000.00 over a two-year period. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 211-17 6. SMALL CELL COMMUNICATIONS FACILITIES: An ordinance to enact § 110.03 Small Cell Facilities and Networks into Chapter 110: Telecommunication Franchise, Billposting, and Small Cell Facilities and Networks. THIS ORDINANCE WAS LEFT ON THE FIRST READING AT THE OCTOBER 3, 2017 CITY COUNCIL MEETING. 7. AMEND TOWN AND GOWN ADVISORY COMMITTEE: An ordinance to amend § 33.360 Purpose and Establishment, § 33.361 Composition, and § 33.364 Meetings of Article Xxiv Town and Gown Advisory Committee of the Fayetteville City Code to expand the scope of the committee's duties; to redefine the membership of the committee to better fit the new purpose and minimize redundancy of city and university staff on the committee; and to reduce the number of required meetings from four to two each year. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6001 8. 2018-2022 FIVE-YEAR CAPITAL IMPROVEMENTS PLAN: A resolution to adopt the 2018-2022 Five -Year Capital Improvements Plan. THIS ORDINANCE WAS TABLED TO THE OCTOBER 17, 2017 CITY COUNCIL MEETING. 9. AMEND § 34.27 SALE OF MUNICIPALLY OWNED REAL PROPERTY: An ordinance to amend § 34.27 sale of municipally owned real property of the Fayetteville Code. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6002 10. SALE OF CITY OF FAYETTEVILLE PROPERTY ABOUT 9.6 ACRES: A resolution to authorize Mayor Jordan to sell about 9.6 acres of city property in the Commerce District to the highest or best bidder. THIS RESOLUTION WAS TABLED INDEFINITELY AT THE OCTOBER 3, 2017 CITY COUNCIL MEETING. D. City Council Agenda Session Presentations 1. Agenda Session Presentation - Walton Arts Center Update. 2. Agenda Session Presentation - 2018-2022 Five -Year Capital Improvement Plan — Paul Becker. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov E. City Council Tour: None F. Announcements Adjournment: 9:30 p.m. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov