HomeMy WebLinkAbout195-17 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 195-17
File Number: 2017-0506
ENERGY ASSESSMENT GRANT ACCEPTANCE:
A RESOLUTION TO AUTHORIZE THE MAYOR TO SIGN A GRANT OFFER ACCEPTING A 90/10
MATCHING GRANT FROM THE FEDERAL AVIATION ADMINISTRATION IN THE AMOUNT OF
$25,740.00 FOR AN AIRPORT ENERGY EFFICIENCY ASSESSMENT, TO AUTHORIZE THE CITY
ATTORNEY TO CERTIFY THE GRANT AGREEMENT, AND TO APPROVE A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to execute a grant offer accepting a 90/10 matching grant from the Federal Aviation Administration in
the amount of $25,740.00 for an airport energy efficiency assessment, and further authorizes the City
Attorney to certify the grant agreement.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution,
PASSED and APPROVED on 9/19/2017
Attest:
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Sondra E. Smith, City Clerk St�� r�,r
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FAYETTEVILLE*
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Page 1 Printed on 9120117
City of Fayetteville, Arkansas 113 West Mountain Street
i Fayetteville, AR 72701
(479) 575-8323
04
Text File
--��' File Number: 2017-0506
Agenda Date: 9/19/2017 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: C. 1
ENERGY ASSESSMENT GRANT ACCEPTANCE:
A RESOLUTION TO AUTHORIZE THE MAYOR TO SIGN A GRANT OFFER ACCEPTING A 90/10
MATCHING GRANT FROM THE FEDERAL AVIATION ADMINISTRATION IN THE AMOUNT OF
$25,740.00 FOR AN AIRPORT ENERGY EFFICIENCY ASSESSMENT, TO AUTHORIZE THE CITY
ATTORNEY TO CERTIFY THE GRANT AGREEMENT, AND TO APPROVE A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to
execute a grant offer accepting a 90/10 matching grant from the Federal Aviation Administration in the amount
of $25,740.00 for an airport energy efficiency assessment, and further authorizes the City Attorney to certify
the grant agreement.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 9120/2017
Added at Agenda Session 9/12/17
City of Fayetteville Staff Review Form
Terry Gulley
Submitted By
2017-0506
Legistar File ID
9/19/2017
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
9/12/2017 Aviation /
Transportation Services Department
Submitted Date Division / Department
Action Recommendation:
Staff requests approval for the Aviation Division to accept a grant offer from the FAA in the amount of $25,740 for
an Energy Assessment Project and to approve a budget adjustment.
5550.760.3940-5314.00
Account Number
31706.1701
Project Number
Budgeted Item? NA
Budget Impact:
Airport
Fund
Airport Energy Assessment
Current Budget
Funds Obligated
Current Balance
Project Title
-
Does item have a cost? NA Item Cost
Budget Adjustment Attached? Yes Budget Adjustment $ 25,740.00
Remaining Budget $ 25,740.00
V20140710
Previous Ordinance or Resolution #
Original Contract Number: Approval Date:
Comments: Two signed original copies of this council item are being requested for the FAA.
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF SEPTEMBER 19, 2017
TO: Mayor Lioneld Jordan
Fayetteville City Council
THRU: Don Marr, Chief of Staff
FROM: Terry Gulley, Transportation Services Director
DATE: September 12, 2017
SUBJECT: Energy Assessment Grant Acceptance
CITY COUNCIL MEMO
RECOMMENDATION:
Staff requests approval to accept a grant offer from the FAA in the amount of $25,740 for
an Energy Assessment Project. Signature of the Mayor and City Attorney is required. Due to
the quick turnaround required by the FAA for grant acceptance, this item is requested to be
walked on at the September 12, 2017 City Council Agenda Session.
BACKGROUND:
The airport recently attended an FAA conference and learned about a new FAA grant program
for energy efficient projects. Airport staff immediately followed up with FAA personnel to
determine the eligibility for grant funds. In early 2017, the Airport worked with facilities and
sustainability staff to submit proposed energy efficient projects to the FAA. The FAA has since
requested that the airport pursue a grant in FY 2017 for an energy assessment study with
the goal of identifying energy efficient projects at the airport. *Once the assessment is
complete, the Airport will be able to apply for grant funds in FY 2018 to the costs associated with
completing specific energy efficient projects.
DISCUSSION:
All costs associated with the energy assessment project will be included in the FAA
grant application. The airport staff, facilities staff, and sustainability staff will review the
energy assessment report and proposed energy efficiency projects before submission to the
FAA. Below is a summary of the costs and funding breakdown for the proposed grant.
BUDGET/STAFF IMPACT:
FAA EneLqX Efficiency Grant
Energy Assessment: $27,600.00 FAA: $25,740.00
Administration and Other Costs: $1,00&00 ADA: $2,860.00*
TOTAL: $28,600.00 City: $0.00
TOTAL: $28,600.00
ATTACHMENTS:
Staff Review Form, City Council Memo, FAA Grant Acceptance
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
U.S. Department
of Transportatlon
Federal Aviation
Administration
�$Ef 07 207
Honorable Lioneld Jordan
Mayor of Fayetteville
113 W. Mountain Street
Fayetteville, AR 72701
Dear Mayor Jordan:
Airports Division FAA ASW -630
Southwest Region 10101 Hillwood Parkway
Arkansas, Oklahoma Fort Worth, TX 76177
RECEIVE®
SEP 8 2017
ORIGINAL CITY OF FAYETTEVILLE
MAYOR'S OFFICE
We are enclosing the original and one copy of the Grant Offer for Airport Improvement Program (AIP)
Project No. 3-05-0020-045-2017 at Drake Field in Fayetteville, Arkansas. This letter outlines
expectations for success. Please read the conditions and assurances carefully.
To properly enter into this agreement, you must do the following:
a. The governing body must provide authority to execute the grant to the individual signing the
grant; i.e. the sponsor's authorized representative.
b. The sponsor's authorized representative must execute the grant, followed by the attorney's
certification, no later than 09/15/2017, in order for the grant to be valid. The date of the
attorney's signature must be on or after the date of the sponsor's authorized representative's
signature.
You may not make any modification to the text, terms or conditions of the grant offer.
d. After you properly execute the grant agreement:
Return the executed Grant Agreement marked "Original" to our office via US mail or
commercial courier.
* Retain the copy marked "Sponsor" for your records.
e. Because time is now critical for entering the executed grant into the FAA system, we request you
send a copy of the signed agreement to our office by facsimile or email (pdf document) prior to
sending the hardcopy document through U.S. mail or commercial courier.
Subject to the requirements in 2 CFR §200.305, each payment request for reimbursement under this
grant must be made electronically via the Delphi eInvoicing System. Please see the attached Grant
Agreement for more information regarding the use of this System.
The terms and conditions of this agreement require you to complete the project without undue delay.
We will be monitoring your progress to ensure proper stewardship of these Federal funds. You are
expected to submit payment requests for reimbursement of allowable incurred nroiect expenses
consistent with_prolect t)rogress. Should you fail to make draws on a regular basis, your grant may be
placed in "inactive" status which will impact future grant offers.
F)
Until the grant is completed and closed, you are responsible for submitting the following reports:
• A signed/dated SF -270, Request for Advance or Reimbursement, due 90 days after the end of
each federal fiscal year in which this grant is open.
• A signed/dated SF 425, Federal Financial Report, due 90 days after the end of each federal fiscal
year in which this grant is open.
• A quarterly performance report at end of each fiscal quarter until the planning project is
completed.
• Attach an invoice summary with each electronic grant payment request submitted in Delphi
eInvoicing. Guidance and examples can be found in the A.IP Grant Payment and S onso
Financial Reporting Policy (http://www.faa.gov/airports/aip/grant_payments/media/AIP-Grant-
Payment-Sponsor-Financial-Reporting-Policy.pdf).
As a condition of receiving Federal assistance under this award, you must comply with audit
requirements as established under 2 CFR part 200. Subpart F requires non -Federal entities that expend
$750,000 or more in Federal awards to conduct a single or program specific audit for that year. Note
that this includes Federal expenditures made under other Federal -assistance programs. Please take
appropriate and necessary action to assure your organization will comply with applicable audit
requirements and standards.
Once the project is completed and all costs are determined, we ask that you close the project without
delay and submit the final closeout report documentation as required by your Region/Airports District
Office.
Cynthia Diep, (817) 222-5672, is the assigned program manager for this grant and is readily available to
assist you and your designated representative with the requirements stated herein. We sincerely value
your cooperation in these efforts and look forward to working with you to complete this important
project.
Sincerel
G enn A. Boles
Manager, Arkansas/Oklahoma
Airports District Office
3-05-0020-045-2017
�1 ORIGIN
� AL
U.S. Department
of Transportation
Federal Aviation
Administration
GRANTAGREEMENT
PART I —OFFER
Date of Offer
Airport/Planning Area Drake Field
AIP Grant Number 3-05-0020-045-2017
DUNS Number 134398903
TO: City of Fayetteville
(herein called the "Sponsor")
FROM: The United States of America(acting through the Federal Aviation Administration, herein called the
"FAA" )
WHEREAS, the Sponsor has submitted to the FAA a Project Application dated May 30, 2017, for a grant of
Federal funds for a project at or associated with the Drake Field Airport, which is included as part of this
Grant Agreement; and
WHEREAS, the FAA has approved a project for the Drake Field Airport (herein called the "Project")
consisting of the following:
Conduct Airport Energy Efficiency Assessment
which is more fully described in the Project Application.
NOW THEREFORE, According to the applicable provisions of the former Federal Aviation Act of 1958, as
amended and recodified, 49 U.S.C. § 40101, et seq., and the former Airport and Airway Improvement Act
of 1982 (AAIA), as amended and recodified, 49 U.S.C. § 47101, et seq., (herein the AAIA grant statute is
referred to as "the Act"), the representations contained in the Project Application, and in consideration of
(a) the Sponsor's adoption and ratification of the Grant Assurances dated March 2014,and the Sponsor's
acceptance of this Offer; and, (b) the benefits to accrue to the United States and the public from the
accomplishment of the Project and compliance with the Grant Assurances and conditions as herein
provided.
THE FEDERAL AVIATION ADMINISTRATION, FOR AND ON BEHALF OF THE UNITED STATES, HEREBY
OFFERS AND AGREES to pay ninety (90) percent of the allowable costs incurred accomplishing the
Project as the United States share of the Project.
This Offer is made on and SUBJECT TO THE FOLLOWING TERMS AND CONDITIONS:
CONDITIONS
1. Maximum Obligation. The maximum obligation of the United States payable under this Offer is $25,740.
The following amounts represent a breakdown of the maximum obligation for the purpose of establishing
allowable amounts for any future grant amendment, which may increase the foregoing maximum
3-05-0020-045-2017
obligation of the United States under the provisions of 49 U.S.C. § 47108(b):
$25,740 for planning
$0 airport development or noise program implementation; and,
$0 for land acquisition.
The source of this Grant may include funding from the Small Airport Fund.
2. Period of Performance. The period of performance begins on the date the Sponsor formally accepts this
agreement. Unless explicitly stated otherwise in an amendment from the FAA, the end date of the period
of performance is 4 years (1,460 calendar days) from the date of formal grant acceptance by the Sponsor.
The Sponsor may only charge allowable costs for obligations incurred prior to the end date of the period of
performance (2 CFR §200.309). Unless the FAA authorizes a written extension, the sponsor must submit all
project closeout documentation and liquidate (pay off) all obligations incurred under this award no later
than 90 calendar days after the end date of the period of performance (2 CFR §200.343).
The period of performance end date does not relieve or reduce Sponsor obligations and assurances that
extend beyond the closeout of a grant agreement.
3. Ineligible or Unallowable Costs. The Sponsor must not include any costs in the project that the FAA has
determined to be ineligible or unallowable.
4. Indirect Costs - Sponsor. Sponsor may charge indirect costs under this award by applying the indirect cost
rate identified in the project application as accepted by the FAA, to allowable costs for Sponsor direct
salaries and wages.
5. Determining the Final Federal Share of Costs. The United States' share of allowable project costs will be
made in accordance with the regulations, policies, and procedures of the Secretary. Final determination of
the United States' share will be based upon the final audit of the total amount of allowable project costs
and settlement will be made for any upward or downward adjustments to the Federal share of costs.
6. Compl_etine the Project Without Delay and in Conformance with Requirements. The Sponsor must carry
out and complete the project without undue delays and in accordance with this agreement, and the
regulations, policies, and procedures of the Secretary. The Sponsor also agrees to comply with the
assurances which are part of this agreement.
7. Amendments or Withdrawals before Grant Acceptance. The FAA reserves the right to amend or withdraw
this offer at any time prior to its acceptance by the Sponsor.
B. Offer Expiration Date. This offer will expire and the United States will not be obligated to pay any part of
the costs of the project unless this offer has been accepted by the Sponsor on or before September 15,
2017, or such subsequent date as may be prescribed in writing by the FAA.
9. !Improper Use of Federal Funds. The Sponsor must take all steps, including litigation if necessary, to
recover Federal funds spent fraudulently, wastefully, or in violation of Federal antitrust statutes, or
misused in any other manner for any project upon which Federal funds have been expended. For the
purposes of this grant agreement, the term "Federal funds" means funds however used or dispersed by
the Sponsor, that were originally paid pursuant to this or any other Federal grant agreement. The Sponsor
must obtain the approval of the Secretary as to any determination of the amount of the Federal share of
such funds. The Sponsor must return the recovered Federal share, including funds recovered by
settlement, order, or judgment, to the Secretary. The Sponsor must furnish to the Secretary, upon request,
all documents and records pertaining to the determination of the amount of the Federal share or to any
settlement, litigation, negotiation, or other efforts taken to recover such funds. All settlements or other
final positions of the Sponsor, in court or otherwise, involving the recovery of such Federal share require
advance approval by the Secretary.
3-05-0020-045-2017
10. United States Not Liable for Damage or Iniury. The United States is not responsible or liable for damage
to property or injury to persons which may arise from, or be incident to, compliance with this grant
agreement.
11. System for Award Management SAM Re istration And Universal Identifier.
A. Requirement for System for Award Management (SAM): Unless the Sponsor is exempted from this
requirement under 2 CFR 25.110, the Sponsor must maintain the currency of its information in the
SAM until the Sponsor submits the final financial report required under this grant, or receives the final
payment, whichever is later. This requires that the Sponsor review and update the information at least
annually after the initial registration and more frequently if required by changes in information or
another award term. Additional information about registration procedures may be found at the SAM
website (currently at http://www.satTi.gov).
B. Data Universal Numbering System: DUNS number means the nine -digit number established and
assigned by Dun and Bradstreet, Inc. (D & B) to uniquely identify business entities. A DUNS number
may be obtained from D & B by telephone (currently 866-705-5771) or on the web (currently at
littp.-//fedgov.dnb.com/webforrT)).
12. Electronic_ Grant Payment(s). Unless otherwise directed by the FAA, the Sponsor must make each payment
request under this agreement electronically via the Delphi elnvoicing System for Department of
Transportation (DOT) Financial Assistance Awardees.
13. Informal Letter Amendment of AIP Projects. If, during the life of the project, the FAA determines that the
maximum grant obligation of the United States exceeds the expected needs of the Sponsor by $25,000 or
five percent (5%), whichever is greater, the FAA can issue a letter amendment to the Sponsor unilaterally
reducing the maximum obligation.
The FAA can also issue a letter to the Sponsor increasing the maximum obligation if there is an overrun in
the total actual eligible and allowable project costs to cover the amount of the overrun provided it will not
exceed the statutory limitations for grant amendments. The FAA's authority to increase the maximum
obligation does not apply to the "planning" component of condition No. 1.
The FAA can also issue an informal letter amendment that modifies the grant description to correct
administrative errors or to delete work items if the FAA finds it advantageous and in the best interests of
the United States.
An informal letter amendment has the same force and effect as a formal grant amendment.
14. Air and Water Quality. The Sponsor is required to comply with all applicable air and water quality
standards for all projects in this grant. If the Sponsor fails to comply with this requirement, the FAA may
suspend, cancel, or terminate this agreement.
15. Financial Reporting and Payment Requirements. The Sponsor will comply with all federal financial
reporting requirements and payment requirements, including submittal of timely and accurate reports.
16. Buy American. Unless otherwise approved in advance by the FAA, the Sponsor will not acquire or permit
any contractor or subcontractor to acquire any steel or manufactured products produced outside the
United States to be used for any project for which funds are provided under this grant. The Sponsor will
include a provision implementing Buy American in every contract.
17. Maximum Obligation Increase For Non -primary Airports.ln accordance with 49 U.S.C. § 47108(b), as
amended, the maximum obligation of the United States, as stated in Condition No. 1 of this Grant Offer:
A. May not be increased for a planning project;
B. May be increased by not more than 15 percent for development projects;
3
3-05-0020-045-2017
C. May be increased by not more than 15 percent or by an amount not to exceed 25 percent of the total
increase in allowable costs attributable to the acquisition of land or interests in land, whichever is
greater, based on current credible appraisals or a court award in a condemnation proceeding.
18. Audits for Public Sponsors. The Sponsor must provide for a Single Audit or program specific audit in
accordance with 2 CFR part 200. The Sponsor must submit the audit reporting package to the Federal
Audit Clearinghouse on the Federal Audit Clearinghouse's Internet Data Entry System at
http://harvester.census.gov/facweb/. Provide one copy of the completed audit to the FAA if requested.
19. Suspension or Debarment. When entering into a "covered transaction" as defined by 2 CFR §180.200, the
Sponsor must:
A. Verify the non-federal entity is eligible to participate in this Federal program by:
1. Checking the excluded parties list system (EPLS) as maintained within the System for Award
Management (SAM) to determine if the non-federal entity is excluded or disqualified; or
2. Collecting a certification statement from the non-federal entity attesting they are not excluded or
disqualified from participating; or
3. Adding a clause or condition to covered transactions attesting individual or firm are not excluded
or disqualified from participating.
B. Require prime contractors to comply with 2 CFR §180.330 when entering into lower -tier transactions
(e.g. Sub -contracts).
C. Immediately disclose to the FAA whenever the Sponsor (1) learns they have entered into a covered
transaction with an ineligible entity or (2) suspends or debars a contractor, person, or entity.
20. Ban on Texting While Driving.
A. In accordance with Executive Order 13513, Federal Leadership on Reducing Text Messaging While
Driving, October 1, 2009, and DOT Order 3902.10, Text Messaging While Driving, December 30, 2009,
the Sponsor is encouraged to:
1. Adopt and enforce workplace safety policies to decrease crashes caused by distracted drivers
including policies to ban text messaging while driving when performing any work for, or on behalf
of, the Federal government, including work relating to a grant or subgrant.
Conduct workplace safety initiatives in a manner commensurate with the size of the business, such
as:
a. Establishment of new rules and programs or re-evaluation of existing programs to
prohibit text messaging while driving; and
b. Education, awareness, and other outreach to employees about the safety risks associated
with texting while driving.
The Sponsor must insert the substance of this clause on banning texting while driving in all subgrants,
contracts and subcontracts.
21. AMP Funded Work Included in a PFC Application.
Within 90 days of acceptance of this award, Sponsor must submit to the Federal Aviation Administration
an amendment to any approved Passenger Facility Charge (PFC) application that contains an approved PFC
project also covered under this grant award. The airport sponsor may not make any expenditure under
this award until project work addressed under this award is removed from an approved PFC application by
amendment.
4
3-05-0020-045-2017
22. Exhibit "A" Property Map. The Exhibit "A" Property Map dated 07/01/2011, is incorporated herein by
reference or is submitted with the project application and made part of this grant agreement.
23. Employee Protection from Reprisal.
A. Prohibition of Reprisals —
1. In accordance with 41 U.S.C. §4712, an employee of a grantee or subgrantee may not be
discharged, demoted, or otherwise discriminated against as a reprisal for disclosing to a person or
body described in sub -paragraph (A)(2), information that the employee reasonably believes is
evidence of:
i. Gross mismanagement of a Federal grant;
ii. Gross waste of Federal funds;
iii. An abuse of authority relating to implementation or use of Federal funds;
iv. A substantial and specific danger to public health or safety; or
v. - A violation of law, rule, or regulation related to a Federal grant.
2. Persons and bodies covered: The persons and bodies to which a disclosure by an employee is
covered are as follows:
i. A member of Congress or a representative of a committee of Congress;
ii. An Inspector General;
iii. The Government Accountability Office;
iv. A Federal office or employee responsible for oversight of a grant program;
V. A court or grand jury;
vi. A management office of the grantee or subgrantee; or
vii. A Federal or State regulatory enforcement agency.
3. Submission of Complaint — A person who believes that they have been subjected to a reprisal
prohibited by paragraph A of this grant term may submit a complaint regarding the reprisal to the
Office of Inspector General (OIG) for the U.S. Department of Transportation.
4. Time Limitation for Submittal of a Complaint - A complaint may not be brought under this
subsection more than three years after the date on which the alleged reprisal took place.
5. Required Actions of the Inspector General —Actions, limitations and exceptions of the Inspector
General's office are established under 41 U.S.C. § 4712(b)
6. Assumption of Rights to Civil Remedy - Upon receipt of an explanation of a decision not to conduct
or continue an investigation by the Office of Inspector General, the person submitting a complaint
assumes the right to a civil remedy under4l U.S.C. § 4712(c).
24. Small Airport Fund. The source of this grant may include funding from the Small Airport Fund.
5
3-05-0020-045-2017
The Sponsor's acceptance of this Offer and ratification and adoption of the Project Application
incorporated herein shall be evidenced by execution of this instrument by the Sponsor, as hereinafter
provided, and this Offer and Acceptance shall comprise a Grant Agreement, as provided by the Act,
constituting the contractual obligations and rights of the United States and the Sponsor with respect to the
accomplishment of the Project and compliance with the assurances and conditions as provided herein.
Such Grant Agreement shall become effective upon the Sponsor's acceptance of this Offer.
UNITED STATES OF AMERICA
FEDERAL AVIATION ADMINISTRATION
Glenn A. Boles
Manager, Arkansas/ Oklahoma
Airport i District Office
6
3-05-0020-045-2017
PART II - ACCEPTANCE
The Sponsor does hereby ratify and adopt all assurances, statements, representations, warranties,
covenants, and agreements contained in the Project Application and incorporated materials referred to in
the foregoing Offer, and does hereby accept this Offer and by such acceptance agrees to comply with all of
the terms and conditions in this Offer and in the Project Application.
I declare under penalty of perjury that the foregoing is true and correct.'
Executed this_day of�� i
Z-eityof Fayetteville
C.
Authorized Official)
By: - f)6d i ►Qrc
(Typed Name of Sponsor's Authorized Official)
Title: Y'
(Title o Sponsor's Authorized Official
CERTIFICATE OF SPONSOR'S ATTORNEY
L T L )A"Or , acting as Attorney for the Sponsor do hereby certify:
That in my opinion the Sponsor is empowered to enter into the foregoing Grant Agreement under the laws
of the State ofvV-hy4 Further, I have examined the foregoing Grant Agreement and the actions taken
by said Sponsor and Sponsor's official representative has been duly authorized and that the execution
thereof is in all respects due and proper and in accordance with the laws of the said State and the Act. In
addition, for grants involving projects to be carried out on property not owned by the Sponsor, there are
no legal impediments that will prevent full performance by the Sponsor. Further, it is my opinion that the
said Grant Agreement constitutes a legal and binding obligation of the Sponsor in accordance with the
terms thereof.
Dated at4 (
��t� [location) this `GSL S� day of 2 -DI q
� �-
Aalc-pw (,o,,) B
►Slgnatur. SA1Ql±snr s Attorney) ,�
'Knowingly and willfully providing false information to the Federal government is a violation of 18 U.S.C.
Section 1001 (False Statements) and could subject you to fines, imprisonment, or both.
7
ASSURANCES
AIRPORT SPONSORS
A. General.
3-05-0020-045-2017
These assurances shall be complied with in the performance of grant agreements for airport
development, airport planning, and noise compatibility program grants for airport sponsors.
These assurances are required to be submitted as part of the project application by sponsors
requesting funds under the provisions of Title 49, U.S.C., subtitle VII, as amended. As used herein,
the term "public agency sponsor" means a public agency with control of a public -use airport; the
term "private sponsor" means a private owner of a public -use airport; and the term "sponsor"
includes both public agency sponsors and private sponsors.
c. Upon acceptance of this grant offer by the sponsor, these assurances are incorporated in and
become part of this grant agreement.
B. Duration and Applicability.
1. Airport development or Noise Compatibility Program Projects Undertaken by a Public Agency
Sponsor.
The terms, conditions and assurances of this grant agreement shall remain in full force and effect
throughout the useful life of the facilities developed or equipment acquired for an airport
development or noise compatibility program project, or throughout the useful life of the project
items installed within a facility under a noise compatibility program project, but in any event not
to exceed twenty (20) years from the date of acceptance of a grant offer of Federal funds for the
project. However, there shall be no limit on the duration of the assurances regarding Exclusive
Rights and Airport Revenue so long as the airport is used as an airport. There shall be no limit on
the duration of the terms, conditions, and assurances with respect to real property acquired with
federal funds. Furthermore, the duration of the Civil Rights assurance shall be specified in the
assurances.
2. Airport Development or Noise Compatibility Projects Undertaken by a Private Sponsor.
The preceding paragraph 1 also applies to a private sponsor except that the useful life of project
items installed within a facility or the useful life of the facilities developed or equipment acquired
under an airport development or noise compatibility program project shall be no less than ten (10)
years from the date of acceptance of Federal aid for the project.
3. Airport Planning Undertaken by a Sponsor.
Unless otherwise specified in this grant agreement, only Assurances 1, 2, 3, 5, 6, 13, 18, 25, 30, 32,
33, and 34 in Section C apply to planning projects. The terms, conditions, and assurances of this
grant agreement shall remain in full force and effect during the life of the project; there shall be
no limit on the duration of the assurances regarding Exclusive Rights and Airport Revenue so long
as the airport is used as an airport.
C. Sponsor Certification.
The sponsor hereby assures and certifies, with respect to this grant that:
1. General Federal Requirements.
It will comply with all applicable Federal laws, regulations, executive orders, policies, guidelines,
and requirements as they relate to the application, acceptance and use of Federal funds for this
project including but not limited to the following:
8
March, 2014
3-05-0020-045-2017
FEDERAL LEGISLATION
a. Title 49, U.S.C., subtitle VII, as amended.
b. Davis -Bacon Act - 40 U.S.C. 276(a), et seal
C. Federal Fair Labor Standards Act - 29 U.S.C. 201, et sea.
d. Hatch Act — 5 U.S.C. 1501, et sea.z
e. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 Title 42
U.S.C. 4601, et sea.lz
f. National Historic Preservation Act of 1966 - Section 106 - 16 U.S.C. 470(f).1-
g.
70(f).1g. Archeological and Historic Preservation Act of 1974 -16 U.S.C. 469 through 469c.1
h. Native Americans Grave Repatriation Act - 25 U.S.C. Section 3001, et sea.
L Clean Air Act, P.L. 90-148, as amended.
j. Coastal Zone Management Act, P.L. 93-205, as amended.
k. Flood Disaster Protection Act of 1973 - Section 102(a) - 42 U.S.C. 4012a.1
I. Title 49, U.S.C., Section 303, (formerly known as Section 4(f))
m. Rehabilitation Act of 1973 - 29 U.S.C. 794.
n. Title Vlof the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252) (prohibits
discrimination on the basis of race, color, national origin);
o. Americans with Disabilities Act of 1990, as amended, (42 U.S.C. § 12101 et seq.), prohibits
discrimination on the basis of disability).
p. Age Discrimination Act of 1975 - 42 U.S.C. 6101, et sea.
q. American Indian Religious Freedom Act, P.L. 95-341, as amended.
r. Architectural Barriers Act of 1968 -42 U.S.C. 4151, et seal
S. Power plant and Industrial Fuel Use Act of 1978 - Section 403- 2 U.S.C. 8373.1
t. Contract Work Hours and Safety Standards Act - 40 U.S.C. 327, et seal
u. Copeland Anti -kickback Act - 18 U.S.C. 874.1
v. National Environmental Policy Act of 1969 - 42 U.S.C. 4321, et seal
w. Wild and Scenic Rivers Act, P.L. 90-542, as amended.
x. Single Audit Act of 1984 - 31 U.S.C. 7501, et sea.Z
y. Drug -Free Workplace Act of 1988 - 41 U.S.C. 702 through 706.
Z. The Federal Funding Accountability and Transparency Act of 2006, as amended (Pub. L. 109-
282, as amended by section 6202 of Pub. L. 110-252).
EXECUTIVE ORDERS
a. Executive Order 11246 - Equal Employment Opportunity'
b. Executive Order 11990 - Protection of Wetlands
c. Executive Order 11998—Flood Plain Management
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d. Executive Order 12372 - Intergovernmental Review of Federal Programs
e. Executive Order 12699 - Seismic Safety of Federal and Federally Assisted New Building
Construction'
f. Executive Order 12898 - Environmental Justice
FEDERAL REGULATIONS
a. 2 CFR Part180 - OMBGuidelines to Agencies on Governmentwide Debarment and Suspension
(Nonprocurement).
b. 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards. [OMB Circular A-87 Cost Principles Applicable to Grants and
Contracts with State and Local Governments, and OMB Circular A-133 - Audits of States, Local
Governments, and Non -Profit Organizations] .4,1,1
c. 2 CFR Part 1200 — Nonprocurement Suspension and Debarment
d. 14 CFR Part 13 - Investigative and Enforcement Procedures14 CFR Part 16 - Rules of Practice
For Federally Assisted Airport Enforcement Proceedings.
e. 14 CFR Part 150 - Airport noise compatibility planning.
f. 28 CFR Part 35- Discrimination on the Basis of Disability in State and Local Government
Services.
g. 28 CFR § 50.3 - U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil
Rights Act of 1964.
h. 29 CFR Part 1 - Procedures for predetermination of wage rates.'
i. 29 CFR Part 3 - Contractors and subcontractors on public building or public work financed in
whole or part by loans or grants from the United States.'
j. 29 CFR Part 5 - Labor standards provisions applicable to contracts covering federally financed
and assisted construction (also labor standards provisions applicable to non -construction
contracts subject to the Contract Work Hours and Safety Standards Act).'
k. 41 CFR Part 60 - Office of Federal Contract Compliance Programs, Equal Employment
Opportunity, Department of Labor (Federal and federally assisted contracting requirements).'
I. 49 CFR Part 18 - Uniform administrative requirements for grants and cooperative agreements
to state and local governments .3
m. 49 CFR Part 20 - New restrictions on lobbying.
n. 49 CFR Part 21— Nondiscrimination in federally -assisted programs of the Department of
Transportation - effectuation of Title VI of the Civil Rights Act of 1964.
o. 49 CFR Part 23 - Participation by Disadvantage Business Enterprise in Airport Concessions.
p. 49 CFR Part 24 — Uniform Relocation Assistance and Real Property Acquisition for Federal and
Federally Assisted Programs."
q. 49 CFR Part 26 — Participation by Disadvantaged Business Enterprises in Department of
Transportation Programs.
r. 49 CFR Part 27 — Nondiscrimination on the Basis of Handicap in Programs and Activities
Receiving or Benefiting from Federal Financial Assistance.'
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s. 49 CFR Part 28 —Enforcement of Nondiscrimination on the Basis of Handicap in Programs or
Activities conducted by the Department of Transportation.
t. 49 CFR Part 30 - Denial of public works contracts to suppliers of goods and services of
countries that deny procurement market access to U.S. contractors.
u. 49 CFR Part 32 —Governmentwide Requirements for Drug -Free Workplace (Financial
Assistance)
v. 49 CFR Part 37 —Transportation Services for Individuals with Disabilities (ADA).
w. 49 CFR Part 41- Seismic safety of Federal and federally assisted or regulated new building
construction.
SPECIFIC ASSURANCES
Specific assurances required to be included in grant agreements by any of the above laws, regulations
or circulars are incorporated by reference in this grant agreement.
FOOTNOTES TO ASSURANCE C.1.
1 These laws do not apply to airport planning sponsors.
2 These laws do not apply to private sponsors.
3 49 CFR Part 18 and 2 CFR Part 200 contain requirements for State and Local Governments
receiving Federal assistance. Any requirement levied upon State and Local Governments by this
regulation and circular shall also be applicable to private sponsors receiving Federal assistance
under Title 49, United States Code.
4 On December 26, 2013 at 78 FR 78590, the Office of Management and Budget (OMB) issued the
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards in 2 CFR Part 200. 2 CFR Part 200 replaces and combines the former Uniform
Administrative Requirements for Grants (OMB Circular A-102 and Circular A-110 or 2 CFR Part 215
or Circular) as well as the Cost Principles (Circulars A-21 or 2 CFR part 220; Circular A-87 or 2 CFR
part 225; and A-122, 2 CFR part 230). Additionally it replaces Circular A-133 guidance on the Single
Annual Audit. In accordance with 2 CFR section 200.110, the standards set forth in Part 200 which
affect administration of Federal awards issued by Federal agencies become effective once
implemented by Federal agencies or when any future amendment to this Part becomes final.
Federal agencies, including the Department of Transportation, must implement the policies and
procedures applicable to Federal awards by promulgating a regulation to be effective by
December 26, 2014 unless different provisions are required by statute or approved by OMB.
Cost principles established in 2 CFR part 200 subpart E must be used as guidelines for determining
the eligibility of specific types of expenses.
Audit requirements established in 2 CFR part 200 subpart F are the guidelines for audits.
2. Responsibility and Authority of the Sponsor.
a. Public Agency Sponsor:
It has legal authority to apply for this grant, and to finance and carry out the proposed project;
that a resolution, motion or similar action has been duly adopted or passed as an official act of
the applicant's governing body authorizing the filing of the application, including all
understandings and assurances contained therein, and directing and authorizing the person
identified as the official representative of the applicant to act in connection with the
application and to provide such additional information as may be required.
b. Private Sponsor:
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It has legal authority to apply for this grant and to finance and carry out the proposed project
and comply with all terms, conditions, and assurances of this grant agreement. It shall
designate an official representative and shall in writing direct and authorize that person to file
this application, including all understandings and assurances contained therein; to act in
connection with this application; and to provide such additional information as may be
required.
3. Sponsor Fund Availability.
It has sufficient funds available for that portion of the project costs which are not to be paid by the
United States. It has sufficient funds available to assure operation and maintenance of items
funded under this grant agreement which it will own or control.
4. Good Title.
a. It, a public agency or the Federal government, holds good title, satisfactory to the Secretary, to
the landing area of the airport or site thereof, or will give assurance satisfactory to the
Secretary that good title will be acquired.
For noise compatibility program projects to be carried out on the property of the sponsor, it
holds good title satisfactory to the Secretary to that portion of the property upon which
Federal funds will be expended or will give assurance to the Secretary that good title will be
obtained.
5. Preserving Rights and Powers.
a. It will not take or permit any action which would operate to deprive it of any of the rights and
powers necessary to perform any or all of the terms, conditions, and assurances in this grant
agreement without the written approval of the Secretary, and will act promptly to acquire,
extinguish or modify any outstanding rights or claims of right of others which would interfere
with such performance by the sponsor. This shall be done in a manner acceptable to the
Secretary.
b. It will not sell, lease, encumber, or otherwise transfer or dispose of any part of its title or other
interests in the property shown on Exhibit A to this application or, for a noise compatibility
program project, that portion of the property upon which Federal funds have been expended,
for the duration of the terms, conditions, and assurances in this grant agreement without
approval by the Secretary. If the transferee is found by the Secretary to be eligible under Title
49, United States Code, to assume the obligations of this grant agreement and to have the
power, authority, and financial resources to carry out all such obligations, the sponsor shall
insert in the contract or document transferring or disposing of the sponsor's interest, and
make binding upon the transferee all of the terms, conditions, and assurances contained in
this grant agreement.
For all noise compatibility program projects which are to be carried out by another unit of
local government or are on property owned by a unit of local government other than the
sponsor, it will enter into an agreement with that government. Except as otherwise specified
by the Secretary, that agreement shall obligate that government to the same terms,
conditions, and assurances that would be applicable to it if it applied directly to the FAA for a
grant to undertake the noise compatibility program project. That agreement and changes
thereto must be satisfactory to the Secretary. It will take steps to enforce this agreement
against the local government if there is substantial non-compliance with the terms of the
agreement.
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For noise compatibility program projects to be carried out on privately owned property, it will
enter into an agreement with the owner of that property which includes provisions specified
by the Secretary. It will take steps to enforce this agreement against the property owner
whenever there is substantial non-compliance with the terms of the agreement.
If the sponsor is a private sponsor, it will take steps satisfactory to the Secretary to ensure that
the airport will continue to function as a public -use airport in accordance with these
assurances for the duration of these assurances.
f. If an arrangement is made for management and operation of the airport by any agency or
person other than the sponsor or an employee of the sponsor, the sponsor will reserve
sufficient rights and authority to insure that the airport will be operated and maintained in
accordance Title 49, United States Code, the regulations and the terms, conditions and
assurances in this grant agreement and shall insure that such arrangement also requires
compliance therewith.
g. Sponsors of commercial service airports will not permit or enter into any arrangement that
results in permission for the owner or tenant of a property used as a residence, or zoned for
residential use, to taxi an aircraft between that property and any location on airport. Sponsors
of general aviation airports entering into any arrangement that results in permission for the
owner of residential real property adjacent to or near the airport must comply with the
requirements of Sec. 136 of Public Law 112-95 and the sponsor assurances.
6. Consistency with Local Plans.
The project is reasonably consistent with plans (existing at the time of submission of this
application) of public agencies that are authorized by the State in which the project is located to
plan for the development of the area surrounding the airport.
7. Consideration of Local Interest.
It has given fair consideration to the interest of communities in or near where the project may be
located.
8. Consultation with Users.
In making a decision to undertake any airport development project under Title 49, United States
Code, it has undertaken reasonable consultations with affected parties using the airport at which
project is proposed.
9. Public Hearings.
In projects involving the location of an airport, an airport runway, or a major runway extension, it
has afforded the opportunity for public hearings for the purpose of considering the economic,
social, and environmental effects of the airport or runway location and its consistency with goals
and objectives of such planning as has been carried out by the community and it shall, when
requested by the Secretary, submit a copy of the transcript of such hearings to the Secretary.
Further, for such projects, it has on its management board either voting representation from the
communities where the project is located or has advised the communities that they have the right
to petition the Secretary concerning a proposed project.
10. Metropolitan Planning Organization.
In projects involving the location of an airport, an airport runway, or a major runway extension at
a medium or large hub airport, the sponsor has made available to and has provided upon request
to the metropolitan planning organization in the area in which the airport is located, if any, a copy
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of the proposed amendment to the airport layout plan to depict the project and a copy of any
airport master plan in which the project is described or depicted.
11. Pavement Preventive Maintenance.
With respect to a project approved after January 1, 1995, for the replacement or reconstruction of
pavement at the airport, it assures or certifies that it has implemented an effective airport
pavement maintenance -management program and it assures that it will use such program for the
useful life of any pavement constructed, reconstructed or repaired with Federal financial
assistance at the airport. It will provide such reports on pavement condition and pavement
management programs as the Secretary determines may be useful.
12. Terminal Development Prerequisites.
For projects which include terminal development at a public use airport, as defined in Title 49, it
has, on the date of submittal of the project grant application, all the safety equipment required for
certification of such airport under section 44706 of Title 49, United States Code, and all the
security equipment required by rule or regulation, and has provided for access to the passenger
enplaning and deplaning area of such airport to passengers enplaning and deplaning from aircraft
other than air carrier aircraft.
13. Accounting System, Audit, and Record Keeping Requirements.
It shall keep all project accounts and records which fully disclose the amount and disposition
by the recipient of the proceeds of this grant, the total cost of the project in connection with
which this grant is given or used, and the amount or nature of that portion of the cost of the
project supplied by other sources, and such other financial records pertinent to the project.
The accounts and records shall be kept in accordance with an accounting system that will
facilitate an effective audit in accordance with the Single Audit Act of 1984.
b. It shall make available to the Secretary and the Comptroller General of the United States, or
any of their duly authorized representatives, for the purpose of audit and examination, any
books, documents, papers, and records of the recipient that are pertinent to this grant. The
Secretary may require that an appropriate audit be conducted by a recipient. In any case in
which an independent audit is made of the accounts of a sponsor relating to the disposition of
the proceeds of a grant or relating to the project in connection with which this grant was given
or used, it shall file a certified copy of such audit with the Comptroller General of the United
States not later than six (6) months following the close of the fiscal year for which the audit
was made.
14. Minimum Wage Rates.
It shall include, in all contracts in excess of $2,000 for work on any projects funded under this
grant agreement which involve labor, provisions establishing minimum rates of wages, to be
predetermined by the Secretary of Labor, in accordance with the Davis -Bacon Act, as amended (40
U.S.C. 276a -276a-5), which contractors shall pay to skilled and unskilled labor, and such minimum
rates shall be stated in the invitation for bids and shall be included in proposals or bids for the
work.
15. Veteran's Preference.
It shall include in all contracts for work on any project funded under this grant agreement which
involve labor, such provisions as are necessary to insure that, in the employment of labor (except
in executive, administrative, and supervisory positions), preference shall be given to Vietnam era
veterans, Persian Gulf veterans, Afghanistan -Iraq war veterans, disabled veterans, and small
business concerns owned and controlled by disabled veterans as defined in Section 47112 of Title
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49, United States Code. However, this preference shall apply only where the individuals are
available and qualified to perform the work to which the employment relates.
16. Conformity to Plans and Specifications.
It will execute the project subject to plans, specifications, and schedules approved by the
Secretary. Such plans, specifications, and schedules shall be submitted to the Secretary prior to
commencement of site preparation, construction, or other performance under this grant
agreement, and, upon approval of the Secretary, shall be incorporated into this grant agreement.
Any modification to the approved plans, specifications, and schedules shall also be subject to
approval of the Secretary, and incorporated into this grant agreement.
17. Construction Inspection and Approval.
It will provide and maintain competent technical supervision at the construction site throughout
the project to assure that the work conforms to the plans, specifications, and schedules approved
by the Secretary for the project. It shall subject the construction work on any project contained in
an approved project application to inspection and approval by the Secretary and such work shall
be in accordance with regulations and procedures prescribed by the Secretary. Such regulations
and procedures shall require such cost and progress reporting by the sponsor or sponsors of such
project as the Secretary shall deem necessary.
18. Planning Projects.
In carrying out planning projects:
a. It will execute the project in accordance with the approved program narrative contained in the
project application or with the modifications similarly approved.
b. It will furnish the Secretary with such periodic reports as required pertaining to the planning
project and planning work activities.
c. It will include in all published material prepared in connection with the planning project a
notice that the material was prepared under a grant provided by the United States.
d. It will make such material available for examination by the public, and agrees that no material
prepared with funds under this project shall be subject to copyright in the United States or any
other country.
e. It will give the Secretary unrestricted authority to publish, disclose, distribute, and otherwise
use any of the material prepared in connection with this grant.
f. It will grant the Secretary the right to disapprove the sponsor's employment of specific
consultants and their subcontractors to do all or any part of this project as well as the right to
disapprove the proposed scope and cost of professional services.
g. It will grant the Secretary the right to disapprove the use of the sponsor's employees to do all
or any part of the project.
h. It understands and agrees that the Secretary's approval of this project grant or the Secretary's
approval of any planning material developed as part of this grant does not constitute or imply
any assurance or commitment on the part of the Secretary to approve any pending or future
application for a Federal airport grant.
19. Operation and Maintenance.
a. The airport and all facilities which are necessary to serve the aeronautical users of the airport,
other than facilities owned or controlled by the United States, shall be operated at all times in
a safe and serviceable condition and in accordance with the minimum standards as may be
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required or prescribed by applicable Federal, state and local agencies for maintenance and
operation. It will not cause or permit any activity or action thereon which would interfere with
its use for airport purposes. It will suitably operate and maintain the airport and all facilities
thereon or connected therewith, with due regard to climatic and flood conditions. Any
proposal to temporarily close the airport for non -aeronautical purposes must first be
approved by the Secretary. In furtherance of this assurance, the sponsor will have in effect
arrangements for -
1) Operating the airport's aeronautical facilities whenever required;
2) Promptly marking and lighting hazards resulting from airport conditions, including
temporary conditions; and
3) Promptly notifying airmen of any condition affecting aeronautical use of the airport.
Nothing contained herein shall be construed to require that the airport be operated for
aeronautical use during temporary periods when snow, flood or other climatic conditions
interfere with such operation and maintenance. Further, nothing herein shall be
construed as requiring the maintenance, repair, restoration, or replacement of any
structure or facility which is substantially damaged or destroyed due to an act of God or
other condition or circumstance beyond the control of the sponsor.
b. It will suitably operate and maintain noise compatibility program items that it owns or controls
upon which Federal funds have been expended.
20. Hazard Removal and Mitigation.
It will take appropriate action to assure that such terminal airspace as is required to protect
instrument and visual operations to the airport (including established minimum flight altitudes)
will be adequately cleared and protected by removing, lowering, relocating, marking, or lighting or
otherwise mitigating existing airport hazards and by preventing the establishment or creation of
future airport hazards.
21. Compatible Land Use.
It will take appropriate action, to the extent reasonable, including the adoption of zoning laws, to
restrict the use of land adjacent to or in the immediate vicinity of the airport to activities and
purposes compatible with normal airport operations, including landing and takeoff of aircraft. In
addition, if the project is for noise compatibility program implementation, it will not cause or
permit any change in land use, within its jurisdiction, that will reduce its compatibility, with
respect to the airport, of the noise compatibility program measures upon which Federal funds
have been expended.
22. Economic Nondiscrimination.
a. It will make the airport available as an airport for public use on reasonable terms and without
unjust discrimination to all types, kinds and classes of aeronautical activities, including
commercial aeronautical activities offering services to the public at the airport.
b. In any agreement, contract, lease, or other arrangement under which a right or privilege at the
airport is granted to any person, firm, or corporation to conduct or to engage in any
aeronautical activity for furnishing services to the public at the airport, the sponsor will insert
and enforce provisions requiring the contractor to -
1) furnish said services on a reasonable, and not unjustly discriminatory, basis to all users
thereof, and
2) charge reasonable, and not unjustly discriminatory, prices for each unit or service,
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provided that the contractor may be allowed to make reasonable and nondiscriminatory
discounts, rebates, or other similar types of price reductions to volume purchasers.
a.) Each fixed -based operator at the airport shall be subject to the same rates, fees,
rentals, and other charges as are uniformly applicable to all other fixed -based
operators making the same or similar uses of such airport and utilizing the same or
similar facilities.
b.) Each air carrier using such airport shall have the right to service itself or to use any
fixed -based operator that is authorized or permitted by the airport to serve any air
carrier at such airport.
c.) Each air carrier using such airport (whether as a tenant, non -tenant, or subtenant of
another air carrier tenant) shall be subject to such nondiscriminatory and
substantially comparable rules, regulations, conditions, rates, fees, rentals, and other
charges with respect to facilities directly and substantially related to providing air
transportation as are applicable to all such air carriers which make similar use of such
airport and utilize similar facilities, subject to reasonable classifications such as
tenants or non -tenants and signatory carriers and non -signatory carriers.
Classification or status as tenant or signatory shall not be unreasonably withheld by
any airport provided an air carrier assumes obligations substantially similar to those
already imposed on air carriers in such classification or status.
d.) It will not exercise or grant any right or privilege which operates to prevent any
person, firm, or corporation operating aircraft on the airport from performing any
services on its own aircraft with its own employees [including, but not limited to
maintenance, repair, and fueling] that it may choose to perform.
e.) In the event the sponsor itself exercises any of the rights and privileges referred to in
this assurance, the services involved will be provided on the same conditions as
would apply to the furnishing of such services by commercial aeronautical service
providers authorized by the sponsor under these provisions.
f.) The sponsor may establish such reasonable, and not unjustly discriminatory,
conditions to be met by all users of the airport as may be necessary for the safe and
efficient operation of the airport.
g.) The sponsor may prohibit or limit any given type, kind or class of aeronautical use of
the airport if such action is necessary for the safe operation of the airport or
necessary to serve the civil aviation needs of the public.
23. Exclusive Rights.
It will permit no exclusive right for the use of the airport by any person providing, or intending to
provide, aeronautical services to the public. For purposes of this paragraph, the providing of the
services at an airport by a single fixed -based operator shall not be construed as an exclusive right if
both of the following apply:
It would be unreasonably costly, burdensome, or impractical for more than one fixed -based
operator to provide such services, and
b. If allowing more than one fixed -based operator to provide such services would require the
reduction of space leased pursuant to an existing agreement between such single fixed -based
operator and such airport. It further agrees that it will not, either directly or indirectly, grant or
permit any person, firm, or corporation, the exclusive right at the airport to conduct any
aeronautical activities, including, but not limited to charter flights, pilot training, aircraft rental
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and sightseeing, aerial photography, crop dusting, aerial advertising and surveying, air carrier
operations, aircraft sales and services, sale of aviation petroleum products whether or not
conducted in conjunction with other aeronautical activity, repair and maintenance of aircraft,
sale of aircraft parts, and any other activities which because of their direct relationship to the
operation of aircraft can be regarded as an aeronautical activity, and that it will terminate any
exclusive right to conduct an aeronautical activity now existing at such an airport before the
grant of any assistance under Title 49, United States Code.
24. Fee and Rental Structure.
It will maintain a fee and rental structure for the facilities and services at the airport which will
make the airport as self-sustaining as possible under the circumstances existing at the particular
airport, taking into account such factors as the volume of traffic and economy of collection. No
part of the Federal share of an airport development, airport planning or noise compatibility project
for which a grant is made under Title 49, United States Code, the Airport and Airway Improvement
Act of 1982, the Federal Airport Act or the Airport and Airway Development Act of 1970 shall be
included in the rate basis in establishing fees, rates, and charges for users of that airport.
25. Airport Revenues.
All revenues generated by the airport and any local taxes on aviation fuel established after
December 30, 1987, will be expended by it for the capital or operating costs of the airport; the
local airport system; or other local facilities which are owned or operated by the owner or
operator of the airport and which are directly and substantially related to the actual air
transportation of passengers or property; or for noise mitigation purposes on or off the
airport. The following exceptions apply to this paragraph:
1) If covenants or assurances in debt obligations issued before September 3, 1982, by the
owner or operator of the airport, or provisions enacted before September 3, 1982, in
governing statutes controlling the owner or operator's financing, provide for the use of the
revenues from any of the airport owner or operator's facilities, including the airport, to
support not only the airport but also the airport owner or operator's general debt
obligations or other facilities, then this limitation on the use of all revenues generated by
the airport (and, in the case of a public airport, local taxes on aviation fuel) shall not apply.
2) If the Secretary approves the sale of a privately owned airport to a public sponsor and
provides funding for any portion of the public sponsor's acquisition of land, this limitation
on the use of all revenues generated by the sale shall not apply to certain proceeds from
the sale. This is conditioned on repayment to the Secretary by the private owner of an
amount equal to the remaining unamortized portion (amortized over a 20 -year period) of
any airport improvement grant made to the private owner for any purpose other than
land acquisition on or after October 1, 1996, plus an amount equal to the federal share of
the current fair market value of any land acquired with an airport improvement grant
made to that airport on or after October 1, 1996.
3) Certain revenue derived from or generated by mineral extraction, production, lease, or
other means at a general aviation airport (as defined at Section 47102 of title 49 United
States Code), if the FAA determines the airport sponsor meets the requirements set forth
in Sec. 813 of Public Law 112-95.
a.) As part of the annual audit required under the Single Audit Act of 1984, the sponsor will
direct that the audit will review, and the resulting audit report will provide an opinion
concerning, the use of airport revenue and taxes in paragraph (a), and indicating
whether funds paid or transferred to the owner or operator are paid or transferred in a
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manner consistent with Title 49, United States Code and any other applicable provision
of law, including any regulation promulgated by the Secretary or Administrator.
b.) Any civil penalties or other sanctions will be imposed for violation of this assurance in
accordance with the provisions of Section 47107 of Title 49, United States Code.
26. Reports and Inspections.
It will:
a. submit to the Secretary such annual or special financial and operations reports as the
Secretary may reasonably request and make such reports available to the public; make
available to the public at reasonable times and places a report of the airport budget in a
format prescribed by the Secretary;
b. for airport development projects, make the airport and all airport records and documents
affecting the airport, including deeds, leases, operation and use agreements, regulations and
other instruments, available for inspection by any duly authorized agent of the Secretary upon
reasonable request;
c. for noise compatibility program projects, make records and documents relating to the project
and continued compliance with the terms, conditions, and assurances of this grant agreement
including deeds, leases, agreements, regulations, and other instruments, available for
inspection by any duly authorized agent of the Secretary upon reasonable request; and
d. in a format and time prescribed by the Secretary, provide to the Secretary and make available
to the public following each of its fiscal years, an annual report listing in detail:
1) all amounts paid by the airport to any other unit of government and the purposes for
which each such payment was made; and
2) all services and property provided by the airport to other units of government and the
amount of compensation received for provision of each such service and property.
27. Use by Government Aircraft.
It will make available all of the facilities of the airport developed with Federal financial assistance
and all those usable for landing and takeoff of aircraft to the United States for use by Government
aircraft in common with other aircraft at all times without charge, except, if the use by
Government aircraft is substantial, charge may be made for a reasonable share, proportional to
such use, for the cost of operating and maintaining the facilities used. Unless otherwise
determined by the Secretary, or otherwise agreed to by the sponsor and the using agency,
substantial use of an airport by Government aircraft will be considered to exist when operations of
such aircraft are in excess of those which, in the opinion of the Secretary, would unduly interfere
with use of the landing areas by other authorized aircraft, or during any calendar month that —
a. by gross weights of such aircraft) is in excess of five million pounds Five (5) or more
Government aircraft are regularly based at the airport or on land adjacent thereto; or
b. The total number of movements (counting each landing as a movement) of Government
aircraft is 300 or more, or the gross accumulative weight of Government aircraft using the
airport (the total movement of Government aircraft multiplied.
28. Land for Federal Facilities.
It will furnish without cost to the Federal Government for use in connection with any air traffic
control or air navigation activities, or weather -reporting and communication activities related to
air traffic control, any areas of land or water, or estate therein, or rights in buildings of the sponsor
as the Secretary considers necessary or desirable for construction, operation, and maintenance at
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3-05-0020-045-2017
Federal expense of space or facilities for such purposes. Such areas or any portion thereof will be
made available as provided herein within four months after receipt of a written request from the
Secretary.
29. Airport Layout Plan.
a. It will keep up to date at all times an airport layout plan of the airport showing:
1) boundaries of the airport and all proposed additions thereto, together with the
boundaries of all offsite areas owned or controlled by the sponsor for airport purposes
and proposed additions thereto;
2) the location and nature of all existing and proposed airport facilities and structures (such
as runways, taxiways, aprons, terminal buildings, hangars and roads), including all
proposed extensions and reductions of existing airport facilities;
3) the location of all existing and proposed nonaviation areas and of all existing
improvements thereon; and
4) all proposed and existing access points used to taxi aircraft across the airport's property
boundary. Such airport layout plans and each amendment, revision, or modification
thereof, shall be subject to the approval of the Secretary which approval shall be
evidenced by the signature of a duly authorized representative of the Secretary on the
face of the airport layout plan. The sponsor will not make or permit any changes or
alterations in the airport or any of its facilities which are not in conformity with the airport
layout plan as approved by the Secretary and which might, in the opinion of the Secretary,
adversely affect the safety, utility or efficiency of the airport.
a.) If a change or alteration in the airport or the facilities is made which the Secretary
determines adversely affects the safety, utility, or efficiency of any federally owned,
leased, or funded property on or off the airport and which is not in conformity with the
airport layout plan as approved by the Secretary, the owner or operator will, if
requested, by the Secretary (1) eliminate such adverse effect in a manner approved by
the Secretary; or (2) bear all costs of relocating such property (or replacement thereof)
to a site acceptable to the Secretary and all costs of restoring such property (or
replacement thereof) to the level of safety, utility, efficiency, and cost of operation
existing before the unapproved change in the airport or its facilities except in the case
of a relocation or replacement of an existing airport facility due to a change in the
Secretary's design standards beyond the control of the airport sponsor.
30. Civil Rights.
It will promptly take any measures necessary to ensure that no person in the United States shall,
on the grounds of race, creed, color, national origin, sex, age, or disability be excluded from
participation in, be denied the benefits of, or be otherwise subjected to discrimination in any
activity conducted with, or benefiting from, funds received from this grant.
Using the definitions of activity, facility and program as found and defined in §§ 21.23 (b) and
21.23 (e) of 49 CFR § 21, the sponsor will facilitate all programs, operate all facilities, or
conduct all programs in compliance with all non-discrimination requirements imposed by, or
pursuant to these assurances.
b. Applicability
1) Programs and Activities. If the sponsor has received a grant (or other federal assistance)
for any of the sponsor's program or activities, these requirements extend to all of the
20
March, 2014
3-05-0020-045-2017
sponsor's programs and activities.
2) Facilities. Where it receives a grant or other federal financial assistance to construct,
expand, renovate, remodel, alter or acquire a facility, or part of a facility, the assurance
extends to the entire facility and facilities operated in connection therewith.
3) Real Property. Where the sponsor receives a grant or other Federal financial assistance in
the form of, or for the acquisition of real property or an interest in real property, the
assurance will extend to rights to space on, over, or under such property.
c. Duration.
The sponsor agrees that it is obligated to this assurance for the period during which Federal
financial assistance is extended to the program, except where the Federal financial assistance
is to provide, or is in the form of, personal property, or real property, or interest therein, or
structures or improvements thereon, in which case the assurance obligates the sponsor, or
any transferee for the longer of the following periods:
1) So long as the airport is used as an airport, or for another purpose involving the provision
of similar services or benefits; or
2) So long as the sponsor retains ownership or possession of the property.
d. Required Solicitation Language. It will include the following notification in all solicitations for
bids, Requests For Proposals for work, or material under this grant agreement and in all
proposals for agreements, including airport concessions, regardless of funding source:
"The Name of Sponsor), in accordance with the provisions of Title VI of the Civil Rights Act of
1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all
bidders that it will affirmatively ensure that any contract entered into pursuant to this
advertisement, disadvantaged business enterprises and airport concession disadvantaged
business enterprises will be afforded full and fair opportunity to submit bids in response to
this invitation and will not be discriminated against on the grounds of race, color, or national
origin in consideration for an award."
e. Required Contract Provisions.
1) It will insert the non-discrimination contract clauses requiring compliance with the acts
and regulations relative to non-discrimination in Federally -assisted programs of the DOT,
and incorporating the acts and regulations into the contracts by reference in every
contract or agreement subject to the non-discrimination in Federally -assisted programs of
the DOT acts and regulations.
2) It will include a list of the pertinent non-discrimination authorities in every contract that is
subject to the non-discrimination acts and regulations.
3) It will insert non-discrimination contract clauses as a covenant running with the land, in
any deed from the United States effecting or recording a transfer of real property,
structures, use, or improvements thereon or interest therein to a sponsor.
4) It will insert non-discrimination contract clauses prohibiting discrimination on the basis of
race, color, national origin, creed, sex, age, or handicap as a covenant running with the
land, in any future deeds, leases, license, permits, or similar instruments entered into by
the sponsor with other parties:
a.) For the subsequent transfer of real property acquired or improved under the applicable
activity, project, or program; and
21
March, 2014
3-05-0020-045-2017
b.) For the construction or use of, or access to, space on, over, or under real property
acquired or improved under the applicable activity, project, or program.
f. It will provide for such methods of administration for the program as are found by the
Secretary to give reasonable guarantee that it, other recipients, sub -recipients, sub -grantees,
contractors, subcontractors, consultants, transferees, successors in interest, and other
participants of Federal financial assistance under such program will comply with all
requirements imposed or pursuant to the acts, the regulations, and this assurance.
g. It agrees that the United States has a right to seek judicial enforcement with regard to any
matter arising under the acts, the regulations, and this assurance.
31. Disposal of Land.
a. For land purchased under a grant for airport noise compatibility purposes, including land
serving as a noise buffer, it will dispose of the land, when the land is no longer needed for such
purposes, at fair market value, at the earliest practicable time. That portion of the proceeds of
such disposition which is proportionate to the United States' share of acquisition of such land
will be, at the discretion of the Secretary, (1) reinvested in another project at the airport, or (2)
transferred to another eligible airport as prescribed by the Secretary. The Secretary shall give
preference to the following, in descending order, (1) reinvestment in an approved noise
compatibility project, (2) reinvestment in an approved project that is eligible for grant funding
under Section 47117(e) of title 49 United States Code, (3) reinvestment in an approved airport
development project that is eligible for grant funding under Sections 47114, 47115, or 47117
of title 49 United States Code, (4) transferred to an eligible sponsor of another public airport
to be reinvested in an approved noise compatibility project at that airport, and (5) paid to the
Secretary for deposit in the Airport and Airway Trust Fund. If land acquired under a grant for
noise compatibility purposes is leased at fair market value and consistent with noise buffering
purposes, the lease will not be considered a disposal of the land. Revenues derived from such
a lease may be used for an approved airport development project that would otherwise be
eligible for grant funding or any permitted use of airport revenue.
For land purchased under a grant for airport development purposes (other than noise
compatibility), it will, when the land is no longer needed for airport purposes, dispose of such
land at fair market value or make available to the Secretary an amount equal to the United
States' proportionate share of the fair market value of the land. That portion of the proceeds
of such disposition which is proportionate to the United States' share of the cost of acquisition
of such land will, (1) upon application to the Secretary, be reinvested or transferred to another
eligible airport as prescribed by the Secretary. The Secretary shall give preference to the
following, in descending order: (1) reinvestment in an approved noise compatibility project, (2)
reinvestment in an approved project that is eligible for grant funding under Section 47117(e)
of title 49 United States Code, (3) reinvestment in an approved airport development project
that is eligible for grant funding under Sections 47114, 47115, or 47117 of title 49 United
States Code, (4) transferred to an eligible sponsor of another public airport to be reinvested in
an approved noise compatibility project at that airport, and (5) paid to the Secretary for
deposit in the Airport and Airway Trust Fund.
c. Land shall be considered to be needed for airport purposes under this assurance if (1) it may
be needed for aeronautical purposes (including runway protection zones) or serve as noise
buffer land, and (2) the revenue from interim uses of such land contributes to the financial
self-sufficiency of the airport. Further, land purchased with a grant received by an airport
operator or owner before December 31, 1987, will be considered to be needed for airport
purposes if the Secretary or Federal agency making such grant before December 31, 1987, was
22
March, 2014
3-05-0020-045-2017
notified by the operator or owner of the uses of such land, did not object to such use, and the
land continues to be used for that purpose, such use having commenced no later than
December 15, 1989.
d. Disposition of such land under (a) (b) or (c) will be subject to the retention or reservation of
any interest or right therein necessary to ensure that such land will only be used for purposes
which are compatible with noise levels associated with operation of the airport.
32. Engineering and Design Services.
It will award each contract, or sub -contract for program management, construction management,
planning studies, feasibility studies, architectural services, preliminary engineering, design,
engineering, surveying, mapping or related services with respect to the project in the same
manner as a contract for architectural and engineering services is negotiated under Title IX of the
Federal Property and Administrative Services Act of 1949 or an equivalent qualifications -based
requirement prescribed for or by the sponsor of the airport.
33. Foreign Market Restrictions.
It will not allow funds provided under this grant to be used to fund any project which uses any
product or service of a foreign country during the period in which such foreign country is listed by
the United States Trade Representative as denying fair and equitable market opportunities for
products and suppliers of the United States in procurement and construction.
34. Policies, Standards, and Specifications.
It will carry out the project in accordance with policies, standards, and specifications approved by
the Secretary including, but not limited to, the advisory circulars listed in the Current FAA Advisory
Circulars for AIP projects, dated January 24, 2017 and included in this grant, and in accordance
with applicable state policies, standards, and specifications approved by the Secretary.
35. Relocation and Real Property Acquisition.
It will be guided in acquiring real property, to the greatest extent practicable under State law,
by the land acquisition policies in Subpart B of 49 CFR Part 24 and will pay or reimburse
property owners for necessary expenses as specified in Subpart B.
It will provide a relocation assistance program offering the services described in Subpart C and
fair and reasonable relocation payments and assistance to displaced persons as required in
Subpart D and E of 49 CFR Part 24.
c. It will make available within a reasonable period of time prior to displacement, comparable
replacement dwellings to displaced persons in accordance with Subpart E of 49 CFR Part 24.
36. Access By Intercity Buses.
The airport owner or operator will permit, to the maximum extent practicable, intercity buses or
other modes of transportation to have access to the airport; however, it has no obligation to fund
special facilities for intercity buses or for other modes of transportation.
37. Disadvantaged Business Enterprises.
The sponsor shall not discriminate on the basis of race, color, national origin or sex in the award
and performance of any DOT -assisted contract covered by 49 CFR Part 26, or in the award and
performance of any concession activity contract covered by 49 CFR Part 23. In addition, the
sponsor shall not discriminate on the basis of race, color, national origin or sex in the
administration of its DBE and ACDBE programs or the requirements of 49 CFR Parts 23 and 26. The
sponsor shall take all necessary and reasonable steps under 49 CFR Parts 23 and 26 to ensure
23
March, 2014
3-05-0020-045-2017
nondiscrimination in the award and administration of DOT -assisted contracts, and/or concession
contracts. The sponsor's DBE and ACDBE programs, as required by 49 CFR Parts 26 and 23, and as
approved by DOT, are incorporated by reference in this agreement. Implementation of these
programs is a legal obligation and failure to carry out its terms shall be treated as a violation of this
agreement. Upon notification to the sponsor of its failure to carry out its approved program, the
Department may impose sanctions as provided for under Parts 26 and 23 and may, in appropriate
cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil
Remedies Act of 1936 (31 U.S.C. 3801).
38. Hangar Construction.
If the airport owner or operator and a person who owns an aircraft agree that a hangar is to be
constructed at the airport for the aircraft at the aircraft owner's expense, the airport owner or
operator will grant to the aircraft owner for the hangar a long term lease that is subject to such
terms and conditions on the hangar as the airport owner or operator may impose.
39. Competitive Access.
If the airport owner or operator of a medium or large hub airport (as defined in section 47102
of title 49, U.S.C.) has been unable to accommodate one or more requests by an air carrier for
access to gates or other facilities at that airport in order to allow the air carrier to provide
service to the airport or to expand service at the airport, the airport owner or operator shall
transmit a report to the Secretary that -
1) Describes the requests;
2) Provides an explanation as to why the requests could not be accommodated; and
3) Provides a time frame within which, if any, the airport will be able to accommodate the
requests.
b. Such report shall be due on either February 1 or August 1 of each year if the airport has been
unable to accommodate the request(s) in the six month period prior to the applicable due
date.
24
March, 2014
3-05-0020-045-2017
�,�'PL AV,gTi
o FAA
_ Airports
a
IS JkP'
Current FAA Advisory Circulars Required for Use in AIP Funded
and PFC Approved Projects
Updated: 1/24/2017
View the most current versions of these ACs and any associated changes at:
htt www.faa. ov air orts resources advisor circularsand
h"p://www.faa.moy/regulations policiesladvisory circulars
NUMBER
TITLE
70/7460-1L
Change 1
Obstruction Marking and Lighting
150/5020-1
Noise Control and Compatibility Planning for Airports
150/5070-613
Changes 1- 2
Airport Master Plans
150/5070-7
Change 1
The Airport System Planning Process
150/5100-13B
Development of State Standards for Nonprimary Airports
150/5200-28F
Notices to Airmen (NOTAMS) for Airport Operators
150/5200-30D
Airport Field Condition Assessments and Winter Operations Safety
Airport Emergency Plan
150/5200-31C
Changes 1-2
150/5210-51)
Painting, Marking, and Lighting of Vehicles Used on an Airport
150/5210-7D
Aircraft Rescue and Fire Fighting Communications
150/5210-13C
Airport Water Rescue Plans and Equipment
150/5210-14B
Aircraft Rescue Fire Fighting Equipment, Tools and Clothing
150/5210-15A
Aircraft Rescue and Firefighting Station Building Design
25
FAA Advisory Circular Required for Use AIP Funded and PFC Approved Projects Updated: 1/24/2017
3-05-0020-045-2017
NUMBER
TITLE
150/5210-18A
Systems for Interactive Training of Airport Personnel
150/5210-19A
Driver's Enhanced Vision System (DEVS)
150/5220-10E
Guide Specification for Aircraft Rescue and Fire Fighting (ARFF) Vehicles
150/5220-16D
Automated Weather Observing Systems (AWOS) for Non -Federal Applications
150/5220-17B
Aircraft Rescue and Fire Fighting (ARFF) Training Facilities
150/5220-18A
Buildings for Storage and Maintenance of Airport Snow and Ice Control
Equipment and Materials
150/5220-20A
Airport Snow and Ice Control Equipment
150/5220-21C
Aircraft Boarding Equipment
150/5220-22B
Engineered Materials Arresting Systems (EMAS) for Aircraft Overruns
150/5220-23
Frangible Connections
150/5220-24
Foreign Object Debris Detection Equipment
150/5220-25
Airport Avian Radar Systems
150/5220-26
Changes 1-2
Airport Ground Vehicle Automatic Dependent Surveillance - Broadcast (ADS -B)
Out Squitter Equipment
150/5300-713
FAA Policy on Facility Relocations Occasioned by Airport Improvements of
Changes
150/5300-13A
Change 1
Airport Design
150/5300-14C
Design of Aircraft Deicing Facilities
150/5300-16A
General Guidance and Specifications for Aeronautical Surveys: Establishment of
Geodetic Control and Submission to the National Geodetic Survey
150/5300-17C
Standards for Using Remote Sensing Technologies in Airport Surveys
150/5300-18B
Change 1
General Guidance and Specifications for Submission of Aeronautical Surveys to
NGS: Field Data Collection and Geographic Information System (GIS) Standards
150/5320-51)
Airport Drainage Design
150/5320-6F
Airport Pavement Design and Evaluation
26
FAA Advisory Circular Required for Use AIP Funded and PFC Approved Projects Updated: 1/24/2017
3-05-0020-045-2017
NUMBER
TITLE
150/5320-12C
Changes 1-8
Measurement, Construction, and Maintenance of Skid Resistant Airport
Pavement Surfaces
150/5320-15A
Management of Airport Industrial Waste
150/5235-413
Runway Length Requirements for Airport Design
150/5335-5C
Standardized Method of Reporting Airport Pavement Strength - PCN
150/5340-1L
Standards for Airport Markings
150/5340-5D
Segmented Circle Airport Marker System
150/5340-18F
Standards for Airport Sign Systems
150/5340-26C
Maintenance of Airport Visual Aid Facilities
150/5340-30H
Design and Installation Details for Airport Visual Aids
150/5345-3G
Specification for L-821, Panels for the Control of Airport Lighting
150/5345-513
Circuit Selector Switch
150/5345-7F
Specification for L-824 Underground Electrical Cable for Airport Lighting Circuits
150/5345-10H
Specification for Constant Current Regulators and Regulator Monitors
Specification for Airport and Heliport Beacons
150/5345-12F
150/5345-13B
Specification for L-841 Auxiliary Relay Cabinet Assembly for Pilot Control of
Airport Lighting Circuits
150/5345-26D
FAA Specification For L-823 Plug and Receptacle, Cable Connectors
150/5345-27E
Specification for Wind Cone Assemblies
150/5345-28G
Precision Approach Path Indicator (PAPI) Systems
150/5345-39D
Specification for L-853, Runway and Taxiway Retro reflective Markers
150/5345-42H
Specification for Airport Light Bases, Transformer Housings, Junction Boxes, and
Accessories
150/5345-43H
150/5345-44K
150/5345-45C
Specification for Obstruction Lighting Equipment
Specification for Runway and Taxiway Signs
Low -Impact Resistant (LIR) Structures
27
FAA Advisory Circular Required for Use AIP Funded and PFC Approved Projects Updated: 1/24/2017
3-05-0020-045-2017
NUMBER
TITLE
150/5345-46E
Specification for Runway and Taxiway Light Fixtures
150/5345-47C
150/5345-49C
150/5345-508
Specification for Series to Series Isolation Transformers for Airport Lighting
Systems
Specification L-854, Radio Control Equipment
Specification for Portable Runway and Taxiway Lights
150/5345-51B
Specification for Discharge -Type Flashing Light Equipment
150/5345-52A
Generic Visual Glideslope Indicators (GVGI)
150/5345-53D
Airport Lighting Equipment Certification Program
150/5345-54B
Specification for L-884, Power and Control Unit for Land and Hold Short Lighting
Systems
150/5345-55A
Specification for L-893, Lighted Visual Aid to Indicate Temporary Runway
Closure
150/5345-56B
Specification for L-890 Airport Lighting Control and Monitoring System (ALCMS)
150/5360-12F
Airport Signing and Graphics
150/5360-13
Change 1
Planning and Design Guidelines for Airport Terminal Facilities
150/5360-14
Access to Airports By Individuals With Disabilities
150/5370-2F
Operational Safety on Airports During Construction
150/5370-10G
Standards for Specifying Construction of Airports
150/5370-11B
Use of Nondestructive Testing in the Evaluation of Airport Pavements
150/5370-13A
Off -Peak Construction of Airport Pavements Using Hot -Mix Asphalt
150/5370-15B
Airside Applications for Artificial Turf
150/5370-16
Rapid Construction of Rigid (Portland Cement Concrete) Airfield Pavements
150/5370-17
Airside Use of Heated Pavement Systems
150/5390-2C
Heliport Design
150/5395-1A
Seaplane Bases
28
FAA Advisory Circular Required for Use AIP Funded and PFC Approved Projects Updated: 1/24/2017
3-05-0020-045-2017
THE FOLLOWING ADDITIONAL APPLY TO AIP PROJECTS ONLY
Updated: 01/24/2017
NUMBER
TITLE
150/5100-14E
Architectural, Engineering, and Planning Consultant Services for Airport Grant
Change 1
Projects
150/5100-17
Land Acquisition and Relocation Assistance for Airport Improvement Program
Changes 1- 6
Assisted Projects
150/5300-15A
Use of Value Engineering for Engineering Design of Airport Grant Projects
150/5320-17A
Airfield Pavement Surface Evaluation and Rating Manuals
150/5370-12B
Quality Management for Federally Funded Airport Construction Projects
150/5380-6C
Guidelines and Procedures for Maintenance of Airport Pavements
150/5380-713
Airport Pavement Management Program
150/5380-9
Guidelines and Procedures for Measuring Airfield Pavement Roughness
29
FAA Advisory Circular Required for Use AIP Funded and PFC Approved Projects Updated: 1/24/2017
OMB Number: 4040-0004
Expiration Date: 10/31/2019
Application for Federal Assistance SF -424
1. Type of Submission: I ` 2. Type of Application:
Preapplication ® New
® Application ❑ Continuation
Changed/Corrected Application ❑ Revision
If Revision. select appropriate letter(s):
Other (Specify):
I
3, Date Received: 4. Applicant Identifier:
F°Y V
5a. Federal Entity Identifier: 5b. Federal Award Identifier:
3 -OS -0020-045-2017
State Use Only:
6. Date Received by State: hl 7. State Application Identifier:
8. APPLICANT INFORMATION:
'a. Legal Name: City of Fayetteville
b_ Employer(Taxpayer Identification Number (EIN/TIN): c. Organizational DUNS:
71-6018462 1343989030000
d. Address:
"Street1:
9500 S School Avenue
Street2:
Suite F
' City:
Fayetteville
County/Parish:
wa5hi,ngton
" State:
AR: Arkansas
Province:
_—
Country:
USA: UNITED STATES
Zip / Postal Code:
'72701-8016
e. Organizational Unit:
Department Name: Division Name:
Transportation Aviation 1
f. Name and contact information of person to be contacted on matters involving this application;
-
Prefix: Ms First Name: .Summer
Middle Name:
' Last Name: Fallen
Suffix: I
Title: Airport Financial Coordinator
Organizational Affiliation:
City of Fayetteville Aviation Division, Drake Field, KFYV
1
"Telephone Number: 479_719-7642 Fax Number:979-718-7696 1
" Email: Isfallen@fayetteville-ar. gov
Application for Federal Assistance SF-424
* 9. Type of Applicant 1: Select Applicant Type:
C: City or Township Government
— -— — - 1
Type of Applicant 2: Select Applicant Type:
1
Type of Applicant 3: Select Applicant Type:
* Other (specify):
* 10. Name of Federal Agency:
Federal Aviation Administration (FAA)
11. Catalog of Federal Domestic Assistance Number:
.20.106
CFDA Title:
l�frport Improvement Program.
* 12. Funding Opportunity Number: p
fI/A
Title:
N/A
13. Competition Identification Number:
N/A
Title:
14. Areas Affected by Project (Cities, Counties, States, etc.):
Fayetteville, Washington County, Arkansas AsddAttachme�t i,eleteAtlachnwgl l
15. Descriptive Title of Applicant's Project:
FYV Energy Assessment
Attach supporting documents as specified in agency instructions.
Add Attachr0elats alai A;Ia h ; er fCs Vi;,, Atln-lo r:ts
Application for Federal Assistance SF -424
16. Congressional Districts Of:
' a, Applicant AR -003 * b. Program/Project ,AR -003
Attach an additional list of Program/Project Congressional Districts if needed.
Add Attachment iac I°te :'1ltachmez7t %new Alti'id.i , ifftl
17. Proposed Project:
* a Start Date: 07/01/2017 * b. End Date: 09/01/2018
18. Estimated Funding ($):
* a. Federal 25, 740. 00
' b. Applicant 2,860.00
c. State 0. 00
* d. Local 0.00
* e. Other F 0.00
f. Program Income mol
'g. TOTAL 28,600.00
* 19: Is Application Subject to Review By State Under Executive Order 12372 Process?
® a. This application was made available to the State under the Executive Order 12372 Process for review on 06/15/2017
b, Program is subject to E.O. 12372 but has not been selected by the State for review.
c. Program is not covered by E.O. 12372.
20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.)
Yes ®No
If "Yes", provide explanation and attach
View Allac;rich;-nt
21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to
comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may
subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001)
® **IAGREE
'* The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency
specific instructions.
Authorized Representative:
Prefix: Honorable * First Name: Lioneld
Middle Name:
* Last Name: Jordan
Suffix:
* Title: Mayor, City of Fayetteville
* Telephone Number: g79-575-8330 Fax Number: 479-575-8257
*Email: LJordan@ yettev. -ar.gov
* Signature nzed Re a ntati a
Date Signed:
M
u
/'2 U.S. Department of Transportation OMB CONTROL NUMBER: 2120-0569
lf✓ Federal Aviation Administration EXPIRATION DATE: 8/31/2019
Application for Federal Assistance (Planning Projects)
Part II — Project Approval Information
Section A — Statutory Requirements
The term "Sponsor" refers to the applicant name as provided in box 8 of the associated SF -424 form.
Item 1 —
®❑
Does Sponsor maintain an active registration in the System for Award Management Yes No
(www.SAM.gov)?
Item 2
❑X ❑ ❑
-Can Sponsor commence the work identified in the application in the fiscal year the grant is Yes No N/A
made or within six months after the grant is made, whichever is later?
Item 3
Are there any foreseeable events that would delay completion of the project? If yes, ❑ Yes ❑ No ❑ N/A
provide attachment to this form that lists the events.
Item 4
Is the project covered by another Federal assistance program? If yes, please identify other ❑ Yes ❑ No ❑ N/A
funding sources by the Catalog of Federal Domestic Assistance (CFDA) number.
CFDA:
Item 5
Will the requested Federal assistance include Sponsor indirect costs as described in 2 CFR ❑ Yes ❑ No ❑ N/A
Appendix VII to Part 200, States and Local Government and Indian Tribe Indirect Cost
Proposals?
If the request for Federal assistance includes a claim for allowable indirect costs, select the applicable indirect cost rate
the Sponsor proposes to apply:
❑ De Minimis rate of 10% as permitted by 2 CFR § 200.414
❑ Negotiated Rate equal to % as approved by (the Cognizant Agency)
on _ (Date) (2 CFR part 200, appendix VII)
Note: Refer to the instructions for limitations of application associated with claiming Sponsor indirect costs.
FAA,Form 5100-101 (4/16) SUPERSEDES PREVIOUS EDITION Page 1 of 4
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
AIRPORT SERVICES (760)
2017 /Org2
R+equestor: Dee McCoy
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
The FAA has awarded Grant Number 3-05-0020-045-2017 in the amount of $25,740 for an energy assessement project
COUNCIL DATE: 9/19/2017
LEGISTAR FILE ID#: 2017-0506
3a rb-cwa. FeU/
9/12/2017 2:47 PM
Budget Director
TYPE:
DESCRIPTION:
Date
C:\Users\losmith\AppData\Roaming\L5\Temp\8b83ffe7-870e-4a60-971f-521c6ad27aab 1 of 1
GLDATE:
RESOLUTION/ORDINANCE
J POSTED:
/
TOTAL
25,740 25,740
v.20170707
Increase / (Decrease)
Proiect.Sub#
Account Number
Expense Revenue
Project Sub AT
Account Name
5550.760.3960-4309.00
- 25,740
31706 1701 RE
Federal Grants - Capital
5550.760.3940-5314.00
25,740 -
31706 1701 EX
Professional Services -
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...—ansas Department of Aeronautics
Energy Assessment Grant Application
City of Fayetteville Staff Review Form
2018-0661
Legistar File ID
"/A
ARCHIVED
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Summer Fallen 11/19/2018 AIRPORT SERVICES (760)
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff requests approval for the Aviation Division to submit an Arkansas Department of Aeronautics (ADA) grant
application in the amount of $2,760.00 for reimbursement of the City's 10 % share of a 90-10 Federal Aviation
Administration (FAA) associated with the Energy Assessment project at Fayetteville — Drake Field Airport.
Account Number
31706.1701
Project Number
Budgeted Item? NA
Budget Impact:
Fund
Energy Assessment
Current Budget
Funds Obligated
Current Balance
Does item have a cost? NA Item Cost
Budget Adjustment Attached? NA Budget Adjustment
Remaining Budget
Project Title
I$ .
V20180321
Purchase Order Number: Previous Ordinance or Resolution # 195-17
Change Order Number:
Original Contract Number:
Comments:
11
Approval Date:
CITY OF
Vim FAYETTEVILLE
ARKANSAS
TO:
Lioneld Jordan, Mayor
THRU:
Don Marr, Chief of Staff
City:
Terry Gulley, Transportation Services Director
FROM:
Summer Fallen, Airport Services Manager
DATE:
November. 19, 2018
SUBJECT:
Energy Assessment -ADA Grant Application
STAFF MEMO
RECOMMENDATION:
Staff requests approval for the Aviation Division to submit an Arkansas Department of Aeronautics (ADA) grant
application in the amount of $2,760.00 for reimbursement of the City's 10 % share of a 90-10 Federal Aviation
Administration (FAA) associated with the Energy Assessment project at Fayetteville — Drake Field Airport.
BACKGROUND:
The airport recently attended an FAA conference and learned about a new FAA grant program for energy
efficient projects. Airport staff immediately followed up with FAA personnel to determine the eligibility for
grant funds. In early 2017, the Airport worked with facilities and sustainability staff to submit proposed energy
efficient projects to the FAA. The FAA has since requested that the airport pursue a grant in FY 2017 for an
energy assessment study with the goal of identifying energy efficient projects at the airport. Following the
completion of the assessment, the FAA indicated that the proposed HVAC improvements project could be
included on the Airport's Capital Improvement Plan for FAA fiscal year 2021.
DISCUSSION:
With the report completed and approved by the FAA, a grant application will be submitted to the ADA for the
10% reimbursement of the City's share of the 90-10 FAA grant. A breakdown of the design only grant is included
below.
BUDGET/STAFF IMPACT:
FAA Energv Efficfencv Grant
FAA:
$24,840.00
ADA:
$2,760.00
City:
$0.00
TOTAL:
$27,600.00
Attachments:
Staff Review Form
Staff Review Memo
ADA Grant Application
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
CITY OF
FAYETTEVILLE
ARKANSAS
November 19, 2018
Jerry Chism
Arkansas Department of Aeronautics
2315 Crip Drive
Hangar 8
Little Rock, AR 72202
Re: Fayetteville — Drake Field
FYV Energy Assessment
Application for Airport Aid
The City of Fayetteville appreciates the continued partnership of the Arkansas Department of Aeronautics
in improving Fayetteville- Drake Field. In continuation of this partnership, we are pleased to submit to you
this enclosed application for state airport aid.
Within the past year Fayetteville — Drake Field has utilized an FAA AIP grant to develop a report detailing
the current energy usage and expected life remaining on equipment and systems. The project will help
improve and increase the airport's energy efficiency by developing strategies, actions, improvements, and
practices.
We respectfully request consideration of this matching grant for the amount of $2,760.00 (10% match of
the FAA grant amount) on the upcoming agenda. We greatly appreciate your consideration of this grant.
Please call me or Ben Perea with Garver if you have any questions or comments.
Sincerely
Mayor V
City of Fayetteville
Attachments: State Airport Aid Application
Form SF -271
Energy Assessment Report
Executed Grant Agreement
Cc: Ben Perea, Garver
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
State Airport Aid Application — Page 1
The City/hof Fayetteville , herein called "Sponsor", hereby makes
application to the Arkansas Department of Aeronautics for State funds pursuant to Act 733 of 1977, for
the purpose of aiding in financing a project for the development of a municipal airport located in the city
of Fayetteville Arkansas, Washington county.
Date of Request: October 19 2018
Name of Airport: Fayetteville — Drake Field (FYV)
Name and address of City/Geeel�,4Commission
sponsoring request:
Ci!y r of Fayetteville
113 W. Mountain Street
Fayetteville, AR 72701
Phone Number: 479-575-8330
Fax Number: 479-585-8257
Name and address of Engineering Firm
(if applicable):
Garver
2049 E. Joyce Blvd.
Suite 400
Fayetteville, AR 72703
Person to Contact about project:
Summer Fallen, Airport Services Manager
City of Fayetteville
Fayetteville, AR 72701
Phone Number: 479-718-7642
Cell Number:
Fax Number: 479-718-7646
Contact Person: Ben Perea
Phone/Fax Number: 479-527-9100
Describe the work to be accomplished: The project included utilizing an FAA AIP grant to
develop a report detailing the current energy usage and expected life remaining on
equipment and systems. The project will help improve and increase the airport's energy
efficiency by developingstrategies, trategies, actions, improvements, and practices.
State and Local Project Costs:
Please indicate:
O 50-50% Match
O 80-20% Match
O 90-10% Match
0100%
Total Cost of Project:
Local Share/Funds:
Local Share/In-Kind:
State Share:
Federal AIP Projects:
AIP Number: 3-05-0020-045-2017
O 95-5% Match
♦ 90-10% Match
Total Cost of Project: $27,600.00
Federal Share: $24,840.00
State Share: $2,760.00
Local Share:
1.1.14
State Airport Aid Application — Page 2
Provide the information listed below as it applies to your project:
Funding:
Source of Funds: FAA (90%) Arkansas Department of Aeronautics (10%)
Source of In -Kind Services: N/A
Estimated starting date of project: September 2017
Estimated completion date of project: October 2018
Project will be fore: New Airport Existing Airport
Is land to be leased or purchased? N/A
Description of land and cost per acre: N/A
Provide the Federal AIP Grant Number (if applicable): NIA
State Legislators for your area:
State Senator: Uvalde Lindsey
State Representative: Charlie Collins
1-1-14
State Airport Aid Application — Page 3
The sponsor agrees to .furnish Mr Arkansas Department of Aeronautic copy of the legal instrument
affecting use of the property for an airport. In application for a new landing site or expansion of existing
facility, the FAA Form '7480-1, Notice of Landing Area Proposal, must be approved by the FAA before
review for grant can be made by the State. Applications for hangar construction or renovation funds must
include a signed lease agreement. This agreement must be in compliance with all FAA grant assurances.
The application must be based on bids and include a calculated return on investment.
No land, hangars, or buildings purchased with State Grant funds may be sold or disposed of without State
Aeronautics Commission prior approval. All requests for sale or disposal of property will be considered
on an individual case basis. No hangar (funded by a grant from the Department of Aeronautics) shall be
used for non -aviation purposes without State Aeronautics Commission prior approval. All requests for
non -aviation use will be considered on a case-by-case basis. Failure to receive prior approval from A.D.A.
concerning land and/or building use could result in the commission requesting grant refund from the
Sponsor. Additionally, all hgrlbuilding grant applications must include proof of insurance coverage.
No airport accepting State Grant funding may issue an Exclusive Rights lease.
All applications for navigational aids (such as NDB or ILS) must have FAA site approval before a state
grant can be approved.
All Grant applications involving Federal Airport Improvement Program (AIP) funding must be
accompanied by the approved FAA grant agreement with grant number assigned.
If this project is approved by the Arkansas Department of Aeronautics, and is accepted by the sponsor, it
is agreed that all developments and construction shall meet standard FAA construction practices as
outlined in the specifications of this agreement. Runways, Taxiways, Parking Ramps, etc. shall have a
base and a thickness that will accommodate the weight of aircraft expected to operate at this airport.
All grant applicants (City and/or County) are totally responsible for compliance with all Federal,
State, County, and City laws, Statutes, Ordinances, Rules, Regulations, and Executive Orders
concerning contracts and purchases for which this grant is approved and issued.
It is understood and agreed that the sponsor shall start this project immediately upon award of grant. It is
also agreed that this project shall be completed within one year from the date of acceptance of this grant
by the Arkansas Department of Aeronautics. Applications for extension will be entertained if
circumstances beyond the sponsor's control occur. Amendment requests are to be made only under
extraordinary circumstances.
Funds will be disbursed according to Department procedures and final inspection of completed project
(See payment instruction page). Payment of grant funds are contingent upon the Department's annual
appropriation.
IN WITNESS WHEREOF, the sponsor has caused this A plication for Stat Airport Aid to be duly
executed in its name, this a 2 day of ��(AI�Q IM ,( Y' 20 � .
0- j / Nami of
LOO, Mayor
Title
n
OUTLAY REPORT AND REQUEST FOR
REIMBURSEMENT FOR
CONSTRUCTION PROGRAMS
3. FEDERAL SPONSORING AGENCY AND ORGANIZATIONAL
ELEMENT TO WHICH THIS REPORT IS SUBMITTED
AA
5. PARTIAL PAYMENT REQUEST
NUMBER FOR THIS REQUEST
IFINAL
1. TYPE OF REQUEST
M FINAL
❑ PARTIAL
OMB Number: 4040-0011
Expiration Date: 01/31/2019
2. BASIS OF REQUEST
Z CASH
❑ ACCRUAL
4. FEDERAL GRANT OR OTHER IDENTIFYING NUMBER
ASSIGNED BY FEDERAL AGENCY
FAIP 3-05-0020-045-207177�
6. EMPLOYER IDENTIFICATION
NUMBER
171-6018462
8. PERIOD COVERED BY THIS REQUEST
From: 109/19/20171 To: 10/19/2018
9, RECIPIENT ORGANIZATION
7. FINANCIAL ASSISTANCE
IDENTIFICATION NUMBER
I I
Name*:
ICITY OF FAYETTEVILLE
Streetl:
14500 S SCHOOL AVENUE
Street2:
ISUITE F
City:
IFAYETTEVILLE
County:
IWASHINGTON
State:
1AR: Arkansas
Province:
I
Country:
IUSA: UNITED STATES
ZIP / Postal Code: 172701-8016
10. PAYEE (Where check is to be sent if different than item 9)
Name:
Streetl: 7771
Street2:
City:
County:
State:
Province:
Country:
ZIP / Postal Code:
11. STATUS OF FUNDS
CLASSIFICATION
PROGRAMS
FUNCTIONS
ACTIVITIES
(a)
(b)
(c)
TOTAL
a. Administrative expense
$ 1$1
$
$
b. Preliminary expense
c. Land, structures, right-of-way
d. Architectural engineering
basic fees
�_���
e. Other architectural-------�
engineering fees
z
�-------�
�— 27,600.00
f. Project inspection fees
I I
g. Land development
h. Relocation expense
i. Relocation payments to
individuals and businesses
l
j. Demolition and removal
k. Construction and project
improvement cost
(�
I. Equipment—�
m. Miscellaneous cost—-------�
I.— -----�
n. Total cumulative to date (sum
of lines a thru m)
—
27, 600. ool---
-- --�
27,600.001
o. Deductions for program
income
p. Net cumulative to date (line n—
minus line o)
2T600
--�
27, 600.00
q. Federal share to date
24, 840.00
24, 840.00
r. Rehabilitation grants (100%
reimbursement)
s. Total Federal share (sum of
linesgandr)
z9, 690.00
t
24,$90.00
I. Federal payments previously
requested
0. o0
u. Amount requested for
reimbursement
$ 29, 890.00
$
$ 1 1
$ 24, 840.00
v. Percentage of physical
completion of project
---
1 ioo.0 %
---
ru— �%
I -- o
("� --- /o
100.00
12. CERTIFICATION
I certify that to the best of my knowledge and belief the billed costs or disbursements are in accordance with the terms of the project and that the
reimbursement represents the Federal share due which has not been previously requested and that an inspection has been performed and all work is in
accordance with the terms of the award.
a. RECIPIENT
SIGNATUR F
TYPk6 Oh PRII
Prefix:
First Name: ILioneld
Last Name: (Jordan —771
Title: Mayor, City of Fayetteville
TELEPHONE (Area code, number, and extension)
479-575-8330
b. REPRESENTATIVE CERTIFYING TO LINE 11V
FYI
DATE REPORTS BMITTED
Middle Name:
-------
I Suffix:
DATE SIGNED
11/1412018
TYPED OR PRINTED NAME AND TITLE
Prefix: Mr. First Name: Ben Middle Name:
Last Name:
Pe rea Suffix: PE ..................._......._
Title: lProject Manager
TELEPHONE (Area code, number, and extension)
479-287-4629
FYV Energy Assessment
City of Fayetteville
Fayetteville - Drake Field (FYV)
FAA AI P No. 3-05-0020-045-2017
Prepared by:
2049 E Joyce Blvd
Suite 400
Fayetteville, AR 72703
July 2018
Garver Project No.: 17041212
CITY OF
FAYETTEVILLE
ARKANSAS
FYV Energy Assessment
City of Fayetteville and Fayetteville — Drake Field
Engineer's Certification
hereby certify that this FYV Energy Assessment was prepared by Garver under my direct supervision for
the City of Fayetteville.
William B. Gilbreath, PE
State of Arkansas PE License 13836
LICENSED
PROFESSIONAL
ylNo
:13836;
�+B:..i iA��
Digitally Signed 07/20/2018
illljjARKANSAS
CE ED
, OFE Ill
Lee Suggs, PE o• 11074 y
State of Arkansas PE License 11074
Digitally Signed 07/20/2018
'GP •"
GARVER
LLC
No. 766
Garver Project No. 97041212 Page 2
Aft
CITY OF FW Energy Assessment
�i iFAYETTEVILLE
ARKANSAS City of Fayetteville and Fayetteville — Drake Field
Table of Contents
1.0 Introduction.... . . . .............................................. — ..................................................... .......................... 5
2.0 Background.......................................................................................................................................
5
3.0 Site investigation...............................................................................................................................
5
3.1 Terminal Building..............................................................................................................................6
3.1.1 Heating and Cooling System.....................................................................................................6
3.1.2 Windows....................................................................................................................................
7
3.1.3 Lighting......................................................................................................................................7
3.2 City Owned Corporate Hangar..........................................................................................................9
3.3 Airfield Electrical Equipment...........................................................................................................10
4.0 Utility Data Review..........................................................................................................................10
5.0 Equipment Evaluation.....................................................................................................................11
5.1 Terminal Building.............................................................................................................................11
5.1.1 Heating and Cooling System...................................................................................................11
5.1.2 Windows..................................................................................................................................12
5.1.3 Lighting....................................................................................................................................13
5.2 City Owned Corporate Hangar........................................................................................................14
5.3 Airfield Electrical Equipment...........................................................................................................14
6.0 Proposed Improvements.................................................................................................................15
6.1 No-Cost/Low-Cost Improvements...................................................................................................15
6.1.1 Terminal Building HVAC.........................................................................................................15
6.1.2 Terminal Building Windows.....................................................................................................15
6.1.3 Terminal Building Lighting.......................................................................................................15
6.1.4 City Owned Corporate Hangar Lighting..................................................................................15
6.1.5 Airfield Electrical Equipment...................................................................................................16
6.1.6 No-Cost/Low-Cost Improvement Summary............................................................................16
6.2 Substantial Improvements...............................................................................................................16
6.2.1 Terminal Building HVAC.........................................................................................................16
6.2.2 Terminal Window Replacement..............................................................................................17
6.2.3 Terminal Building Lighting.......................................................................................................17
6.2.4 City Owned Corporate Hangar Lighting..................................................................................19
6.2.5 Airfield Electrical Equipment...................................................................................................19
7.0 Recommendation and Improvement Priority........ .......... ..................,20
Garver Project No. 17041212 Page 3
GARVER
CITY OF
FYV Energy Assessment
'
�
ARKANSAS City mfFayetteville and Fayetteville—DrakeField
List of Figures
Figure1:Main Mechanical Room ............................ —........................... .................. ............................ 'O
Figure2:Mechanical Controls ...................................................................................................................... 7
Figure 2LTerminal Lobby Lighting ... —.............................................. ....... .................. ................................ B
Figure 4:Terminal Exterior Canopy Lighting .................. ................. .......................... —....................... --S
Figuu»EiCorpurotaHongar|nteriorLighdng------------—---------——--------Q
Figure 6:Terminal Building Gas Usage 2UOS-2O1O........ ............................................................................ 1D
Figure7:Aged Pumping System ................................................................................................................. 11
List of Tables
Table 1:Summary of Low/No Cost Improvements ..... —........................... ................ —..................... --1G
Table 2:Substantial Improvement Priority ................................................................. --................. ... 2D
Table 3: Potential Project Funding Summary ............................. --- ................................ ........................ 21
Appendices
AppendixA-Photographs
Appendix B — HVAC Life Cycle Cost Analysis
Garver Project No. /704/212 Page
Aft CITY OF
FAYETTEVILLE
ARKANSAS
1.0 Introduction
FYV Energy Assessment
City of Fayetteville and Fayetteville — Drake Field
Fayetteville — Drake Field (FYV) is a tower controlled, Part 139 (Class IV) general aviation airport located
in Fayetteville, Arkansas. The airport serves the general aviation needs of the Northwest Arkansas region
including the University of Arkansas and the US Forest Service.
The City of Fayetteville places high priority on implementing sustainable efforts through many outlets and
is currently rated as a 3 STAR community by the STAR communities Rating System that is used to help
benchmark their sustainability progress by setting goals and reporting on improvements. Additionally, the
City of Fayetteville implemented an Energy Action Plan that went into effect January 2018. The goal of this
plan was to "build a framework and energize action around the City's efforts to be a resource and energy
efficient community." Many of the improvements outlined in this report would assist the city in achieving the
goals and strategies found in the energy action plan. In an effort to cooperate with the City's sustainability
efforts, the Fayetteville — Drake Field Airport initiated the development of an energy assessment report for
the terminal building, terminal parking, airfield lighting, and airfield vault at the airport. The purpose of the
assessment was to evaluate the existing equipment and identify projects that would improve the overall
energy efficiency at Drake Field. The airport staff was presented with the 2018 FAA Southwest Region
Airports Conference environmental award for their efforts in pursing the energy assessment report and
sustainable projects at the airport.
2.0 Background
The Drake Field terminal building was originally designed and constructed in 1978 to provide a commercial
and civilian air travel terminal for Fayetteville and the surrounding area. The original terminal building
provided a large public lobby for ticket counters and passenger waiting, a commercial kitchen / restaurant,
a baggage handling area, and various office spaces for rental car and airline offices.
In 1998, Drake Field ceased handling commercial air traffic (other than charter aircraft) due to the
construction of the Northwest Arkansas Regional Airport. After this change in operation, many changes
were made to the existing building to accommodate its new role as a primarily general aviation airport. The
baggage handling area was enclosed and made into a meeting room, the commercial kitchen and
restaurant removed, and a large portion of the original open lobby enclosed to make additional offices for
airport personnel and outside business which moved into the facility. An additional pilot lounge was also
added on the east side of building, adjacent to the airfield. The exact timing and extent of these renovations
is unclear since no plans or specifications for this work were provided to the assessment team for review.
3.0 Site investigation
A site visit was conducted by the Garver team on December 6, 2017 to investigate the existing conditions
at the terminal building, and to identify potential modifications, repairs, and upgrades to some of the building
systems to improve the facility's energy efficiency and overall operational efficiency. The following sections
summarize the results of the investigation.
Garver Project No. 17041212
Page
GARNER
CITY OF
FAYETTEVILLE
ARKANSAS
3.1 Terminal Building
FYV Energy Assessment
City of Fayetteville and Fayetteville — Drake Field
3.1.1 Heating and Cooling System
Based on the site investigation, it was determined that the bulk of the existing building HVAC system is
largely original to the initial construction of the facility, circa 1978. The existing systems have been modified
extensively to accommodate the changes to the facility over the years, notably the enclosing of the luggage
area to create a meeting room and the creation of additional office space in portions of passenger waiting
area. This report will address primarily the visually identifiable aspects of the existing systems and their
functionality.
Based upon the original plans and confirmed via field observation, there are multiple HVAC systems serving
this facility. There are two large air handlers located in the main mechanical room, one of which is a constant
volume unit that serves what is now the meeting room (formerly the baggage handling area) and also
provide airflow to floor mounted diffusers installed along the perimeter of the passenger waiting area and
entryways. The second air handler is a constant volume unit that provides air to main passenger lobby and
the secondary lobby on the south end of the building, which has now been converted to an office area. A
third large air handler creates a variable air volume system that serves variable air volume boxes with hot
water reheat coils that serve office area primarily located in the southern wing of the building. There also
appear to be at least 2 additional air handlers installed above the ceilings of various office area to provide
conditioning to areas that were added after the original construction of the facility, but there is no
documentation of these modification to determine the exact capacity or design of these systems.
The main heating system in the building
consists of two 1,260 Mbh natural gas fired
hot water boilers located in the main
mechanical room adjacent to the meeting
room on the north end of the building. These
boilers generate hot water that is distributed
throughout the building by a single end -
suction floor mounted pump located in the
mechanical room. The cooling system
consists of a single air-cooled chiller located
outside the northeast corner of the building
next to the airfield apron. Chilled water is
circulated throughout the building by a single
end -suction floor mounted pump located in
the mechanical room, shown in Figure 1. The
boilers and both pumps appear to be original
Figure 1: Main Mechanical Room
to the facility. The chiller appears to have
been replaced at some point during the building history, but is still quite old, and the nameplate was
sufficiently weathered to prevent gathering of make/model/capacity information on the chiller to determine
its age.
Garver Project No. 17041212 Page 6
CITY OF
._ FAYETTEVILLE
ARKANSAS
FYV Energy Assessment
City of Fayetteville and Fayetteville — Drake Field
The HVAC controls, shown in Figure 2, appear to
have been updated partially to electronic controls,
with electronic thermostats to control the equipment.
There are also remnants of the original pneumatic
control system present on the major pieces of
equipment such as air handler, so a full conversion
was not completed. Based on discussion with on-
site personnel, there was at one point a Java based
front end that allowed control of the system via
internet connection as well as a user interface
computer, but these appear to have been removed
at some point in the past. This makes the control
system very difficult to monitor and control without
significant on-site presence of service personnel.
3.1.2 Windows
Figure 2: Mechanical Controls
The windows currently in the facility appear to largely be original to the construction of the facility, with a
few windows in the south wing of the building having possibly been added at a later date as these areas
were converted to office use.
The existing windows are predominantly storefront type, hollow metal frame windows with 1" double pane
glass. In addition, the windows contain a sealed air gap of approximately 1/2" between the panes and a light
solar tinting. These windows are mostly located on the east and west elevations of the passenger lobby,
facing the parking lot entry and the airfield. These large windows span the entire elevation of lobby wits
heights of approximately 14 feet on the east side and 10 feet on the west side.
There are also additional storefront windows installed on the east side of the large meeting room, where
the original baggage handling door openings were infilled around 1998. Entryways on the east and west
sides are %" tempered and tinted sliding glass doors.
3.1.3 Lighting
During the site visit all lighting within the terminal spaces was documented with fixture type, wattage, and
control methodology. Where wattages were not obtainable, these were requested from the airport or
assumed based on comparable fixture types and light output. In addition, light measurements were takes
for most spaces. The measurements were taken after dark so that daylight would not interfere with the
results. The light meter used was an Extech Instruments LT300. The spaces where measurements were
unobtainable included spaces where fixtures or lamps were inoperable or the space was occupied by a
private tenant and inaccessible during after-hours.
Garver Project No. 17041212 Page 7
RVER
CITY OF FYV Energy Assessment
.� FAYETTEVILLE
ARKANSAS City of Fayetteville and Fayetteville — Drake Field
It should be noted that many fixtures were not fully operative: entire fixture inoperative, partial lamps
inoperative, fixture lacking any lamps, fixture lacking some lamps, or partial lamps intentionally delamped
as discussed in Section 4.0. For the purpose of this report it is assumed all fixtures are operational and the
maximum number of lamps that could operate in a fixture were present and operational. This is primarily
due to the fact that it was not possible to discern exactly which fixtures were intentionally delamped
compared to those simply lacking maintenance attention.
The terminal ramp lighting and the recent upgrades to it are not evaluated as part of this report, as neither
are emergency lighting nor exit signage lighting.
3.1.3.1 Interior Lighting
Generally, seventy-one (71) different space types were found to be evaluated during the investigation for
the interior lighting of the terminal building and adjoining spaces. These space types roughly covered
25,281 square feet. It should be noted that this square footage value may exceed the recorded square
footage of the facility since some of the areas evaluated are open space areas with closed office spaces
within the open air area. Within the facility 455 individual fixtures were counted, excluding any decorative
rope or Christmas lighting found in a meeting space. These 455 fixtures resulted in a total potential interior
lighting load of 42,162 watts (W). Common fixture types found are can downlights of varying wattages; 2x4
lay -in fluorescent fixtures using 2-25W T8 lamps; 2x4 lay -in fluorescent fixtures using 4-25W T8 lamps; 2x2
lay -in fluorescent fixtures using 2-30W lamps; and 2x2 lay -in fluorescent fixtures using 4-40W lamps.
The majority of the lights for the interior of the facility are controlled in one of two ways: wall knife switch or
circuit breaker only control. However, some spaces do include occupancy sensors or occupancy
sensor -enabled knife switches. Figure 3 illustrates the lighting found in the lobby of the Terminal Building.
CITY OF
FAYETTEVILLE
ARKANSAS
3.1.3.2 Exterior Lighting
FYV Energy Assessment
City of Fayetteville and Fayetteville — Drake Field
Generally, eighteen (18) different exterior locations,
canopies, or wall segments were evaluated during the
investigation of the terminal building and adjoining spaces
exterior lighting. In these locations seventy-one (71)
individual fixtures were identified resulting in 22,325 watts.
It should be noted that many of the exterior building
facade downlights were unidentifiable. Airport staff noted
that they were 40OW lights. Some identifiable ones were
100W; but where unidentifiable, 40OW was used in the
totaling of the exterior lighting wattage. Common fixture
types found are the metal halide or mercury vapor 400W Figure 4:
can downlight and the 10OW mercury vapor can
downlight. Figure 4 shows the exterior canopy lights leading from the terminal to the Terminal Apron.
Terminal Exterior Canopy Lighting
The majority of the exterior lighting is photo -electric cell (PEC) controlled; however, a few spaces are
controlled by wall knife switches or circuit breaker only.
3.1.3.3 Parking Lot Lighting
The parking lot evaluated included approximately 240,000 square -feet of parking and drive space located
west and north of the terminal building. Within this space are twenty-two (22) 40OW mercury vapor fixtures
mounted on roughly 20 -foot tall poles, as well as one inoperative flood ight fixture. The total parking lot
lighting load is approximately 8,800W. The flag pole lights and business signage lighting is not included in
this evaluation.
The parking lot lighting is all PEC controlled.
3.2 City Owned Corporate Hangar
The city owned corporate hangar, shown in Figure 5,
evaluated is approximately 125' x 80' (approximately
10,000 square -feet) with non -full -height office, restroom,
and storage closet spaces. Since these spaces are
individually enclosed and do not receive benefit of the
overall hangar area lighting, they are considered
separately and therefore the total square footage exceeds
that of the hangar's exterior walls. Within the hangar
space are twenty-three (23) 2x4 lay -in fluorescent fixtures
using 4-32W T8 lamps and one 60W compact fluorescent
(CFL) light. Outside of the hangar are five fixtures: three
assumed 40OW high-pressure sodium flood fixtures for
the aircraft door and two assumed 250W high-pressure
sodium wall packs for the rear pedestrian door. The total hangar lighting -oad is approximately 4,624W
interior and exterior lights are knife switch controlled.
Figure 5: Corporate Hangar Interior Lighting
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3.3 Airfield Electrical Equipment
The existing airfield electrical equipment room contains three active constant current regulators (CCR), one
spare CCR, a Generac generator and Generac automatic transfer switch (ATS), and ancillary equipment
for airfield lighting control and general space needs (lighting, receptacles, panels, etc.).
4.0 Utility Data Review
Existing electric utility data from July 2005 through September 2017 was provided by the City for review.
Along with the electric utility data provided, the City also provided a list of recent terminal improvement
projects as well as a Monthly Energy Benchmark Report for July 2015 and Light Level Analysis and
Recommendations report, both conducted by Viridian. The projects will be discussed further in the
Equipment Evaluation section. However, it should be noted that the two reports from Viridian will not be
taken into account during the evaluation. This is due to the fact that the results of the benchmark report are
indicated by Viridian to be "extremely inaccurate", and the lighting analysis and recommendations report
discusses existing and proposed illumination levels, but not what levels are recommended by the
Illuminating Engineering Society (IES) to be kept.
From reviewing the electric utility data, the following information can be deduced for the past five years
(2012-2017):
Terminal Building
• Average Annual Electric Energy Usage: 750,277 kW -hr
• Average hourly electricity load: 85,648W
Corporate Hangar
• Average Annual Electric Energy Usage: 5,056 kW -hr
• Average hourly electricity load: 577W
When reviewing the past five (5) years of electricity energy usage for both the terminal and the hangar, no
trends in energy consumption are discernable nor is there an apparent correlation between total energy
variations and lighting loads and/or delamping.
Looking at gas consumption as
illustrated in Figure 6, it appears that the
deteriorating condition of the boilers is
contributing to increased natural gas
usage and cost. In year 2009, the total
yearly usage of natural gas for the
building was 24,222 ccf. By 2015, the
total yearly usage had risen to 41,692
ccf, an increase of 72%. Looking at the
airport fire station, which should
experience the same general weather
patterns, we see it had a much more
45000
40000
0 35000
a> 30000
rn
ups 25000
(vs 20000
M
0 15000
10000
m 2009 2010 2011 2012 2013 2014 2015 2016
Z
Year
Figure 6: Terminal Building Gas Usage 2009-2016
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The air handling system are serviceable, but inspection of the visible components shows aging and the
presence of dust and dirt in the ductwork system, as well as numerous undocumented alterations that are
most likely impacting system efficiency and performance.
The chiller is of an unknown age, but based on the exterior condition and appearance of the unit, probably
dates at least to the 1998 conversion of the building to primarily civilian usage, and maintenance personnel
indicated the unit functions poorly and has multiple failed condenser fans, which reduces unit efficiency and
capacity.
Due to the multiple modifications and reconfigurations of the building layout over the years, the efficiency
and ability of the HVAC to provide comfort for the occupants has been negatively impacted. Occupants of
the office areas added to the lobby area complain of poor comfort, as do occupants of the former restaurant
area that was enclosed to make additional office space. The pilot lounge was added onto the existing air
handling system with minor modifications and no increase in capacity, resulting in poor temperature control.
The ventilation effectiveness of the existing systems is unknown due to modifications, but is very likely
inadequate in relation to current ventilation requirements due to system age and configuration.
Due to age of the boilers, chiller, and pumps, these components are currently operating much less efficiently
than new components would be. For instance, the current boilers are estimated to be currently operating
at 80% of peak efficiency, where a modern condensing boiler could produce peak efficiency in the 95%
range. The exact chiller efficiency is unknown, but based on a 20 year age a new chiller would be at least
10% more efficient that the current unit if it was operating at peak efficiency, and likely even more due to
the poor condition of the existing unit.
5.1.2 Windows
The existing windows appear to be in good condition
overall. The frames and glass of the existing windows
did not exhibit significant physical wear and tear, and
no broken glass or damage was noted. It was noted on
some of the larger storefront windows on the east side
of the terminal that there was some slight fogging in
some of the windows closer to ground level. There was
no noted physical damage to these windows, so it may
be that the seals on these windows have failed and
allow outside air into the air space between the panes.
It would be beneficial to do an inspection on all windows
for seal failures and repair as necessary. Further, the
airport has had consistent trouble with leaking from the Figure 8: Fogging at East Lobby Windows
skylight that is believed to be caused by failed sealing of the windows. This seal failure found throughout
the terminal has resulted in the loss of R -value
It was also noted that even though the bulk of the windows face either due east or west into the morning
or evening sun, the tinting was fairly light. It is unclear if this is due to aging or if this was the original tint,
but additional tinting would decrease the solar load on the building interior and increase energy efficiency.
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ARKANSAS City of Fayetteville and Fayetteville — Drake Field
The air handling system are serviceable, but inspection of the visible components shows aging and the
presence of dust and dirt in the ductwork system, as well as numerous undocumented alterations that are
most likely impacting system efficiency and performance.
The chiller is of an unknown age, but based on the exterior condition and appearance of the unit, probably
dates at least to the 1998 conversion of the building to primarily civilian usage, and maintenance personnel
indicated the unit functions poorly and has multiple failed condenser fans, which reduces unit efficiency and
capacity.
Due to the multiple modifications and reconfigurations of the building layout over the years, the efficiency
and ability of the HVAC to provide comfort for the occupants has been negatively impacted. Occupants of
the office areas added to the lobby area complain of poor comfort, as do occupants of the former restaurant
area that was enclosed to make additional office space. The pilot lounge was added onto the existing air
handling system with minor modifications and no increase in capacity, resulting in poor temperature control.
The ventilation effectiveness of the existing systems is unknown due to modifications, but is very likely
inadequate in relation to current ventilation requirements due to system age and configuration.
Due to age of the boilers, chiller, and pumps, these components are currently operating much less efficiently
than new components would be. For instance, the current boilers are estimated to be currently operating
at 80% of peak efficiency, where a modern condensing boiler could produce peak efficiency in the 95%
range. The exact chiller efficiency is unknown, but based on a'20 year age a new chiller would be at least
10% more efficient that the current unit if it was operating at peak efficiency, and likely even more due to
the. poor condition of the existing unit.
5.1.2 Windows
The existing windows appear to be in good condition
overall. The frames and glass of the existing windows
did not exhibit significant physical wear and tear, and
no broken glass or damage was noted. It was noted on
some of the larger storefront windows on the east side
of the terminal that there was some slight fogging in
some of the windows closer to ground level. There was
no noted physical damage to these windows, so it may
be that the seals on these windows have failed and
allow outside air into the air space between the panes.
It would be beneficial to do an inspection on all windows
for seal failures and repair as necessary. Further, the
airport has had consistent trouble with leaking from the
skylight that is believed to be caused by failed sealing of the windows.
the terminal has resulted in the loss of R -value
Figure 8: Fogging at East Lobby Windows
This seal failure found throughout
It was also noted that even though the bulk of the windows face either due east or west into the morning
or evening sun, the tinting was fairly light. It is unclear if this is due to aging or if this was the original tint,
but additional tinting would decrease the solar load on the building interior and increase energy efficiency.
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5.1.3 Lighting
FYV Energy Assessment
City of Fayetteville and Fayetteville — Drake Field
ASHRAE 90.1-2007 requires certain maximum power levels for specific areas not be exceed for lighting.
These are commonly calculated as power (W) per area (square feet, sq -ft) or length (feet), are based on
the specific use of the area or building type, and are known as lighting power densities (LPDs). The general
compliance of the building will be discussed in the sub -sections below. It should be noted that two paths
for compliancy exist: calculating the LPD by the "building area method" or the "space -by -space" method.
The space -by -space method is what is used in this report with general mention of the building area method
to qualify conclusions. In addition to power densities, ASHRAE 90.1-2007 also has mandatory provisions
for lighting control methodologies.
The specific LPDs and control requirements for each space will not be discussed; but rather useful general
conclusions and trends will be evaluated.
5.1.3.1 Interior Lighting
As previously mentioned, it was identified that the lighting power utilized for the terminal building and
adjoining spaces is approximately 42,162W through seventy-one (71) individual areas totaling 25,281 sq -ft.
When evaluating each of the seventy-one (71) spaces for the existing LPD versus the ASHRAE maximum
LPD, fifty-seven (57) (80.3%) of the spaces have a lighting load that exceeds that of ASHRAE 90.1-2007
mandatory provisions. Only fourteen (14) (19.7%) of spaces comply with the ASHRAE standard for lighting
power density. For comparison, if each space's individual LPD is evaluated with respect to the space's
area, the total building interior lighting load would be capped at 28,718W. The existing load exceeds that
by 13,444W. Trade-offs between spaces is permitted as long as the total is not exceeded.
In comparison, if the building area method was used rather than the space -by -space method, the maximum
LPD would be 1 W/ft2. For the 25,281 sq -ft space evaluate, the lighting load would be capped at 25,281W
— even a greater deficit (16,881W) than when using the space -by -space method.
It should be noted; however, that the 2014 lighting terminal delamping job does reduce these deficits
somewhat, but the overall building is still significantly behind meeting ASHRAE 90.1-2007 lighting power
density requirements.
In addition, ASHRAE 90.1-2007 requires lighting control to automatically shut off lighting for all spaces
within a building (with some exceptions) where the total building area exceeds 5,000 sq -ft. The terminal
qualifies for this mandatory provision. This control can be accomplished through either a master lighting
control system, individual space occupancy sensors, or relay control from another system such as an alarm
system. As previously mentioned, some individual spaces within the terminal include occupancy sensor
control, but for the large majority most spaces have no automatic control at all.
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5.1.3.2 Exterior Lighting
FYV Energy Assessment
City of Fayetteville and Fayetteville — Drake Field
As previously mentioned, it was identified that the lighting power utilized for the terminal building exterior
and fagade spaces is approximately 22,325W through eighteen (18) individual spaces. When evaluating
exterior spaces, ASHRAE allows the LPDs to be calculated based on facade length, door width, or canopy
area depending on the space type. The exterior lighting of the terminal has areas that fit each type.
Therefore, when evaluating the calculated existing LPD for the terminal exterior light versus the ASHRAE
maximum LPD for the same space, seventeen (17) (94.4%) of the spaces have a lighting load that exceeds
that of ASHRAE 90.1 -2007 -mandatory provisions. Only one (1) (5.6%) space complies with the ASHRAE
standard for lighting power density. For comparison, if each space's individual LPD is evaluated with respect
to the exterior allowable total LPD, the total building exterior lighting load would be capped at 7,358W. The
existing load exceeds that by 14,967W.
It should be noted that in 2015 the airport completed a project that replaced eighteen (18) 400W metal
halide fixtures illuminating the apron area with 140W LED fixtures for a cost of around $11,500. For this
report's evaluation of equipment the apron lighting is not considered, but this project is mentioned to
communicate the reason for omitting this lighting from the evaluation.
5.1.3.3 Parking Lot Lighting
As outlined in previous sections, it was identified that the lighting power utilized for parking lot is
approximately 8,800W over 240,000 sq -ft. This results in a parking lot LPD of 0.04 W/ft2, under the ASHRAE
cap of 0.15 W/ft2. It should be noted that only twelve (12) of the twenty-two (22) fixtures were operative,
and the fixture coverage is only about half of the parking lot.
5.2 City Owned Corporate Hangar
As previously discussed, it was identified that the lighting power utilized for the corporate hangar is
approximately 4,624W. Of that total, 2,624W is related to interior spaces and 2,OOOW related to exterior
spaces.
When evaluating each interior space using the space -by -space method for the existing LPD versus the
ASHRAE maximum LPD, two (2) spaces have a lighting load that exceeds that of ASHRAE 90.1-2007
mandatory provisions and two (2) spaces comply with the mandatory provisions for LPD. However, if we
utilized the building method for the transportation category we are allowed to have an LPD of 1 W/ft2. The
existing building LPD is 0.25 W/ft2 — compliant with ASHRAE 90.1-2007 mandatory provisions for LPD.
With respect to lighting control; however, the corporate hangar still lacks in meeting automatic shutoff
mandatory provisions as no occupancy sensors or lighting control system are installed in any space.
5.3 Airfield Electrical Equipment
No significant evaluation was performed on the airfield electrical equipment; however, recommendations
are made in the Proposed Improvements section.
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FYV Energy Assessment
City of Fayetteville and Fayetteville — Drake Field
6.0 Proposed Improvements
6.1 No-Cost/Low-Cost Improvements
6.1.1 Terminal Building HVAC
In general, due to age and condition, the HVAC system is likely to not be responsive to low cost
improvements. However, replacing the missing control system components such as the operator interface
and the web interface would allow better control of the building at a relatively low cost, approximately
$10,000. This would help maximize what potential the system has remaining, but is only recommended if
the funds for a complete HVAC replacement cannot be allocated.
6.1.2 Terminal Building Windows
A few windows in the terminal lobby do exhibit some signs of leakage, which is causing fogging of the glass.
It is recommended that on these windows, the outside glass be removed and replaced along with the
window seals to prevent fogging.
There is a potential for energy savings with the windows by additional tinting being applied to the terminal
windows to reduce the solar load on the space and increase energy efficiency, especially on the west side
of the building which gets large amounts of heat load in the summertime due to solar radiation. Energy
savings on west facing rooms could reach 3-5% and reduce glare for occupant comfort. The estimated cost
to complete window tinting on the west side of the terminal building along with partial window replacement
in the lobby is $10,000.
6.1.3 Terminal Building Lighting
Through sixty-five (65) interior spaces where lighting measurements were able to be collected, forty-three
(43) (66.2%) of these exceed IES light level recommendations by more than 10%. One potential no-
cost/low-cost improvement would be to determine if these spaces could be delamped further to reduce
energy usage without falling below the IES recommended light level. It is not anticipated that delamping
harms the fixtures as long as the ballast is rated to handle the delamping or the ballast is replaced. In
contrast, however, fourteen (14) (21.5%) of the interior measured spaces fall short of IES light level
recommendations.
Another low-cost solution would be to make sure existing delamped fixtures are matched with ballasts rated
for the lamps used. This would ensure greater efficiencies.
The delamping is assumed to be completed by airport staff and is assumed to have a cost incidental to
standard maintenance and therefore negligible.
6.1 A City Owned Corporate Hangar Lighting
Similar to the terminal building, half of the spaces in the corporate hangar exceed IES light level
recommendations by more than 10%. These specific spaces are the restroom and closet. It could be
advantageous to further look at lower wattage lamps or delamping to reduce energy usage without failing
below the IES recommended light levels.
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6.1.5 Airfield Electrical Equipment
FYV Energy Assessment
City of Fayetteville and Fayetteville — Drake Field
Currently the lights are only controlled by the air traffic control tower and PEC. When the tower is unmanned,
the lights operate continuously. Adding new control equipment and a pilot controlled radio receiver will allow
pilots to operate the airfield lights as they are needed. It is reasonable to assume that pilot controlled airfield
lighting would reduce the energy usage of the airfield by half. This project would require an upfront cost of
approximately $50,000.
6.1.6 No-Cost/Low-Cost Improvement Summary
Table 1 below is a summary of the no-cost/low-cost improvements previously discussed. As local funds
become available, the airport will work toward completion of these project. The pilot controlled lighting
improvement will be included with the airfield electrical improvement project discussed in Section 6.2.5.
Table 1: SummarX of Low/No Cost Imi2rovements
Improvement
Estimated Capital Cost
HVAC Control Upgrade
$10,000
Easier and more convenient system controls
Terminal Building Window
Upgrade
$10,000
Energy savings, improve occupant comfort
Terminal Building Delamping
Negligible
Energy savings
City Owned Corporate
Hangar Delamping
Negligible
Energy savings
Pilot Controlled Lighting
$50,000
Approximately 50% reduction in Airfield
energy consumption
6.2 Substantial Improvements
6.2.1 Terminal Building HVAC
The terminal building HVAC system is in need of a complete replacement in the very near future, both for
comfort and for energy efficiency. The equipment is old and difficult to maintain, and the system layouts are
not suitable for the building layout and occupancy. The following are assumptions considered for the two
alternatives discussed below. Each alternative assumes complete replacement of the existing HVAC
system. It should be noted that utility incentives were not included in the ROI evaluation of the two HVAC
units. The City of Fayetteville has extensive experience with the local utility incentive programs. In general,
documentation will be submitted to the utility with an energy consumption summary of the existing
equipment and the equipment that will be installed. Based upon the information provided, the utility
company will determine the rebate that will be provided to the City. Once a final design of the system is
completed, the airport will submit the appropriate documentation to the utility to determine what incentive
could be received for the system upgrade. Any rebate received as part of the incentive program will be
applied to the City's share of the project.
Common Assumptions:
• Approximate Maintenance and Repair Saving: $29,400
o Airport Labor @ $20/hr and 60 hr/month: $14,400
o Materials & Service Cost lump sum / year: $15,000
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City of Fayetteville and Fayetteville — Drake Field
It is estimated that a complete HVAC replacement for this facility would cost approximately $750,000 for a
standard chilled water / hot water HVAC system. Based on utility bill analysis it appears this replacement
would save at least 50% on the current gas usage of the building and approximately 10-15% on the
electrical usage. This equates to about $2,000 per month energy savings based on the supplied utility
information (approximately $1,500 per month on gas and $500 on electrical). This yields a simple payback
of approximately 14 years. It should be noted however that delay in replacing the HVAC system will soon
lead to a non-functional facility given the condition of the existing equipment.
During this investigation it is noted that the facility operators have interest in the potential of utilizing a
ground source heat pump (geothermal) system in lieu of the existing chilled water / hot water HVAC system.
Ground source heat pumps tend to provide increased heating and cooling efficiencies and reduced
maintenance over traditional HVAC systems, but at an increased first cost for wellfield installation. It is
estimated that a new geothermal based system for this facility would add approximately 20% to the cost of
a standard system, increase installed cost to $1,000,000. This system would. cut gas usage by 80% and
electrical usage by 15-20% over the existing system, for a monthly savings of $2,800. This yields a simple
payback of approximately 16 years.
While operating costs and ROI provide a comparative insight into the annual costs savings for each unit,
they do not provide detail regarding the life of the systems. Assuming good maintenance practices are
implemented, it is expected that the traditional HVAC system would have a life expectancy of 30 years.
After 30 years, significant equipment replacement, including boiler and or chiller, would be required.
Appendix B contains a life cycle cost analysis for both the boiler -chiller HVAC system and the geothermal
system. Similar to the traditional HVAC system, the mechanical equipment for the geothermal system would
need to be replaced after 30 years. However, because much less equipment is required, the cost is
significantly less. While the wellfield for the geothermal system has an expected life of 50+ years, it would
be advisable to perform an evaluation and address any concerns when the mechanical equipment is
upgraded at year 30.
6.2.2 Terminal Window Replacement
While minor repairs to the terminal windows would provide benefit to the efficiency of the terminal building,
the performance of the original windows will continue to decline. As such, replacement of all storefronts,
sky light, and windows with tow E, tinted, high efficiency glazing and thermal break frames could result in a
20-30% decrease in solar load of the facility which would translate to approximately 5-10% reduction in
energy savings for the terminal building. It is estimated that the cost for replacement would be approximately
$150,000. Because the energy savings resulting from window replacement is difficult to quantify, ROI
calculations would likely be misleading and were not included in this report.
6.2.3 Terminal Building Lighting
For both the interior and exterior of the terminal building, a facility -wide LED upgrade would be a substantial
improvement. A total of 549 fixtures were identified. Without taking into account of the addition of any
fixtures to compensate for lower than recommended IES light levels or areas of the parking lot not covered,
it would be anticipated that an LED upgrade project would significantly lower energy usage and lighting
power densities. A reasonable reduction in power usage would be approximately 70%, but may vary
depending on the fixture type. A quick return on investment (ROI) can be approximated as follow:
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City of Fayetteville and Fayetteville — Drake Field
Assumptions:
• Approximate average LED fixture upgrade / replacement cost: $500/ea
o 549 fixtures to be replaced
o 1:1 replacement: $274,500
• Approximate total power reduction: 70%
o Initial terminal lighting power load: 73,287W
o Proposed terminal lighting power load: 21,986W
o Assume $0.08 per kw -hr energy rate: $12,000 approximate annual savings
• Hours based on half of average operating times of FBO
• Assuming average of 2 total lamp replacements of each fixture per year and maintenance labor:
o Material @ $10/fixture for 549 fixtures: $10,980
o Labor @ $20/hr for 1/2 hr per fixture: $10,980
Based upon the assumptions listed above, the reduced energy consumption and reduced maintenance for
the terminal building would produce approximately $34,000 in annual savings and would result in an ROI
of approximately 8 years.
A faster ROI may be achieved by taking advantage of energy reduction rebate program incentives through
the airport's electric utility. Although these programs may provide additional rebate opportunities that will
reduce the ROI, their magnitude is not able to be estimated until the projects are taken into the design
phase. The size of the rebate depends on the type of fixture being replaced, its wattage and source, as
well as the type, wattage, and source of the replacement fixture — even to the point of needing to know the
manufacturer and model of the replacement fixture. It is our recommendation to pursue these rebate
programs during design, and we anticipate the ROI being improved as a result.
In addition to the cost savings outlined above, many areas vary greatly from their IES illuminance
recommendations. There variances can result in either wasted energy, potential inefficiency in work of the
employees in these areas due to not having adequate light, reduced security around the building perimeter,
or safety in the parking lot. By going to LED fixtures or changes in fixture layouts, light levels may be
increased to recommended levels while still overall reducing power consumption.
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FW Energy Assessment
City of Fayetteville and Fayetteville — Drake Field
6.2.4 City Owned Corporate Hangar Lighting
Similar to the terminal building, an LED upgrade would be the major substantial improvement to consider.
Using the same assumptions as above the following ROI can be calculated:
Assumptions:
• Approximate average LED fixture upgrade / replacement cost: $500/ea
o 28 fixtures to be replaced
0 1:1 replacement: $14,000
• Approximate total power reduction: 70%
o Initial hangar lighting power load: 4,624W
o Proposed hangar lighting power load: 1,387W
o Assume $0.08 per kw -hr energy rate: $540 approximate annual savings
• Based on 8 hours per day on working days
• Assuming average of 2 total lamp replacements of each fixture per year and maintenance labor:
o Material @ $10/fixture for 28 fixtures: $280
o Labor @ $20/hr for 1/2 hr per fixture: $280
Based upon the assumptions listed above, the reduced energy consumption and reduced maintenance
would produce approximately $1,100 in annual savings for the airport and would result in an ROI of
approximately 8 years.
Similar to the terminal recommendations, the hangar would also be available to participate in the utility
energy savings rebate incentives program. We would evaluate this during design and determine the
anticipated savings at that time.
Additional improvements to consider would be adding daylight level sensors for the hangar to improve
energy savings. This addition may also help in complying with the ASHRAE 90.1 lighting control
requirements.
6.2.5 Airfield Electrical Equipment
Significant improvements to the airfield electrical equipment can include the following:
• Upgrading the existing generator and ATS to improve efficiency
• Upgrading the existing CCRs to improve efficiency
• Upgrade the existing runway lighting to LED
It should be noted that the airport has identified the electrical upgrades listed above on an upcoming airfield
lighting project that has been submitted on the most recent FAA Capital Improvement Plan (CIP) and, if
approved by the FAA, would be completed in 2022. As shown in the most recent Capital Improvement Plan
the total estimated construction cost of these improvements will be $1,100,000. No confirmation from the
FAA has been received as to whether this project will be officially programmed as part of future FAA grant
funding.
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City of Fayetteville and Fayetteville — Drake Field
7.0 Recommendation and Improvement Priority
As demonstrated in Section 6.0 above, the terminal interior and exterior lighting offer the most economical
and financially feasible improvement alternative. However, based upon the current state of the terminal
heating and cooling system, the airport is an equipment failure away from being unable to condition the
facility. As such, it is recommended that the City pursue the complete replacement of the HVAC system as
their highest priority. Both HVAC replacement alternatives will provide the airport significant decreases in
energy consumption, and if the City can obtain the additional capital to implement the geothermal system,
it would provide a better long term benefit to the airport terminal. Table 2 below contains a priority ranking
of the substantial projects that were evaluated as part of this report.
For both the terminal building (interior, exterior, and parking lot) and the corporate hangar, it is
recommended to perform a complete lighting rehabilitation. The majority of spaces evaluated do not meet
ASHRAE 90.1-2007 mandatory provisions for lighting power densities or automatic control. There are
significant areas where improvements can be made in energy efficiency and these have a reasonable ROI
for an LED upgrade as indicated above. Many spaces throughout the terminal utilize lamps that contain
mercury. The reduction or elimination of mercury is accomplished by reducing or removing the use of
fluorescent or some high-intensity discharge types of lighting. By reducing or eliminating use of these lamp
types, the harmful mercury content the airport disposes of into the waste system and requires to continue
purchasing for those types of fixtures is inherently also reduced. Additional utility incentive rebates may be
available to assist in shortening this ROL The impact of these rebates would be calculated during a greater
lighting rehabilitation effort. In alignment with the City of Fayetteville's sustainable practices reducing the
energy usage, complying with ASHRAE, and eliminating the need for mercury based lamps is
recommended.
Table 2: Substantial Improvement Priority
Priority
Improvement
Estimated Annual
Savings
Capital Cost
ROI
Current
Need
1
HVAC
$24,000-$33,600
Traditional: $750,000
14 years
Replacement
Geothermal: $1,000,000
16 years
2
Terminal Lighting
$33,960
$275,000
8 years
Highly
beneficial
3
Corporate
Hangar Lighting.
$1,100
$14,000
8 years
Beneficial
4
Vault Upgrades
50% energy reduction
for runway lights
$1,100,000
-
Beneficial
5
Window
Upgrades
$4,000
$150,000
-
Beneficial
Garver Project No. 17041212 Page 20
IARNER
CITY OF
FAYETTEVILLE
ARKANSAS
FYV Energy Assessment
City of Fayetteville and Fayetteville — Drake Field
As outlined in the airport's most recent GIP and included in Table 3, the only projects identified above that
will receive FAA funds are the HVAC Replacement and the Vault Upgrades. All projects not receiving FAA
funds will be funded through local or state funds. Further, it is expected that the funding for the planned
FAA projects will require both non -primary entitlement (NPE) and discretionary funds. In general, FAA Order
5100.38D Airport Improvement Program Handbook identifies the priority for discretionary funded projects
as being from the runway centerline moving out. This results in only a small portion of terminal improvement
projects being funding with discretionary funds. However, the project priority included in Table 2 was
developed based upon the current needs of the airport. In an effort to minimize the amount of discretionary
funds needed to fund an HVAC replacement project, the Airport's annual NPE funds will not be utilized for
other projects on the airport until the project is planned for completion in 2021.
Table 3: Potential Proiect Funding Summary
$1,000,000 $275,000
Engineering,
Testing, Admin,�5001 .:
Etc. Est. 25%
$937,500 $1,250,000 $343,750
State Share i # r„
(FAA Match Grant)
$14,000
1,100,000 $150,000
$17,500 $1,375,000
$187,500
State Share
(State Grant) $250,000 $15,750 $150,000
Sponsor$15,000 $15,000 $93,750 $1,750 $15,000 $37,500
Garver Project No. 17041212 Page 21
GARVER
CITY OF FW Energy Assessment
FAYETTEVILLE
ARKANSAS R 9C A �! 5 A S City of Fayetteville and Fayetteville -Drake Field
GARVER
CITY OF
FAYETTEVILLE
ARKANSAS
FYV Energy Assessment
City of Fayetteville and Fayetteville - Drake Field
Figure B-1 —Terminal Building Boilers
Figu ,e B-2 — Terminal Building Chiller
Garver Proiect No. 17041211 Page A-1
GARVER'
CITY OF
FAYETTEVILLE
ARKANSAS
FYV Energy Assessment
City of Fayetteville and Fayetteville - Drake Field
Figure B-3 - Terminal Building East Facing Lobby Windows
CITY OF
._ FAYETTEVILLE
IW
ARKANSAS
FYV Energy Assessment
City of Fayetteville and Fayetteville — Drake Field
Figure B-5 — Terminal Building Interior Lighting
Figure B-6 — Terminal Building Exterior Lighting
Garver Project No. 17041211 Page A-3
GARVER
CITY OF
.� FAYETTEVILLE
ARKANSAS
FYV Energy Assessment
City of Fayetteville and Fayetteville — Drake Field
Figure B-7 — Airfield Electrical Vault and Generator
Figure B-8 — City Owned Corporate Hangar Interior Lighting
Garver Project No. 17041211 Page A-4
IG"q�—
ARVER
CITY OF
FAYETTEVILLE
ARKANSAS
FYN Energy Assessment
City of Fayetteville and Fayetteville — Drake Field
0 tiiill 1111 1111�
M111LI U U � 111 iii I
HVAC Life Cycle Cast Analysis
Garver Project No. 17041212
GARVER
CITY OF
FAYETTEVILLE
ARKANSAS
U
FYV Energy Assessment
City of Fayetteville and Fayetteville - Drake Field
LIFE CYCLE COST ANALYSIS
FYV ENERGY ASSESSMENT
ALTERNATIVE A - TRADITIONAL HVAC SYSTEM (BOILER -CHILLER)
HVAC System Cost $750,000.00
Life Cycle (Years): 40
Year
Description Cost
Present Worth
Present Worth
$
Factor (4%)
Cost
0
Initial Construction $750,000.00
1.0000
$750,000.00
2
0.9246
$0.00
4
0.8548
$0.00
6
0.7903
$0.00
8
0.7307
$0.00
10
M&R $15,000.00
0.6756
$10,133.46
12
0.6246
$0.00
14
0.5775
$0.00
16
0.5339
$0.00
18
0.4936
$0.00
20
M&R $25,000.00
0.4564
$11,409.67
22
0.4220
$0.00
24
0.3901
$0.00
26
0.3607
$0.00
28
0.3335
$0.00
30
Major M&R (Equipment Replacement) $200,000.00
0.3083
$61,663.73
32
0.2851
$0.00
34
0.2636
$0.00
36
0.2437
$0.00
38
0.2253
$0.00
40
M&R $25,000.00
0.2083
$5,207.23
$838,414.10
Salvage Value
1.0000
$0.00
$838,414.10
TOTAL PRESENT WORTH DOLLARS: $839,000.00
Garver Project No. 17041211 Page B-1
GARVER
CITY OF
FAYETTEVILLE
ARKANSAS
FYV Energy Assessment
City of Fayetteville and Fayetteville - Drake Field
LIFE CYCLE COST ANALYSIS
FYV ENERGY ASSESSMENT
ALTERNATIVE B - GEOTHERMAL HVAC SYSTEM
HVAC System Cost
$1,000,000.00
Life Cycle (Years):
40
Year
Description Cost
Present Worth
Present Worth
$
Factor (4%)
Cost
0
Initial Construction $1,000,000.00
1.0000
$1,000,000.00
2
0.9246
$0.00
4
0.8548
$0.00
6
0.7903
$0.00
8
0.7307
$0.00
10
M&R
$15,000.00
0.6756
$10,133.46
12
0.6246
$0.00
14
0.5775
$0.00
16
0.5339
$0.00
18
0.4936
$0.00
20
M&R
$15,000.00
0.4564
$6,845.80
22
0.4220
$0.00
24
0.3901
$0.00
26
0.3607
$0.00
28
0.3335
$0.00
30
Major M&R
(Pump Replacement) $50,000.00
0.3083
$15,415.93
32
0.2851
$0.00
34
0.2636
$0.00
36
0.2437
$0.00
38
0.2253
$0.00
40
M&R
$15,000.00
0.2083
$3,124.34
$1,035,519.54
Salvage Value
1.0000
$150,000.00
$885,519.54
TOTAL PRESENT WORTH DOLLARS: $886,000.00
Garver Project No. 17041211 Page B-2
IGARVER
�J_ ORIGINAL
U.S. Department
of Transportation
Federal Aviation
Administration
GRANT AGREEMENT
PART I —OFFER
Date of Offer §41:p_ 0 7 2i�117
Airport/Olanning Area
AIP Grant Number
DUNS Number
TO: City of Fayetteville
(herein called the "Sponsor")
Drake Field
3-05-0020-045-2017
134398903
3-05-0020-045-2017
FROM: The United States of America(acting through the Federal Aviation Administration, herein called the
"FAA")
WHEREAS, the Sponsor has submitted to the FAA a Project Application dated May 30, 2017, for a grant of
Federal funds for a project at or associated with the Drake Field Airport, which is included as part of this
Grant Agreement; and
WHEREAS, the FAA has approved a project for the Drake Field Airport (herein called the "Project")
consisting of the following:
Conduct Airport Energy Efficiency Assessment
which is more fully described in the Project Application.
NOW THEREFORE, According to the applicable provisions of the former Federal Aviation Act of 1958, as
amended and recodified, 49 U.S.C. § 40101, et seq., and the former Airport and Airway Improvement Act
of 1982 (AAIA), as amended and recodified, 49 U.S.C. § 47101, et seq., (herein the AAIA grant statute is
referred to as "the Act"), the representations contained in the Project Application, and in consideration of
(a) the Sponsor's adoption and ratification of the Grant Assurances dated March 2014,and the Sponsor's
acceptance of this Offer; and, (b) the benefits to accrue to the United States and the public from the
accomplishment of the Project and compliance with the Grant Assurances and conditions as herein
provided.
THE FEDERAL AVIATION ADMINISTRATION, FOR AND ON BEHALF OF THE UNITED STATES, HEREBY
OFFERS AND AGREES to pay ninety (90) percent of the allowable costs incurred accomplishing the
Project as the United States share of the Project.
This Offer is made on and SUBJECT TO THE FOLLOWING TERMS AND CONDITIONS:
CONDITIONS
I. Maximum Obligation. The maximum obligation of the United States payable under this Offer is $25,740.
The following amounts represent a breakdown of the maximum obligation for the purpose of establishing
allowable amounts for any future grant amendment, which may increase the foregoing maximum
3-05-0020-045-2017
obligation of the United States under the provisions of 49 U.S.C. § 47108(b):
$25,740 for planning
$0 airport development or noise program implementation; and,
$0 for land acquisition.
The source of this Grant may include funding from the Small Airport Fund.
2. Period of Performance. The period of performance begins on the date the Sponsor formally accepts this
agreement. Unless explicitly stated otherwise in an amendment from the FAA, the end date of the period
of performance is 4 years (1,460 calendar days) from the date of formal grant acceptance by the Sponsor.
The Sponsor may only charge allowable costs for obligations incurred prior to the end date of the period of
performance (2 CFR §200.309). Unless the FAA authorizes a written extension, the sponsor must submit all
project closeout documentation and liquidate (pay off) all obligations incurred under this award no later
than 90 calendar days after the end date of the period of performance (2 CFR §200.343).
The period of performance end date does not relieve or reduce Sponsor obligations and assurances that
extend beyond the closeout of a grant agreement.
3. Ineligible or Unallowable Costs. The Sponsor must not include any costs in the project that the FAA has
determined to be ineligible or unallowable.
4. Indirect Costs • Sponsor. Sponsor may charge indirect costs under this award by applying the indirect cost
rate identified in the project application as accepted by the FAA, to allowable costs for Sponsor direct
salaries and wages.
S. Determining the Final Federal Share of Costs. The United States' share of allowable project costs will be
made in accordance with the regulations, policies, and procedures of the Secretary. Final determination of
the United States' share will be based upon the final audit of the total amount of allowable project costs
and settlement will be made for any upward or downward adjustments to the Federal share of costs.
6. Completing the Proiect Without Delay and in Conformance with Requirements. The Sponsor must carry
out and complete the project without undue delays and in accordance with this agreement, and the
regulations, policies, and procedures of the Secretary. The Sponsor also agrees to comply with the
assurances which are part of this agreement.
7. Amendments or Withdrawals before Grant Acceptance. The FAA reserves the right to amend or withdraw
this offer at any time prior to its acceptance by the Sponsor.
S. Offer Expiration Date. This offer will expire and the United States will not be obligated to pay any part of
the costs of the project unless this offer has been accepted by the Sponsor on or before September 15,
2017, or such subsequent date as may be prescribed in writing by the FAA.
9. Improper Use of Federal Funds. The Sponsor must take all steps, including litigation if necessary, to
recover Federal funds spent fraudulently, wastefully, or in violation of Federal antitrust statutes, or
misused in any other manner for any project upon which Federal funds have been expended. For the
purposes of this grant agreement, the term "Federal funds" means funds however used or dispersed by
the Sponsor, that were originally paid pursuant to this or any other Federal grant agreement. The Sponsor
must obtain the approval of the Secretary as to any determination of the amount of the Federal share of
such funds. The Sponsor must return the recovered Federal share, including funds recovered by
settlement, order, or judgment, to the Secretary. The Sponsor must furnish to the Secretary, upon request,
all documents and records pertaining to the determination of the amount of the Federal share or to any
settlement, litigation, negotiation, or other efforts taken to recover such funds. All settlements or other
final positions of the Sponsor, in court or otherwise, involving the recovery of such Federal share require
advance approval by the Secretary.
2
3-05-0020-045-2017
10. United States Not Liable for Damage or Inlury. The United States is not responsible or liable for damage
to property or injury to persons which may arise from, or be incident to, compliance with this grant
agreement.
11. System for Award Management (SAM) Reglstration And Universal Identifier.
A. Requirement for System for Award Management (SAM): Unless the Sponsor is exempted from this
requirement under 2 CFR 25.110, the Sponsor must maintain the currency of its information in the
SAM until the Sponsor submits the final financial report required under this grant, or receives the final
payment, whichever is later. This requires that the Sponsor review and update the information at least
annually after the initial registration and more frequently if required by changes in information or
another award term. Additional information about registration procedures may be found at the SAM
website (currently at http://www.sam.gov). I
B. Data Universal Numbering System: DUNS number means the nine -digit number established and
assigned by Dun and Bradstreet, Inc. (D & B) to uniquely identify business entities. A DUNS number
may be obtained from D & B by telephone (currently 866-705-5771) or on the web (currently at
http://fedgov.dnb.com/webform).
12. Electronic Grant Payment(s). Unless otherwise directed by the FAA, the Sponsor must make each payment
request under this agreement electronically via the Delphi einvoicing System for Department of
Transportation (DOT) Financial Assistance Awardees.
13. Informal LetterAmendment of AIP Proiects. If, during the life of the project, the FAA determines that the
maximum grant obligation of the United States exceeds the expected needs of the Sponsor by $25,000 or
five percent (5%), whichever is greater, the FAA can issue a letter amendment to the Sponsor unilaterally
reducing the maximum obligation.
The FAA can also issue a letter to the Sponsor increasing the maximum obligation if there is an overrun in"
the total actual eligible and allowable project costs to cover the amount of the overrun provided it will not
exceed the statutory limitations for grant amendments. The FAA's authority to increase the maximum
obligation does not apply to the "planning" component of condition No. 1.
The FAA can also issue an informal letter amendment that modifies the grant description to correct
administrative errors or to delete work items if the FAA finds it advantageous and in the best interests of
the United States.
An informal letter amendment has the same force and effect as a formal grant amendment.
14. Air and Water Quality. The Sponsor is required to comply with all applicable air and water quality
standards for all projects in this grant. If the Sponsor fails to comply with this requirement, the FAA may
suspend, cancel, or terminate this agreement.
15. Financial Reporting and Payment Requirements. The Sponsor will comply with all federal financial
reporting requirements and payment requirements, including submittal of timely and accurate reports.
16. Buy American. Unless otherwise approved in advance by the FAA, the Sponsor will not acquire or permit
any contractor or subcontractor to acquire any steel or manufactured products produced outside the
United States to be used for any project for which funds are provided under this grant. The Sponsor will
include a provision implementing Buy American in every contract.
17. Maximum Obligation Increase For Nonorimary Airports.In accordance with 49 U.S.C. § 47108(b), as
amended, the maximum obligation of the United States, as stated in Condition No. 1 of this Grant Offer:
A. May not be increased for a planning project;
B. May be increased by not more than 15 percent for development projects;
3-05-0020-045-2017
C. Maybe increased by not more than 15 percent or by an amount not to exceed 25 percent of the total
increase in allowable costs attributable to the acquisition of land or interests in land, whichever is
greater, based on current credible appraisals or a court award in a condemnation proceeding.
18. Audits for Public Sponsors. The Sponsor must provide for a Single Audit or program specific audit in
accordance with 2 CFR part 200. The Sponsor must submit the audit reporting package to the Federal
Audit Clearinghouse on the Federal Audit Clearinghouse's Internet Data Entry System at
http://harvester.census.gov/fatweb/. Provide one copy of the completed audit to the FAA if requested.
19. Suspension or Debarment. When entering into a "covered transaction" as defined by 2 CFR §180.200, the
Sponsor must:
A. Verify the non-federal entity is eligible to participate in this Federal program by:
1. Checking the excluded parties list system (EPLS) as maintained within the System for Award
Management (SAM) to determine if the non-federal entity is excluded or disqualified; or
2. Collecting a certification statement from the non-federal entity attesting they are not excluded or
disqualified from participating; or
3. Adding a clause or condition to covered transactions attesting individual or firm are not excluded
or disqualified from participating.
B. Require prime contractors to comply with 2 CFR §180.330 when entering into lower -tier transactions
(e.g. Sub -contracts).
C. Immediately disclose to the FAA whenever the Sponsor (1) learns they have entered into a covered
transaction with an ineligible entity or (2) suspends or debars a contractor, person, or entity.
20. Ban on Textina While Drivina.
A. In accordance with Executive Order 13513, Federal Leadership on Reducing Text Messaging While
Driving, October 1, 2009, and DOT Order 3902. 10, Text Messaging While Driving, December 30, 2009,
the Sponsor is encouraged to:
1. Adopt and enforce workplace safety policies to decrease crashes caused by distracted drivers
including policies to ban text messaging while driving when performing any work for, or on behalf
of, the Federal government, including work relating to a grant or subgrant.
2. Conduct workplace safety initiatives in a manner commensurate with the size of the business, such
as:
a. Establishment of new rules and programs or re-evaluation of existing programs to
prohibit text messaging while driving; and
b. Education, awareness, and other outreach to employees about the safety risks associated
with texting while driving.
B. The Sponsor must insert the substance of this clause on banning texting while driving in all subgrants,
contracts and subcontracts.
21. AIP Funded Work Included in a PFG APDlication.
Within 90 days of acceptance of this award, Sponsor must submit to the Federal Aviation Administration
an amendment to any approved Passenger Facility Charge (PFC) application that contains an approved PFC
project also covered under this grant award. The airport sponsor may not make any expenditure under
this award until project work addressed under this award is removed from an approved PFC application by
amendment.
4
3-05-0020-045-2017
22. Exhibit "A" Property Masi. The Exhibit "A" Property Map dated 07/01/2011, is incorporated herein by
reference or is submitted with the project application and made part of this grant agreement.
23. Employee Protection from Reprisal.
A. Prohibition of Reprisals -
1. In accordance with 41 U.S.C. § 4712, an employee of a grantee or subgrantee may not be
discharged, demoted, or otherwise discriminated against as a reprisal for disclosing to a person or
body described in sub -paragraph (A)(2), information that the employee reasonably believes is
evidence of:
L Gross mismanagement of a Federal grant;
ii. Gross waste of Federal funds;
iii. An abuse of authority relating to implementation or use of Federal funds;
iv. A substantial and specific danger to public health or safety; or
v. - A violation of law, rule, or regulation related to a Federal grant.
2. Persons and bodies covered: The persons and bodies to which a disclosure by an employee is
covered are as follows:
i. A member of Congress or a representative of a committee of Congress;
ii. An Inspector General;
iii. The Government Accountability Office;
iv. A Federal office or employee responsible for oversight of a grant program;
V. A court or grand jury;
vi. A management office of the grantee or subgrantee; or
vii. A Federal or State regulatory enforcement agency.
3. Submission of Complaint — A person who believes that they have been subjected to a reprisal
prohibited by paragraph A of this grant term may submit a complaint regarding the reprisal to the
Office of Inspector General (OIG) for the U.S. Department of Transportation.
4. Time Limitation for Submittal of a Complaint - A complaint may not be brought under this
subsection more than three years after the date on which the alleged reprisal took place.
5. Required Actions of the Inspector General — Actions, limitations and exceptions of the Inspector
General's office are established under 41 U.S.C. § 4712(b)
5. Assumption of Rights to Civil Remedy - Upon receipt of an explanation of a decision not to conduct
or continue an investigation by the Office of Inspector General, the person submitting a complaint
assumes the right to a civil remedy under4l U.S.C. § 4712(c).
24. Small Airport Fund. The source of this grant may include funding from the Small Airport Fund.
61
3-05-0020-045-2017
The Sponsor's acceptance of this Offer and ratification and adoption of the Project Application
incorporated herein shall be evidenced by execution of this instrument by the Sponsor, as hereinafter
provided, and this Offer and Acceptance shall comprise a Grant Agreement, as provided by the Act,
constituting the contractual obligations and rights of the United States and the Sponsor with respect to the
accomplishment of the Project and compliance with the assurances and conditions as provided herein.
Such Grant Agreement shall become effective upon the Sponsor's acceptance of this Offer.
UNITED STATES OF AMERICA
FEDERAL AVI ION ADMINISTRATION
—41
Glenn A. Boles
Manager, Arkansas/ Oklahoma
Airports District Office
6
3-05-0020-045-2017
PART II - ACCEPTANCE
The Sponsor does hereby ratify and adopt all assurances, statements, representations, warranties,
covenants, and agreements contained in the Project Application and incorporated materials referred to in
the foregoing Offer, and does hereby accept this Offer and by such acceptance agrees to comply with all of
the terms and conditions in this Offer and in the Project Application.
I declare under penalty of perjury that the foregoing is true and correct.'
Executed this 14—day of&f�=�Xm
By
(Typed Nome OfSponsor's Authorized Official)
Title: -W04
(Title o Sponsor's Authorized Official
CERTIFICATE OF SPONSOR'S ATTORNEY
acting as Attorney for the Sponsor do hereby certify:
T—
That in my opinion the Sponsor is empowered to enter into the foregoing Grant Agreement under the laws
of the State of " Further, I have examined the foregoing Grant Agreement and the actions taken
by said Sponsor and Sponsor's official representative has been duly authorized and that the execution
thereof is in all respects due and proper and in accordance with the laws of the said State and the Act. In
addition, for grants involving projects to be carried out on property not owned by the Sponsor, there are
no legal impediments that will prevent full performance by the Sponsor. Further, it is my opinion that the
said Grant Agreement constitutes a legal and binding obligation of the Sponsor in accordance with the
terms thereof.
Dated at t{ (location) this ' Sf day ofS-s--•- ZD1 `7
r r ra l By: ti
.. ——;SigeaWr ponsor`s Attorney)
'Knowingly and willfully providing false information to the Federal government is a violation of 18 U.S.C.
Section 1001 (False Statements) and could subject you to fines, imprisonment, or both.
_ J
t * 1M
GARVER
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 195-17
File Number: 2017-0506
ENERGY ASSESSMENT GRANT ACCEPTANCE:
A RESOLUTION TO AUTHORIZE THE MAYOR TO SIGN A GRANT OFFER ACCEPTING A 90/10
MATCHING GRANT FROM THE FEDERAL AVIATION ADMINISTRATION IN THE AMOUNT OF
$25,740.00 FOR AN AIRPORT ENERGY EFFICIENCY ASSESSMENT, TO AUTHORIZE THE CITY
ATTORNEY TO CERTIFY THE GRANT AGREEMENT, AND TO APPROVE A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to execute a grant offer accepting a 90/10 matching grant from the Federal Aviation Administration in
the amount of $25,740.00 for an airport energy efficiency assessment, and further authorizes the City
Attorney to certify the grant agreement.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 9/19/2017
Attest:
J"'" &
Sondra E. Smith, City Clerk
Y 0
:FAYETTEVILLE*-
A,
W')
"1111111it
Page 1 Printed on 9120117