HomeMy WebLinkAbout2017-09-26 - Agendas - TentativeCity of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Meeting Agenda - Tentative Agenda
Tuesday, September 26, 2017
4:30 PM
City Hall Room 326
City Council Agenda Session
Adella Gray Ward I
Sarah Marsh Ward I
Mark Kinion Ward 2
Matthew Petty Ward 2
Justin Tennant Ward 3
Sarah Bunch Ward 3
John S. La Tour Ward 4
Alan Long Ward 4
ELECTED OFFICIALS:
Mayor Lioneld Jordan
City Attorney Kit Williams
City Council Agenda Session Meeting Agenda - Tentative September 26, 2017
Agenda
Call To Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
City Council Meeting Presentations, Reports and Discussion Items:
Agenda Additions
A. Consent:
A. 1 2016-0584
APPROVAL OF THE SEPTEMBER 19, 2017 CITY COUNCIL MEETING MINUTES.
A.2 2017-0526
MISSY GIPSON LEASE AGREEMENT:
A RESOLUTION TO APPROVE A SHORT-TERM LEASE AGREEMENT WITH MISSY
GIPSON FOR THE DRAKE FIELD TERMINAL BUILDING BANQUET AREA FOR RENT
IN THE AMOUNT OF $775.00
Attachments: MISSY GIPSON LEASE AGREEMENT
A.3 2017-0528
ARKANSAS DEPARTMENT OF AERONAUTICS:
A RESOLUTION TO AUTHORIZE THE APPLICATION FOR AN 80/20 MATCHING
GRANT FROM THE ARKANSAS DEPARTMENT OF AERONAUTICS IN THE AMOUNT
OF $148,720.00 FOR REHABILITATION OF THE TERMINAL PARKING LOT AT DRAKE
FIELD
Attachments: ARKANSAS DEPARTMENT OF AERONAUTICS
City of Fayetteville, Arkansas Page 2 Printed on 912112017
City Council Agenda Session Meeting Agenda - Tentative September 26, 2017
Agenda
A.4 2017-0513
BID #17-52 CINTAS CORPORATION:
A RESOLUTION TO AWARD BID #17-52 AND AUTHORIZE THE PURCHASE OF
CLASS C UNIFORMS FROM CINTAS CORPORATION AS NEEDED BY THE FIRE
DEPARTMENT THROUGH 2022, AT AN ESTIMATED COST OF $13,728.30 PER YEAR
Attachments: BID #17-52 CINTAS CORPORATION
A.5 2017-0516
BID #17-53 RUSH RUNNING COMPANY:
A RESOLUTION TO AWARD BID #17-53 AND AUTHORIZE THE PURCHASE OF
RUNNING SHOES FROM RUSH RUNNING COMPANY AS NEEDED BY THE FIRE
DEPARTMENT THROUGH 2022, AT AN ESTIMATED COST OF $8,400.00 PER YEAR
Attachments: BID #17-53 RUSH RUNNING COMPANY
A.6 2017-0517
HUTCHENS CONSTRUCTION CO.:
A RESOLUTION TO AWARD BID #17-60 AND AUTHORIZE A CONTRACT WITH
HUTCHENS CONSTRUCTION CO. IN THE AMOUNT OF $26,082.00 FOR PARKING
LOT PAVING AT THE CITY -OWNED PROPERTY OCCUPIED BY THE ELLEN SMITH
HEAD START PROGRAM LOCATED AT 2052 SOUTH GARLAND AVENUE
Attachments: HUTCHENS CONSTRUCTION CO.
A.7 2017-0520
FAYETTEVILLE RACE SERIES/SPECIAL EVENTS:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT TO INCREASE FUNDING
FOR THE FAYETTEVILLE RACE SERIES BY THE AMOUNT OF $10,726.00
Attachments: FAYETTEVILLE RACE SERIES/SPECIAL EVENTS
BA FAYETTEVILLE RACE SERIES/SPECIAL EVENTS
City of Fayetteville, Arkansas Page 3 Printed on 912112017
City Council Agenda Session Meeting Agenda - Tentative September 26, 2017
Agenda
A.8 2017-0523
FAYETTEVILLE SENIOR ACTIVITY AND WELLNESS CENTER KITCHEN
EXPANSION:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT RECOGNIZING
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS IN THE AMOUNT OF
$150,000.00 FOR THE SENIOR ACTIVITY AND WELLNESS CENTER KITCHEN
EXPANSION, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF
$50,000.00
Attachments: FAYETTEVILLE SENIOR ACTIVITY AND WELLNESS CENTER KITCHEN EXPj
BA FAYETTEVILLE SENIOR ACTIVITY AND WELLNESS CENTER KITCHEN l
A.9 2017-0519
TRAIL OF TEARS MEMORIALIZATON HISTORICAL EVENT:
A RESOLUTION TO APPROVE A PAYMENT IN THE AMOUNT OF $4,000.00 TO THE
UNIVERSITY OF ARKANSAS FOR COSTS ASSOCIATED WITH A TRAIL OF TEARS
MEMORIAL, AND TO APPROVE A BUDGET ADJUSTMENT
Attachments: TRAIL OF TEARS MEMORIALIZATON HISTORICAL EVENT
BA TRAIL OF TEARS MEMORIALIZATON HISTORICAL EVENT
A.10 2017-0527
BID #17-39 BENCHMARK CONSTRUCTION OF NWA, INC.:
A RESOLUTION TO AWARD BID #17-39 AND AUTHORIZE A CONTRACT WITH
BENCHMARK CONSTRUCTION OF NWA, INC. IN THE AMOUNT OF $366,000.00
FOR CONSTRUCTION OF THE WATER AND SEWER OUTBUILDINGS, TO APPROVE
A PROJECT CONTINGENCY IN THE AMOUNT OF $36,600.00, AND TO APPROVE A
BUDGET ADJUSTMENT
Attachments: BID #17-39 BENCHMARK CONSTRUCTION OF NWA, INC.
BA BID #17-39 BENCHMARK CONSTRUCTION OF NWA, INC.
City of Fayetteville, Arkansas Page 4 Printed on 912112017
City Council Agenda Session Meeting Agenda - Tentative September 26, 2017
Agenda
A. 11 2017-0500
MCCLELLAND CONSULTING ENGINEERS, INC.:
A RESOLUTION TO APPROVE A CONTRACT WITH MCCLELLAND CONSULTING
ENGINEERS, INC. IN THE AMOUNT OF $107,144.55 FOR ENGINEERING SERVICES
ASSOCIATED WITH UTILITY RELOCATIONS ALONG HIGHWAY 16 BETWEN
COLLEGE AVENUE AND HUNTSVILLE ROAD REQUIRED FOR ARKANSAS
DEPARTMENT OF TRANSPORTATION JOB 040579, AND TO APPROVE A PROJECT
CONTINGENCY IN THE AMOUNT OF $10,714.45
Attachments: MCCLELLAND CONSULTING ENGINEERS, INC
A.12 2017-0501
HAWKINS-WEIR ENGINEERS, INC.:
A RESOLUTION TO APPROVE A PROFESSIONAL ENGINEERING SERVICES
AGREEMENT WITH HAWKINS-WEIR ENGINEERS, INC. IN AN AMOUNT NOT TO
EXCEED $121,800.00 FOR ENGINEERING SERVICES RELATED TO THE GOSHEN AND
BENSON WATER TANK IMPROVEMENTS, AND TO APPROVE A PROJECT
CONTINGENCY IN THE AMOUNT OF $12,180.00
Attachments: HAWKINS-WEIR ENGINEERS, INC
A.13 2017-0503
SCOTT HANCOCK CONVEYANCE OF A PERMANENT ACCESS EASEMENT:
A RESOLUTION TO APPROVE THE CONVEYANCE OF A PERMANENT ACCESS
EASEMENT TO SCOTT HANCOCK ACROSS PART OF THE SOUTH PORTION OF THE
GULLEY ROAD WATER TANK PROPERTY TO ALLOW A SECONDARY POINT OF
ACCESS
Attachments: SCOTT HANCOCK ACCESS EASEMENT
City of Fayetteville, Arkansas Page 5 Printed on 912112017
City Council Agenda Session Meeting Agenda - Tentative September 26, 2017
Agenda
A.14 2017-0505
GARDEN DISTRICT TOWNHOMES, LLC:
A RESOLUTION TO APPROVE A COST SHARE AGREEMENT WITH GARDEN
DISTRICT TOWNHOMES, LLC FOR CONSTRUCTION OF A SEWER MAIN ALONG A
PORTION OF 9th STREET BETWEEN SOUTH COLLEGE AVENUE AND SOUTH
WASHINGTON AVENUE WITH THE TOTAL COST TO GARDEN DISTRICT
TOWNHOMES NOT TO EXCEED $5,611.14
Attachments: GARDEN DISTRICT TOWNHOMES, LLC
B. Unfinished Business:
B. 1 2017-0483
APPEAL OF LSD 17-5775: (324 E. 12TH PLACEIMORGAN MANOR APTS.
ADDITION):
A RESOLUTION TO GRANT THE APPEAL OF CITY COUNCIL MEMBER SARAH
MARSH AND TO DENY THE FAYETTEVILLE HOUSING AUTHORITY'S APPLICATION
FOR A LARGE SCALE DEVELOPMENT
Attachments: LSD 17-5775 (324 E. 12TH PLACEMORGAN MANOR APTS)
At the September 19, 2017 City Council Meeting this resolution was tabled to the
October 3, 2017 City Council Meeting.
C. New Business:
C. 1 2017-0510
STARR DRIVE WATER COST SHARE:
AN ORDINANCE TO WAIVE
THE REQUIREMENTS
OF FORMAL COMPETITIVE
BIDDING AND APPROVE A COST SHARE AGREEMENT
WITH ROBERT
MARTIN,
ANDREW WILLIAMS, AND NICK
BANKS FOR THE
INSTALLATION OF
WATER
MAIN ALONG A 1,520 FOOT
PORTION OF NORTH
STARR DRIVE, WITH THE
ESTIMATED AMOUNT TO BE
PAID BY THE CITY
OF FAYETTEVILLE
NOT TO
EXCEED $23,950.00, AND TO
APPROVE A PROJECT CONTINGENCY
IN THE
AMOUNT OF $4,790.00
Attachments: STARR DRIVE WATER COST SHARE
City of Fayetteville, Arkansas Page 6 Printed on 912112017
City Council Agenda Session Meeting Agenda - Tentative September 26, 2017
Agenda
C.2 2017-0507
OVIVO USA, LLC:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE
BIDDING AND APPROVE THE PURCHASE OF REPAIR PARTS FOR A SCREENING
UNIT AT THE WEST SIDE WATER RESOURCE RECOVERY FACILITY FROM OVIVO
USA, LLC IN THE AMOUNT OF $35,252.93
Attachments: OVIVO USA, LLC
C.3 2017-0502
BID #17-55 A&A SERVICE ELECTRIC INC.:
A RESOLUTION TO AWARD BID #17-55 AND AUTHORIZE A CONTRACT WITH A&A
SERVICE ELECTRIC, INC. IN THE AMOUNT OF $810,483.00 FOR THE INSTALLATION
OF LIGHTING ALONG THE MUD CREEK TRAIL AND THE NORTHERN PORTION OF
THE RAZORBACK REGIONAL GREENWAY, TO APPROVE A PROJECT
CONTINGENCY IN THE AMOUNT OF $16,209.66, AND TO APPROVE A BUDGET
ADJUSTMENT
Attachments: BID #17-55 A&A SERVICE ELECTRIC INC.
BA BID #17-55 A&A SERVICE ELECTRIC INC.
C.4 2017-0512
HEARTH HOMELESS HOUSING PROGRAM:
A RESOLUTION TO AUTHORIZE THE ADDITION OF 1.0 FULL TIME EQUIVALENT
POSITION TO THE COMMUNITY RESOURCES DIVISION TO HIRE A THIRD CASE
MANAGER TO PROVIDE HOUSING SERVICES FOR HOMELESS FAYETTEVILLE
RESIDENTS
Attachments: HEARTH HOMELESS HOUSING PROGRAM
City of Fayetteville, Arkansas Paye 7 Printed on 912112017
City Council Agenda Session Meeting Agenda - Tentative September 26, 2017
Agenda
C.5 2017-0509
RZN 17-5915 (S. 825 S. RAZORBACK RD./RAZORBACK RD):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 17-5915 FOR APPROXIMATELY 2.38 ACRES LOCATED WEST OF 825
SOUTH RAZORBACK ROAD FROM I-1, HEAVY COMMERCIAL & LIGHT INDUSTRIAL
TO UT, URBAN THOROUGHFARE
Attachments: RZN 17-5915 (S. 825 S. RAZORBACK RD./RAZORBACK RD)
C.6 2017-0518
COMMERCE DISTRICT LAND SELL:
A RESOLUTION TO SELL ABOUT 9.6 ACRES OF LAND IN THE COMMERCE
DISTRICT TO CLOUD CITY LP FOR $153,600.00
Attachments: COMMERCE PARK LAND SELL
C.7 2017-0525
NETWORK EPISODIC TELEVISION SERIES:
A RESOLUTION TO EXPRESS THE CITY COUNCIL'S INTENT TO PARTICIPATE IN
FUNDING FOR A NETWORK EPISODIC TELEVISION SERIES BEING FILMED IN
FAYETTEVILLE IN AN AMOUNT NOT TO EXCEED $500,000.00 OVER A TWO-YEAR
PERIOD
Attachments: NETWORK EPISODIC TELEVISION SERIES:
C.8 2017-0532
SMALL CELL COMMUNICATIONS FACILITIES:
AN ORDINANCE TO ENACT § 110.03 SMALL CELL FACILITIES AND
NETWORKS INTO CHAPTER 110: TELECOMMUNICATION FRANCHISE,
BILLPOSTING, AND SMALL CELL FACILITIES AND NETWORKS
Attachments: SMALL CELL COMMUNICATIONS FACILITIES
City of Fayetteville, Arkansas Paye 8 Printed on 912112017
City Council Agenda Session Meeting Agenda - Tentative September 26, 2017
Agenda
C.9 2017-0533
AMEND TOWN AND GOWN ADVISORY COMMITTEE:
AN ORDINANCE TO AMEND § 33.360 PURPOSE AND ESTABLISHMENT, § 33.361
COMPOSITION, AND § 33.364 MEETINGS OF ARTICLE XXIV TOWN AND GOWN
ADVISORY COMMITTEE OF THE FAYETTEVILLE CITY CODE TO EXPAND THE
SCOPE OF THE COMMITTEE'S DUTIES; TO REDEFINE THE MEMBERSHIP OF THE
COMMITTEE TO BETTER FIT THE NEW PURPOSE AND MINIIMIZE REDUNDANCY
OF CITY AND UNIVERSITY STAFF ON THE COMMITTEE; AND TO REDUCE THE
NUMBER OF REQUIRED MEETINGS FROM FOUR TO TWO EACH YEAR
Attachments: AMEND TOWN AND GOWN ADVISORY COMMITTEE
C.10 2017-0508
2018-2022 FIVE-YEAR CAPITAL IMPROVEMENTS PLAN:
A RESOLUTION TO ADOPT THE 2018-2022 FIVE-YEAR CAPITAL IMPROVEMENTS
PLAN
Attachments: 2018-2022 FIVE YEAR CAPITAL IMPROVEMENTS PLAN
D. City Council Agenda Session Presentations:
D. 1 2017-0514
AGENDA SESSION PRESENTATION - WALTON ARTS CENTER UPDATE
D.2 2017-0536
AGENDA SESSION PRESENTATION - 2018-2022 FIVE-YEAR CAPITAL
IMPROVEMENT PLAN - PAUL BECKER
E. City Council Tour:
F. Announcements:
G. Adjournment
NOTICE TO MEMBERS OF THE AUDIENCE
City of Fayetteville, Arkansas Paye 9 Printed on 912112017