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Home My WebLink About186-17 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 186-17 File Number: 2017-0438 AEP/SWEPCO UTITLITY RELOCATIONS/NORTH COLLEGE AVENUE: A RESOLUTION TO APPROVE A CONTRACT WITH AEP/SWEPCO FOR UTILITY RELOCATIONS NECESSARY FOR PUBLIC SAFETY AND AESTHETICS ON NORTH COLLEGE AVENUE BETWEEN DAVIDSON STREET AND REBECCA STREET WITH THE TOTAL AMOUNT TO BE PAID BY THE CITY OF FAYETTEVILLE NOT TO EXCEED $33,430.07 WHEREAS, the City continues to relocate overhead electrical lines to underground conduit along the College Avenue improvement corridor in accordance with the requests of residents and the recommendation of the Transportation Committee; and WHEREAS, installing the lines underground will improve the community aesthetic, help preserve future tree growth in the area, and enhance public safety by removing the risk of overhead lines falling on pedestrians and traffic in the area; and WHEREAS, Ordinance No. 5439, which was passed and approved on September 20, 2011, waives the requirement of formal bidding on "all such projects necessitated by any road reconstruction or widening projects with AEP/SWEPCO within Fayetteville." NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a contract with AEP/SWEPCO for utility relocations along North College Avenue between Davidson Street and Rebecca Street, with the total amount to be paid by the City of Fayetteville not to exceed $33,430.07. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby finds that the relocation and underground installation of electrical utility lines is necessary for public safety and to improve community aesthetics. Page 1 Printed on 916117 Resolution: 186-17 File Number., 2017-0438 PASSED and APPROVED on 9/5/2017 Attest: Sondra E. Smith, City Clerk Treasurer ��,`,�{CS11111PJ1jJ� ,�`1F.R •�• TRS Y''iCrfi� Ea: }"11Y-TTE.V1LLL; orf Aii O �`�*`~• Page 2 Printed on 916117 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Ir Text File File Number: 2017-0438 Agenda Date: 9/5/2017 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 11 AEP/SWEPCO UTITLITY RELOCATIONS/NORTH COLLEGE AVENUE: A RESOLUTION TO APPROVE A CONTRACT WITH AEP/SWEPCO FOR UTILITY RELOCATIONS NECESSARY FOR PUBLIC SAFETY AND AESTHETICS ON NORTH COLLEGE AVENUE BETWEEN DAVIDSON STREET AND REBECCA STREET WITH THE TOTAL AMOUNT TO BE PAID BY THE CITY OF FAYETTEVILLE NOT TO EXCEED $33,430.07 WHEREAS, the City continues to relocate overhead electrical lines to underground conduit along the College Avenue improvement corridor in accordance with the requests of residents and the recommendation of the Transportation Committee; and WHEREAS, installing the lines underground will improve the community aesthetic, help preserve future tree growth in the area, and enhance public safety by removing the risk of overhead lines falling on pedestrians and traffic in the area; and WHEREAS, Ordinance No. 5439, which was passed and approved on September 20, 2011, waives the requirement of formal bidding on "all such projects necessitated by any road reconstruction or widening projects with AEP/SWEPCO within Fayetteville." NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a contract with AEP/SWEPCO for utility relocations along North College Avenue between Davidson Street and Rebecca Street, with the total amount to be paid by the City of Fayetteville not to exceed $33,430.07. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby finds that the relocation and underground installation of electrical utility lines is necessary for public safety and to improve community aesthetics. City of Fayetteville, Arkansas Page 1 Printed on 9/612017 City of Fayetteville Staff Review Form 2017-0438 Legistar File ID 9/5/2017 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Chris Brown 8/3/2017 Engineering / Development Services Department Submitted By Submitted Date Division / Department Action Recommendation: Approval of an agreement with Southwestern Electric Power Company in the amount of $33,430.07 for utility relocations along College Avenue. 4520.800.9556-5809.00 Account Number - 06035.2900 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? NA Previous Ordinance or Resolution # Original Contract Number: Comments: Budget Impact: Transportation Bond Street Improvements Fund College Avenue (Maple to North) Project Title Current Budget $ Funds Obligated $ Current Balance Item Cost $ Budget Adjustment Remaining Budget Approval Date: 1,145, 649.00 609, 215.11 33,430.07 V20140710 CITY OF FAYETTEVILLE ARKANSAS MEETING OF SEPTEMBER 5, 2017 TO: Mayor and City Council THRU: Don Marr, Chief of Staff Chris Brown, City Engineer FROM: Matt Casey, Engineering Design Manager DATE: August 3, 2017 CITY COUNCIL ME140 SUBJECT: Approval of an agreement with Southwestern Electric Power Company in the amount of $33,430.07 for utility relocations along College Avenue. RECOMMENDATION: Staff recommends approval of an agreement with Southwestern Electric Power Company in the amount of $33,430.07 for utility relocations along College Avenue as part of the sidewalk improvement project. BACKGROUND: On August 11, 2015, the City held a public meeting at City Hall to present conceptual plans for sidewalk improvements to College Avenue between Maple Street and North Street. At the meeting, the conceptual plans were available for the public to view and city staff were on hand to answer questions and explain the project. One of the design features that many- of the residents requested was the removal of the overhead electric lines. Since that meeting, Engineering staff has been working with SWEPCO to develop plans and costs to relocate -some of the overhead electric lines along this project. In January of 2016, this topic was discussed with the City of Fayetteville Transportation Committee. The committee recommended that staff pursue underground relocations of the overhead electric and the communications lines where feasible. DISCUSSION: In order to facilitate the underground relocations, conduit was included in the design of the sidewalk improvement project. In addition to the conduit installation there are costs to be incurred by Southwestern Electric Power Company to transfer this portion of their system from overhead to underground. SWEPCO has estimated the additional costs for the underground installation to be $33,430.07. BUDGET/STAFF IMPACT: The water and sewer relocations in this project are funded by the Transportation Bond Fund, Mailing Address: 113 W. Mountain Street www.fayottovllle-argov Fayottevllle, AR 72701 Attachments: SWEPCO Cover Letter SWEPCO Quote Location Photos S 141Y+ College Ave./Davidson Street Intersection College Ave./Rebecca Street Intersection 50lITNWESTERN ELECTRIC POWER COMPANY" An AEP Company BOUNDLESS ENERGY" July 17, 2017 To Matt Casey, Southwestern Electric Power Company 101 West Township Street Fayetteville, AR 72703 SWEPCO.com Enclosed please find the SWEPCO "Pro -Forma" quote for the work on N. College Ave. between Davidson and Rebecca St. as we have been discussing. This quote comes to a total of $33,430.07. Specifically this quote would be to convert two overhead electric lines crossing on N. College Ave. to underground crossings. In addition, the city is to provide 4" conduit per agreed conduit plan. Keep in mind that it will be necessary for the poles to remain in place until AT&T and COX remove their cables. As always if you have additional questions feel at liberty to contact me at (479) 973-2426. Quote and terms accepted: City LE Date: "I 5"l Attest: �t aric Sondra Smith, City Clerk -Treasurer Bill To: City Of Fayetteville 113 West Mountain Fayetteville, AR 72701 American Electric Power Attn: Sandi Le Vasseur 101 W. Township St. Fayetteville, AR 72703 Company No: Contract No: Customer No: Date: Amount Due: Amount Remitted: PLEASE DETACH AND RETURN WITH PAYMENT Contract No: DWMS00000375776 Date: 7/17/2017 PRO FORMA 159 DWMS00000375776 10001101 7/17/2017 33,430.07 Page: 1 Customer No: 10001101 Purchase Order: 66446671 Description Quantity UOM Init Amt Net Amount Swepco to relocate facilities - 1.0—EA 33,430:07 33,430.07 along College Ave between -Davidson and Rebecca -St. Amount Due: Page 1 of 1 33,430.07