The URL can be used to link to this page

Home My WebLink About183-17 RESOLUTIONA �y� TxvFT.y. F 12 �RtiaSasi`� 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Resolution: 183-17 File Number: 2017-0430 PUBLIC ACCESS TELEVISION FEE REVENUE: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $10,000.00 RECOGNIZING PUBLIC ACCESS TELEVISION FEE REVENUE TO BE USED FOR PROMOTIONAL ACTIVITIES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the amount of $10,000.00 recognizing public access television fee revenue to be used for promotional activities. PASSED and APPROVED on 9/5/2017 Attest: Sondra E. Smith, City Clerk Treasurer Page 1 Printed on 916117 . City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 �. Text File File Number: 2017-0430 Agenda Date: 9/5/2017 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 8 PUBLIC ACCESS TELEVISION FEE REVENUE: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $10,000.00 RECOGNIZING PUBLIC ACCESS TELEVISION FEE REVENUE TO BE USED FOR PROMOTIONAL ACTIVITIES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the amount of $10,000.00 recognizing public access television fee revenue to be used for promotional activities. City of Fayetteville, Arkansas Page 1 Printed on 91612017 Doug Bankston Submitted By City of Fayetteville Staff Review Form 2017-0430 Legistar File ID 9/5/17 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 7/28/17 Media Services / Communications & Marketing Department ... Submitted Date Division / Department Action Recommendation: Approval of a budget adjustment in the amount of $10,000 from the Community Access Television (dba Your Media) Trust Account to recognize contract production revenue from Your Media and increase related promotional activities budget. 1010.060.0600-5342.00 Account Number 51022.1101 Project Number Budgeted Item? Yes Budget Impact: 1010 General Fund Fund Public Access Television Fees Project Title Current Budget $ 5,000.00 Funds Obligated $ 2,738.93 Current Balance Does item have a cost? No Item Cost Budget Adjustment Attached? Yes Budget Adjustment $ 10,000.00 Remaining Budget$ I,,0: V20140710 Previous Ordinance or Resolution # Original Contract Number: Approval Date: Comments: A budget adjustment will move $10,000 from Public Access TV Fees revenue account to the Media Services Promotions Activities account to pay for promotional activities for Public Access. CITY OF FAYETTEVILLE �< ARKANSAS fez�a` MEETING OF SEPTEMBER 5, 2017 TO: Mayor and City Council CITY COUNCIL MEMO THRU: Susan Norton, Director of Communications & Marketing FROM: Doug Bankston, Director of Media Services DATE: July 31, 2017 SUBJECT: Receipt of Public Access Fees RECOMMENDATION: Approval of a budget adjustment in the amount of $10,000 from the Community Access Television (dba Your Media) Trust Account to recognize Public Access activity revenue to allow expenditure for the promotion of Fayetteville Public Television. BACKGROUND: DISCUSSION: Community Access Television, dba Your Media, the City's contracted third party public access service provider, holds a Trust Account into which revenue from public contract productions, media sales, DVD copies, digital transfers and other services is deposited. This revenue is periodically used for promotional activities for Fayetteville Public Television (FPTV). With a new brand of FPTV, new updated equipment and recent expanded accessibility to provided services, the $10,000 will be used for new FPTV promotional activities such as event sponsorships and presence, marketing and advertising, and updated promotional materials such as updated brochures, information cards, etc. Per the City's 2017 contract with Your Media: Your Media may charge a fee for the following items or activities utilizing equipment, facilities or resources owned or controlled by the City of Fayetteville: 1. Training workshops and seminars that are conducted utilizing City of Fayetteville resources. 2. The sale of blank recording media. 3. Transfer and/or duplication services. 4. Other small items, such as t -shirts or other promotional items, as approved by the City of Fayetteville Communications Director. 5. Video production services. If production services are provided, the following conditions apply: Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 a. These services and activities will be referred to as "contract production". b. All programming produced through contract production activity must be telecast on the Public Access Television channel. c. Contract production may include studio production activity at the Television Center and related activity, including pre- and post -production. d. Your Media shall charge rates adequate to cover the basic costs of production. Service rates will be reviewed and approved by the Director of Media Services on an annual basis. e. Your Media will utilize a standard contract document for each agreement to provide contract production services. This contract document will be approved by the Director of Media Services. f. All fees charged for providing contract production services will be collected at the point Your Media delivers the final product for which it was contracted. -g. All monies collected for providing production services will be utilized to support Fayetteville Public Access services or capital improvements as approved by the City Council and following applicable City of Fayetteville - policies and procedures. In addition to charging a fee for services described above, Your Media may generate revenue utilizing equipment, facilities, or resources owned or controlled by the City of Fayetteville through: a. Fundraising activities designed to raise- funds to support the operations or capital improvements of the Public Access channel. b. Acquisition of grants or awards dedicated to support the operations or capital improvements of the Public Access channel. If Your Media generates or collects any revenue through activities as allowed in this contract, or otherwise approved by the City, utilizing qqujj�ment, facilitiss,_or resources owned or controlled by the City of Fayetteville, Your Media will ensure: 1. All monies collected for such services will be deposited into and all checks shall be made payable to the "FPTV Trust" which shall contain only those funds. 2. Your Media's manager shall ensure proper accounting of all such revenues collected and shall report such accounting monthly to the Director of Media Services. 3. All funds within the "FPTV Trust" may only be expended through City Council Resolution authorizing the receipt of funds into the Television Center budget and approving any necessary Budget Adjustments. Normal bank fees related directly to the use of this trust account may be paid with trust account funds without prior authorization. 4. Proper accounting and records of services provided, fees charged and monies collected for services will be kept by Your Media, in a manner approved by the Director of Media Services. BUDGET/STAFF IMPACT: Approval of the Budget Adjustment will increase the Promotions Acitivities budget for Media Services by $10,000. Attachments: Budget Adjustment for revenue. PAYMENT DATE 08/03/2017 COLLECTION STATION ACCTG RECEIVED FROM Community Access Television City of Fayetteville 113 W Mountain St Fayetteville, AR 72701 (479) 521-1258 DESCRIPTION FPTV Trust Revenue from Community Access Television 99980 BATCH NO. 2017-08002863 RECEIPT NO. 2017-00080845 CASHIER Cindy Butcher Printed by: Cindy Butcher Page 1 of 1 08/03/2017 01:44:56 PM City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number MEDIA SERVICES (060) 2017 /Org2 Requestor: Doug Bankston BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Accepts revenue from the Community Access Television, dba Your Media, Trust Account into the general ledger Media Services operations/promotional activities account to utilize for public access promotion. RESOLUTION/ORDINANCE TOTAL Account Number 1010.060.0600-5342.00 - 1010.060.0600-4449.00 10,000 10,000 Increase / (Decrease) Expense Revenue 10,000 - 10,000 COUNCIL DATE: 8/15/2017 LEGISTAR FILE ID#: 2017-0430 x,eW+v Sprr 8/18/2017 8:39 AM Budget Director Date TYPE: DESCRIPTION: GLDATE: POSTED: ,I v.20170707 Proiect.Sub# 'roject Sub AT Account Name 51022 1101 EX Promotionals - Activities 51022 1101 RE Public Access Television Fees - Public AccE C:\Users\losmith\AppData\Roaming\L5\Temp\Oba867ca-3280-41 d0-bcfb-98a622c77fec 1 of 1