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HomeMy WebLinkAbout179-17 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 179-17 File Number: 2017-0446 2017-2018 ARKANSAS STATE DRUG CRIME ENFORCEMENT AND PROSECUTION (DF) GRANT: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF THE 2017-2018 STATE DRUG CRIME ENFORCEMENT AND PROSECUTION GRANT FOR STATE FUNDING OF THE FOURTH JUDICIAL DISTRICT DRUG TASK FORCE IN THE AMOUNT OF $122,436.75, AND TO AUTHORIZE MAYOR JORDAN TO SIGN ALL NECESSARY DOCUMENTS TO RECEIVE THE GRANT FUNDS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of the 2017-2018 State Drug Crime Enforcement and Prosecution Grant for state funding of the Fourth Judicial District Drug Task Force in the amount of $122,436.75, and authorizes Mayor Jordan to sign all necessary documents to receive the grant funds. PASSED and APPROVED on 9/5/2017 Attest: Sondra E. Smith, City Clerk Treasurer /r WIf-111'e ,,...,�sf 1AYE1TEV1LLE • ' » es, Cb 1 f9! �jIS11 ®���� Page 1 Printed on 916117 City of Fayetteville, Arkansas 113 West Mountain Street 1 Fayetteville, AR 72701 ;I (479) 575-8323 Text File " . File Number: 2017-0446 Agenda Date: 9/5/2017 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 4 2017-2018 ARKANSAS STATE DRUG CRIME ENFORCEMENT AND PROSECUTION (DF) GRANT: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF THE 2017-2018 STATE DRUG CRIME ENFORCEMENT AND PROSECUTION GRANT FOR STATE FUNDING OF THE FOURTH JUDICIAL DISTRICT DRUG TASK FORCE IN THE AMOUNT OF $122,436.75, AND TO AUTHORIZE MAYOR JORDAN TO SIGN ALL NECESSARY DOCUMENTS TO RECEIVE THE GRANT FUNDS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of the 2017-2018 State Drug Crime Enforcement and Prosecution Grant for state funding of the Fourth Judicial District Drug Task Force in the amount of $122,436.75, and authorizes Mayor Jordan to sign all necessary documents to receive the grant funds. City of Fayetteville, Arkansas Page 1 Punted on 9/6/2017 City of Fayetteville Staff Review Form 2017-0446 Legistar File ID 9/5/2017 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Greg Tabor 8/18/2017 POLICE (200) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends acceptance of the 2017-18 Arkansas State Drug Crime Enforcement and Prosecution (DF) Grant award for state funding of the 4th Judicial District Drug Task Force (DTF) in the amount of $122,436.75. 2930.200.2960-various Account Number Project Number Budgeted Item? Yes Does item have a cost? No Budget Adjustment Attached? No Budget Impact: Drug Enforcement Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Fund Project Title $ 647,540.00 $ 338,671.17 $ — 308,868.83 I $ 308,868.83 V20140710 Previous Ordinance or Resolution # Original Contract Number: Comments: Please sign in BLUE INK. Approval Date: quo CITY OF FAYETTEVILLE ARKANSAS MEETING OF SEPTEMBER 5, 2017 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO FROM: Greg Tabor, Chief of Police1'--_� DATE: August 18, 2017 SUBJECT: Arkansas State Drug Crime Enforcement and Prosecution Grant Award RECOMMENDATION: Staff recommends acceptance of the 2017-18 Arkansas State Drug Crime Enforcement and Prosecution (DF) Grant award for state funding of the 41h Judicial District Drug Task Force (DTF) in the amount of $122,436.75. BACKGROUND: The Arkansas Department of Finance and Administration (ADF&A) has provided federal and state grant funding to the City of Fayetteville for multi -jurisdictional drug task force activities since 1991. Participating law enforcement agencies include Fayetteville, Springdale, Prairie Grove, Farmington, Lincoln, Greenland, West Fork, Elkins, Goshen, Tontitown, and Washington County. The DTF Control Group consists of top law enforcement officials from Fayetteville, Springdale, Prairie Grove, and Washington County. Fayetteville continues to provide fiduciary oversight of this grant and provides a DTF Supervisor, three (3) DTF Officers, and a DTF Secretary. Springdale provides two (2) DTF Officers and Washington County provides a DTF Officer, Also, Prairie Grove provides a DTF Officer which represents the rural agencies. DISCUSSION: ADF&A's Office of Intergovernmental Services is offering continuation grant funding through the DF in the following amounts: state - $122,437 and local match - $33,610. The DF grant defines required local matching funds based on a percentage split of 80/20 in awarded state funds plus local match funds. To receive these grant funds, the 41h DTF and member agencies must commit to the local match. BUDGET/STAFF IMPACT: No increase in budgeted funds are required. The current DTF budget will be sufficient for the balance of 2017. The local match and non -grant funded activity for 2018 will be Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 requested within the 2018 budget process. This grant funding will have no impact on current staffing levels. Attachments: 4ch JDDTF Award Document 2017-18 DF Grant Award Conditions 2017-18 DF Approved Budget 2017-18 Designation of Acting Authorized Official 2 igi star gpA. vR ;t r•7;. w ARKANSAS DEPARTMENT OF °t r OFFICE OF INTERGOVERNMENTAL SERVICES in FINANCE AND ADMINISTRATION 1515 West Seventh Street, Suite 400 P. O. Box 8031 Little Rock, Arkansas 72203-8031 Phone: (501) 682-1074 Fax: (501)682-5206 http://www.state.ar.us/dfa 1-1 JAG RSAT Arkansas State Drug Crime Enforcement I1 and Prosecution Grant Fund I I DCF F-1 LLEBG CFDA #: N/A 1. SUBGRANTEE NAME AND ADDRESS (Including Zip Code) 4. SUBGRANT NUMBER: J17-004-OF Mr. Lioneld Jordan, Mayor 4th JD DTF 113 West Mountain Street Fayetteville, AR. 72701 5. START DATE: July 1, 2017 END DATE: June 30, 2018 6. AWARD DATE: August 9, 2017 2. MODIFICATION EFFECTIVE DATE: 7. ACTION: Initial ❑ Modification 2A. MODIFICATION AMOUNT $ 8. AWARD AMOUNT $ 156,045.94 STATE MATCH $ STATE AMOUNT $ 122,436.75 LOCAL MATCH $ LOCAL MATCH $ 33,609.19 3. PROJECT DESCRIPTION: Identify arrest and prosecute Individuals who are manufacturing, selling, or transporting drugs In or through the program's jurisdictional area of operations. 9. SPECIAL CONDITIONS (check if applicable) FTHE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS SET FORTH IN -xl� IT'S APPLICATION AND ALL CERTIFICATIONS, ASSURANCES AND SPECIAL CONDITIONS PREVIOUSLY AGREED TO. This project is supported under Act 1086 of 2007: The State Drug Crime Enforcement and Prosecution Grant Fund AGENCY APPROVAL SUBGRANTEE APPROVAL 10. TYPED NAME AND TITLE OF APPROVING IGS OFFICIAL 12_ TYPED NAME AND TITLE OF AUTHORIZED SUBGRANTEE OFFICIAL Doris Smith, Administrator Lioneld Jordan, Mayor Intergovernmental Services 4th JD DTF 11. SIGNATURE OF APPROVING OFFICIAL 13. SIGXATLfRE OF AU - RiZED VFICIAL 14. DATE q-S-I"1 POST AWARD REQUIREMENTS FOR DRUG CRIME FUND SUB -RECIPIENTS 2017-18 STATE DRUG CRIME FUND (DCF) DFAIIGS GRANT CONDITIONS 1. The sub -recipient must comply with Act 1086 of 2007: The State Drug Crime Enforcement and Prosecution Grant Fund htip://www.arkle-g.state.ar.us/assembl/2007/R/ActslAct1086- df 2. The sub -recipient agrees to prepare and submit an Inventory Report for equipment purchased with federal, state, and/or local matching funds with the 18t Quarterly Report. 3. The sub -recipient agrees to prepare and submit a Monthly Request for Reimbursement Form (with copies of invoices, cancelled checks, and other documentation of expenditures by line item) by the 15th day of each month following the month for which subgrant expenditures were paid. A supporting document(s) (E)�cel Spreadsheet) reporting the allocation of subgrant expenditures between federal, state and/or local funds shall accompany each Request for Reimbursement. Reimbursement requests must be timely. Documentation must be appropriate, legible, and accurate. Sub -recipients are required to submit requests monthly, even if the request is zero. Failure to submit monthly reimbursement requests in a timely manner may impose additional special conditions. Please note and acknowledge the additional items below. a. Grant funds will be used only in accordance with the approved budget. Expenditures incurred or made outside the approved budget line items/categories will be disallowed. b. All lease agreements (i.e. vehicle, storage, office space, and/or rental) must be submitted to DFA-IGS for the file within 60 days of the award date. c. Preapproval is required for out of state travel. Prior to travel, sub -recipient must submit an out-of-state travel request form to IGS for approval no later than 30 days before the travel. IGS will provide the standard form to use. Expense incurred for out of state travel that is not pre -approved by IGS will be disallowed. d. Uniform allowance is limited to the purchase of standard officer uniform, hazardous material uniform and necessary hazmat accessories. Undercover officers may not use the uniform allowance to purchase plain clothes. e. Lease cost for vehicles may not exceed $600 per month per vehicle. f. Health Insurance premiums and retirement benefits are limited to the maximums paid by the State of Arkansas for its employees. At the time of this award, health insurance maximum Is $450 and retirement maximum rate is 14.75% g. The purchase of weapons, lethal or non -lethal and ammunition for those weapons is an unallowable expense. h. The purchase of drug interdiction canine is unallowable. i. The use and fund of "Buy Money" is an unallowable cost under this award. j. Before unique purchases, review federallstate solicitations and be aware of other unallowable items or items that require special conditions for approval. 4. The sub -recipient agrees to prepare and submit Quarterly Reports by the loth of the month following the end of a quarter. Report due dates are October 1001, January loth, April loth, and July loth. Sub -recipient must utilize the Accountability Measures Quarterly Report Tool when submitting quarterly reports. Failure to submit quarterly reports in a timely manner may result in suspension of funds. 5. Budget Modifications/Revision Requests must be submitted by the loth of the month in order for them to be considered for expenditures made during that month. Budget revisions will not be accepted during the last month of the grant period absent extraordinary circumstances. Sub -recipient may request modification of the approved budget to reallocate funds between existing categories. Requests for the addition of new budget categories or line items may not be approved. The final budget request modification/revision must be submitted no later than May 10th. DFA-IGS will only accept four (4) budget modifications request Ciurin the DFA-IGS-JAG 20170808 ni#i.al awarded project period. This does not include the initial budget modification which is due within 45 days of the Award Date. 6. The subrecipient agrees to submit within thirty (30) days of the end of the grant period a Cumulative Financial Report and Annual Narrative Report "MARKED FINAL." Reimbursement requests not submitted by ninety days past the final day of the grant period will be denied payment subject extraordinary circumstances. Absent such circumstances, the federal and/or state funds will be deobligated from the subaward. The sub -recipient agrees to provide notification to IGS of all changes made to the General Project Information, i.e. contact information -name, address, telephone, fax, e-mail, etc. and changes made to authorized officials and/or staffing. The sub -recipient will assure that DFA-IGS has complete and correct contact information for the Contract Official for the grant, the DTF Director/Commander, and the Fiscal Officer. Changes in contact information will include physical address, phone, fax and e-mail information as well as updated Memorandum of Understanding. Replacement or changes of DTF officers/staff who are paid directly by the grant or whose salary is used in whole or in part as match to the grant must also be reported the DFA-IGS. 8. The sub -recipient agrees to attend any required DFA-IGS sponsored trainings/meetings as deemed necessary as well as other local trainings/meetings. 9. The sub -recipient understands that prior written approval is required for subgrant expenditures from federal and/or state funds budgeted in equipment and travel and training line items. The subrecipient shall submit to IGS a written request to purchase small equipment items not approved in the Initial budget and submit a written request for use of funds for out-of-state travel and training. Federal and/or state funds budgeted for these purposes shall neither be obligated nor expended until approved by IGS and/or the Law Enforcement Committee. All approvals will be transmitted in written form to the subrecipient. 10. The subrecipient shall ensure that federal and/or state matching funds are used to supplement existing funds for program activities and must not replace those funds that have been appropriated for the same purpose. Federal and/or state matching funds made available under this grant will be used to increase the amount of funds that would, in the absence of federal and/or state matching funds, be made available for law enforcement activities. If there is a potential presence of supplanting, the subrecipient will supply documentation demonstrating that the reduction in non -Federal resources occurred for reasons other than the receipt or expected receipt of Federal funds. For example, no maintenance and operation costs previously funded by a state, city or county government may be supported with Drug Crime Fund and/or state matching funds. Any federal and/or state matching funds budgeted to supplement existing state and/or local funds due to increased maintenance and operation costs (e.g. fuel, utilities, etc.) shall not be used until all state and/or local funds budgeted for those costs are exhausted. 11. The sub -recipient understands that should it fail to comply with the terms and conditions of this subaward, including civil rights requirements, whether stated in a Federal or State statute, regulation, assurance, application, or notice of award, IGS may take one or more of the following actions, as appropriate in the circumstances: (1) temporarily withhold cash payments pending correction of the deficiency by the recipient; (2) disallow (that is, deny both use of funds and any applicable matching credit for) all or part of the cost of the activity or action not in compliance; (3) wholly or partly suspend or terminate the current award; (4) withhold further awards for the project or program and (5) take other remedies that may be legally available. SUBREC191ENT ACCEPTANCE OF DCF GRANT CONDITIONS Date �v g H- Zoi7 Fiscal ©facer Date DFA-IGS-JAG 20170808 DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF INTERGOVERNMENTAL SER VICES APPROVED BUDGETS AGENCY NAME: S LAKRANT NO: PROJECT PERIOD: 4th JD DTF (City of Fayetteville) J17-004-DF July 1, 2017-June 30, 201a ORIGINAL -BUDGET REVISION-1 -ORIGION& ORiGiN&-REVIS14Nf REVIlMNI BUDGETED LINE REM BUDGET AMOUNT BUDGET AMOLM AWARDED AWARD® 8 ~- SALARIES Gf-Su rvisav-F_nnch 21661.54 7.54515 SALARIES 02 21.75133 a 41228 _ _ SALARJESG2 lRao .ao 3.70E.02 SALARIES 04 19-734-36 109558 - AfANDA7ll4T,A�t=-.:'. ;• .`i: '.'S� h ..H :r+;. v . ea:s irk r� MAfAif "IiAril'OPERA -), h n; .:: V?W b ;�; s Contract Labor -Springdale PD 15,721.23 5,548.67 Contract Labor -Washington Co 14,736.67 5,201.18 Contract Labor-Pridde Grove PD 9,028.82 5,600.21 PR(i r54 �atrE2r: z.= F TOTAL S i22A3&?9 16 3l,609.141 C o State Local State Local SALARIES 92.950.03 17.259.13 hLAND.ATED SENEFFi S - - EMPLOYrA BENEFITS MAINTENANCE AND OPERATIONS I PROFESSIONAL SERVI ES 39.486. 72 I 16.350.D6 TRAVEL/TRAINING .EQUIPMENT CAFI A 1OUTLAY S 122.438.75 $ 33 ti09.79 S S PAGE 1 OF 1 L= t&7 l Signature of Fiscal Officer/Date Q:\ZZ-IGSIAG\EDWARD BRYNE JAG\2017-2018 JAGVAG 17-18 Budgets-Workbooks\2017.18 DTF Workbooks\5ub Grantee DTF DF Workbooks\4th JD DTF (Fayette We) DF Workbook 17-18: APPROVED BUDGET5 8/3/2017 8:23 AM ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION , OFFICE OF INTERGOVERNMENTAL SERVICES REQUEST TO DESIGNATE AN ACTING AUTHORIZED OFFICIAL SUBGRANT ORGANIZATION 4th Judicial District Drug Task Force AUTHORIZED OFFICIAL (PRINT NAME Lioneld Jordan, Mayor SUBGRANT SUBGRANT FROM TO NUMBER J17-004-DF PERIOD: 07/01/2017 06/30/2018 As the highest-ranking official of the above named organization's governing body, I hereby request the Office of Intergovernmental Services, to recognize the individual listed below as authorized to act on my behalf in matters regarding the above -referenced subgrant and project period. I will ensure that 1 am kept appropriately apprised of project performance, expenditures and other areas of administrative responsibility through this individual. I understand and accept that my designation of authority will in no way relgese this organization from any liability. This authority bcifically-allows my designee to execute budget documents and reimbursement requests, and to speak to I ostaff reg r `rg matters related to the grant. ❑ Board President A RIZ OFFICI ATUR DATE 0 May rY Judge D ❑ Elected Prosecutor ❑ Other Authorized Official PROPOSED ACTING AUTHORIZED OFFICIAL PRINT NAME/TITLE Willie Newman, 4th JDDTF Fiscal Officer TELEPHONE NUMBER —� E-MAIL 479-587-3581 wnewmaa@fayetteville-ar.gov Having read the above referenced subgrant and all attachments, I certify that I will perform on behalf of this organization's authorized official, I am prepared to oversee all matters related to the subgrant in accordance with all state and federal laws and regulations. ACTING ARKANSAS DFA-IGS-JAG 20150226 OFFICIAL SIGNATURE DATE Y. /y- -W17 uG 2017 m ARKANSAS DEPARTMENT OF OFFICE OF INTERGOVERNMENTAL SERVICES a > FINANCE AND ADMINISTRATION a 1515 West Seventh Street, Suite 400 db .►`' s �.. , P. O. Box 8031 *�.y� „_�. ":.�> ii:::. >a `'�.•t. �"...ice Little Rock, Arkansas 72203-8031- �• "~ Phone: (501) 682-1074 Fax: (501) 682-5206 http://www.state.ar.usldfa ❑ JAG F-1 RSAT Arkansas State Drug Crime Enforcement and Prosecution Grant Fund DCF ❑ LLEBG CFDA #: N/A %-O 1 2jgy�RgyF F 1. SUBGRANTEE NAME AND ADDRESS (Including Zip Code) 4. SUBGRANT NUMBER: J17-004-DF Mr. Lioneld Jordan, Mayor 4th JD DTF 113 West Mountain Street Fayetteville, AR. 72701 5. START DATE: July 1, 2017 END DATE: June 30, 2018 6. AWARD DATE: August 9, 2017 2. MODIFICATION EFFECTIVE DATE: 7. ACTION: Initial ❑ Modification 2A. MODIFICATION AMOUNT $ 8. AWARD AMOUNT $ 156,045.94 STATE MATCH $ STATE AMOUNT $ 122,436.75 LOCAL MATCH $ LOCAL MATCH $. 33,609.19 3. PROJECT DESCRIPTION: Identify arrest and prosecute individuals who are manufacturing, selling, or transporting drugs in or through the program's jurisdictional area of operations. 9. SPECIAL CONDITIONS (check if applicable) ETHE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS SET FORTH IN IT'S APPLICATION AND ALL CERTIFICATIONS, ASSURANCES AND SPECIAL CONDITIONS PREVIOUSLY AGREED TO. This project is supported under Act 1086 of 2007: The State Drug Crime Enforcement and Prosecution Grant Fund '. AGENCY APPROVAL"- :. ^SUBGRANT�E P{20VAL 10. TYPED NAME AND TITLE OF APPROVING IGS OFFICIAL 12. TYPED NAME AND TITLE OF AUTHORIZED SUBGRANTEE OFFICIAL Doris Smith, Administrator Lioneld Jordan, Mayor Intergovernmental Services 4th JD DTF 11. SIGNATURE OF APPROVING OFFICIAL 13. SIGNATURE OF AUTHORIZED OFFICIAL 14. DATE