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Home My WebLink About160-17 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Resolution: 160-17 File Number: 2017-0428 ARKANSAS DEPARTMENT OF AERONAUTICS -A&P FACILITY ROOF REHABILITATION: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $29,968.00 RECOGNIZING GRANT FUNDS RECEIVED FROM THE ARKANSAS DEPARTMENT OF AERONAUTICS FOR THE REHABILITATION OF THE A&P FACILITY ROOF AT DRAKE FIELD BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the amount of $29,968.00 recognizing grant funds received from the Arkansas Department of Aeronautics for the rehabilitation of the A&P Facility roof at Drake Field. PASSED and APPROVED on 8/15/2017 Attest: Sondra E. Smith, City Clerk Treasurer R K I rT�r�i f '� dr CITY 0;. r � � rc,1' ■ r ry � ff/��rl i'� r e r ■1 ly� �X�` Page 1 Printed on 8116117 _ City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 r ft Text File File Number: 2017-0428 Agenda Date: 8/15/2017 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 4 ARKANSAS DEPARTMENT OF AERONAUTICS -A&P FACILITY ROOF REHABILITATION: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $29,968.00 RECOGNIZING GRANT FUNDS RECEIVED FROM THE ARKANSAS DEPARTMENT OF AERONAUTICS FOR THE REHABILITATION OF THE A&P FACILITY ROOF AT DRAKE FIELD BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the amount of $29,968.00 recognizing grant funds received from the Arkansas Department of Aeronautics for the rehabilitation of the A&P Facility roof at Drake Field. City of Fayetteville, Arkansas Page 1 Printed on 8/18/2017 Terry Gulley Submitted By City of Fayetteville Staff Review Form 2:7-2 Legistar File ID /,/2,7 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 7/28/2017 Aviation / Transportation Services Department Submitted Date Division / Department Action Recommendation: Staff requests approval for the Aviation Division budget adjustment for the approved 80-20 Arkansas Department of Aeronautics grant in the amount of $29,968.00 for the rehabilitation of the A&P Facility corporate hangar roof at Fayetteville — Drake Field. Budget Impact: 5550.760.3960-5804.00 Airport Account Number Fund 13025.1702 Airport Roof Replacements Project Number Project Title Budgeted Item? NA Current Budget $ 11,238.00 Funds Obligated $ Current Balance Does item have a cost? NA Item Cost Budget Adjustment Attached? Yes Budget Adjustment $ 29,968.00 Remaining Budget Previous Ordinance or Resolution # Original Contract Number: Comments: Approval Date: CITY OF F,A,YETTEVILLE ARKANSAS MEETING OF AUGUST 15, 2017 TO: Mayor Lioneld Jordan Fayetteville City Council THRU: Don Marr, Chief of Staff FROM: Terry Gulley, Transportation Services Director DATE: July 28, 2017 SUBJECT: A&P Facility Roof Rehab Grant Recognition RECOMMENDATION: CITY COUNCIL MEMO! Staff requests approval for the Aviation Division budget adjustment for the approved 80-20 Arkansas Department of Aeronautics grant in the amount of $29,968.00 for the rehabilitation of the A&P Facility corporate hangar roof at Fayetteville — Drake Field. BACKGROUND: Last year, the Aviation Division commissioned a review of all roofs for city -owned buildings on the airfield. This review began after years of trying to maintain our 30+ year-old hangar roofs. Recently, our maintenance staff has been unable to stop leaks, as the source of -the leaks has become more widespread across the roofs. These leaks are an inconvenience to our tenants, some of whom perform maintenance in their hangars. They are also a safety / slip hazard, and we have already had one claim against the City when a tenant slipped on a puddle in their hangar. Five building roofs will undergo rehabilitation as part of a project associated with an insurance claim. DISCUSSION: The Aviation Division approached the Arkansas Department of Aeronautics to inquire about a grant that would fund the rehabilitation of hangar roofs. As a result of this inquiry, a bid package was developed for the rehabilitation of three corporate hangars on the airfield. The sealed bid process for this project has been completed and a total of four bids were received at the bid opening on February 14, 2017. Superior General Contractors, Inc. submitted the low bid on the project of $93,462.00, but withdrew their bid on February 22. Arkansas Roofing Company was the second low bidder with a bid of $109,841.00. The Engineer's Estimate for the construction cost was $175,000.00. A breakdown of the total expected project funding, including engineering, and construction observation, is included below. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 BUDGET/STAFF IMPACT: ADA: $29,968.00 City of Fayetteville: $7,492.00 TOTAL: $37,460.00 The Aviation Division will expend up to $11,238.00 of its fund balance reserve, $7,492.00, in order to match 20% of the total project cost, plus any additional Change Orders up to 10 % of the approved project budget, or $3,746.00. ATTACHMENTS: SRF SRM Grant approval letter Budget Adjustment The Commission has asked that we call your attention to Page Three (3) of your Application for State Airport Aid. This project should be started immediately and completer) within one year. Please notify us if circumstances beyond your control prevent completion within the allotted time, otherwise, the grant may be canceled. Payment of this grant will be made upon completion of your project. Please remember that grant funds are contingent upon the Department's appropriation for the fiscal year. Request payment of this grant in writing and include your documentation for the project at that time. Sincerely, I Je -Pr` Iisnc, Director cc: tat Senator Uvalde Lindsey; State Representative Charlie Collins JC: kg STATE OF ARKANSAS 0 y DEPARTMENT OF AERONAUTICS 0 2315 Crisp Drive • Hangar 8 Little Rock, Arkansas 72202-4402 Telephone: (501) 376-6781 • Fax: (501) 378-0820 ASA HUTCHINSON May 17, 2017 JERRY CHISM GOVERNOR DIRECTOR FAYETTEVILLE-D RAKE FIELD ATTN'. The Honorable Lioneld Jordan COMMISSIONERS Mayor of Fayetteville 4500 S. School Avenue, Suite F Wiley I3lansett Fayetteville, AR 72701 searcy Jay Brain Dear Mayor Jordan: Rogers Will Dawson During the May 17, 2017 meeting of the Arkansas Aeronautics Clinton Commission, an 80-20% Grant Request was approved for Fayetteville - David Glover `lillat` Drake Field. The request approved provides funding in the amount of $29,968.00 for hangar roof repair for existing A & P facility. Sam Jackson BlVlllel'IIIE This grant has been assigned -as Grant #13621-17 for identification Clark W. Mason purposes. When corresponding with our office regarding this project, Little Rock please be sure to use this number, Contact us im.l-rlediately if you will Lloyd Wofford not be able to complete the project for amount approved. The Jonesboro Commission will not be responsible for any additional project costs unless thus Agency Inas received notification in advance. The Commission has asked that we call your attention to Page Three (3) of your Application for State Airport Aid. This project should be started immediately and completer) within one year. Please notify us if circumstances beyond your control prevent completion within the allotted time, otherwise, the grant may be canceled. Payment of this grant will be made upon completion of your project. Please remember that grant funds are contingent upon the Department's appropriation for the fiscal year. Request payment of this grant in writing and include your documentation for the project at that time. Sincerely, I Je -Pr` Iisnc, Director cc: tat Senator Uvalde Lindsey; State Representative Charlie Collins JC: kg f TOTAL CONSTRUCTION COST $29,960.00 ESTIMATED ADMINISTRATION EXPENSES (ADVERTISING COSTS) $0.00 ENGINEERING FEES Roof Surveys $0.00 CITY OF FAYETTEVILLE $5,000.00 Bidding Services $0.00 Construction Phase Services CORPORATE HANGAR ROOF REHABILITATION TOTAL ENGINEERING FEES $7,500.00 TOTAL PROJECT COST 537,450.00 AS -BID BUDGET - A & P FACILITY ITEM SPEC. ESTIMATED UNIT EXTENDED NO. NO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT 1 070100-1 South Delta Aviation Hangar Roof Rehabilitation LS 0 $49,921.00 j $0.00 1 2 070200-2 A & P Facility Roof Rehabilitation LS 1 $29,960.00 — $29,960=O1 3 070300-3 Wings Avionics Roof Rehabilitation LS 0 $29,960.00 $0.00 TOTAL CONSTRUCTION COST $29,960.00 ESTIMATED ADMINISTRATION EXPENSES (ADVERTISING COSTS) $0.00 ENGINEERING FEES Roof Surveys $0.00 Bid Package Development $5,000.00 Bidding Services $0.00 Construction Phase Services $2,500.00 TOTAL ENGINEERING FEES $7,500.00 TOTAL PROJECT COST 537,450.00 )ROJECT FUNDING Irkansas Department of Aeronautics (80%) $29,968.01 'Ity of Fayetteville (20%)$7,492.01 TOTAL FUNDING $37,460.01 QARVER City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number AIRPORT SERVICES (760) 2017 /Org2 Requestor: John Nelson BUDGET ADJUSTMENT DESCRIPTION /JUSTIFICATION: The Arkansas Department of Aeronautics awarded Grant Number 3621-17 in the amount of $29,968 for hangar roof repair for existing tenant A&P at Fayetteville - Drake Field. This grant requires a 20% match ($7,492) and staff is requesting an additional 10% for project contingency. City matching funds are available in the Airport Roof Replacements capital project. RESOLUTION/ORDINANCE COUNCIL DATE: LEGISTAR FILE ID#: 8/15/2017 2017-0428 Bcwbvwcv F 7/28/2017 3:50 PM Budget Director TYPE: DESCRIPTION: GLDATE: POSTED: Date TOTAL Account Number 29,968 29,968 Increase / (Decrease) Expense Revenue Pro*eecctt.Sub# Project Sub AT v.20170707 Account Name 5550.760.3960-5804.00 41,206 - 13025 1702 EX Building Costs - Building Costs 5550.760.3960-5314.00 (11,238) - 13025 1 EX Professional Services - 5550.760.3960-4302.00 - 29,968 13025 1702 RE State Grants - Capital C:\Users\losmith\AppData\Roaming\L5\Temp\dce46a32-5136-4132-925b-c587dfaeblc6 1 of 1