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Home My WebLink About139-17 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 139-17 File Number: 2017-0368 RUPPLE MEADOWS SUBDIVISION STREET IMPROVEMENTS: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $72,321.00 AS THE DEVELOPER'S SHARE TO WIDEN RUPPLE ROAD, INSTALL STORM WATER DRAINAGE AND CONSTRUCT A TRAIL AT THE TOTAL COST OF $143,973.20 WHEREAS, rather than having the developer of Rupple Meadows Subdivision construct their portion of the Rupple Road widening with storm water drainage and a trail, the Engineering Department seeks to use its contractor, Sweetser Construction Company, to add this construction to its current street widening construction for efficiency and uniformity purposes; and WHEREAS, the developer at Rupple Meadows Subdivision has agreed to pay $72,321.00 as its fair share of these costs as the rough proportion of its development's impact upon the City's infrastructure. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the attached Budget Adjustment in the amount of $72,321.00 from the developer of Rupple Meadows Subdivision and agrees to a change order to the Sweetser Construction Company's contract in the amount of $143,973.20 to widen a portion of Rupple Road, construct storm water drainage and trail improvements. PASSED and APPROVED on 7/18/2017 Attest: Sondra E. Smith, City Clerk Treasurer _rgmIll Page 1 s FAYETTFVILLE ✓� f rrr�rr' `1 ,j'� Mari 0 y�� p �� City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 I Text File File Number: 2017-0368 Agenda Date: 7/18/2017 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 3 RUPPLE MEADOWS SUBDIVISION STREET IMPROVEMENTS: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $72,321.00 AS THE DEVELOPER'S SHARE TO WIDEN RUPPLE ROAD, INSTALL STORM WATER DRAINAGE AND CONSTRUCT A TRAIL AT THE TOTAL COST OF $143,973.20 WHEREAS, rather than having the developer of Rupple Meadows Subdivision construct their portion of the Rupple Road widening with storm water drainage and a trail, the Engineering Department seeks to use its contractor, Sweetser Construction Company, to add this construction to its current street widening construction for efficiency and uniformity purposes; and WHEREAS, the developer at Rupple Meadows Subdivision has agreed to pay $72,321.00 as its fair share of these costs as the rough proportion of its development's impact upon the City's infrastructure. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the attached Budget Adjustment in the amount of $72,321.00 from the developer of Rupple Meadows Subdivision and agrees to a change order to the Sweetser Construction Company's contract in the amount of $143,973.20 to widen a portion of Rupple Road, construct storm water drainage and trail improvements. City of Fayetteville, Arkansas Page 1 Printed on 7/19/2017 Jonathan Ely Submitted By City of Fayetteville Staff Review Form 2,017-0368 7/18/2017 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 6/28/2017 ENGINEERING (621) Submitted Date Division / Department Action Recommendation: Approval of a Budget Adjustment, and Recognition of Revenue for Payment In -Lieu of Street Improvements for the Rupple Meadows Subdivision 4470.800.8835.5809.00 Account Number Project Number Budgeted Item? Yes Does item have a cost? No Budget Adjustment Attached? Yes Previous Ordinance or Resolution # 197-16 Original Contract Number: 74-16 Comments: Budget Impact: Capital Improvement Fund Fund Rupple Road (Persimmon to Congressional Project Title Current Budget $ 2,159,646.00 Funds Obligated $ 2,137,122.59 Current Balance Item Cost Budget Adjustment $ 72,321.00 Remaining Budget Approval Date: V20140710 CITY OF FAYETTEVILLE 7 ARKANSAS TO: Mayor Jordan THRU: Don Marr, Chief of Staff Chris Brown, City Engineer FROM: Jonathan Ely, Development and Construction Manager DATE: June 30, 2017 STAFF MEMO SUBJECT: Recognition of Revenue for Payment In -Lieu of Street Improvements for the Rupple Meadows Subdivision RECOMMENDATION: Staff recommends City Council approval of a resolution to recognize revenue in the amount of $72,321 for Payment In -Lieu of Street Improvements -for the Rupple Meadows Subdivision. BACKGROUND: In April 2016, the Planning Division received a Preliminary Plat submittal for a new single family residential subdivision near the northern end of the Rupple Road Improvement Project. The subdivision is called Rupple Meadows, and as part of their project approval, the development was required to complete the street improvements along their property frontage. Over the past year, the developer has received construction permits, and completed construction of the streets and utilities for the subdivision. During review of the final plat, the engineering division recommended payment in lieu of the proposed improvements so that - money could be used in conjunction with additional city funds to complete this section of roadway and trail. DISCUSSION: While typically the developer is responsible to hire a contractor to complete the required street improvements, the engineering division recognized this as an opportunity to connect to and extend the Rupple Road Phase II project further north. By accepting payment in -lieu of improvements, it allows the city to use their contractor (Sweetser) to complete the improvements which would result in a more uniform and consistent roadway, with less disruption to the citizens and traffic in the area. The total funds to be provided by the developer of the Rupple Meadows Subdivision will be $72,320.10, which covers costs of road widening, storm drainage installation, and trail construction along the property frontage. Approval of the change order for the expanded scope of work will be processed as a separate request, and is anticipated to be a total of $143,973.20, the remaining $71,653.10 would be Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 funded from the Transportation Bond fund to cover costs of completing the median, asphalt overlay, and tapers at the northern end of the project. BUDGET/STAFF IMPACT: This revenue would be used in conjunction with funds from the Transportation Bond Program to pay for a change order to extend the improvements to Rupple Road further north. Attachments: Approved Cost Estimate for Rupple Meadows portion of the Rupple Road Improvements V1. raftor� Tu l I architecture I engineering I surveying March 6, 2017 Engineering Division City of Fayetteville 113 W. Mountain Street Fayetteville, AR 72701 Re. Engineers Estimate of Public Improvements - Rupple Road Fayetteville, AR CTA Job No. 16102000 Dear Mr. Ely, 901 N 47th Street, Suite 200 Rogers, AR 72756 479.636.4838 (pr; 479.631.6224 This letter is in response to the request of a quantity and cost estimate to widen Rupple Road through the new Rupple Meadows residential development, just north of W. Wedington Drive. Below is a table listing all quantities and their respective unit price. Item Number Item Description Estimated Quantity Unit Unit Price Total Amount 1.0 12'TRAIL(4"THICK CONCRETE, 4" CLASS 7 BASE) 427 SY $45.00 $19,215.00 2.0 SOILD SOD 374 SY $3.75 $1,402.50 3.0 4' DIAMETER REINFORCED CONCRETE CURB INLET I EA $2,400.00 $2,400.00 4,0 8'CURB INLET EXTENSION -1 LA $1,200.00 $1,200.00 5.0 18" RCP CLASS III 317 LF $37.00 $11,729.00 6.0 18" RCP FLARED END SECTION 0 EA $1,000.00 $0.00 7.0 6' CURB AND GUTTER 550 LF $ 16.00 $8,800.00 8.0 SELECT EMBANKMENT 217 CY $8.00 $1,736.00 9.0 3" HMACSURFACE COURSE (1 /2" MIX) 58 TON $74.25 $4,306.50 10.0 4" HMAC BINDER COURSE (1" MIX) 77 TON $61.00 $4,69700 1 1 ,0 6" CLASS 7 AGGREGATE BASE COURSE 327 SY $7.50 $2,452.50 12.0 SUBGRADE PREPARATION 327 SY $2.00 $654.00 13.0 UNCLASSIFIED EXCAVATION 418 CY $8.00 $3,344.00 14.0 SEEDING AND MULCHING 0.06 AC $2,100.00 $126.00 15.0 4" TOPS OIL PLA CEMENT 642 SY $1.50 $963.00 16.0 MAILBOX REMOVAL I EA $110.00 $110.00 17.0 MAILBOX INSTALLATION I EA $375,00 $375.00 18.0 2" ASPHALT MILLING 209 SY $3.40 $710.60 19.0 1' CONCRETL VALLEY GUTTER 65 LF $6.60 $429.00 20.0 4" PAVEMENT MARKING (THERMOPLASTIC) 320 LF $1.00 $320.00 21.0 4" TRAIL SKIP MARKING (YELLOW PAINT) 320 LF $4.00 $1,280.00 22.0 CAST IN PLACE DETECTABLE WARNING DEVICES 48 SF $15.00 $720.00 23.0 EROS ION CONTROL 1 LS $1,650.00 $1,650.00 24.0 ROADWAY CONSTRUCTION CONTROL 1 LS $2,500.00 $2,500,00 25.0 TRAFFIC CONTROL 1 LS $1,200.00 $1,200.00 ESTIMATE OF TOTAL RUPPLE ROAD IMPROVEMENTS COST $72,320.10 REVIEWED FOR MINIMUM COMPLIANCE !!MITT i CITY OF FAYETTEVILLE NGINEiE'RING DESIGN CRITERIA cs r e .i0 1trar'dy 0310612017 Crafton Tull architecture i engineering I surveying 901 N 471h Street Suite 200 Rogers, AR 72756 479.636.4838 479.6316224:1g Should you have any questions or require any additional information, please feel free to contact us at your convenience. Sincerely, Crafton Tull Thomas A. Hennelly, Vice President ir' x ! [11 11111IM1111 I� y� m. p 4768 �E ff29 EXISTING DREW. 12" TRAIL 295 SF i NEW WRB WLET NEW 18' RCP SEEO[f+G Alts Nl1EL"Hl€J%' 317 LF +/- 2412.10 SF NEW ASPHALT PA'094ENT +/- .3141,44 SF T SOLID SOD MAR 2OX80 SF BECIU NEW -RAIL STRIPING ^� .— { Crofton full RUPPI-E ROAD [MFROVEWNTS EXHIBIT i WIB Wosu Loi RC5�f1 nk S1i L% KM k4 iWX QUPE f 320 LF San SOD &N 6WVE" ■7 113 R".0 Ua+lt�Hmit EXISTING A56•-�HALT PILLING Cox CRM SL{P( 20== wxux 20i£ Eft WEVkA +/- _ ' SELECT EMBANKMENTow J (24" DEPTH OF SPJBGPAaE i &RAPHIC SALE IN BEET MATERIAL L#QER THE WI.DENING) UUCT14 vailk VaUWEi) 2rl= elan rrt nr 3'-h" �/`^ 2934.uq dF i — . Ao { Crofton full RUPPI-E ROAD [MFROVEWNTS EXHIBIT City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 ENGINEERING (621) 2017 Requestor: Chris Brown / Jonathan Ely BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Revenue from an adjacent development is being recognized so that it can be used for Rupple Road improvements. This payment is in lieu of required improvements along Rupple Road. COUNCIL DATE LEGISTAR FILE ID# 7/18/2017 2017-0368 13 "btwcv Fell 7/3/2017 2:49 PM Budget Director TYPE: DESCRIPTION: Date C:\Users\losmith\AppData\Roaming\L5\Temp\ea485e34-9ed4-451 b -8550-19f965078276 1 of 1 GLDATE: RESOLUTION/ORDINANCE J POSTED: TOTAL 72,321 72,321 v.20161220 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub AT Account Name 4470.800.8835-4420.00 72,321 -06035 3300 RE "Payments by Property Owners -base 4470.800.8835-5809.00 72,321 06035 3300 EX Street Improvements - Street Improveme C:\Users\losmith\AppData\Roaming\L5\Temp\ea485e34-9ed4-451 b -8550-19f965078276 1 of 1 CityClerk From: Ely, Jonathan Sent: Tuesday, August 08, 2017 3:33 PM To: CityClerk Subject: RE: Rupple Meadows Subdivision Street Improvements Attachments: 139-17 Rupple Meadows Subdivision Street Improvements.pdf, Change Order #2.pdf Categories: Completed, Follow Up Hi Lorinda, Approval of the attached change order was part of this resolution, however, it was not attached to the item. If I brought copies of this change order up to you with copies of the approved resolution, would it be possible to get signatures on them? Thanks! Jonathan Ely, P.E. Development and Construction Manager Engineering Division City of Fayetteville, Arkansas T 479.444.3424 www.fayettevil€e-ar.gov CO TT 010 ,�' A1�IIi4A6.t1�d4� From: CityClerk Sent: Thursday, July 20, 2017 2:36 PM To: Ely, Jonathan <jely@fayetteville-ar.gov> Cc: Cavette, Kristin <kcavette@fayetteville-ar.gov>; Fell, Barbara <bfell@fayetteville-ar.gov>; Hutchens, Liz <ehutchens@fayetteville-ar.gov>; Main, Joanna <jmain@fayetteville-ar.gov>; McGaugh, Les <Imcgaugh@fayetteville- ar.gov>; Purchasing <purchasing@fayetteville-ar.gov>; Rennie, Andrea <aforen@fayetteville-ar.gov> Subject: Rupple Meadows Subdivision Street Improvements Please see attached a copy of your item passed by City Council at the July 18, 2017 City Council meeting. If you have any questions please feel free to contact our office. Have a nice day! Lorinda Office of the City Clerk Treasurer 113 W. Mountain Street, Suite 308 Fayetteville, AR 72701 479.575.8323 cit clerk fa etteville-ar. ov Ta"'y'-c-WU Change Ordct n CHANGE ORDER Coniracc Tide Rupple Road - Persimmon u, Congressional Date of Issuance 6/12/17 To ( omtrarmr sweetser Cormrwtiom, lm• O1tC14Yq;V('t R1iSFrtt71DN 74.16 Tlx Canaact is cbanged as follows F.Mctive Mw 1, 2017 I M Mtgutnt ( mmrasl nKC Was Net change by prmuush authonaed chnmgc urdm The ( onmct Prue prtut to this Chnnge Order ups Flu ('cnnart Nce will be (uxreased)jdeereustd) by Thr nra Coturact Pier tnchnimu this Chnnde Order s,dl be The t mi ut Tnrd+3 will he (incrcnacd by Ili - - I L' 110pw $g —or R egntrrd datrs of Cmmrxi ion a, of the dntc nl dot. C hamgc (lyder dmc Anrr atr Sub>tnntI ( SYtq LK)n Finm1( nrtgsleuon hhT'[ lh, n) riic C naci Aicr o; I (rr n i Lurrr t M1 !sncrlticr 'n [tt Hl" Alf' Net CiKt for this Chrm¢c Ordrr 5143,973 20