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HomeMy WebLinkAbout156-17 RESOLUTIONUS. f tiYF. rlC U t flld�� A AYYm QKq�4b 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Resolution: 156-17 File Number: 2017-0395 ARKANSAS FASHION WEEK: A RESOLUTION TO APPROVE A SHORT TERM LEASE AGREEMENT WITH ARKANSAS FASHION WEEK FOR THE AIRPORT HANGAR AT 4578 SOUTH SCHOOL AVENUE FOR RENT IN THE AMOUNT OF $1,000.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a short term lease agreement, a copy of which is attached to this Resolution and made a part hereof, with Arkansas Fashion Week, an Arkansas nonprofit corporation, for the airport hangar at 4578 South School Avenue from November 7, 2017 to November 11, 2017, for rent in the amount of $1,000.00. PASSED and APPROVED on 8/1/2017 Attest: SondraE. Smith, City Clerk'T �`*����� f�'fr GAT Y FAYETTEVILLE�`� z i i'N' Page 1 Printed on 812117 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 ,f Text File File Number: 2017-0395 Agenda Date: 8/1/2017 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 12 ARKANSAS FASHION WEEK: A RESOLUTION TO APPROVE A SHORT TERM LEASE AGREEMENT WITH ARKANSAS FASHION WEEK FOR THE AIRPORT HANGAR AT 4578 SOUTH SCHOOL AVENUE FOR RENT IN THE AMOUNT OF $1,000.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a short term lease agreement, a copy of which is attached to this Resolution and made a part hereof, with Arkansas Fashion Week, an Arkansas nonprofit corporation, for the airport hangar at 4578 South School Avenue from November 7, 2017 to November 11, 2017, for rent in the amount of $1,000.OQ. City of Fayetteville, Arkansas Page 1 Printed on 81212017 City of Fayetteville Staff Review Form 701,7-0395 Legistar File ID / ./201 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Terry Gulley 7/14/2017 Aviation / Transportation Services Department Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approval and signature of the Mayor on a short-term lease agreement between the City of Fayetteville and Arkansas Fashion Week. Budget Impact: Account Number Fund Project Number Project Title Budgeted Item? NA Current Budget $ Funds Obligated $ Current Balance i Does item have a cost? NA Item Cost Budget Adjustment Attached? NA Budget Adjustment Remaining Budget V20140710 Previous Ordinance or Resolution # Original Contract Number. Approval Date: Comments: CITY OF FAYETTEVILLE ARKANSAS MEETING OF AUGUST 1, 2017 TO: Mayor Lioneld Jordan Fayetteville City Council THRU: Don Marr, Chief of Staff FROM: Terry Gulley, Transportation Services Director DATE: July 14, 2017 CITY COUNCIL MEMO SUBJECT: Arkansas Fashion Week Short -Term Lease Agreement RECOMMENDATION: Staff recommends approval and signature of the Mayor on a short-term lease agreement between the City of Fayetteville and Arkansas Fashion Week for corporate hangar space. BACKGROUND: Arkansas Fashion Week showcases local boutiques, designers and artists. DISCUSSION: Arkansas Fashion Week will host a fashion show in the 9,600 sq ft. hangar as indicated on Exhibit A. BUDGET/STAFF IMPACT: This lease will provide $1,000 in revenue to the airport ATTACHMENTS: SRF SRM Short Term Lease Agreement Exhibit A Mailing Address: 113 W. Mountain Street www.fayetteville-angov Fayetteville, AR 72701 SNORT TERM LEASE AGREEMENT between The City of Fayetteville, Arkansas and Arkansas Fashion Week This Short Term Lease Agreement is entered into by the City of Fayetteville, Arkansas ("City") and Arkansas Fashion Week, an Arkansas nonprofit corporation, for the use of hangar space available at Drake Field: 1. Leased Premises. For and in consideration of the rents, covenants and agreements herein entered into and agreed upon by Arkansas Fashion Week as obligations to the City, the City lets, leases and demises unto Arkansas Fashion Week, subject to the terms and conditions contained herein, the following described property (the "Leased Premises") situated in the City of Fayetteville, Washington County, Arkansas: Corporate hangar space (approx. 9,600 sq ft) located on the S.E. corner of ramp at 4578 S. School Ave. Fayetteville, AR 2. Term. This lease shall commence on November 7, 2017 at 12:00 pm, and shall end on November 11, 2017 at 8:00 pm. 3. Rent. Arkansas Fashion Week agrees to pay to City as rental for the term of this lease the sum of $1,000.00. Payment shall be due on or before November 1, 2017. 4. Use. Arkansas Fashion Week agrees to use the leased premises for events related to Northwest Arkansas Fashion Week. 5_ Cleaning and Maintenance. Arkansas_ Fashion Week shall be responsible for cleaning the Leased Premises prior to returning possession to the City. A refundable cleaning deposit in the amount of $500.00 shall be paid on or before November 1, 2017. The deposit shall be returned in full if the Leased Premises is returned in the same condition in which Arkansas Fashion Week_ took possession. The actual cost of labor and materials shall be deducted from the deposit if City is required to clean or repair the Leased Premises to restore the Leased Premises to its original condition. 6. Restricted Areas. Access by Arkansas Fashion Week employees, agents or guests to the Airport Flight Line (which includes the apron and runway) or other hangars is strictly prohibited. Arkansas Fashion Wcek shall provide personnel to ensure that no person attending its events enters any restricted area. 7. Assignment or Sublease. Arkansas Fashion Week shall not assign this lease or sublet the Leased Premises without prior written consent of the City. 8. Holdover. Arkansas Fashion Week hereby agrees that upon termination of this lease by expiration or by earlier termination for any reason whatsoever, it will remove its property from the Leased Premises immediately. 9. Termination. The City hereby reserves the right to terminate this lease at any time during the term of this lease if payment of rent is not received in accordance with Paragraph 3 or payment of the cleaning deposit is not received in accordance with Paragraph 5. 10. Hold Harmless and Indemnification. Arkansas Fashion Week shall hold harmless, defend and indemnify the City of Fayetteville, its officers, and employees, against any and all claims, actions, suits, charges and judgments whatsoever that arise out of Arkansas Fashion Week's use of the Leased Premises; and does agree and understand that nothing herein shall be construed to alter, limit or otherwise compromise that immunity afforded the City of Fayetteville under the Constitution and Statutes of the State of Arkansas 1 1. Non -Waiver. It is agreed that the failure of the City to invoke any of the available remedies under this lease or under law in the event of one or more breaches or defaults by Arkansas Fashion Week under the lease Rona 1 _-V) shall not be construed as a waiver of such provisions and conditions and shall not prevent the City from invoking such remedies in the event of any future breach or default. 12. Succession. This lease agreement shall inure to the benefit of and be binding upon the parties hereto and their respective heirs, successors and assigns. 13. Severability. Each paragraph of this lease agreement is severable from all other paragraphs. In the event any court of competent jurisdiction determines that any paragraph or subparagraph is invalid or unenforceable for any reason, all remaining paragraphs and subparagraphs will remain in full force and effect. 14. Interpretation. This lease agreement shall be interpreted according to and enforced under the laws of the State of Arkansas. 15. Notices. Notices may be sent to the parties at the following addresses: City of Fayetteville, Arkansas ATTN: Airport Manager 4500 S. School Avenue Fayetteville, Arkansas 72701 Arkansas Fashion Week ATTN: Robin Atkinson 3024 N. Bailey Oak Dr. Fayetteville, AR 72703 16. Entire Agreement. This lease agreement contains the entire agreement of both parties hereto, and no other oral or written agreement shalt be binding on the parties hereto. This lease agreement supersedes all prior agreements, contracts and understandings of any kind between the parties relating to the subject matter hereof. This agreement may be executed in all or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. IN AGREEMENT with all the terms, promises, and conditions set out above, the parties sign their names below this I day of, 2017: CITY Old'F ARKANSAS FASHION WEEK r By �' By: O N FE,L I)AN, Mayor R ICI A , Director ATTEST. By: SONDRA SMITH, City Clerk S f Or r Crj • +: r •RKAN• •����� ��•`I �� I I tt 1 Pogo 7 .,F') Johanson Group -Pay Plan Committee- Res 156-16 Brenda Reed Submitted By City of Fayetteville Staff Review Form 2017-0642 Legistar File ID N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 11/6/2017 Human Resources / Chief of Staff Submitted Date Division / Department Action Recommendation: Staff recommends the approval of a change order for contingency fees in the amount of $1,500 from contract #2016-0372 with the Johanson Group for consulting services to the Pay Plan Committee. 1010.120.12 20.5314.00 Account Number Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? NA Previous Ordinance or Resolution # 156-16 Original Contract Number: Comments: Budget Impact: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget General Fund Project Title $ 128,588.00 $ 80,576.71 $ 48,011.29 $ 1,500.00 $ 46,511.29 V20140710 Approval Date: L CITY OF Qi FAYETTEVILLE ARKANSAS TO: Mayor Lioneld Jordan THRU: Don Marr, Chief of Staff FROM: Brenda Reed, HR Director DATE: November 6, 2017 STAFF MEMO SUBJECT: Change order to contract #2016-0372 with the Johanson Group in the amount of $1,500 for consulting services to the Pay Plan Committee. RECOMMENDATION: Staff recommends the approval of a change order for contingency fees in the amount of $1,500 from contract #2016-0372 with the Johanson Group for consulting services to the Pay Plan Committee. BACKGROUND: The City of Fayetteville entered into a contract with the Johanson Group in the amount of $45,725 for a Classification, Compensation and Benefits Study and a contingency in the amount of $1,500 for annual consulting services. DISCUSSION: This change order is requested to compensate the Johanson Group for consulting services to the Pay Plan Committee in 2017. BUDGET/STAFF IMPACT: The total request for the change order is $1,500. Funding is available in account number 1010.120.1220-5314.00. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 City of Fayetteville Staff Review Form 2016-0372 Legistar File ID 9/6/2016 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Brenda Reed 8/4/2016 Human Resources /Chief of Staff Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approval of a contract with Johanson Group in the amount of $45,725 for a classification, compensation and benefits study and an annual contingency amount not to exceed $4,500 for consulting services. Staff also recommends Council approve a contract with DB Squared, LLC (a sister company of Johanson Group) for use of their proprietary DBCompensation software. 1010.120.1220.5314.00 Account Number Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? NA Budget Impact: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget General Fund Project Title $ 203,566.00 $ 43,475.00 $ 160,091.00 $ 50,525.00 $ 109,566.00 V201ao710 Previous Ordinance or Resolution # Original Contract Number: Comments: Approval Date: CITY OF t aeq ARKAN5A5 MEETING OF SEPTEMBER 6, 2016 TO: Mayor and City Council THRU: Don Marr, Chief of Staff FROM: Brenda Reed, HR Director DATE: August 4, 2016 CITY COUNCIL AGENDA MEMO SUBJECT: Approval of a consulting contract with Johanson Group to conduct a classification, compensation and benefits study and approval of a software licensing agreement with DB Squared, LLC RECOMMENDATION: Staff recommends approval of a contract with Johanson Group in the amount of $45,725 for a classification, compensation and benefits study and an annual contingency amount not to exceed $4,500 for consulting services. Staff also recommends Council approve a contract with DB Squared, LLC (a sister company of Johanson Group) for use of their proprietary DBCompensationTm software. Both contracts have an initial term of one year and are renewable for four years. BACKGROUND: In 2006, Management Advisory Group (MAG), the City's selected compensation consultant, facilitated the development of the City's Compensation Philosophy, which was approved by City Council. The philosophy is below. The City of Fayetteville is committed to recruiting, retaining and motivating an excellent workforce by providing a high quality of work life to City employees through a competitive compensation structure, competitive benefits program and a challenging and enriched work environment. Along with the Compensation Philosophy, the City established measures to conduct a market survey every four years. The City last conducted a market survey and updated its pay structures in 2012. DISCUSSION: In order for the City to remain a top competitor in the market, a decision was made to issue an RFP to conduct a more comprehensive scope of work to include a classification, compensation and benefits study. It has been ten years since the City last contracted with Management Advisory Group to perform this scope of work. The City completed a professional selection process and received five responses. The selection committee voted to recommend Johanson Group. In addition to the classification, compensation and benefits study, the contract with Johanson Group includes a contingency Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 amount not -to -exceed $3,000 annually for market reviews to evaluate the competitive position of the compensation plans and a contingency amount not -to -exceed $1,500 annually for consulting that may be needed during the four year renewable term of the agreement. Staff recommends entering into the software licensing agreement to utilize the proprietary DBCompensationTm software. Software Features • Reduces staff time in building job descriptions and supports internal consistencies • Provides a repository of job descriptions and grades, which allows ease of use for sharing and enhanced collaboration across the organization • Allows a quick analysis of jobs, grades and pay lines for easy evaluation of internal equity and value •:; Serves as a resource to train supervisors to better understand the process of job evaluation :•, Allows easy evaluation of current employee pay lines to market data .. Allows easy evaluation of our current pay practices to ensure equal pay • Saves staff time in creating custom reports to determine the financial effect of moving the City' pay line The cost for DBCompensationTM software licensing, technical support and upgrade fees for years one through three is $1,200 per month. The cost for DBCompensationTM software technical support and upgrade fees for years four and five is $250 per month. The licensing fee will be paid in years one through three and does not apply to years four and five. BUDGET/STAFF IMPACT: Funds are budgeted in the 2016 Human Resources program to cover the cost of this project. The annual software fees and any contingency costs incurred during the term of the consulting contract will be funded in the Human Resources budget.