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Home My WebLink About147-17 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 147-17 File Number: 2017-0354 GARVER, LLC AMENDMENT NO. 3: A RESOLUTION TO APPROVE AMENDMENT NO. 3 TO THE CONTRACT WITH GARVER, LLC IN THE AMOUNT OF $76,970.00 FOR ADDITIONAL CONSTRUCTION MANAGEMENT SERVICES FOR THE WATER AND SEWER RELOCATIONS ASSOCIATED WITH ARKANSAS HIGHWAY AND TRANSPORTATION DEPARTMENT PROJECT BB0414 - PORTER ROAD -HIGHWAY 112/71B WIDENING AND INTERCHANGE IMPROVEMENTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 3 to the contract with Garver, LLC in the amount of $76,970.00 for additional construction management services for the water and sewer relocations Arkansas Highway and Transportation Department Project BB0414 - Porter Road -Highway 112/71B Widening and Interchange Improvements. PASSED and APPROVED on 8/1/2017 Attest: Iti dza 6. X"'e Sondra E. Smith, City Clerk Treasurer xxN0111111 1111111111. UT Page 1 Printed on 812117 ,- City of Fayetteville, Arkansas 113 West Mountain Street 4 y Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2017-0354 Agenda Date: 8/1/2017 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 3 GARVER, LLC AMENDMENT NO. 3: A RESOLUTION TO APPROVE AMENDMENT NO. 3 TO THE CONTRACT WITH GARVER, LLC IN THE AMOUNT OF $76,970.00 FOR ADDITIONAL CONSTRUCTION MANAGEMENT SERVICES FOR THE WATER AND SEWER RELOCATIONS ASSOCIATED WITH ARKANSAS HIGHWAY AND TRANSPORTATION DEPARTMENT PROJECT BB0414 - PORTER ROAD -HIGHWAY 112/71B WIDENING AND INTERCHANGE IMPROVEMENTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville,, Arkansas hereby approves Amendment No. 3 to the contract with Garver, LLC in the amount of $76,970.00 for additional construction management services for the water and sewer relocations Arkansas Highway and Transportation Department Project BB0414 - Porter Road -Highway 112/71B Widening and Interchange Improvements. City of Fayetteville, Arkansas Page 1 Printed on 81212017 Tim Nyander Submitted By City of Fayetteville Staff Review Form 2017-0354 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 7/14/2017 Utilities Director / Utilities Department Submitted Date Division / Department Action Recommendation: A RESOLUTION APPROVING AMENDMENT NO. 3 TO THE CONTRACT WITH GARVER, LLC IN THE AMOUNT OF $76,970.00 FOR ADDITIONAL CONSTRUCTION MANAGEMENT ASSOCIATED WITH ARKANSAS HIGHWAY AND TRANSPORTATION DEPARTMENT PROJECT BB0414 - PORTER ROAD -HIGHWAY 112/71B WIDENING AND INTERCHANGE IMPROVEMENTS 5400.720.5700-5314.00 Account Number 11011.1501 Budget Impact: Water/Sewer Fund Water/Sewer Relocations -Bon Projects Project Number Project Title Budgeted Item? Yes Current Budget $ 3,499,149.00 Funds Obligated $ 2,709,830.38 Current Balance Does item have a cost? Yes Item Cost $ 76,970.00 Budget Adjustment Attached? No Budget Adjustment $ - Remaining Budget J V20140710 Previous Ordinance or Resolution # 43-15,171-16 Original Contract Number: 2354 Approval Date: Comments CITY OF FAYETTEVILLE ARKANSAS MEETING OF AUGUST 1, 2017 TO: Mayor and City Council THRU: Don Marr, Chief of Staff FROM: Tim Nyander, Utilities Director DATE: June 26, 2017 CITY COUNCIL MEMO SUBJECT: Approval of Amendment No. 3 to the Contract with Garver LLC RECOMMENDATION: Staff recommends the approval of Amendment No. 3 to the contract with Garver, LLC in the amount of $76,970.00 for additional construction management and construction observation associated with Arkansas Highway and Transportation Department Project BB0414 — Porter Road -Highway 112/71B Widening and Interchange Improvements. BACKGROUND: In February 2015, the City Council approved by Resolution No. 43-15 the engineering contract with Garver for design of the water/sewer relocations associated with AHTD project BB0414 — Porter Road -Highway 112/71B Widening and Interchange Improvements. The design was substantially completed in June 2015. Contract Amendment No. 1 with Garver, LLC to add Bidding Phase Services was approved by the City Council on December 15, 2015. Contract Amendment No. 2, approved by City Council on September 20, 2016, provided services including submittal reviews, construction observation, documentation and project coordination. DISCUSSION: Due to delays with Goodwin & Goodwin, Inc., the construction contractor for the project, further construction management and construction observation will need to be provided by Garver, LLC in the amount of $76.970.00. BUDGET/STAFF IMPACT: Funds are available within the Water & Sewer Bond Relocations project. Attachments: Contract Amendment No. 3 Fee Spreadsheet Mailing Address: 713 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CARVER AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES City of Fayetteville, Arkansas Project No. 15048160 CONTRACT AMENDMENT NO. 3 This Contract Amendment No. 3„ dated A114 UAk I , 2017, shall amend the original contract and previous amendments between the CIT OF FAYETTEVILLE (Owner) and GARVER, LLC (GARVER), dated February 17, 2015 referred to in the following paragraphs as the original contract. This Contract Amendment No. 3 adds professional services for the. Porter Road-HWY 112/71B Widening and Interchange - AHTD Job BB0414 The original contract is hereby modified as follows: APPENDIX A - SCOPE OF SERVICES Section 2.8, Construction Phase Services of Amendment No. 2 is hereby amended to modify the following. Replace Item 2. 2. Attendweeidy— P-t+e-26esslGser€linat en meetingsat the projest site • Ath the Gmer/Gontractar-. 2. Attend, up to 35, progress/coordination meetings at the project site with the Owner/Contractor. Replace Item 7. 7. Provide ill „�ne�1rip+r T,�Af 1A c---0-inn—}vc'iinn services during the �vrpzvr.vc..�c.-vm*� 44-Ga'I%.nn nn.. `nT ace time The. es - i h see D v��-F"a--cam.--�v^° 14 appmxmat�i�-i�°rhGurs-pe"ay—,";ays per -week, cls ARg he- ,90-Galendar day GenstrurAop Gentraot perfOrMaRGe !;FB a9feemcrtar-# the �O.me�wishes -t to t �xlTe nr frequeRsy of the ohvc: the. Owner -will -pay -Gar -ver, an additionaVee-agreed to -by the Owner and Gaf-ver 7. Provide full time construction observation of work and acceptance testing services during the 260 -calendar -day construction contract performance time. The proposed fee is based on approximately 8 hours per day, 5 days per week, during the 260 -calendar -day construction contract performance time. If the construction time extends beyond the time established in this agreement or if the Owner wishes to increase the time or frequency of the observation, the Owner will pay Garver an additional fee agreed to by the Owner and Garver. Replace the following paragraph. T*"ropesed fees Rstrustion-ase-ervices is b ased--an-a-4190-saiendar-day Q"FfGR4.JaPke-`tiMe. if-thhee--Gon6#61rtinR tific L*teA4s beyond the time established On this t then t r �e '"'mr ,�rrr-�rrr,'.�. erg �'r ic-r�e".`c^*rcS�e Contract Amendment No. 3 1 of 3 Garver Project No. 14048160 Porter Road-HWY 112/71 B Widening and Interchange-AHTD Job BB0414 7 GARVER; GGn6tf-Usli9A424a6e-,9erviGes; Me Bwr a w+lam ; an a i4ona1_fee--agFee"o by-t#e QwpGr and GarveF. The proposed fee for Construction Phase Services is based on a 260 -calendar -day construction contract performance time. If the construction time extends beyond the time established in this agreement, and the Owner wants Garver to continue the applicable Construction Phase Services, the Owner will pay Garver an additional fee agreed to by the Owner and Garver. Section 3.0, Payment of Amendment No. 2 is hereby amended to modify the following. Replace the following. Css�+iion 21"5. Payment of the a al a..a+ran+ and Amendment No 1 : heFeby amended to revise the viae an4-T-Q-.FAL z the tale. aepfas R -+a F�€--A{Vtai�Pl-�#t��:eFlstf�aGt'en be -misled --by amendment)" for renes.+n G ger, Cervices NAth-,1$-19n;$88-0Q. Replace 4112 036.25" f9f TGTAL ccc with 2398,836.25`. In the paragfaph49 a table, replace "The total a ,,nt paid to GARVE under this agreepaer4t-is estimated -too ae ,,9.3&..45." w4h—T-he fatal aaht-pais+ + ;? R.. under +I„6 a n+-fs w algid be 30 €136 - Section 3.0, Payment of the original contract and Amendment No. 1 is hereby amended to revise the FEE AMOUNT for Construction Services and TOTAL FEE in the table. Replace "$0 (may be added -by amendment)" for Construction Services with "$273,770".- Replace "$112,036.25" for TOTAL FEE with "385,806.25". In the paragraph following the table, replace "The total amount paid to GARVER under this agreement is estimated to be $112,036.25." with "The total amount paid to GARVER under this agreement is estimated to be $385,806.25." The table is Section 3.0 of the Original Agreement is hereby updated as shown below per this amendment. WORK DESCRIPTION FEE AMOUNT $2,500.00 FEE TYPE Direct Cost + 10% ARKUPS (Utility Markin) Record Research (Abstractor) $3,500.00 Direct Cost + 10% Design and Pro2erty Surveys $29,860.50 Hourly Rate + Expenses Environmental Services $9,093.75 $44,588.25 Detailed Design Property Acquisition Documents $13,200.00 Bidding Services$9,293.75 Construction Services $273,770.00 TOTAL FEE $385,806.25 i Contract Amendment No. 3 2 of 3 Garver Project No. 14048160 Porter Road-HWY 112/71B Widening and Interchange-AHTD Job BB0414 F This Agreement may be executed in two (2) or more counterparts each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. IN WITNESS WHEREOF, Owner and GARVER have executed this Amendment effective as of the date last written below. CITY OF FA TEVILLE, .I/1 Lioneld ATTEST: SAS GARVER, LLC Contract Amendment No. 3 Porter Road-HWY 112/71 B Widening and Interchange-AHTD Job BB0414 By: Lk Vice President, Scott Zotti Senior Project Manager 3 of 3 Garver Project No. 14048160 APPENDIX B City of Fayetteville Porter Rd-HWY 112/71B Widening and Interchange - AHTD Job BB0414 ADDITIONAL CONSTRUCTION PHASE SERVICES - Amendment 3, April 2017 WORK TASK DESCRIPTION E-3 $143.00 hr E-2 $125.00 hr E-1 $102.00 hr C-3 $119.00 hr T-2 $95,00 hr T-1 $74.00 hr 2 -Man Crew (Survey) $187.00 hr 1. Civil Engineering $0.00 Computer Modeling/Software Use $0.00 Traffic Counting Equipment $0,00 Locator/Tracer/Thermal Imager Equipment $0.00 Travel Costs ((off $0.42/mile) $433.00 SUBTOTAL - DIRECT NON -LABOR EXPENSES: $433.00 10 Additonal Progress/Coordination Meetings with Cai 24 Additional Monthly Pay Requests 16 Full Time Construction Observation (8 hrs/day, 5 days/week, additional 80 c -da s)) 457 Periodic Engineer Site Visits 30 City and AHTD Coordination 30 Pro ect Management 30 Additional Survey Field Checking Contractor 4 16 Subtotal - Civil Engineering 134 0 0 457 0 0 16 ;2. Structural Engineering Subtotal - Structural Engineering 0 0 0 0 0 0 0 ;i. Mechanical Engineering Subtotal - Mechanical Engineering 0 0 0 0 0 0 0 .4. Electrical Engineering Subtotal - Electrical Engineering 0 0 0 0 0 0 0 Hours Salary Costs SUBTOTAL - SALARIES: DIREST WN -LABOR XPENSE5 Document Printing/Reproduction/Assembly Postage/Freight/Courier 134 0 0 457 0 0 16 $19,162.00 $0.00 $0.00 $54,383.00 $0.00 $0.00 $2,992.00 $76,537.00 Office Supplies/Equipment $0.00 Communications $0.00 Survey Supplies $0 00 Aerial Photography $0.00 GPS Equipment $0.00 Computer Modeling/Software Use $0.00 Traffic Counting Equipment $0,00 Locator/Tracer/Thermal Imager Equipment $0.00 Travel Costs ((off $0.42/mile) $433.00 SUBTOTAL - DIRECT NON -LABOR EXPENSES: $433.00 SUBTOTAL: $76,970.00 SUBCONSULTANTS FEE: $0.00 TOTAL FEE: $76,970.00 1 of 1