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Home My WebLink About146-17 RESOLUTIONAYFy�F 4 i 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Resolution: 146-17 File Number: 2017-0333 MOUNT SEQUOYAH/BAXTER WATER TANK FENCE REPLACEMENT: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $10,000.00 TO ALLOW REPLACEMENT OF FENCES AT THE MOUNT SEQUOYAH AND BAXTER WATER TANKS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the amount of $10,000.00 to allow for the replacement of fences at the Mount Sequoyah and Baxter Water Tanks. PASSED and APPROVED on 8/1/2017 Attest: Sondra E. Smith, City Clerk Treasu 1T Y 0 •q` r yl - s Page 1 Printed on 812117 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2017-0333 Agenda Date: 8/1/2017 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 2 MOUNT SEQUOYAH/BAXTER WATER TANK FENCE REPLACEMENT: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $10,000.00 TO ALLOW REPLACEMENT OF FENCES AT THE MOUNT SEQUOYAH AND BAXTER WATER TANKS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the amount of $10,000.00 to allow for the replacement of fences at the Mount Sequoyah and Baxter Water Tanks. City of Fayetteville, Arkansas Page 1 Printed on 8/2/2017 City of Fayetteville Staff Review Form i Legistar File ICS 8/1,/2017 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Tim Nyander 7/14/2017 Utilities Director/ Utilities Department Submitted By Submitted Date Division / Department Action Recommendation: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT OF $10,000.00 FOR THE REPLACEMENT OF THE FENCES AT THE MOUNT SEQUOYAH AND BAXTER WATER TANKS Budget Impact: 5400.720.5600-5808.00 Water/Sewer Account Number 15021.1 Project Number Budgeted Item? No - Does item have a cost? Yes Budget Adjustment Attached? Yes Previous Ordinance or Resolution # Original Contract Number: Comments: Fund - Water Storage & Pump Station Maintenance Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 10,889.00 I $ 14,095.50 $ 10, 000.00 _. - ._-J Approval Date: V20140710 CITY OF FAYETTEVILLE ARKANSAS MEETING OF AUGUST 1, 2017 TO: Mayor and City Council THRU: Don Marr, Chief of Staff FROM: Tim Nyander, Utilities Director DATE: July 14, 2017 CITY COUNCIL MEMO SUBJECT: Approval of a Budget Adjustment of $10,000 for the Replacement of Fences at the Mount Sequoyah and Baxter Water Tanks RECOMMENDATION: Staff recommends approving a budget adjustment in the amount of $10,000 for the replacement of fences at the Mount Sequoyah and Baxter water tanks. BACKGROUND: The fencing at Mount Sequoyah water tank is old and falling apart. It is rotted and leaning, and customers have complained about the fence recently. The fencing at the Baxter water tank has old barbed wire that is in poor condition, and the fencing around the valve vault at Baxter water tank needs to be removed and replaced. The poor condition of these fences presents a security risk for the water tanks and valve vault, and they should be replaced immediately. DISCUSSION: The Utilities Department received three quotes for the fence work at both water tank sites. The lowest quote was from Next Level Fence in the amount of $14,095.50. The Water & Sewer maintenance crews will be removing the old fences to reduce cost. A budget adjustment is needed to add funds to the Water Storage and Pump Station Maintenance Project 15021 to pay for the fence replacements. BUDGET/STAFF IMPACT: Funds are available from the cost savings on Regional Park Project 14015. Attachments: Quotes Budget Adjustment Mailing Address: 113 W. Mountain Street www.fayettevllle-ar.gov Fayetteville, AR 72701 u liuco NTRACTORS : .iUC:'sCC. Itr r;tcrs!,@c�f':?zi.�..,.., TO City of Fayetteville Attn: Aaron Watkins 479.301.4874 jwatkins@fayetteville-ar.gov Quote 1 of 1 QUOTE DATE: 6.7.2017 EXPIRATION DATE: July 7, 2017 Site Address: 2 locations Description of Work Total Project 1: Baxter Valve Vault Tear down, remove, haul -off, disposal & replace •e>`}'-flt-'x18�riE88fi^�4� • Opt1: Supply and install 80' standard chain link - 9ga with 3 strands of barbed wire on top, gate included $1948 or •nd� standardirriirtk-4i 5ga�s itf��r+d5 dt trartred�rnre en9op gee +ncluded --^� • Fence to have near exact placement as previous • All holes will be dug 24", all dirt removed Project Total: $Varies b 0 t Project 2: Baxter Tank Tear down, remove, haul -off, disposal & replace • Remove, haul off and dispose of 850' of existing fence • Supply and install 850' of standard, 3 strands barbed wire fence • Supply and install gate(s) • Top rail, barb arms, and line posts to be repaired as needed • One drop -rod to be installed Project Total: $3850 Project 3: Mt. Sequoyah Tank Tear down, remove, haul -off, disposal & replace • Remove, haul off and dispose of 410'of existing fence $1204 - Optl: Supply and install 410' of 6' privacy_(3) gates included 66648 ar 1. Oplion to upgrade to cedar -(3) gales included $8097.5 • Opt2: Supply and install 410' of 6' chain link - 9 ga with 3 strands of Barbed wire on top, (3) gates included 64651;' 1. Chain link fence to include steel posts (min 1518" Sched 40 Galv) 2. Double gates to have minimum of 4" sched 40 posts Galv, if replacement is necessary, we intended on keeping $200 the existing but can replace for additional $200 Project Total: $Varies by Opt INCLUSIONS: All Labor to the complete the above work Standard public utility locates to be coordinated by Next Level Fence, where necessary. All dirt cleaned up from excavations unless wanted by customer Tear down and haul -off of all old materials, including dump fee's EXCLUSIONS: Customer changes to the fence IayouUslyle when the work has begun may result in additional mobilization fee Time and material necessary to excavate holes in which abnormal digging conditions exist, when necessary. Utility locates for private lines, i.e., sprinklers, barbecue lines ' Establishing property line positioning to be done by homeowner or other party j CJ 7 Subtotal i Varies by Option I $Vories by 001 TOTAL 'Payment terms: payment due upon completion of work We sincerely appreciate the opportunity. PROPOSAL/CONTRACT Customer Information: City of Fayetteville Aaron Watkins 1170 Skyline Dr Mt. Sequoya Fayetteville, AR Notes: 400' of 6' tall cedar wood picket privacy fence. (1) 4' wide single swing gate. (1) 14' wide double swing gate. All 2 1/2" square galvanized line, corner, & end posts. 2x4x8 treated pine rails. lx6x6 dog eared cedar pickets. All gates to have 1 5/8" schedule 40 galvanized gate frames. Double gate to have 4" galvanized schedule 40 posts. Note: Bid price exleudes all core drilling, clearing, grubbing, grading, staking, demo, removal, & permits. Thank you! MODERN FENCE of NWA -agrees to guarantee above fence to be free from defects in materials and workmanship for one (1)year. (DOES NOT INCLUE FENCE ALIGNMENT DUE TO WARPING,SPLITTING, TWISTING, SHRIN2UNG, CHECKING OR OTHER CHANGES IN THE SHAPE OF THE MATERIALS.) All other warranties coma from the manufacturer of the materials used under this contract (available upon request). MODERN FENCE of NWA shall advise the customer as to local zoning regulations but responsibility for complying with said regulations and obtaining any required permits shall rest with the customer. MODERN FENCE of Nw& will assist the customer, upon request, in determining whore the fence is to be erected, but under no circumstance does MODERN FENCE of NWA assume any responsibility concerning property lines or in any way guarantee their accuracy. If property pins cannot be located it is reeommonded that the customer have the property surveyed. MODERN FENCE of NWA will assume the responsibility for having underground public utilities located and marked. However, MODERN FENCE of NWA assumes no responsibility for unmarked sprinkler lines, or any other unmarked buried lines or objects. The customer will assume all liability for any damage caused by directing MODERN FENCE of Contract Amount; $ 9063.00 Down Payment: $ Balance Due: $ 9063.00 MODERN FENCE of NWA 1864 FORD AVE SPRINGDALE, AR 72764 443-5122 FAX (479) 442-7173 MODERNFENCESUPPLY.COM 0356870317 Page 1 06/08/2017 Job Information: NWA to dig in the immediate vicinity o£ -known utilities. Any Additions or changes made by the customer prior to complete installation of job,that requires extra labor and or materials, will be added to the price established on this contract to th installer with the balance due at the time of completion. Approx 50% down payment is required upon signing this contract. Right of access and removal is granted to MODERN FENCE of NWA in the event of nonpayment under terms of contract. The customer agrees to pay all intrest and costs incurred in collection of this debt. NOTICE MODERN FENCE of NWA reserves the right to file a lien against customer property if customer does not pay. Note Price includes labor and material for above mentioned scope,description and footage only Customer is responsible for all permits & establishing property and fence lines Approved 5 Accepted for Customer: Customer Date Ac pted for MODERN FENCE of NWA: "1cs�,G son Dat:! PROPOSAL/CONTRACT Customer Information: City of Fayetteville Aaron Watkins 456 E Baxter Ln Fayetteville, AR Notes: Replace 775' of 3 -strand barbed wire. Replace (5) 2 1/2" barb -arms. Replace 100' of 1 5/8" top rail. Re -tie (14) 2 1/2" line posts. Replace 1 3" barb -arm. Install (1) gate hold back. Install (1) 22' wide 6' tall galvanized chain link double swing gate with 3 strands of barbed wire on top. Re -use existing gate posts. Thank you! .MODERN FENCE of NWA agrees to guarantee above fence to be free from defects in materials and workmanship for one (1)year. (DOES NOT INCLVE lrENCE ALIGNMENT DUE TO WARPING,SPLITTING,TWISTING,SHRINKING,CHECKING OR OTRER CHANGES IN THE SHAPE OF THE MATERIALS.) All other warranties come from the manufacturer of the materials used under this contract (available upon request). MODERN FENCE of NWA shall advise the customer as to local zoning regulations but responsibility for complying with said regulations and obtaining any required permits shall rest with the customer. MODERN PENCE of NWA will assist the customer, upon request, in determining where the fence is to be erected, but under no circumstance does MODERN FENCE of NWA assume any responsibility concerning property lines or in any way guarantee their accuracy. If property pins cannot be located it is recommended that the customer have the property surveyed. MODERN FENCE of NWA will assume the responsibility for having underground publio utilities located and marked. However, MODERN FENCE of NWA assumes 00 responsibility for unmarked sprinkler lines, or any other unmarked busied lines or objects. The customer will assume all liability for any damage caused by directing MODERN FENCE of Contract Amount: $ 3420.00 Down Payment Balance Due: $ 3420.00 MODERN FENCE of NWA 1864 FORD AVE SPRINGDALE, AR 72764 443-5122 FAX (479) 442-7173 MODERNFENCESUPPLY.COM 0356870317 Page 1 06/05/2017 Job Information: Tank Site NWA to dig in the immediate vicinity of known utilities. Any Additions or changes made by the Customer prior to complete installation of job,that regwiree extra labor and or materials, will be added to the price established on this contract to th installer with the balance due at the time of completion. Approx 50% down payment is required upon signing this contract. Right of access and removal is granted to MODERN FENCE of NWA in the event of nonpayment under terms of contract. The customer agrees to pay all intrest and costs incurred in collection of this debt. NOTICE MODERN FENCE of NWA reserves _the right to file a lien against customer property if customer does not pay. Note Price includes labor and material for above mentioned ecope,description and footage only Customer is responsible for all permits 6 establishing property and fence lines Approved b Accepted for Customer: Cu:aonre c rted for MODEM FENCE of NWA: .4a l este rs un Ua �R PROPOSAL/CONTRACT Customer Information: City of Fayetteville 456 E Baxter Ln Fayetteville, AR Notes: - Install 76' of 6' tall 9ga. galvanized chain link fence with 3 strands of barbed wire on top. Heavy commercial grade. Brace rail through -out. (1) 4' wide single swing gate, Note: Bid price excludes all core drilling, clearing, grading, grubbing, staking, demo, removal, & permits. Thank you! MODERN FENCE of NWA agrees to guarantee above fence to be free from defects in materials and workmanship for one (1)year. (DOES NOT INCLUE FENCE ALIGNMENT DUE TO WARPING,SPLITTING, TWISTING, SHRIMUNG,CHCCNING OR OTHER CHANGES IN THE SHAPE OF THE; MATERLKLS. ) All other warranties come from the manufacturer of the materials used under this contract (available upon request). MODERN FENCE of NWA shall advise the customer as to local zoning regulations but responsibility for complying with said regulations and obtaining any required permits shall rest with the customer. MODERN FENCE of NWA will assist the customer, upon request, in determining where the fence is to be erected, but under no circumstance does MODERN FENCE of NWA assume any responsibility concerning property linea or in any way guarantee their accuracy. If property pins cannot be located it is recommended that the customer have the Property surveyed. MODERN FENCE of NWA will assume the responsibility for having underground public utilities boated and mark -ad. However, MODERN FENCE Of NWA. assumes no responsibility for unmarked sprinkler ixnes, or any other unmarked buried lines or objects. The customer will assume all liability for any damage caused by directing MODERN FENCE of Contract Amount: $ 3350.00 Down Payment Balance Due: $ 3950.00 MODERN FENCE of NWA 1864 FORD AVE SPRINGDALE, AR 72764 443-5122 FAX (479) 442-7173 MODERNFENCESUPPLY.COM 0356870317 Page 1 06/05/2017 Job Information: Valve Vault NWA to dig in the immediate vicinity of known utilities. Any Additions or changes made by the customer prior to complete installation of job,that requires extra labor and or materials, will be added to the price established on this contract to th installer with the balance due at the time of completion. Approx 50% down payment is required upon signing this contract. Right of access and removal is granted to MODERN FENCE of NWA in the event of nonpayment under terms of contract. The customer agrees to pay all intrest and costs incurred in collection of this debt. NOTICE MODERN FENCE of NWA reserves the right to file a lien against customer property if customer does not pay. Note Price includes labor and material for above mentioned scope,description and footage only Customer is responsible for all permits & establishing property and fence lines Approved & Accepted for Customer: customex A e pted�ocFENCE of NWA: I City of Fayetteville, AR James Watkins PO BOX 7856 SPRINGDALE, AR, 72766 ..Quote" Uoon Receipt Notes — Total Price is for 400' of cedar fence on item #3 and is a total of all repairs to be made, #1 Barbed Wire Repair and 22'x6' Double Drive 1 $2,832 $2,832 gate replacement 4" hinge posts, 1 5/8" with 3 strand barbed wire. 775' replacement of barbed wire, 5 posts and -cement, 4" barbed arm, 5 2 3/8" barbed arm, 100' top rail repair. #2 6'+ 13 strand -barbed wire 9 ga fabric, Sch 75' $31 $2,325 40 posts #2 4'x6' walk gate for 75' section of fence 1 $700 $700 access gate #3 400' Cedar Privacy Fence with 8' Master 400' $22.50 $9,000 Halco Post Master galvanized posts -#3---WO'-Pressure-Treated-Pirm-PTi acyFFFT0-- -..400'_ $7,800 wiLlr-gLMa ster-lalco-P*st-MasterAalvauz_ed –pests— #3 14' Double Drive Gate with 1 5/8" Sch 40 1 $1,200 $1,200 Frame on 4" Gate Post #3 4' Walk Gate with 1 5/8" Sch 40 Frame on 4" 1 $550 $550 Gate Posts MY , 16,607.00 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 WATER SEWER (720) 2017 Requestor: Cheryl Partain BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: A Budget Adjustment is needed to cover costs for replacement of fences at the Mount Sequoyah and Baxter Water Tanks. Cost savings from the Regional Water Park Waterline project is being utilized to cover this additional cost. RESOLUTION/ORDINANCE COUNCIL DATE: 8/1/2017 LEGISTAR FILE ID#: 2017-0333 13 a rh u al Fei 7/14/2 017 3:13 PM Budget Director Date TYPE: DESCRIPTION: GLDATE: POSTED: % TOTAL - v.20170707 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub AT Account Name 5400.720.5600-5808.00 10,000 - 15021 1 EX Water Line Improvements - Water Line Irr 5400.720.5600-5808.00 (10,000) - 14015 2000 EX Water Line Improvements - Water Line Irr C:\Users\losmith\AppData\Roaming\L5\Temp\4940ee9f-Oc90-44bd-b4cf-7f4bf4eal 19d 1 of 1