HomeMy WebLinkAbout2017-09-18 - Agendas - FinalAdvertising and Promotion Commission
September 18, 2017
2:00 p.m.
Location: Fayetteville Town Center, Director's Room
15 W Mountain Street Fayetteville, AR
Commissioners: Matthew Petty, Chairman; Matt Behrend; Adella Gray; Ching Mong;
Robert Rhoads; Chrissy Sanderson; Todd Martin
Executive Director: Molly Rawn
I. Call to order at 2:00 p.m.
II. Old Business
A. Approval of July 2017 minutes
III. New Business
A. HMR report
B. Marketing Update from Mike Sells
C. Executive Director's report
1. Agency of Record RFQ
2. Green Candy Recap
3. Walker Stone House recommendations
4. Request for the chair to consider rescheduling the November
meeting
D. City of Fayetteville/Fayetteville A&P memo in support of a collect agreement with
Air B&B
E. Authorization needed to change signatory information on Fayetteville Town
Center bank account
F. Adjourn to Executive Session to consider the employment of Executive Director
for the annual performance review
IV. Agenda Additions
An item may be added to the agenda with a consensus of the majority of the
Commission.
Fayetteville Advertising and Promotion Commission
Minutes from July Meeting
July 17, 2017
Commissioners Present: Matthew Petty, Chair; Matt Behrend; Adella Gray; Robert Rhoads; Chrissy Sanderson; Ching
Mong; Todd Martin
Staff Present: Molly Rawn, Sally Fisher, Hazel Hernandez
Call to Order
Chairman Matthew Petty called the meeting of the Fayetteville Advertising and Promotion Commission to order
on July 17, 2017, at 2:00 p.m.
II. Old Business
Chairman Petty asked for approval of the June 2017 minutes. Executive Director Molly Rawn noted that the
Agenda says May 2017 minutes instead of June 2017 minutes and stated that she will get that corrected.
Chairman also asked for approval of the July 2017 special meeting minutes. Commissioner Todd Martin moved
to approve both sets of the minutes. His motion was seconded by Commissioner Matt Behrend. The motion was
approved.
III. New Business
A. HMR Report
Executive Director Rawn stated that the numbers keep increasing, noting that we budgeted a 4% increase
for this year.
B. Executive Director's Report
Executive Director Rawn noted that the RFP for Public Art is in full swing. We will be using five artists, with at
least two being local. Just Kids has already scouted the area for locations for the art.
1. Marketing update
Charlie Gocio with The Sells Agency reported that they have obtained new video shots. They are
marketing Fayetteville as the entertainment capital of Northwest Arkansas.
2. Town Center activity
a. Executive Director Rawn noted that we are in the process of repairing the wheelchair ramp.
b. Executive Director Rawn stated that we had to reopen the search for a General Manager at the
Town Center and that she has had two promising interviews.
c. Experience Fayetteville is a sponsor of the Roots Festival next month.
3. Walker -Stone House activity
a. Executive Director Rawn reported that the Fenix Group has a showing again at the house for the
month of July. It was packed during First Thursday on July 6.
b. We have received good feedback from City leadership, especially Steve Clark with the Fayetteville
Chamber of Commerce.
c. We will eventually need to budget for a full-time staff person for the house.
d. Commissioner Robert Rhoads posed the question: "What are we going to do with the house"?
e. Executive Director Rawn replied that when she took the job as Executive Director of the A&P
Commission, she was tasked to clean up internal issues, launch a Public Art Program, and find a use
for the Walker -Stone House. Her impression was that the internal issues took priority.
f. There was considerable discussion concerning use of the house. Executive Director mentioned that
we hired a Director of Community Engagement who is working on finding uses for it. Director Ching
Mong asked about reaching out to a real estate company or commercial business broker to find a
tenant. Chairman Petty said there are limitations on what we can do with the house and should not
use a commercial broker. Executive Director Rawn noted that it is important that we not rent to a
Minutes from July Meeting
Page Two
business office so we can keep the building open to the public. She also said that ADA requirements
affect use of the building since there is no elevator.
g. Chairman Petty said we need a committee to take on the task of how to use the house. It could be
an event venue. We will not be moving the Experience Fayetteville offices there. The committee can
speak with other entities on a use for the house and look at what has been done with similar
venues.
h. Commissioner Adella Gray mentioned the landscaping at the house. Executive Director Rawn said
we have budgeted the costs of renovation/repair and that we can bid the cost of landscaping.
L Commissioner Martin said this will be a long-term project with historic significance and we need to
address doing it right vs doing it fast.
j. Executive Director Rawn said the August Commission meeting needs to prioritize the Walker -Stone
House. Commissioner Chrissy Sanderson said we have purchased the house and we need to discuss
what has been done and what can be done with it.
k. Commissioner Rhoads said we need to address maintaining the house without fixing it and what to
do about the landscaping. He suggested a request to the public for interest in what to do with the
space and establish a committee to determine its use.
I. Commissioner Gray asked about the cost of restoring the house to its original state. Executive
Director Rawn that an architect had checked with the State Historic Preservation Commission about
what would need to be done. There is not enough money in the budget to accomplish that at this
time. We received an estimate for general renovation.
m. Chairman Petty said we will have a synopsis in August and that in September, the committee will
present recommendations for use of the house. There will not be a public request. In the meantime,
we will continue in maintenance mode, replacing what needs replacing as necessary.
C. Authorization needed to change signatory information on the Experience Fayetteville bank account.
Executive Director Rawn presented the following request:
Close the First Security Bank Fayetteville Advertising and Promotions Commission Visitor Bureau
Account (acct. no. 638730) and deposit the funds in the Fayetteville Advertising and Promotions
Commission General Account (acct. no 638714).
Remove Sandra B. Schenck as an authorized signer on all Fayetteville Advertising and Promotion
bank accounts.
Ensure that all accounts say Fayetteville Advertising and Promotion Commission.
Commissioner Gray made a motion to accomplish the above. Her motion was seconded by
Commissioner Mong. The motion was approved.
Chairman Petty adjourned the meeting at 3:07 p.m.
Respectfully submitted,
Sally Fisher, Finance Director
Experience Fayetteville
x�AyEITuiLLE
5242.227
July HMR Activity
$31. 524 + $217,972
Hotel/Motel
Restaurant
$7,561
Prior Dues Collected
$2571F057
Total HMR Collected
Previous YTD (Jan -Aug) HMR Tax Collection Totals
2013
...........................................................................................
2014
2015
2016
2017
$1,723,053
$1,775,943
$1,971,341
$2,136,279
$292209355
In, 11 a 001 LVA I On
S267,481
5257,051
S282,855
ins YC
$318,984
$300,608
IN
OFFICE OF THE
CITY ATTORNEY
DEPARTMENTAL CORRESPONDENCE
TO: Mayor Jordan
City Council
A&P Commissioners
CC: Brian Thomas, City Prosecutor
Don Marr, Chief of Staff
Paul Becker, Chief Financial Officer
FROM: Kit Williams, City Attorney � f 4 /L-�
DATE: September 7, 2017
RE: Overdue HMR collection efforts
Kit Williams
City Attorney
Blake Pennington
Assistant City Attorney
Rhonda Lynch
Paralegal
City Prosecutor Brian Thomas reports that his office has been able to
resolve and close two Hotel, Motel and Restaurant overdue tax collection
cases in August of 2017. He collected $750.00 in overdue HMR taxes from
these and other ongoing cases as shown on his attached report. The City
Prosecutor reports that 25 overdue HMR tax cases remain open and
ongoing in District Court.
The City Prosecutor's Office has collected $26,314.29 in overdue HMR
taxes during the first eight months of 2017. The average monthly collection
so far this year has been $3,289.28.
One of the primary reasons we sought to emphasize and increase
prosecution of overdue HMR tax cases was to ensure fairness for
restaurants which properly paid the HMR taxes they collected to the City.
Lack of prosecution would allow scofflaw establishments an unfair
advantage over their competitors who obeyed the law and paid the tax.
Not only have we collected almost a million dollars in overdue HMR
taxes since I became City Attorney, but voluntary compliance with the
HMR tax law is better than ever. City Prosecutor Brian Thomas' analysis of
HMR tax payments reveals that we are now successfully collecting over
99% of all HMR taxes that are due.
No collection or enforcement system will be perfect, but the City's
system with the City Accounting Department working with the City
Prosecutor's Office and supported by the Fayetteville Police Department
has become very efficient for our citizens as well as all Hotel, Motel and
Restaurant tax paying businesses.
I would like to thank the vast majority of our hotels and restaurants
and their managers for consistently following the law and forwarding their
collected HMR taxes timely and properly to the City Accounting
Department. I also want to thank our Accounting Department, City
Prosecutor's Office and Police Department for working together to ensure
our law is obeyed and all hotels and restaurants can work on a level field
with every business following the rules or rapidly learning the
consequences of breaking the HMR tax law.
2
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IMPRESSIONS:
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CLICKS: CLICKS:
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CTR:
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IMPRESSIONS:
376,908
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CLICKS:
24,782
...... . .. .....................................
CPC:
$0.56
CTR:
%
6.58
Consumer/Leisure (Spanish)
IMPRESSIONS:
68,938
CLICKS:
3,949
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CPC:
$0.91
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Visit Northwest Arkansas Things to Do in Fayetteville
Work continues on Green Candy public art in
Fayetteville
By Todd Gill 1 Comment
August 22, 2017
® 194 [= 13
A mural by Argonfinian street ars: A1arma Zumi is pan of Fayeleville's Green Cr-,
raym-lle Flys,
Work continues this week on the Green Candy public art project in downtown Fayetteville.
The sustainability -themed event includes a group of international and local artists working to create a series of
public art works.
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Modified Accrual Fayetteville A and P Commission
Statement of Budget, Revenue and Expense
MonthNear-to-Date @ August 31, 2017
CONSOLIDATED
Actual
Year -to -Date
Budget
Over/(Under)
Bu e
Income
41000 - Hotel, Motel, Restaurant Taxes
41100 CY HMR Taxes
2,192,154.66
3,392,424
12.00
41200 PY HMR Taxes
28,199.93
20,477
7,722.93
Total 41000 • Hotel, Motel, Restaurant Taxes
2,220,354.59
3,412,901
(1,192,546.41)
42000 - Rental Income
42100 Facility Rental
291,178.63
505,300
(214,121.37)
42200 Rental Items
25,038.40
43,000
(17,961.60)
42300 Alcohol Sales
25,925.82
53,700
(27,774.18)
42400 Third Party Rental Revenue
26,328.34
0
26,328.34
Total 42000 • Rental Income
368,471.19
602,000
(233,528.81)
43000 - Event Income
43100 1st Thursday Income
4,276.24
20,000
(15,723.76)
43200 LOTO Income
0.00
5,000
(5,000.00)
43300 Partnership Income
3,600.00
6,750
(3,150.00)
43400 Other Event Income
2,232.75
5,000
(2,767.25)
Total 43000 • Event Income
10,108.99
36,750
(26,641.01)
44000 - Sales
44100 Museum Store Sales
4,781.76
7,500
(2,718.24)
44200 Visitor Store Sales
44210 - Regular Store Sales
19,215.40
30,567
(11,351.60)
44220 - Consignment Sales
2,677.52
4,970
(2,292.48)
Total 44200 - Visitor Store Sales
21,892.92
35,537
(13,644.08)
Total 44000 • Sales
26,674.68
43,037
(16,362.32)
45000 • Parking Revenue
45100 Parking Machine Revenue
4,882.05
11,000
(6,117.95)
45200 Parking Lease Revenue
11,958.50
19,800
(7,841.50)
Total 45000 • Parking Revenue
16,840.55
30,800
(13,959.45)
46000 • Ad Income
46100 Visitor Guide Ad Income
20,775.00
18,000
2,775.00
46000 Ad Income - Other
0.00
0
0.00
Total 46000 • Ad Income
20,775.00
18,000
2,775.00
47000 • Museum Revenue
47100 Admission Revenue
2,637.60
23,000
(20,362.40)
47200 Contributions
4,624.29
30,000
(25,375.71)
Total 47000 • Museum Revenue
7,261.89
53,000
(45,738.11)
49000 • Interest and Investment Income
49001 - Investment Account Interest
4,633.98
10,000
(5,366.02)
49002 Checking Account Interest
3,884.83
4,367
(482.17)
Total 49000 • Interest and Investment Income
8,518.81
14,367
(5,848.19)
Total Income
2,679,005.70
4,210,855
Cost of Goods Sold
4,721.10
Gross Profit
2,683,726.80
4,210,855
Modified Accrual Fayetteville A and P Commission
Statement of Budget, Revenue and Expense
MonthNear-to-Date @ August 31, 2017
CONSOLIDATED
Actual
Year -to -Date
Budget
Over/(Under)
Bu e
Expense
50000 • Rental and Event Expenses .
51000 - Rental Expenses
51100. Facility Rental Expenses
0.00
500
(500.00)
51200 - Rental Items
20,111.19
31,500
(11,388.81)
51300 - Alcohol & Bar Supply Expenses
16,013.50
25,000
(8,986.50)
51400. Third Party Rental Expenses
23,092.23
29,000
(5,907.77)
Total 51000 • Rental Expenses
59,216.92
86,000
(26,783.08)
52000 • Event Expenses
52100 1 st Thursday Expenses
26,586.80
35,000
(8,413.20)
52200 LOTO Expenses
0.00
20,000
(20,000.00)
52300 Partnership Expenses
3,199.51
12,000
(8,800.49)
52400 Other Event Expenses
3,470.87
6,800
(3,329.13)
Total 52000 • Event Expenses
33,257.18
73,800
(40,542.82)
53000 - Store purchases
53100 Museum Store Expenses
5,093.40
5,400
(306.60)
53200 EF Store Expenses
16,977.19
18,741
(1,763.81)
53300 Consignment Expenses
1,665.70
3,976
(2,310.30)
Total 53000 • Store purchases
23,736.29
28,117
(4,380.71)
54000 • Museum Activities
54100 - Program
54110 Group Visits
28.65
250
(221.35)
54120 Brick
115.24
350
(234.76)
54130 Honoraria
50.00
1,500
(1,450.00)
54140 Other
Total 54100 • Program
239.42
2,100
(1,860.58)
54200 • Exhibit Expenses
16,170.53
10,000
6,170.53
54300 - Fundraising
729.88
2,000
(1,270.12)
Total 54000 • Museum Activities
17,139.83
14,100
3,039.83
55000 • In-kind Donations Cost
923.89
0
923.89
Total 50000 • Rental and Event Expenses .
134,274.11
202,017
(67,742.89)
60000 • Payroll and Related Expenses
61000 • Wages Expense
438,057.07
775,846
(337,788.93)
62000 • Payroll Tax Expense
62100 - Federal (941) Payroll Taxes
33,322.31
59,353
(26,030.69)
62300. SUTA
1,250.66
1,421
(170.34)
Total 62000 • Payroll Tax Expense
34,572.97
60,774
(26,201.03)
63000 • Benefits
63100 Health and Other Emp Insurance
63,814.40
110,078
(46,263.60)
63200 Company Ret Contributions
10,528.76
21,341
(10,812.24)
63300. Car Allowance
2,550.00
3,600
(1,050.00)
63400 - Relocation Expenses
1,922.22
1,000
922.22
63500 - Training and Development
15,364.50
41,000
(25,635.50)
63600. Employee Relations
1,635.79
2,200
(564.21)
Total 63000 • Benefits
95,815.67
179,219
(83,403.33)
64000 • Contract Labor
70,934.37
6,900
64,034.37
Total 60000 • Payroll and Related Expenses
639,380.08
1,022,739
(383,358.92)
Modified Accrual Fayetteville A and P Commission
Statement of Budget, Revenue and Expense
MonthNear-to-Date @ August 31, 2017
CONSOLIDATED
Year -to -Date
Actual Budget
1 70000 • Operating Expenses
Modified Accrual Fayetteville A and P Commission
Statement of Budget, Revenue and Expense
MonthNear-to-Date @ August 31, 2017
CONSOLIDATED
Actual
Year -to -Date
Budget
Over/(Under)
Bu e
71000 • Marketing
71100 • Advertising Expense
71110 Agency Advertising
487,655.09
518,000
(30,344.91)
71120 Non -Agency Advertising
13,166.48
21,000
(7,833.52)
Total 71100 • Advertising Expense
500,821.57
539,000
(38,178.43)
71200 • Agency Fees
115,000.00
168,000
(53,000.00)
71300 - Promotion
71310 Promotion Expenses
46,961.31
66,000
(19,038.69)
71320 Signage -Tourism
3,800.00
20,000
(16,200.00)
71330 - Public Art Program
83,547.85
0
83,547.85
Total 71300 • Promotion
134,309.16
86,000
48,309.16
71400 • Printing
71410 Visitors Guide Expense
71,248.57
60,000
11,248.57
71420 Other Brochures
8,906.20
13,500
(4,593.80)
Total 71400 • Printing
80,154.77
73,500
6,654.77
71500 • Website
20,337.04
30,000
(9,662.96)
71600 - Mailings
8,515.99
20,250
(11,734.01)
Total 71000 • Marketing
859,138.53
916,750
(57,611.47)
72000 - Sales and Development
72100. Promotional Items
4,307.08
11,500
(7,192.92)
72200. Meals
2,018.23
3,000
(981.77)
72300. Groups
2,864.15
15,000
(12,135.85)
72400 - Sports
3,500.00
25,000
(21,500.00)
72500. Meetings
4,299.77
4,500
(200.23)
72600. Memberships
18,893.00
18,425
468.00
72700. Other Sales and Dev Expenses
6,376.04
6,000
376.04
Total 72000 • Sales and Development
42,258.27
83,425
(41,166.73)
73000 • Office and Administrative Exp
73100 - Office Expenses
73110 Office Supplies
15,922.44
14,000
1,922.44
73120 Office Equipment Leases
3,018.97
3,686
(667.03)
73130 Office Equipment Purchases
2,939.24
6,500
(3,560.76)
73140 Subscriptions
266.68
436
(169.32)
Total 73100 • Office Expenses
22,147.33
24,622
(2,474.67)
73200 - Fees
73210 Bank Service Charges
75.00
0
75.00
73220 Credit Card Fees
4,461.05
9,100
(4,638.95)
Total 73200 • Fees
4,536.05
9,100
(4,563.95)
73400 • Business Taxes and Licenses
13,486.03
3,500
9,986.03
73500 - Accounting, Audit, & Legal Fees
16,616.60
21,000
(4,383.40)
73700 - Postage and Shipping
639.64
3,464
(2,824.36)
73900 • Collection Expense
44,403.48
68,258
(23,854.52)
Total 73000 • Office and Administrative Exp
101,829.13
129,944
(28,114.87)
74000 • Travel
74100 - Lodging
7,147.56
12,600
(5,452.44)
74200. Mileage
279.44
6,225
(5,945.56)
74300 - Transportation
7,190.87
11,840
(4,649.13)
Modified Accrual Fayetteville A and P Commission
Statement of Budget, Revenue and Expense
MonthNear-to-Date @ August 31, 2017
CONSOLIDATED
COMPARISON OF CURRENT YEAR & PRIOR YEAR
Actual
Year -to -Date
Budget
Over/(Under)
Bud et
74400 - Meals Out of Town
1,645.39
7,835
(6,189.61)
Total 74000 • Travel
16,263.26
38,500
(22,236.74)
75000 - IT Expenses
291,299.86
19,129.63
75100 Computer Hardware
2,327.07
10,700
(8,372.93)
75200 Software Purchases and Subs
23,996.27
15,800
8,196.27
75300 IT Support and Consulting
24,396.39
24,600
(203.61)
Total 75000 - IT Expenses
50,719.73
51,100
(380.27)
76000 • Insurance
76100 Insurance - Building
0.00
14,618
(14,618.00)
76200 Insurance - W/C
39.00
1,700
(1,661.00)
76300 Insurance - D&O
1,991.00
2,000
(9.00)
Total 76000 • Insurance
2,030.00
18,318
(16,288.00)
77000 • Facilities
77100 • Rent
10,222.90
14,400
(4,177.10)
77200 - Internet/Telephone
18,453.59
26,183
(7,729.41)
77300 • Utilities
77310 Electric
47,286.23
69,000
(21,713.77)
77320 Gas
7,511.07
11,050
(3,538.93)
77330 Water
7,771.46
15,100
(7,328.54)
Total 77300 • Utilities
62,568.76
95,150
(32,581.24)
77400 - Repairs and Maintenance
42,022.84
45,000
(2,977.16)
77500 • Janitorial Supplies
14,373.04
20,800
(6,426.96)
77600 - Maintenance Contracts
41,467.48
45,709
(4,241.52)
77800 • Improvements
54,842.87
264,082
(209,239.13)
Total 77000 • Facilities
243,951.48
511,324
(267,372.52)
Total 70000 • Operating Expenses
1,316,190.40
1,749,361
(433,170.60)
80000 • Grants Awarded
80100 Current Year Spring
27,600.00
110,000
(82,400.00)
80200 Prior Year Fall
75,610.90
104,934
(29,323.10)
Total 80000 • Grants Awarded
103,210.90
214,934
(111,723.10)
90000 • Other Expenses
90100 • Bond Payments
471,541.68
707,312
(235,770.32)
90300 • Future Project Funding
90310 - Future Capital Improvements
0.00
60,000
(60,000.00)
90320 - Operating Reserves
0.00
254,492
(254,492.00)
Total 90300 • Future Project Funding
0.00
314,492
(314,492.00)
Total 90000 • Other Expenses
471,541.68
1,021,804
(550,262.32)
Total Expense
2,664,597.17
4,210,855
(1,546,257.83)
Net Income/(Loss)
19,129.63
0
COMPARISON OF CURRENT YEAR & PRIOR YEAR
2016
2017 % Change
TOTAL REVENUE
3,366,140.43
2,679,005.70 -0.20
COST OF GOODS SOLD
4,721.10
TOTAL EXPENSE
3,074,840.57
2,664,597.17 -0.13
NET INCOME/(LOSS)
291,299.86
19,129.63
Modified Accrual
Fayetteville A and P Commission
Statement of Budget, Revenue and Expense
MonthNear-to-Date @ August 31, 2017
Clinton House I Experience Fayetteville I Town Center I W -S House
Actual
Year -to -Date
Budget
Over/(Under)
Budaet
Actual
Year -to -Date
Budget
Over/(Under)
Bud et
Actual
Year -to -Date
Budget
Over/(Under)
B d et
Year -to -Date
Actual Budget Over/(Under)
Budget
Income
41000 • Hotel, Motel, Restaurant Taxes
41100 CY HMR Taxes
0.00
2,192,154.66
3,392,424
(1,200,269.34)
0.00
0.00
41200 PY HMR Taxes
0.00
28,199.93
20,477
7,722.93
0.00
0.00
Total 41000 • Hotel, Motel, Restaurant Ta
0.00
0.00
2,220,354.59
3,412,901
(1,192,546.41)
0.00
0.00
42000 • Rental Income
42100 Facility Rental
450.00
3,500
(3,050.00)
0.00
290,728.63
501,800
(211,071.37)
0.00
42200 Rental Items
0.00
0.00
25,038.40
43,000
(17,961.60)
0.00
42300 Alcohol Sales
0.00
0.00
25,925.82
53,700
(27,774.18)
0.00
42400 Third Party Rental Revenue
0.00
0.00
26,328.34
0.00
Total 42000 • Rental Income
450.00
3,500
(3,050.00)
0.00
368,021.19
598,500
(230,478.81)
0.00
43000 • Event Income
43100 1st Thursday Income
0.00
4,276.24
20,000
(15,723.76)
0.00
0
0.00
0.00
43200 LOTO Income
0.00
0.00
5,000
(5,000.00)
0.00
0
0.00
0.00
43300 Partnership Income
0.00
3,600.00
6,750
(3,150.00)
0.00
0
0.00
0.00
43400 Other Event Income
1,876.00
5,000
(3,124.00)
0.00
0.00
356.75
0
356.75
0.00
Total 43000 • Event Income
1,876.00
5,000
(3,124.00)
7,876.24
31,750
(23,873.76)
356.75
0
356.75
0.00
44000 • Sales
44100 - Museum Store Sales
4,781.76
7,500
(2,718.24)
0.00
0.00
0.00
44200 - Visitor Store Sales
44210 - Regular Store Sales
0.00
19,215.40
30,567
(11,351.60)
0.00
0.00
44220 Consignment Sales
0.00
2,677.52
4,970
(2,292.48)
0.00
0.00
Total 44200 Visitor Store Sales
0.00
21,892.92
35,537
(13,644.08)
0.00
0.00
Total 44000 • Sales
4,781.76
7,500
(2,718.24)
21,892.92
35,537
(13,644.08)
0.00
0.00
45000 • Parking Revenue
45100 - Parking Machine Revenue
0.00
0.00
4,882.05
11,000
(6,117.95)
0.00
45200 - Parking Lease Revenue
0.00
0.00
11,958.50
19,800
(7,841.50)
0.00
Total 45000 • Parking Revenue
0.00
0
0.00
0.00
16,840.55
30,800
(13,959.45)
0.00
46000 • Ad Income
46100 - Visitor Guide Ad Income
0.00
20,775.00
18,000
2,775.00
0.00
0.00
46000 - Ad Income - Other
0.00
0.00
0.00
0.00
0.00
Total 46000 • Ad Income
0.00
0
0.00
20,775.00
18,000
2,775.00
0.00
0.00
47000 • Museum Revenue
47100 - Admission Revenue
2,637.60
23,000
(20,362.40)
0.00
0.00
0.00
47200 - Contributions
4,624.29
30,000
(25,375.71)
0.00
0.00
0.00
Total 47000 • Museum Revenue
7,261.89
53,000
(45,738.11)
0.00
0.00
0.00
49000 • Interest and Investment Income
49001 - Investment Account Interest
0.00
4,633.98
10,000
(5,366.02)
0.00
0.00
49002 - Checking Account Interest
44.47
200
(155.53)
2,851.77
2,400
451.77
988.59
1,767
(778.41)
0.00
Total 49000 • Interest and Investment Inc4
44.47
200
(155.53)
7,485.75
12,400
(4,914.25)
988.59
1,767
(778.41)
0.00
Total Income
14,414.12
69,200
(54,785.88)
2,278,384.50
3,510,588
386,207.08
631,067
0.00 0
Cost of Goods Sold
1,289.98
3,431.12
Gross Profit
15,704.10
69,200
(54,785.88)
2,281,815.62
386,207.08
631,067
0.00
Modified Accrual
Fayetteville A and P Commission
Statement of Budget, Revenue and Expense
MonthNear-to-Date @ August 31, 2017
Clinton House I Experience Fayetteville I Town Center I W -S House
Actual
Year -to -Date
Budget
Over/(Under)
Bud t
Actual
Year -to -Date
Budget
Over/(Under)
Bud et
Actual
Year -to -Date
Budget
Over/(Under)
B d et
Year -to -Date
Actual Budget Over/(Under)
Budaet
Expense
50000 • Rental and Event Expenses .
51000 - Rental Expenses
51100 Facility Rental Expenses
0.00
500
(500.00)
0.00
0.00
0.00
51200 Rental Items
0.00
500
(500.00)
0.00
20,111.19
31,000
(10,888.81)
0.00
51300 Alcohol & Bar Supply Expei
0.00
0.00
16,013.50
25,000
(8,986.50)
0.00
51400 Third Party Rental ExpenSE
0.00
0.00
23,092.23
29,000
(5,907.77)
0.00
Total 51000 • Rental Expenses
0.00
1,000
(1,000.00)
0.00
59,216.92
85,000
(25,783.08)
0.00
52000 • Event Expenses
52100 1st Thursday Expenses
0.00
26,586.80
35,000
(8,413.20)
0.00
0.00
52200 LOTO Expenses
0.00
0.00
20,000
(20,000.00)
0.00
0.00
52300 Partnership Expenses
0.00
3,199.51
12,000
(8,800.49)
0.00
0.00
52400 Other Event Expenses
2,003.68
6,000
(3,996.32)
849.23
409.18
800
(390.82)
208.78
Total 52000 • Event Expenses
2,003.68
6,000
(3,996.32)
30,635.54
67,000
(36,364.46)
409.18
800
(390.82)
208.78
53000 - Store purchases
53100 Museum Store Expenses
5,093.40
5,400
(306.60)
0.00
0.00
0.00
53200 EF Store Expenses
0.00
16,977.19
18,741
(1,763.81)
0.00
0.00
53300 Consignment Expenses
0.00
1,665.70
3,976
(2,310.30)
0.00
0.00
Total 53000 - Store purchases
5,093.40
5,400
(306.60)
18,642.89
22,717
(4,074.11)
0.00
0.00
54000 • Museum Activities
54100 • Program
54110 Group Visits
28.65
250
(221.35)
0.00
0.00
0.00
54120 Brick
115.24
350
(234.76)
0.00
0.00
0.00
54130 Honoraria
50.00
1,500
(1,450.00)
0.00
0.00
0.00
54140 Other
45.53
Total 54100 • Program
239.42
2,100
(1,860.58)
0.00
0.00
0.00
54200 - Exhibit Expenses
16,170.53
10,000
6,170.53
0.00
0.00
0.00
54300 • Fundraising
729.88
2,000
(1,270.12)
0.00
0.00
0.00
Total 54000 • Museum Activities
17,139.83
14,100
3,039.83
0.00
0.00
0.00
55000 • In-kind Donations Cost
552.26
371.63
0
371.63
0.00
0.00
Total 50000 • Rental and Event Expenses
24,789.17
26,500
(1,710.83)
49,650.06
89,717
(40,066.94)
59,626.10
85,800
(26,173.90)
208.78
60000 • Payroll and Related Expenses
61000 • Wages Expense
64,879.97
125,040
(60,160.03)
268,187.14
432,942
(164,754.86)
104,989.96
217,864
(112,874.04)
0.00
62000 • Payroll Tax Expense
62100 Federal (941) Payroll Taxe
4,942.40
9,566
(4,623.60)
20,388.85
33,120
(12,731.15)
7,991.06
16,667
(8,675.94)
0.00
62300 SUTA
201.89
306
(104.11)
597.70
677
(79.30)
451.07
438
13.07
0.00
Total 62000 • Payroll Tax Expense
5,144.29
9,872
(4,727.71)
20,986.55
33,797
(12,810.45)
8,442.13
17,105
(8,662.87)
0.00
63000 • Benefits
63100 Health and Other Emp Insu
9,722.88
16,510
(6,787.12)
37,076.48
60,548
(23,471.52)
17,015.04
33,020
(16,004.96)
0.00
63200 Company Ret Contribution
1,390.47
2,940
(1,549.53)
6,470.16
12,464
(5,993.84)
2,668.13
5,937
(3,268.87)
0.00
63300 Car Allowance
0.00
2,550.00
3,600
(1,050.00)
0.00
0.00
63400 Relocation Expenses
0.00
1,000.00
1,000
0.00
922.22
0.00
63500 Training and Development
1,701.47
3,500
(1,798.53)
4,169.52
22,000
(17,830.48)
9,493.51
15,500
(6,006.49)
0.00
63600 Employee Relations
43.29
200
(156.71)
184.27
1,000
(815.73)
1,408.23
1,000
408.23
0.00
Total 63000 • Benefits
12,858.11
23,150
(10,291.89)
51,450.43
100,612
(49,161.57)
31,507.13
55,457
(23,949.87)
0.00
64000 • Contract Labor 1
200.00
8,885.47
4,800
4,085.47
61,848.90
2,100
59,748.90
0.00
Total 60000 • Payroll and Related Expens
83,082.37
158,062
(74,979.63)
349,509.59
572,151
(222,641.41)
206,788.12
292,526
(85,737.88)
0.00
Modified Accrual Fayetteville A and P Commission
Statement of Budget, Revenue and Expense
MonthNear-to-Date @ August 31, 2017
Clinton House
Experience Fayetteville
Town Center
W -S House
Year -to -Date
Year -to -Date
Year -to -Date
Year -to -Date
Actual
Budget
Over/(Under)
Bud t
Actual
Budget
Over/(Under)
Bud et
Actual
Budget
Over/(Under)
B d et
Actual
Budget
Over/(Under)
Budaet
70000 • Operating Expenses
Modified Accrual
Fayetteville A and P Commission
Statement of Budget, Revenue and Expense
MonthNear-to-Date @ August 31, 2017
Clinton House I Experience Fayetteville I Town Center I W -S House
Actual
Year -to -Date
Budget
Over/(Under)
Bud t
Actual
Year -to -Date
Budget
Over/(Under)
Bud et
Actual
Year -to -Date
Budget
Over/(Under)
B d et
Year -to -Date
Actual Budget
Over/(Under)
Budaet
71000 • Marketing
71100 • Advertising Expense
71110 Agency Advertising
0.00
487,655.09
518,000
(30,344.91)
0.00
0
0.00
71120 Non -Agency Advertisin
666.79
1,000
(333.21)
12,404.69
20,000
(7,595.31)
95.00
0
95.00
0.00
Total 71100 - Advertising Expens
666.79
1,000
(333.21)
500,059.78
538,000
(37,940.22)
95.00
0
95.00
0.00
71200 • Agency Fees
0.00
115,000.00
168,000
(53,000.00)
0.00
0.00
71300 - Promotion
71310 Promotion Expenses
117.60
117.60
43,645.14
60,000
(16,354.86)
3,198.57
6,000
(2,801.43)
0.00
71320 Signage -Tourism
0.00
3,800.00
20,000
(16,200.00)
0.00
0.00
71330 - Public Art Program
0.00
83,547.85
0
83,547.85
0.00
0.00
Total 71300 • Promotion
117.60
0
117.60
130,992.99
80,000
50,992.99
3,198.57
6,000
(2,801.43)
0.00
71400 • Printing
71410 Visitors Guide Expens
0.00
71,248.57
60,000
11,248.57
0.00
0.00
71420 Other Brochures
483.31
1,000
(516.69)
8,422.89
10,000
(1,577.11)
0.00
2,500
(2,500.00)
0.00
Total 71400 • Printing
483.31
1,000
(516.69)
79,671.46
70,000
9,671.46
0.00
2,500
(2,500.00)
0.00
71500 • Website
125.00
20,212.04
30,000
(9,787.96)
0.00
0.00
71600 • Mailings
15.99
250
(234.01)
8,500.00
20,000
(11,500.00)
0.00
0.00
Total 71000 • Marketing
1,408.69
2,250
(841.31)
854,436.27
906,000
(51,563.73)
3,293.57
8,500
(5,206.43)
0.00
72000 • Sales and Development
72100 Promotional Items
0.00
4,157.08
8,500
(4,342.92)
150.00
3,000
(2,850.00)
0.00
72200 Meals
0.00
1,409.37
2,000
(590.63)
608.86
1,000
(391.14)
0.00
72300 Groups
0.00
2,864.15
15,000
(12,135.85)
0.00
0.00
0.00
72400 Sports
0.00
3,500.00
25,000
(21,500.00)
0.00
0.00
0.00
72500 Meetings
0.00
3,752.58
3,500
252.58
547.19
1,000
(452.81)
0.00
72600 Memberships
650.00
600
50.00
17,549.00
17,345
204.00
694.00
480
214.00
0.00
72700 Other Sales and Dev Expei
160.00
6,216.04
6,000
216.04
0.00
0.00
0.00
Total 72000 - Sales and Developmentl
810.00
600
210.00
39,448.22
77,345
(37,896.78)
2,000.05
5,480
(3,479.95)
0.00
73000 • Office and Administrative Exp
73100 • Office Expenses
73110 Office Supplies
2,527.96
2,000
527.96
7,371.60
7,000
371.60
5,651.90
5,000
651.90
370.98 0
370.98
73120 Office Equipment Leas
0.00
1,918.01
2,034
(115.99)
1,100.96
1,652
(551.04)
0.00
73130 Office Equipment Purc
0.00
858.55
3,500
(2,641.45)
2,080.69
3,000
(919.31)
0.00
73140 Subscriptions
0.00
266.68
336
(69.32)
0.00
100
(100.00)
0.00
Total 73100 • Office Expenses
2,527.96
2,000
527.96
10,414.84
12,870
(2,455.16)
8,833.55
9,752
(918.45)
370.98 0
370.98
73200- Fees
73210 Bank Service Charges
0.00
0.00
55.00
55.00
20.00
0
20.00
0.00
73220 Credit Card Fees
500.82
1,100
(599.18)
1,068.06
2,000
(931.94)
2,892.17
6,000
(3,107.83)
0.00
Total 73200 • Fees
500.82
1,100
(599.18)
1,123.06
2,000
(876.94)
2,912.17
6,000
(3,087.83)
0.00
73400 - Business Taxes and Licei
193.47
100
93.47
1,090.43
200
890.43
7,365.19
3,200
4,165.19
4,836.94
73500 • Accounting, Audit, & Leg
875.00
15,741.60
21,000
(5,258.40)
0.00
0.00
73700 • Postage and Shipping
130.84
500
(369.16)
482.53
2,164
(1,681.47)
26.27
800
(773.73)
0.00
73900 • Collection Expense
0.00
44,403.48
68,258
(23,854.52)
0.00
0.00
Total 73000 - Office and Administrati
4,228.09
3,700
528.09
73,255.94
106,492
(33,236.06)
19,137.18
19,752
(614.82)
5,207.92
74000 • Travel
74100 Lodging
1,045.73
1,025
20.73
5,770.00
9,625
(3,855.00)
331.83
1,950
(1,618.17)
0.00
74200 Mileage
76.72
625
(548.28)
202.72
3,200
(2,997 - 281
0.00
2,400
(2,400.00)
0.00
74300 Transportation
1,268.72
350
918.72
5,384.73 1
9,040 1
(3,655.27)
537.42 1
2,450 1
(1,912.58)
0.00
Modified Accrual
Fayetteville A and P Commission
Statement of Budget, Revenue and Expense
MonthNear-to-Date @ August 31, 2017
Clinton House Experience Fayetteville I Town Center W -S House
COMPARISON OF CURRENT YEAR & PRIOR YEAR
Actual
Year -to -Date
Budget
Over/(Under)
Bud et
Actual
Year -to -Date
Budget
Over/(Under)
Bud et
Actual
Year -to -Date
Budget
Over/(Under)
Bud et
Actual
Year -to -Date
Budget
Over/(Under)
Bud t
74400 Meals Out of Town
155.26
460
(304.74)
1,366.74
4,875
(3,508.26)
123.39
2,500
(2,376.61)
0.00
2,585,059.65
2,032,029.47 -0.21
Total 74000 • Travel
2,546.43
2,460
86.43
12,724.19
26,740
(14,015.81)
992.64
9,300
(8,307.36)
0.00
75000 • IT Expenses
75100 Computer Hardware
656.69
1,200
(543.31)
1,670.38
4,500
(2,829.62)
0.00
5,000
(5,000.00)
0.00
75200 Software Purchases and Si230.00
21,429.57
11,000
10,429.57
2,336.70
4,800
(2,463.30)
0.00
75300 IT Support and Consulting
44.70
3,360
(3,315.30)
23,751.69
21,240
2,511.69
600.00
0
600.00
0.00
Total 75000 - IT Expenses
931.39
4,560
(3,628.61)
46,851.64
36,740
10,111.64
2,936.70
9,800
(6,863.30)
0.00
76000 • Insurance
76100 Insurance - Building
0.00
322
(322.00)
0.00
6,649
(6,649.00)
0.00
2,804
(2,804.00)
0.00
4,843
(4,843.00)
76200 Insurance -W/C
0.00
39.00
1,700
(1,661.00)
0.00
0.00
0.00
76300 Insurance - D&O
0.00
1,991.00
2,000
(9.00)
0.00
0.00
0.00
Total 76000 • Insurance
0.00
322
(322.00)
2,030.00
10,349
(8,319.00)
0.00
2,804
(2,804.00)
0.00
4,843
(4,843.00)
77000 • Facilities
77100 • Rent
9,600.00
14,400
(4,800.00)
0.00
0.00
622.90
0
77200 - Internet/Telephone
1,775.00
2,123
(348.00)
8,226.46
12,300
(4,073.54)
8,452.13
11,760
(3,307.87)
0.00
77300 • Utilities
77310 - Electric
714.79
1,300
(585.21)
3,548.61
5,500
(1,951.39)
42,369.64
60,000
(17,630.36)
653.19
2,200
(1,546.81)
77320. Gas
695.08
950
(254.92)
0.00
6,152.56
9,000
(2,847.44)
663.43
1,100
(436.57)
77330 - Water
668.23
1,600
(931.77)
470.88
700
(229.12)
6,222.57
11,000
(4,777.43)
409.78
1,800
(1,390.22)
Total 77300 • Utilities
2,078.10
3,850
(1,771.90)
4,019.49
6,200
(2,180.51)
54,744.77
80,000
(25,255.23)
1,726.40
5,100
(3,373.60)
77400 • Repairs and Maintenance
4,720.09
10,000
(5,279.91)
2,785.68
5,000
(2,214.32)
29,315.81
30,000
(684.19)
5,201.26
0
5,201.26
77500 • Janitorial Supplies
681.93
500
181.93
0.00
4,000
(4,000.00)
13,691.11
16,300
(2,608.89)
0.00
0
0.00
77600 - Maintenance Contracts
11,436.66
5,000
6,436.66
1,553.15
26,355.88
38,184
(11,828.12)
2,121.79
2,525
(403.21)
77800 • Improvements
0.00
12,786.20
3,000
9,786.20
40,897.26
36,082
4,815.26
1,159.41
225,000
(223,840.59)
Total 77000 • Facilities
30,291.78
35,873
(5,581.22)
29,370.98
30,500
(1,129.02)
173,456.96
212,326
(38,869.04)
10,831.76
232,625
(221,793.24)
Total 70000 • Operating Expenses
40,216.38
49,765
(9,548.62)
1,058,117.24
1,194,166
(136,048.76)
201,817.10
267,962
(66,144.90)
16,039.68
237,468
(221,428.32)
80000 • Grants Awarded
80100 Current Year Spring
0.00
27,600.00
110,000
(82,400.00)
0.00
0.00
80200 Prior Year Fall
0.00
75,610.90
104,934
(29,323.10)
0.00
0.00
Total 80000 • Grants Awarded
0.00
0
0.00
103,210.90
214,934
(111,723.10)
0.00
0.00
90000 • Other Expenses
90100 • Bond Payments
0.00
471,541.68
707,312
(235,770.32)
0.00
0.00
90300 • Future Project Funding
90310 Future Capital Improvemen
0.00
0.00
60,000
(60,000.00)
0.00
0.00
90320 Operating Reserves
0.00
0.00
254,492
(254,492.00)
0.00
0.00
Total 90300 • Future Project Funding
0.00
0
0.00
0.00
314,492
(314,492.00)
0.00
0.00
Total 90000 - Other Expenses
0.00
0
0.00
471,541.68
1,021,804
(550,262.32)
0.00
0.00
Total Expense
148,087.92
234,327
(86,239.08)
2,032,029.47
3,092,772
(1,060,742.53)
468,231.32
646,288
(178,056.68)
16,248.46
237,468
(221,428.32)
Net Income/(Loss)
(132,383.82)
(165,127)
249,786.15
(3,092,772)
(82,024.24)
(15,221)
(16,248.46)
(237,468)
COMPARISON OF CURRENT YEAR & PRIOR YEAR
2016
2017 % Change
2016
2017 % Change
2016
2017 % Change 2016 2017 % Change
TOTAL REVENUE
19,220.34
14,414.12 -0.25
2,940,593.23
2,278,384.50 -0.23
406,326.86
386,207.08 -0.05 0.00 0.00 0.00
COST OF GOODS SOLD
1,289.98
3,431.12
0.00
TOTAL EXPENSE
52,967.60
148,087.92 1.80
2,585,059.65
2,032,029.47 -0.21
436,813.32
468,231.32 0.07 0.00 16,248.46 100.00
NET INCOME/(LOSS)
(33,747.26)
(132,383.82)
355,533.58
249,786.15
(30,486.46)
(82,024.24) 0.00 (16,248.46)
Fayetteville A&P Commission
Balance Sheet
As of August 31, 2017
ASSETS
Current Assets
Cash and Investments
10300 1st Security A&P/EF
10400 1st Security Fayetteville TC
10500 1st Security Clinton House
10600 1st Security CVB
10700 Arvest Payroll Account
10110 EF/CVB Cash in Register
10120 TC Cash on Hand
10130 CHM Cash In Register
13000 Investments
13100 Investments: Adjust to Market
Total Investments
Total Cash and Investments
Accounts Receivable
11100 Accounts Receivable - City Parking
11300 Accounts Receivable
Total Accounts Receivable
11400 Due From Other Funds
12200 Prepaid Expenses
13100 Accrued Interest
14100 Inventory Asset - EF/CVB
14200 Inventory Asset - CHM
Total Current Assets
Other Assets
14500 Capital Assets
15000 Furniture and Fixtures
15100 Equipment
15300 CVB Building
15400 CVB Land
15500 Building Additions
15600 Walker -Stone House
17300 Accumulated Depreciation
Total Other Assets
800,196.41
(5,477.71)
868,256.81
221,565.57
1,653.96
69,738.10
54,041.81
100.00
300.00
100.00
Tan 71.Q 70
2,082.00
81,887.93
17,734.01
300,922.67
930,569.02
198,621.00
567,178.25
975,000.00
(670,296.00)
2,010,474.95
83,969.93
300,554.86
43,916.89
4,512.00
11,188.06
5,784.75
2,460,401.44
7 '110 77A Gr
TOTAL ASSETS 41780,130.39
Fayetteville A&P Commission
Balance Sheet
As of August 31, 2017
LIABILITIES AND EQUITY
Liabilities
Current Liabilities
20000 Accounts Payable
151,490.46
22100 KHT Security Deposit
1,000.00
24102 Colonial Life& Acc Ins. Payable
115.02
25000 Sales Tax Payable
252.21
26200 Unearned Revenue 2017
97,441.47
26300 Unearned Revenue 2018
35,619.50
Total Current Liabilities
285,918.66
Equity
33000 Designated Fund - Arts Program
100,000.00
39005 Fund Balance
4,375,082.10
Net Revenue
19,129.63
Total Equity
4,494,211.73
TOTAL LIABILITIES AND EQUITY 4,780,130.39