HomeMy WebLinkAbout145-17 RESOLUTION0� FAYF rrE'
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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 145-17
File Number: 2017-0329
POSITION CONTROL INCREASE:
A RESOLUTION TO AUTHORIZE THE ADDITION OF 1.0 FULL TIME EQUIVALENT POSITION TO
THE POLICE DEPARTMENT TO PROVIDE A SECOND CRIME SCENE TECHNICIAN, 2.0 FULL
TIME EQUIVALENT POSITIONS TO THE RECYCLING & TRASH COLLECTION DIVISION TO
PROVIDE TWO ROUTE DRIVERS, AND A TEMPORARY PART TIME POSITION IN THE
FINANCE & INTERNAL SERVICES DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the addition of
1.0 full time equivalent position to the Police Department to add a crime scene technician, 2.0 full time
equivalent positions to the Recycling & Trash Collection Division to provide two route drivers, and a
temporary part time position to the Finance & Internal Services Department to assist with the Payroll and
Pension Accounting Manager's transition to retirement.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment,
a copy of which is attached to this Resolution.
PASSED and APPROVED on 7/18/2017
Page 1
Attest:
Sondra E. Smith, City Clerk
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fCity of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2017-0329
Agenda Date: 7/18/2017 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: C. 4
POSITION CONTROL INCREASE:
A RESOLUTION TO AUTHORIZE THE ADDITION OF 1.0 FULL TIME EQUIVALENT POSITION
TO THE POLICE DEPARTMENT TO PROVIDE A SECOND CRIME SCENE TECHNICIAN, 2.0
FULL TIME EQUIVALENT POSITIONS TO THE RECYCLING & TRASH COLLECTION
DIVISION TO PROVIDE TWO ROUTE DRIVERS, AND A TEMPORARY PART TIME POSITION
IN THE FINANCE & INTERNAL SERVICES DEPARTMENT, AND TO APPROVE A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the addition of
1.0 full time equivalent position to the Police Department to add a crime scene technician, 2.0 full time
equivalent positions to the Recycling & Trash Collection Division to provide two route drivers, and a
temporary part time position to the Finance & Internal Services Department to assist with the Payroll
and Pension Accounting Manager's transition to retirement.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 7/19/2017
Paul Becker
Submitted By
City of Fayetteville Staff Review Form
2017-0329
Legistar File ID
7/18/2017
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
6/29/2017 Chief Financial Officer/
Finance & Internal Services Department
Submitted Date Division / Department
Action Recommendation:
Approval of request to increase the Police Department's staffing count in General Fund by 1.00 FTE for a Crime
Scene Technician, increase Recycling & Trash Collection Division's staffing count by 2.00 FTE's for two Route Drivers
in the the Recycling & Trash Collection Fund. In addition a request for the approval of a temporary part-time
position in the Finance & Internal Services Department to help with the transition of the retirement of the Payroll
Manager which is funded in General Fund. Approval of a budget adjustment.
1010.131.1310-5100.00
Account Number
Project Number
Budgeted Item? Yes
Does item have a cost? NA
Budget Adjustment Attached? Yes
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Budget Impact:
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
General
Fund
Project Title
$ 746,236.00
$ 384,487.00
361,749.001
$ 38,000.00
$ 399,749.00
V20740710
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JULY 18TH, 2017
TO: Mayor and City Council
CITY COUNCIL MEMO
FROM: Paul Becker, Finance and Internal Services Director
DATE: June 16, 2017
SUBJECT: Request to increase position control
RECOMMENDATION:
Approval of a temporary position in the Finance and Internal Services Department to help with
the transition when the Payroll and Pension Accounting Manager retires at year end and to help
with technology and special projects through 2018.
BACKGROUND:
The Payroll and Pension Accounting Manager will be retiring at the end of 2017. Her
replacement will need time and assistance to learn the new payroll system implemented by the
City in September 2016, as well as other complex accounting duties required in this position.
DISCUSSION:
I am requesting one additional temporary position for the Finance and Internal Services _-
Department. The implementation of the new ERP system created many modifications to internal
processes, especially in the payroll processing area. In addition, the Accounting Manager over
payroll and pension is retiring at the end of the year. Processing payroll bi-weekly is a
complicated technological process for which our current Payroll Manager has been trained and
has become proficient in the process. The department needs to have the Payroll Manager on
board to train her replacement in 2017, to ensure a successful transition with no disruption to
payroll production and reporting requirements.
am requesting this temporary position to be funded through 2018. The position would be full
time for the remainder of 2017 and part time (maximum 50%) for 2018. The responsibilities of
this position would encompass not only payroll procedures and accounting processes but would
also include problem resolution and special projects as assigned by the Directors in Accounting,
Budgeting and Utility Financial Services. M
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
BUDGET/STAFF IMPACT:
This position would primarily be funded in savings in the current budget relating to a currently
unfilled vacancy in the Budget Division with the balance coming from reserves. A budget
adjustment which would accomplish that is attached for your consideration.
Attachments:
Staff Review form
City Council Memo
Budget Adjustment
,. CITY OF
WARKAFAYETTEVI LLE
NSAS
W
MEETING OF JULY 18, 2017
TO:
Mayor and City Council
FROM:
Greg Tabor, Chief of Police
DATE: May 31, 2017
SUBJECT: Police Department Crime Scene Technicians
CITY COUNCIL MEMO
RECOMMENDATION:
Staff recommends converting the Police Department's one Senior Crime Scene Technician (1
FTE) to two Crime Scene Technicians (2 FTEs)
BACKGROUND:
The Police Department has employed a Crime Scene Technician since March 5, 2001.- Several
years later, this position was upgraded to a Senior Crime Scene Technician. The Senior Crime
Scene Technician position was recently vacated by an employee who was at the top of the
position's pay range.
DISCUSSION:
The Crime Scene Technician responds to all major crime scenes, and assists detectives with
searching, photographing, sketching, and the collection and transportation of evidence. Crime
Scene Technicians also package and submit evidence to the Arkansas State Crime Lab, and
monitor databases for results of forensic testing. Crime Scene Technicians are required to write
detailed reports, and testify in court cases where evidence was collected and analyzed. The
Crime Scene Technician trains detectives and patrol officers on evidence recovery procedures.
The Crime Scene Technician's responsibilities help relieve detectives of the duties of crime
scene processing. This allows detectives more time to concentrate on other important, time -
sensitive tasks, such as assisting and interviewing crime victims and witnesses, neighborhood
canvasing, and tracking down suspects.
The Crime Scene Technician is on call 24 hours a day, 365 days a year. This can be stressful,
hectic and tiresome for a single individual. It can interfere with any sort of planning for the
scheduling of training, or any personal time off. When the Crime Scene Technician is sick, on
vacation, training, or otherwise unavailable, an additional detective must be assigned to the
case to process the scene and handle all the evidence.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Two Crime Scene Technicians will allow the flexibility of assigning them to two separate scenes
or investigations simultaneously. The addition of a second Crime Scene Technician would allow
the on-call schedule to be split between both employees, reducing the chances a detective will
be called out to cover the Crime Scene Technician's duties. This will also reduce the stress of
24/7 on-call status, and allow more flexibility for personal time off for both employees. I believe
these reasons benefit both the department and the wellness of the employees.
BUDGET/STAFF IMPACT:
For the remainder of 2017, a budget savings of approximately of $9,154 will be recognized. The
new employees will not be eligible for retirement, and will have a much lower starting salary
than that of the previous employee. There will be additional salary savings during the vacancy
of the previous employee. Future costs of the new employees will be addressed during the
2018 budgeting process.
Attachments:
None
CITY OF
1 T
Tay y .
ARKANSAS
TO: Lioneld Jordan, Mayor
THRU: Terry Gulley, Transportation Director
FROM: Jeff Coles, Recycling and Trash Collection Director
DATE: June 22, 2017
STAFF MEMO
SUBJECT: Recycling and Trash Collections request regarding two additional Full Time
Employee to keep up with recycling growth in the City.
RECOMMENDATION:
Recycle and trash Collections recommends two additional Full Time Employees (FTE) for the
curb sort recycling program to keep up with the increase of current and future growth within the
City.
BACKGROUND:
The City's Recycling Curbside program utilizes one driver and one truck to pick. up recyclables
curbside. The average time per stop in the latest evaluation of program services was 1 minute
per stop. Each driver is expected to collect an average of 350 homes per day, The drivers
operate on a 10 hour work day and in addition to collecting and sorting recyclables are expected
to perform pre and post CDL inspections on their trucks, unloading of materials upon returning
to the recycling center, fueling and washing the vehicle each day during the 10 hour period.
DISCUSSION:
The growth in the City has had many impacts on Recycling and Trash Collection services. In
regards to recycling, in 2012 our average city wide weekly recycling bin pickup for the 10
residential recycling routes was 13,700 bins. This represents roughly a 56% participation rate.
In 2016 the count for 10 residential recycling routes was a city wide average of 16,000 per
week. That represents an increase of 2,300 additional recycling bins placed out for service at
residential homes weekly for pickup since 2012.
That increase does not include the small business curbside recycling that was added to our
service line in 2008. In 2012, there were 192 businesses signed up for the recycling service.
As of today we are servicing 332 businesses for an increase of 140 businesses or a 42%
increase to our curb sort program.
The Recycling and Trash Collection Division has delivered over 9,000 bins to businesses and
residential homes in the last 3 years alone. These bins are inclusive of all bin handouts for
replacements, extra bins and businesses and residential homes. It is quite possible that not all
of these bins are placed at the curb each week but still represent a cost to the program.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
We have not added an additional residential recycling route to our curb sort program since
2006. The route drivers have absorbed the growth up to this point, putting an additional strain
on our work force which causes higher turnover in this field. In fact, over the last 10 years we
have had an average of 50% turnover for the recycling driver position.
Fatigue leads to injuries in addition to turnover. Staff anticipates by adding two FTE's to
accommodate the growth experienced within the system, the Division will be better equipped to
service the recycling program.
Below is a table produced from our G.I.S. Department that illustrates the growth in the City in
terms of residential units. As shown below since 2013, the City has added 2093 homes and
duplexes that directly affect the curbside recycling program.
In city
Limits
4 i Vs�
rt y S
as
Residential Addresses (as of 20170602)
Year
2017 to date
through May
Single
Family
Duplex
Multi-
Family
Mobile
Group
Housing
14
121
100
11
10
22
18
New Apartments
637
220
116
300
29
1
9
1067
428
612
22
1
4
1719
-319
52
1348
1
349 204 31 114
Below is a table produced from the Building Safety Division that shows the number of permits
that were issued for construction of new development. These numbers help to show what could
be expected to be placed into service once the construction is complete.
BUDGET/STAFF IMPACT:
None
2015
2016
2017 to date
through May
New Single -Family Detached
357
484
225
New Single Family Attached
14
0
5
New Two Family (Duplexes)
4
22
18
New Apartments
5
47
81
New Commercial
29
37
9
BUDGET/STAFF IMPACT:
None
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 ACCOUNTING &AUDIT (131)
2017
Requestor: Kevin Springer
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
$38,000 is requested in the Accounting & Audit division for the addition of a part-time FTE to be used for the transition
of duties related to payroll. The budget is coming from the Budget & Information Management division due to staff
turnover of a budget analyst position.
RESOLUTION/ORDINANCE
COUNCIL DATE: 7/18/2017
LEGISTAR FILE ID#: 2017-0329
K "&Vll Spr
6/28/2017 3:21 PM
Budget Director
TYPE:
DESCRIPTION:
GLDATE:
POSTED:
Date
TOTAL
- _
v.20170606
Increase / (Decrease)
Project.Subtt
Account Number
Expense Revenue
Project Sub AT
Account Name
1010.131.1310-5100.00
30,300
EX
Salaries/Wages - FT, Regular
1010.131.1310-5108.00
3,700
EX
Emp Insurance - Health
1010.131.1310-5109.06
4,000
EX
Pension - Retirement Savings
1010.133.1330-5100.00 (30,000)
1010.133.1330-5108.00 -(5,000)
1010.133.1330-5109.06 (3,000)
EX Salaries/Wages - FT, Regular
EX Emp Insurance - Health
EX Pension - Retirement Savings
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