HomeMy WebLinkAbout2017-08-15 - Agendas - FinalCity of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Meeting Agenda - Final Agenda
Tuesday, August 15, 2017
5:30 PM
City Hall Room 219
City Council Meeting
Adella Gray Ward I
Sarah Marsh Ward 1
Mark Kinion Ward 2
Matthew Petty Ward 2
Justin Tennant Ward 3
Sarah Bunch Ward 3
John S. La Tour Ward 4
Alan Long Ward 4
ELECTED OFFICIALS:
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Sondra Smith
City Council Meeting Meeting Agenda - Final Agenda August 15, 2017
Call To Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
City Council Meeting Presentations, Reports and Discussion Items:
Agenda Additions:
A. Consent:
A. 1 2016-0581
APPROVAL OF THE AUGUST 1, 2017 CITY COUNCIL MEETING MINUTES.
A.2 2017-0399
GULF COAST HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA):
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT RECOGNIZING FUNDING
FROM THE GULF COAST HIGH INTENSITY DRUG TRAFFICKING AREA IN THE
AMOUNT OF $135,024.00 FOR THE POLICE DEPARTMENT
Attachments: GULF COAST HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA)
BA HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA)
A.3 2017-0404
JETT AIRCRAFT, LLC AND M.K. ROCKWELL INVESTMENTS, LLC LEASE
AGREEMENT:
A RESOLUTION TO APPROVE A THREE YEAR LEASE AGREEMENT WITH JETT
AIRCRAFT, LLC AND M.K. ROCKWELL INVESTMENTS, LLC FOR THE HANGAR
LOCATED AT 4568 S. SCHOOL AVENUE AND OFFICE SPACE IN THE AIRPORT
TERMINAL BUILDING IN THE AMOUNT OF $4,200.00 PER MONTH
Attachments: JETT AIRCRAFT, LLC AND M.K. ROCKWELL INVESTMENTS, LLC LEASE AGI
City of Fayetteville, Arkansas Page 2 Printed on 8/10/2017
City Council Meeting Meeting Agenda - Final Agenda August 15, 2017
A. 5
A. 6
')ni '7_0d')52
ARKANSAS DEPARTMENT OF AERONAUTICS -A&P FACILITY ROOF
REHABILITATION:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF
$29,968.00 RECOGNIZING GRANT FUNDS RECEIVED FROM THE ARKANSAS
DEPARTMENT OF AERONAUTICS FOR THE REHABILITATION OF THE A&P
FACILITY ROOF AT DRAKE FIELD
Attachments: ARKANSAS DEPARTMENT OF AERONAUTICS -A&P FACILITY ROOF REHAB]
BA ARKANSAS DEPARTMENT OF AERONAUTICS -A&P FACILITY ROOF REF
2017-0429
ARKANSAS DEPARTMENT OF AERONAUTICS -WINGS AVIONICS
CORPORATE HANGAR ROOF REHABILITATION:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF
$33,939.00 RECOGNIZING GRANT FUNDS RECEIVED FROM THE ARKANSAS
DEPARTMENT OF AERONAUTICS FOR THE REHABILITATION OF THE WINGS
AVIONICS CORPORATE HANGAR ROOF AT DRAKE FIELD
Attachments: ARKANSAS DEPARTMENT OF AERONAUTICS -WINGS AVIONICS CORPORA]
BA ARKANSAS DEPARTMENT OF AERONAUTICS -WINGS AVIONICS CORPC
2017 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG):
A RESOLUTION TO APPROVE THE 2017 COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) ACTION PLAN, AND TO AUTHORIZE THE MAYOR TO EXECUTE
THE CDBG AGREEMENT FOR 2017 IN THE AMOUNT OF $612,164.00 WHEN
RECEIVED
Attachments: 2017 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
City of Fayetteville, Arkansas Page 3 Printed on 8/10/2017
City Council Meeting Meeting Agenda - Final Agenda August 15, 2017
A. 7
A. 8
A. 9
')ni'7_nal0
COMMUNITY RESOURCES DIVISION AND COMMUNITY DEVELOPMENT
BLOCK GRANT PROGRAM DONATIONS:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT
OF $7,147.00 REPRESENTING DONATIONS TO THE COMMUNITY RESOURCES
DIVISION AND COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM INCOME
RECEIVED FROM A HOUSING LIEN PAYOFF AND THE SALE OF
CDBG-PURCHASED KITCHEN EQUIPMENT
Attachments: COMMUNITY RESOURCES DIVISION AND COMMUNITY DEVELOPMENT BU
BA COMMUNITY RESOURCES DIVISION AND COMMUNITY DEVELOPMEN'
2017-0420
BID #17-40 WWJD, INC.:
A RESOLUTION TO AWARD BID #17-40 AND AUTHORIZE A ONE YEAR
CONTRACT WITH WWJD, INC. D/B/A BBB SEPTIC AND PORTABLE TOILETS WITH
AUTOMATIC RENEWALS FOR UP TO FOUR ADDITIONAL ONE YEAR TERMS IN
AN AMOUNT NOT TO EXCEED $10.00 PER 100 GALLONS FOR LEACHATE
HAULING FROM THE FORMER C&L LANDFILL, AND TO APPROVE A BUDGET
ADJUSTMENT
Attachments: BID #17-40 WWJD, INC.:
BA BID #17-40 WWJD, INC.
2017-0414
DESTRUCTION OF CERTAIN RECORDS:
A RESOLUTION TO AUTHORIZE THE DESTRUCTION OF CERTAIN RECORDS
SHOWN ON THE ATTACHED AFFIDAVIT PURSUANT TO RELEVANT SECTIONS
OF THE ARKANSAS CODE RELATED TO MAINTENANCE AND DESTRUCTION OF
ACCOUNTING AND OTHER CITY RECORDS
Attachments: DESTRUCTION OF CERTAIN RECORDS
City of Fayetteville, Arkansas Page 4 Printed on 8/10/2017
City Council Meeting Meeting Agenda - Final Agenda August 15, 2017
A.10 2017-0401
AMEND RESOLUTION NO. 17-71:
A RESOLUTION TO AMEND RESOLUTION NO. 17-71 BY APPROVING PAYMENT
OF AN ADDITIONAL $5,000.00 TO GRANT THORNTON, LLP AS REIMBURSEMENT
FOR OUT OF POCKET EXPENSES
Attachments: GRANT THORNTON LLP
B. Unfinished Business: None
C. Public Hearing:
C. 1 2017-0424
JAMES L. & JUDITH A. HAZEN CONDEMNATION AND POSSESSION:
A RESOLUTION TO AUTHORIZE THE CITY ATTORNEY TO SEEK
CONDEMNATION AND POSSESSION OF CERTAIN LANDS OWNED BY THE LINKS
AT FAYETTEVILLE, A LIMITED PARTNERSHIP, AND JAMES L. AND JUDITH A.
HAZEN NEEDED FOR THE EXTENSION OF RUPPLE ROAD FROM WEST STARRY
NIGHT VIEW TO MOUNT COMFORT ROAD
Attachments: JAMES L. & JUDITH A. HAZEN CONDEMNATION AND POSSESSION
ADDITIONAL JAMES L. & JUDITH A. HAZEN CONDEMNATION AND POSSES
D. New Business:
A 1 2017-0410
SKYDIVE FAYETTEVILLE, LLC LEASE AGREEMENT:
A RESOLUTION TO APPROVE A ONE YEAR LEASE AGREEMENT WITH SKYDIVE
FAYETTEVILLE, LLC FOR OFFICE SPACE IN THE AIRPORT TERMINAL BUILDING
IN THE AMOUNT OF $241.00 PER MONTH
Attachments: SKYDIVE FAYETTEVILLE, LLC LEASE AGREEMENT
City of Fayetteville, Arkansas Page 5 Printed on 8/10/2017
City Council Meeting Meeting Agenda - Final Agenda August 15, 2017
D.2 2017-0433
SKYDIVE FAYETTEVILLE, LLC ADDITIONAL OFFICE SPACE:
A RESOLUTION TO APPROVE A ONE YEAR LEASE AGREEMENT WITH SKYDIVE
FAYETTEVILLE, LLC FOR ADDITIONAL OFFICE SPACE IN THE AIRPORT
TERMINAL BUILDING IN THE AMOUNT OF $160.00 PER MONTH
Attachments: SKYDIVE FAYETTEVILLE, LLC ADDITIONAL OFFICE SPACE:
A 3 2017-0427
MEYER, SCHERER & ROCKCASTLE, LTD.:
A RESOLUTION TO AUTHORIZE THE MAYOR TO SIGN A CONTRACT WITH
MEYER, SCHERER & ROCKCASTLE, LTD. AND THE FAYETTEVILLE PUBLIC
LIBRARY FOR PROFESSIONAL ARCHITECTURAL SERVICES FOR THE LIBRARY
EXPANSION RENOVATION PROJECTS IN THE TOTAL AMOUNT NOT TO EXCEED
$3,770,857.00 WITH THE CITY'S PORTION OF THE FEES NOT TO EXCEED
$2,639,599.90, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF
$377,086.00
Attachments: MEYER, SCHERER & ROCKCASTLE, LTD.
D.4 2017-0397
2018 EMPLOYEE BENEFITS PACKAGE:
A RESOLUTION TO APPROVE THE 2018 EMPLOYEE BENEFITS PACKAGE
Attachments: 2018 EMPLOYEE BENEFITS PACKAGE
D.5 2017-0412
ADDITIONAL PERSONAL HOLIDAY TIME:
A RESOLUTION TO ADD EIGHT (8) ADDITIONAL HOURS OF PERSONAL HOLIDAY
TIME FOR ALL CITY EMPLOYEES FOR 2018
Attachments: ADDITIONAL PERSONAL HOLIDAY TIME
City of Fayetteville, Arkansas Page 6 Printed on 8/10/2017
City Council Meeting Meeting Agenda - Final Agenda August 15, 2017
D. 6
D. 7
D. 8
D. 9
7n1 '7_nA))
VAC 17-5868 (2615 N. CHARLESTON CROSSING/LOT 6 -SAVANNAH ESTATES):
AN ORDINANCE TO APPROVE VAC 17-5868 FOR PROPERTY LOCATED AT 2615
NORTH CHARLESTON CROSSING TO VACATE A PORTION OF A GENERAL
UTILITY EASEMENT
Attachments: VAC 17-5868 (2615 N. CHARLESTON CROSSING/LOT 6 -SAVANNAH ESTATES'
7n1'7_W102
DIXIE LANDING, LLC:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE
BIDDING AND APPROVE A COST SHARE AGREEMENT WITH DIXIE LANDING,
LLC FOR THE EXTENSION OF A WATER MAIN ALONG A PORTION OF
FRESHWATER AVENUE BETWEEN EAST TOWNSHIP STREET AND MARKS MILL
LANE WITH THE CITY'S PORTION OF THE COST NOT TO EXCEED $32,285.00, AND
TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $6,457.00
Attachments: DIXIE LANDING LLC
2017-0426
UNIVERSITY OF ARKANSAS MASTER AGREEMENT:
A RESOLUTION TO AUTHORIZE THE MAYOR TO SIGN A MASTER AGREEMENT
WITH THE UNIVERSITY OF ARKANSAS REGARDING THE PLACEMENT OF
UTILITIES WITHIN PUBLIC RIGHTS OF WAY AND UTILITY EASEMENTS
Attachments: UNIVERSITY OF ARKANSAS MASTER AGREEMENT
2017-0396
833 NORTH CROSSOVER ROAD PUBLIC SALE:
A RESOLUTION TO AUTHORIZE THE MAYOR TO OFFER FOR PUBLIC SALE
APPROXIMATELY 0.92 ACRES AND IMPROVEMENTS LOCATED AT 833 NORTH
CROSSOVER ROAD FOR THE APPRAISED VALUE OF $162,000.00
Attachments: 833 NORTH CROSSOVER ROAD PUBLIC SALE
City of Fayetteville, Arkansas Page 7 Printed on 8/10/2017
City Council Meeting Meeting Agenda - Final Agenda August 15, 2017
D.10 2017-0413
STORMWATER UTILITY STUDY INTENT:
A RESOLUTION TO EXPRESS THE CITY COUNCIL'S INTENT TO FUND A STUDY
TO EVALUATE THE FEASIBILITY OF CREATING A STORMWATER UTILITY
PROGRAM IN AN AMOUNT NOT TO EXCEED $200,000.00, AND TO APPROVE A
BUDGET ADJUSTMENT
Attachments: STORMWATER UTILITY STUDY INTENT
BA STORMWATER UTILITY STUDY INTENT
D.11 2017-0436
INTERNET/ONLINE SALES TAX SUPPORT:
A RESOLUTION TO SUPPORT FEDERAL AND STATE LEGISLATION TO ENSURE
THE PROPER ASSESSMENT AND COLLECTION OF SALES TAX FROM ALL
INTERNET/ONLINE SALES THEREBY CREATING A FAIR AND FREE MARKET FOR
ALL BUSINESSES AND CONSUMERS REGARDLESS OF THE LOCATION OF THE
BUSINESS FROM WHICH THE PURCHASE WAS MADE
Attachments: INTERNEVONLINE SALES TAX SUPPORT
ADDITIONAL -INTERNET -ONLINE SALES TAX SUPPORT
E. City Council Agenda Session Presentations:
E. 1 2017-0357
AGENDA SESSION PRESENTATION- FAYETTEVILLE CHAMBER OF COMMERCE
BI -ANNUAL UPDATE
E.2 2017-0359
AGENDA SESSION PRESENTATION- STARTUP JUNKIE CONSULTING, LLC
BI -ANNUAL UPDATE
F. City Council Tour:
G. Announcements:
H. Adjournment
NOTICE TO MEMBERS OF THE AUDIENCE
City of Fayetteville, Arkansas Page 8 Printed on 8/10/2017
City Council Meeting Meeting Agenda - Final Agenda August 15, 2017
All interested persons may appear and address the City Council on Unfinished Business, New Business, and Public Hearings
at City Council meetings. If you wish to address the City Council on an agenda item, please wait for the Mayor or Chair to
request public comment then queue behind the podium. When the Mayor or Chair recognizes you, approach the podium and
give your name and address. Comments are to be addressed to the Mayor or Chair. The Mayor or Chair will direct your
comments to the appropriate elected officials, staff, or others for response. Keep your comments respectful, brief, to the
point, and relevant to the agenda item being considered. Each speaker from the public will be allowed one turn at the
microphone for discussion of an agenda item.
Agenda Additions: A new item which is requested to be added to the agenda at a City Council meeting should only be
considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The
City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds
vote. Such agenda addition shall be heard prior to the Consent Agenda.
Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the
City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and
considered immediately after the Consent Agenda has been voted upon.
Unfinished Business and New Business: Presentations by Staff and Applicants: Agenda items shall be
introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report
An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only
during this presentation period, but may be recalled by a City Council member later to answer questions. City
staff, City Council members, and applicants may use electronic visual aids in the City Council meeting as part of
the presentation of the agenda item.
Public Comments: Public comment shall be allowed for all members of the audience on all items of unfinished
and new business and subjects of public hearings. A simple majority of the City Council members, present and
voting, may authorize a representative of a Fayetteville citizens' group opposing the ordinance or resolution to
present an electronic visual aid not to exceed five minutes, but no other electronic visual aid presentations will
be allowed; however, the public may submit photos, petitions, etc. to be distributed to the City Council. If a
member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting,
such materials should be supplied to the City Clerk's Office no later than 9:00 A.M. on the day of the City
Council meeting. Any member of the public shall first state his or her name and address, followed by a concise
statement of the person's position on the question under discussion. Repetitive comments should be avoided; this
applies to comments made previously either to the City Council or to the Planning Commission when those
Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the
Mayor or the City Council as a whole and not to any particular member of the City Council. No person other
than the City Council member and the person having the floor shall be permitted to enter into any discussions
without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except
through the Mayor.
City of Fayetteville, Arkansas Page 9 Printed on 8/10/2017
City Council Meeting Meeting Agenda - Final Agenda August 15, 2017
Courtesy and Respect: All members of the public, all city staff and elected officials shall accord the utmost
courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as
to integrity, abusive comments and statements about motives or personalities. Any member of the public who
violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall
leave the podium.
Interpreters or Telecommunications Devise for the Deaf (TDD), for hearing impaired are available for all City
Council meetings, a 72 -hour advance notice is required. For further information or to request an interpreter,
please call 479-575-8330.
A copy of the complete City Council agenda is available on our website at www.fayetteville-ar.gov or in the
Office of the City Clerk, 113 W. Mountain, Fayetteville, Arkansas (479) 575-8323.
All cell phones must be silenced and may not be used within the City Council Chambers.
City of Fayetteville, Arkansas Page 10 Printed on 811012017
City of Fayetteville, Arkansas
Text File
File Number: 2016-0581
Agenda Date: 8/15/2017 Version: 1
In Control: City Council Meeting
Agenda Number: A. 1
APPROVAL OF THE AUGUST 1, 2017 CITY COUNCIL MEETING MINUTES.
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Status: Agenda Ready
File Type: Minutes
City of Fayetteville, Arkansas Page 1 Printed on 8110/2017
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2017-0399
Agenda Date: 8/15/2017 Version: 1 Status: Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 2
GULF COAST HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA):
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT RECOGNIZING FUNDING FROM
THE GULF COAST HIGH INTENSITY DRUG TRAFFICKING AREA IN THE AMOUNT OF
$135,024.00 FOR THE POLICE DEPARTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment recognizing funding from the Gulf Coast High Intensity Drug Trafficking Area in the
amount of $135,024.00 for investigator activity, purchase of evidence and information, and vehicle
allowances for the Police Department.
City of Fayetteville, Arkansas Page 1 Printed on 8/10/2017
City of Fayetteville Staff Review Form
2017-0399
Legistar File ID
8/15/2017
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Greg Tabor 7/17/2017 POLICE (200)
Submitted By Submitted Date Division / Department
Action Recommendation:
Approval of a memorandum of understaning and budget adjustment to recognize federal funding from the Gulf
Coast High Intensity Drug Trafficking Area (HIDTA) in the amount of $135,024.
Original Contract Number:
Comments:
Approval Date:
Budget Impact:
2930.200.2960 -various
Drug Enforcement
Account Number
Fund
38070-1702
WAM DT -2017
Project Number
Project Title
Budgeted Item? No
Current Budget
$ 648,540.00
Funds Obligated
$ 291,112.01
Current Balance
�$7357,427.99'
Does item have a cost? NA
Item Cost
Budget Adjustment Attached? Yes
Budget Adjustment
$ 135,024.00
Remaining Budget
$ 492,451.99
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Approval Date:
MEETING OF AUGUST 15, 2017
CITY COUNCIL AGENDA MEMO
TO: Mayor and City Council
FROM: Greg Tabor, Chief of Police
DATE: July 17, 2017
SUBJECT: Approval of MOU and Budget Adjustment for Federal Funding from Gulf
Coast High Intensity Drug Trafficking Area
RECOMMENDATION:
Staff recommends approval of a memorandum of understanding and budget adjustment
to recognize federal funding from the Gulf Coast High Intensity Drug Trafficking Area (HIDTA) in
the amount of $135,024. If you should have any comments or question regarding this federal
funding, please contact me at extension 500.
BACKGROUND:
The Gulf Coast HIDTA provides federal funding from the Office of National Drug Control
Policy to multi -jurisdictional drug enforcement initiatives throughout Arkansas, Louisiana,
Mississippi, Alabama, and Tennessee. The Fayetteville Police Department has partnered with
Washington County Sheriff's Office, Springdale Police Department, Prairie Grove Police
Department, and the local Drug Enforcement Administration office to create the Western
Arkansas Mobile Deployment Team (WAMDT) initiative with Washington County being the
fiduciary agency.
DISCUSSION:
WAMDT's mission is to infiltrate and disrupt drug trafficking organizations (DTOs) at the
street level. The Gulf Coast HIDTA funds overtime for investigator activity, covert buy money for
the purchase of evidence/purchase of information (PEPI), and vehicle allowances. The Gulf
Coast HIDTA has approved 2017 funding for the Fayetteville Police Department in the amount
of $135,024. This amount represents overtime funding for four (4) investigators at $15,806
each including benefits, PEPI in the amount $55,000, and two vehicle allowances at $16,800.
This funding has a two year life span and must be spent by December 31, 2018. WAMDT is
currently preparing their 2018 funding request to the Gulf Coast HIDTA, however, future
allocations are contingent upon congressional approval.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
BUDGET/STAFF IMPACT:
Increase in budgeted revenue equal to the increase in budgeted expense for this non-
matching federal funding to reimburse existing DTF Investigators overtime, covert funds, and
vehicle allowances. This budget adjustment has no impact on staffing levels.
Attachments:
Budget Adjustment
Memorandum of Understanding
MEMORANDUM OF AGREEMENT
BETWEEN
WASHINGTON COUNTY, ARKANSAS
AND
FAYETTEVILLE POLICE DEPARTMENT
This Agreement between Washington County, Arkansas and Fayetteville Police
Department shall begin on January 1, 2017 and shall not extend beyond December 31, 2018
unless the period is extended by modification of this Agreement.
WHEREAS, Washington County, Arkansas has been designated the fiscal agent for the
Gulf Coast High Intensity Drug Trafficking Area (HIDTA) program, all requests for payments
and budget reprogramming shall pass through Washington County, Arkansas.
NOW, THEREFORE, Washington County, Arkansas and Gulf Coast HIDTA hereby
agree to the disbursement of HIDTA funds in the amount of $135,024 to the resource recipient,
Fayetteville Police Department, under the following terms and conditions:
1. Fayetteville Police Department agrees to follow all applicable federal, state, and local
guidelines regarding purchases and other expenditures under the HIDTA program,
including but not limited to, the following: OMB Circular 87, OM Circular A-102, OMG
Circular A-133, 21 CFR Part 1403, the Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards (2 CFR 200), and the Fair Labor
Standards Act (FLSA).
2. Fayetteville Police Department agrees to abide by and be bound by the attached budget
(Appendix A) for purchases including future reprogramming requests as approved by
Washington County, Arkansas and Gulf Coast HIDTA. All reprogramming requests
shall be submitted via email to the Gulf Coast HIDTA Director of Operations.
3. Requests for payment shall be submitted on a quarterly basis to the financial office
through the HIDTA State Director of Operations at the following address by the 10°i day
of each month following the quarterly end:
Brian Chambers
HIDTA State Director of Operations
3730 Appling Road
Bartlett, TN 38133
All invoices submitted shall comply with the terms noted in Appendix D. The last invoice from
the Resource Recipient (Fayetteville Police Department) shall be received by the IIIDTA State
Director of Operations no later than the 15`h day prior to the grant expiration date, unless the
grant is extended.
All reimbursement of Overtime Expenses will be submitted using the appropriate form
(Appendix C) which must contain the HIDTA Group Task Force Supervisor's signature,
certifying the overtime was HIDTA related and with the HIDTA case number contained therein.
4. Resource Recipient (Fayetteville Police Department) agrees to complete all applicable
items in Appendix D and return to Washington County, Arkansas along with the signed
agreement.
5. Washington County agrees to transfer funds to the resource recipient after funds have
been electronically transmitted by Gulf Coast HIDTA and receipted into Washington
County's Treasury Funds.
6. Resource Recipient (Fayetteville Police Department) agrees to reimburse Washington
County for any invoice paid by Washington County if such is later disallowed after audit
for financial review.
7. For any and all disputes arising out of this Agreement the parties hereto agree that
jurisdiction will lie within Washington County, Arkansas.
IN WITNESS WHEREOF, the parties acknowledge the Agreement as evidenced by their
signatures below.
APPROVED AS TO FORM
WASHINGTON COUNTY ATTORNEY
Fayetteville Police Department
Resource Recipient
HIDTA 2017
Disclosure of High Risk Status
G17GC0004A
Fayetteville Police Department is not currently designated high risk by another federal
grant making agency.
Fayetteville Police Department
Resource Recipient
ACKNOWLEDGMENT
STATE OF ARKANSAS
)SS
COUNTY OF
On this day before the undersigned, a Notary Public, duly qualified and acting in and for the
county and state aforesaid, personally appeared , satisfactorily
proven to be the person whose name appears in the foregoing instrument, and stated that he/she had
executed the same for the consideration, uses and purposes therein stated.
In witness whereof, I hereunto set my hand and seal on this day of 2017.
Notary Public
My Commission Expires:
APPENDIX A
BUDGET
Budget Detail
2017 - Gulf coast
Initiative - Western Arkansas Mobile Deployment Team
Award Recipient - County of Washington (G17GC0004A)
Resource Recipient - Fayetteville Police Department
Indirect Cost., 0.00/6
Awarded Budget (as approved by ONDCP) $371,118.00
Quantity Amount
Investigative - Law Enforcement Officer 4 $63,224.00
Total Overtime $63,224.00
Services• tit
.
Vehicle allowance 2 $16,800.00
Total Services $16,800.00
Qthe'r nut
PE/PI/PS $55,000.00
Total Other $55,000.00
Total Budget $135,024.00
Page 14 of 17 1/31/2017 1:26:34 PM
APPENDIX B
Sub -award Issued To: Fayetteville Police Department
Federal Award Identification No. (FAIN): G 17GC0004A
Federal Award Date: 02/06/2017
Period of Performance: 01/01/2017-12/31/2018
Amount of Federal Funds Obligated by this Award to Fayetteville Police Department: $135,024
Total Amount of Federal Funds Obligated to Fayetteville Police Department including the
current obligation (GI 5+G 16+G 17):$301,427.86
Total Amount of Federal Award committed to Fayetteville Police Department by Washington
County, Arkansas as received from Gulf Coast HIDTA: $301,427.86
Federal Award Project Description: This grant will support initiatives designed to implement the
Strategy proposed by the Executive Board of the Gulf Coast HIDTA and approved by the Office
of National Drug Control Policy (ONDCP).
Federal Awarding Agency: Executive Office of the President Office of National Drug Control
Policy
Grantee (Pass Through Entity): Washington County, Arkansas
Sheriff Tim Helder
County Judge Joseph Wood
1155 Clydesdale Drive
Fayetteville, AR 72701
CFDA Name and Number: High Intensity Drug Trafficking Areas Program -95.001
No indirect costs (as defined in CFR 200.414 Indirect (F&A) costs) have been authorized with
this grant award.
All requests for reimbursement must be by the 10'h day of the month following the end of each
quarter and shall be directed to:
Brian Chambers
HIDTA State Director of Operations Arkansas/Tennessee
3730 Appling Road
Bartlett, TN 38133
APPENDIX C
Caculation of HIDTA Reimbursable Overtime
TFO's NAME
H IDTA Overtime this period- furs _
TFO's Regular pay rate
TFO's Overtime rate @ 1.5
*fill in below only if agency is claimimg fringe associated with HIDTA overtime
TFO's Fringe,
only allowable fringe cost
the HIDTA program will
FICA reimburse
Life
Health
Retirement -
Workman's Comp
O.QO% Fringe %
percentage= $ Overtime XFringe% ($50.10X13.0.0%)
* Please note this total
must match what was
paid on checkstub or
payroll report submitted
:aculation of Overtime $ - Rate X Hours with claim*
*Please note only utilize
this is agency is claiming
fringe* 1.5 rate or regula
Overtime rate+ rate +fringe rate
)vertime rate wJ Fringe % $ - fringe cost per hour ($50.10+$6.71)
APPENDIX D
A. General Terms and Conditions
1. This award is subject to The Uniform Administrative Requirements, Cost Principles, and
Audit Requirements in 2 C.F.R. Part 200 (the "Part 200 Uniform Requirements"), as
adopted and implemented by the Office of National Drug Control Policy (ONDCP) in 2
C.F.R. Part 3603. For this 2017 award, the Part 200 Uniform Requirements supersede,
among other things, the provisions of 28 C.F.R. Parts 66 and 70, as well as those of 2
C.F.R. Parts 215, 220, 225, and 230.
For more information on the Part 200 Uniform Requirements, see https:Hcfo.gov/cofar/.
For specific, award -related questions, recipients should contact ONDCP promptly for
clarification.
2. This award is subject to the following additional regulations and requirements:
a. 28 CFR Part 69 -"New Restrictions on Lobbying"
b. 2 CFR Part 25 -"Universal Identifier and System of Award Management"
c. Conflict of Interest and Mandatory Disclosure Requirements, set out in paragraph
7.of these terms and conditions
d. Non-profit Certifications (when applicable)
Audits conducted pursuant to 2 CFR Part 200, Subpart F, "Audit Requirements" must be
submitted no later than 9 months after the close of the grantee's audited fiscal year to the
Federal Audit Clearinghouse at https //harvester.census.gov/facweb/.
4. The recipient gives ONDCP or the Government Accountability Office, through any
authorized representative, access to, and the right to examine, all paper or electronic
records related to the grant.
5. Recipients of HIDTA funds are not agents of ONDCP. Accordingly, the grantee, its
fiscal agent(s), employees, contractors, as well as state, local and Federal participants,
either on a collective basis or on a personal level, shall not hold themselves out as being
part of, or representing, the Executive Office of the President or ONDCP.
6. These general terms and conditions as well as archives of previous versions of the general
terms and conditions are available online at www.whitehouse.gov/ondep/ re ants .
7. Conflict of Interest and Mandatory Disclosures
a. Conflict of Interest Requirements
As a non -Federal entity, you must follow ONDCP's conflict of interest policies
for Federal awards. Recipients must disclose in writing any potential conflict of
interest to an ONDCP Program Officer; recipients that are pass-through entities
must require disclosure from sub -recipients or contractors. This disclosure must
take place immediately whether you are an applicant or have an active ONDCP
award.
The ONDCP conflict of interest policies apply to sub -awards as well as contracts,
and are as follows:
As a non -Federal entity, you must maintain written standards of conduct covering
conflicts of interest and governing the performance of your employees engaged in the
selection, award, and administration of sub -awards and contracts.
ii. None of your employees may participate in the selection, award, or administration of a
sub -award or contract supported by a Federal award if he or she has an apparent conflict
of interest. Such a conflict of interest would arise when the employee, officer, or agent,
any member of his or her immediate family, his or her partner, or an organization which
employs or is about to employ any of the parties indicated herein, has a financial or other
interest in or a tangible personal benefit from an organization considered for a sub -award
or contract. The officers, employees, and agents of the non -Federal entity must neither
solicit nor accept gratuities, favors, or anything of monetary value from sub -recipients or
contractors or parties to sub -awards or contracts.
iii. If you have a parent, affiliate, or subsidiary organization that is not a State, local
government, or Indian tribe, you must also maintain written standards of conduct
covering organizational conflict of interest. Organizational conflict of interest means that
because of relationships with a parent company, affiliate, or subsidiary organization, you
are unable or appear to be unable to be impartial in conducting a sub -award or
procurement action involving a related organization.
b. Mandatory Disclosure Requirement
As a non -Federal entity, you must disclose, in a timely manner, in writing to ONDCP all
violations of Federal criminal law involving fraud, bribery or gratuity violations potentially
affecting the Federal award. Non -Federal entities that have received a Federal award that
includes the term and condition outlined in 200 CFR Part 200, Appendix XII "Award Term
and Condition for Recipient Integrity and Performance Matters," are required to report
certain civil, criminal, or administrative proceedings to SAM. Failure to make required