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HomeMy WebLinkAbout2017-08-08 - Agendas - TentativeCity of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Meeting Agenda - Tentative Agenda Tuesday, August 8, 2017 4:30 PM City Hall Room 326 City Council Agenda Session Adella Gray Ward I Sarah Marsh Ward 1 Mark Kinion Ward 2 Matthew Petty Ward 2 Justin Tennant Ward 3 Sarah Bunch Ward 3 John S. La Tour Ward 4 Alan Long Ward 4 ELECTED OFFICIALS: Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Sondra Smith City Council Agenda Session Meeting Agenda - Tentative August 8, 2017 Agenda Call To Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports and Discussion Items: Agenda Additions A. Consent: A. 1 2016-0581 APPROVAL OF THE AUGUST 1, 2017 CITY COUNCIL MEETING MINUTES. A.2 2017-0399 GULF COAST HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA): A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT RECOGNIZING FUNDING FROM THE GULF COAST HIGH INTENSITY DRUG TRAFFICKING AREA IN THE AMOUNT OF $135,024.00 FOR THE POLICE DEPARTMENT Attachments: GULF COAST HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) BA HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) A.3 2017-0404 JETT AIRCRAFT, LLC AND M.K. ROCKWELL INVESTMENTS, LLC LEASE AGREEMENT: A RESOLUTION TO APPROVE A THREE YEAR LEASE AGREEMENT WITH JETT AIRCRAFT, LLC AND M.K. ROCKWELL INVESTMENTS, LLC FOR THE HANGAR LOCATED AT 4568 S. SCHOOL AVENUE AND OFFICE SPACE IN THE AIRPORT TERMINAL BUILDING IN THE AMOUNT OF $4,200.00 PER MONTH Attachments: JETT AIRCRAFT, LLC AND M.K. ROCKWELL INVESTMENTS, LLC LEASE AGREEMENT City of Fayetteville, Arkansas Page 2 Printed on 8/3/2017 City Council Agenda Session Meeting Agenda - Tentative August 8, 2017 Agenda A.4 2017-0410 SKYDIVE FAYETTEVILLE, LLC LEASE AGREEMENT: A RESOLUTION TO APPROVE A ONE YEAR LEASE AGREEMENT WITH SKYDIVE FAYETTEVILLE, LLC FOR OFFICE SPACE IN THE AIRPORT TERMINAL BUILDING IN THE AMOUNT OF $241.00 PER MONTH Attachments: SKYDIVE FAYETTEVILLE, LLC LEASE AGREEMENT A.5 2017-0433 SKYDIVE FAYETTEVILLE, LLC ADDITIONAL OFFICE SPACE: A RESOLUTION TO APPROVE A ONE YEAR LEASE AGREEMENT WITH SKYDIVE FAYETTEVILLE, LLC FOR ADDITIONAL OFFICE SPACE IN THE AIRPORT TERMINAL BUILDING IN THE AMOUNT OF $160.00 PER MONTH Attachments: SKYDIVE FAYETTEVILLE, LLC ADDITIONAL OFFICE SPACE: A.6 2017-0428 ARKANSAS DEPARTMENT OF AERONAUTICS -A&P FACILITY ROOF REHABILITATION: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $29,968.00 RECOGNIZING GRANT FUNDS RECEIVED FROM THE ARKANSAS DEPARTMENT OF AERONAUTICS FOR THE REHABILITATION OF THE A&P FACILITY ROOF AT DRAKE FIELD Attachments: ARKANSAS DEPARTMENT OF AERONAUTICS -A&P FACILITY ROOF REHAB] BA ARKANSAS DEPARTMENT OF AERONAUTICS -A&P FACILITY ROOF REF A.7 2017-0429 ARKANSAS DEPARTMENT OF AERONAUTICS -WINGS AVIONICS CORPORATE HANGAR ROOF REHABILITATION: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $33,939.00 RECOGNIZING GRANT FUNDS RECEIVED FROM THE ARKANSAS DEPARTMENT OF AERONAUTICS FOR THE REHABILITATION OF THE WINGS AVIONICS CORPORATE HANGAR ROOF AT DRAKE FIELD Attachments: ARKANSAS DEPARTMENT OF AERONAUTICS -WINGS AVIONICS CORPORA? BA ARKANSAS DEPARTMENT OF AERONAUTICS -WINGS AVIONICS CORPC City of Fayetteville, Arkansas Page 3 Printed on 8/3/2017 City Council Agenda Session Meeting Agenda - Tentative August 8, 2017 Agenda A.8 2017-0416 2017 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG): A RESOLUTION TO APPROVE THE 2017 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ACTION PLAN, AND TO AUTHORIZE THE MAYOR TO EXECUTE THE CDBG AGREEMENT FOR 2017 IN THE AMOUNT OF $612,164.00 WHEN RECEIVED Attachments: 2017 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG A.9 2017-0419 COMMUNITY RESOURCES DIVISION AND COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM DONATIONS: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF $7,147.00 REPRESENTING DONATIONS TO THE COMMUNITY RESOURCES DIVISION AND COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM INCOME RECEIVED FROM A HOUSING LIEN PAYOFF AND THE SALE OF CDBG-PURCHASED KITCHEN EQUIPMENT Attachments: COMMUNITY RESOURCES DIVISION AND COMMUNITY DEVELOPMENT BL, BA COMMUNITY RESOURCES DIVISION AND COMMUNITY DEVELOPMEN' A.10 2017-0420 BID #17-40 WWJD, INC.: A RESOLUTION TO AWARD BID #17-40 AND AUTHORIZE A ONE YEAR CONTRACT WITH WWJD, INC. D/B/A BBB SEPTIC AND PORTABLE TOILETS WITH AUTOMATIC RENEWALS FOR UP TO FOUR ADDITIONAL ONE YEAR TERMS IN AN AMOUNT NOT TO EXCEED $10.00 PER 100 GALLONS FOR LEACHATE HAULING FROM THE FORMER C&L LANDFILL, AND TO APPROVE A BUDGET ADJUSTMENT Attachments: BID #17-40 WWJD, INC.: BA BID #17-40 WWJD, INC. City of Fayetteville, Arkansas Page 4 Printed on 8/3/2017 City Council Agenda Session Meeting Agenda - Tentative August 8, 2017 Agenda A. 11 2017-0414 DESTRUCTION OF CERTAIN RECORDS: A RESOLUTION TO AUTHORIZE THE DESTRUCTION OF CERTAIN RECORDS SHOWN ON THE ATTACHED AFFIDAVIT PURSUANT TO RELEVANT SECTIONS OF THE ARKANSAS CODE RELATED TO MAINTENANCE AND DESTRUCTION OF ACCOUNTING AND OTHER CITY RECORDS Attachments: DESTRUCTION OF CERTAIN RECORDS A.12 2017-0401 AMEND RESOLUTION NO. 17-71: A RESOLUTION TO AMEND RESOLUTION NO. 17-71 BY APPROVING PAYMENT OF AN ADDITIONAL $5,000.00 TO GRANT THORNTON, LLP AS REIMBURSEMENT FOR OUT OF POCKET EXPENSES Attachments: GRANT THORNTON LLP B. Unfinished Business: None C. 1 Public Hearing: C. 1 2017-0424 JAMES L. & JUDITH A. HAZEN CONDEMNATION AND POSSESSION: A RESOLUTION TO AUTHORIZE THE CITY ATTORNEY TO SEEK CONDEMNATION AND POSSESSION OF CERTAIN LANDS OWNED BY THE LINKS AT FAYETTEVILLE, A LIMITED PARTNERSHIP, AND JAMES L. AND JUDITH A. HAZEN NEEDED FOR THE EXTENSION OF RUPPLE ROAD FROM WEST STARRY NIGHT VIEW TO MOUNT COMFORT ROAD Attachments: JAMES L. & JUDITH A. HAZEN CONDEMNATION AND POSSESSION D. New Business: City of Fayetteville, Arkansas Page 5 Printed on 8/3/2017 City Council Agenda Session Meeting Agenda - Tentative August 8, 2017 Agenda D. 1 2017-0427 MEYER, SCHERER & ROCKCASTLE, LTD.: A RESOLUTION TO AUTHORIZE THE MAYOR TO SIGN A CONTRACT WITH MEYER, SCHERER & ROCKCASTLE, LTD. AND THE FAYETTEVILLE PUBLIC LIBRARY FOR PROFESSIONAL ARCHITECTURAL SERVICES FOR THE LIBRARY EXPANSION RENOVATION PROJECTS IN THE TOTAL AMOUNT NOT TO EXCEED $3,770,857.00 WITH THE CITY'S PORTION OF THE FEES NOT TO EXCEED $2,639,599.90, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $377,086.00 Attachments: MEYER, SCHERER & ROCKCASTLE, LTD. D.2 2017-0397 2018 EMPLOYEE BENEFITS PACKAGE: A RESOLUTION TO APPROVE THE 2018 EMPLOYEE BENEFITS PACKAGE Attachments: 2018 EMPLOYEE BENEFITS PACKAGE D.3 2017-0412 ADDITIONAL PERSONAL HOLIDAY TIME: A RESOLUTION TO ADD EIGHT (8) ADDITIONAL HOURS OF PERSONAL HOLIDAY TIME FOR ALL CITY EMPLOYEES FOR 2018 Attachments: ADDITIONAL PERSONAL HOLIDAY TIME D.4 2017-0422 VAC 17-5868 (2615 N. CHARLESTON CROSSING/LOT 6 -SAVANNAH ESTATES): AN ORDINANCE TO APPROVE VAC 17-5868 FOR PROPERTY LOCATED AT 2615 NORTH CHARLESTON CROSSING TO VACATE A PORTION OF A GENERAL UTILITY EASEMENT Attachments: VAC 17-5868 (2615 N. CHARLESTON CROSSING/LOT 6 -SAVANNAH ESTATES City of Fayetteville, Arkansas Page 6 Printed on 8/3/2017 City Council Agenda Session Meeting Agenda - Tentative August 8, 2017 Agenda D.5 2017-0393 DIXIE LANDING, LLC: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND APPROVE A COST SHARE AGREEMENT WITH DIXIE LANDING, LLC FOR THE EXTENSION OF A WATER MAIN ALONG A PORTION OF FRESHWATER AVENUE BETWEEN EAST TOWNSHIP STREET AND MARKS MILL LANE WITH THE CITY'S PORTION OF THE COST NOT TO EXCEED $32,285.00, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $6,457.00 Attachments: DIXIE LANDING LLC D.6 2017-0426 UNIVERSITY OF ARKANSAS MASTER AGREEMENT: A RESOLUTION TO AUTHORIZE THE MAYOR TO SIGN A MASTER AGREEMENT WITH THE UNIVERSITY OF ARKANSAS REGARDING THE PLACEMENT OF UTILITIES WITHIN PUBLIC RIGHTS OF WAY AND UTILITY EASEMENTS Attachments: UNIVERSITY OF ARKANSAS MASTER AGREEMENT D.7 2017-0396 833 NORTH CROSSOVER ROAD PUBLIC SALE: A RESOLUTION TO AUTHORIZE THE MAYOR TO OFFER FOR PUBLIC SALE APPROXIMATELY 0.92 ACRES AND IMPROVEMENTS LOCATED AT 833 NORTH CROSSOVER ROAD FOR THE APPRAISED VALUE OF $162,000.00 Attachments: 833 NORTH CROSSOVER ROAD PUBLIC SALE D.8 2017-0413 STORMWATER UTILITY STUDY INTENT: A RESOLUTION TO EXPRESS THE CITY COUNCIL'S INTENT TO FUND A STUDY TO EVALUATE THE FEASIBILITY OF CREATING A STORMWATER UTILITY PROGRAM IN AN AMOUNT NOT TO EXCEED $200,000.00, AND TO APPROVE A BUDGET ADJUSTMENT Attachments: STORMWATER UTILITY STUDY INTENT BA STORMWATER UTILITY STUDY INTENT City of Fayetteville, Arkansas Page 7 Printed on 8/3/2017 City Council Agenda Session Meeting Agenda - Tentative August 8, 2017 Agenda D.9 2017-0436 INTERNET/ONLINE SALES TAX SUPPORT: A RESOLUTION TO SUPPORT FEDERAL AND STATE LEGISLATION TO ENSURE THE PROPER ASSESSMENT AND COLLECTION OF SALES TAX FROM ALL INTERNET/ONLINE SALES THEREBY CREATING A FAIR AND FREE MARKET FOR ALL BUSINESSES AND CONSUMERS REGARDLESS OF THE LOCATION OF THE BUSINESS FROM WHICH THE PURCHASE WAS MADE Attachments: INTERNEVONLINE SALES TAX SUPPORT E. City Council Agenda Session Presentations: E.1 2017-0357 AGENDA SESSION PRESENTATION- FAYETTEVILLE CHAMBER OF COMMERCE BI- ANNUAL UPDATE E.2 2017-0359 AGENDA SESSION PRESENTATION- STARTUP JUNKIE CONSULTING, LLC BI -ANNUAL UPDATE F. City Council Tour: G. Announcements: H. Adjournment NOTICE TO MEMBERS OF THE AUDIENCE City of Fayetteville, Arkansas Page 8 Printed on 8/3/2017 City of Fayetteville, Arkansas Text File File Number: 2016-0581 Agenda Date: 8/15/2017 Version: 1 In Control: City Council Meeting Agenda Number: A. 1 APPROVAL OF THE AUGUST 1, 2017 CITY COUNCIL MEETING MINUTES. 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Status: Agenda Ready File Type: Minutes City of Fayetteville, Arkansas Page 1 Printed on 8/3/2017 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2017-0399 Agenda Date: 8/15/2017 Version: 1 Status: Agenda Ready In Control: City Council Meeting File Type: Resolution Agenda Number: A. 2 GULF COAST HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA): A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT RECOGNIZING FUNDING FROM THE GULF COAST HIGH INTENSITY DRUG TRAFFICKING AREA IN THE AMOUNT OF $135,024.00 FOR THE POLICE DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment recognizing funding from the Gulf Coast High Intensity Drug Trafficking Area in the amount of $135,024.00 for investigator activity, purchase of evidence and information, and vehicle allowances for the Police Department. City of Fayetteville, Arkansas Page 1 Printed on 8/3/2017 City of Fayetteville Staff Review Form 2017-0399 Legistar File ID 8/15/2017 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Greg Tabor 7/17/2017 POLICE (200) Submitted By Submitted Date Division / Department Action Recommendation: Approval of a memorandum of understaning and budget adjustment to recognize federal funding from the Gulf Coast High Intensity Drug Trafficking Area (HIDTA) in the amount of $135,024. Original Contract Number: Comments: Approval Date: Budget Impact: 2930.200.2960 -various Drug Enforcement Account Number Fund 38070-1702 WAM DT -2017 Project Number Project Title Budgeted Item? No Current Budget $ 648,540.00 Funds Obligated $ 291,112.01 Current Balance �$7357,427.99' Does item have a cost? NA Item Cost Budget Adjustment Attached? Yes Budget Adjustment $ 135,024.00 Remaining Budget $ 492,451.99 V20140710 Previous Ordinance or Resolution # Original Contract Number: Comments: Approval Date: MEETING OF AUGUST 15, 2017 CITY COUNCIL AGENDA MEMO TO: Mayor and City Council FROM: Greg Tabor, Chief of Police DATE: July 17, 2017 SUBJECT: Approval of MOU and Budget Adjustment for Federal Funding from Gulf Coast High Intensity Drug Trafficking Area RECOMMENDATION: Staff recommends approval of a memorandum of understanding and budget adjustment to recognize federal funding from the Gulf Coast High Intensity Drug Trafficking Area (HIDTA) in the amount of $135,024. If you should have any comments or question regarding this federal funding, please contact me at extension 500. BACKGROUND: The Gulf Coast HIDTA provides federal funding from the Office of National Drug Control Policy to multi -jurisdictional drug enforcement initiatives throughout Arkansas, Louisiana, Mississippi, Alabama, and Tennessee. The Fayetteville Police Department has partnered with Washington County Sheriff's Office, Springdale Police Department, Prairie Grove Police Department, and the local Drug Enforcement Administration office to create the Western Arkansas Mobile Deployment Team (WAMDT) initiative with Washington County being the fiduciary agency. DISCUSSION: WAMDT's mission is to infiltrate and disrupt drug trafficking organizations (DTOs) at the street level. The Gulf Coast HIDTA funds overtime for investigator activity, covert buy money for the purchase of evidence/purchase of information (PEPI), and vehicle allowances. The Gulf Coast HIDTA has approved 2017 funding for the Fayetteville Police Department in the amount of $135,024. This amount represents overtime funding for four (4) investigators at $15,806 each including benefits, PEPI in the amount $55,000, and two vehicle allowances at $16,800. This funding has a two year life span and must be spent by December 31, 2018. WAMDT is currently preparing their 2018 funding request to the Gulf Coast HIDTA, however, future allocations are contingent upon congressional approval. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 BUDGET/STAFF IMPACT: Increase in budgeted revenue equal to the increase in budgeted expense for this non- matching federal funding to reimburse existing DTF Investigators overtime, covert funds, and vehicle allowances. This budget adjustment has no impact on staffing levels. Attachments: Budget Adjustment Memorandum of Understanding MEMORANDUM OF AGREEMENT BETWEEN WASHINGTON COUNTY, ARKANSAS AND FAYETTEVILLE POLICE DEPARTMENT This Agreement between Washington County, Arkansas and Fayetteville Police Department shall begin on January 1, 2017 and shall not extend beyond December 31, 2018 unless the period is extended by modification of this Agreement. WHEREAS, Washington County, Arkansas has been designated the fiscal agent for the Gulf Coast High Intensity Drug Trafficking Area (HIDTA) program, all requests for payments and budget reprogramming shall pass through Washington County, Arkansas. NOW, THEREFORE, Washington County, Arkansas and Gulf Coast HIDTA hereby agree to the disbursement of HIDTA funds in the amount of $135,024 to the resource recipient, Fayetteville Police Department, under the following terms and conditions: 1. Fayetteville Police Department agrees to follow all applicable federal, state, and local guidelines regarding purchases and other expenditures under the HIDTA program, including but not limited to, the following: OMB Circular 87, OM Circular A-102, OMG Circular A-133, 21 CFR Part 1403, the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200), and the Fair Labor Standards Act (FLSA). 2. Fayetteville Police Department agrees to abide by and be bound by the attached budget (Appendix A) for purchases including future reprogramming requests as approved by Washington County, Arkansas and Gulf Coast HIDTA. All reprogramming requests shall be submitted via email to the Gulf Coast HIDTA Director of Operations. 3. Requests for payment shall be submitted on a quarterly basis to the financial office through the HIDTA State Director of Operations at the following address by the 10°i day of each month following the quarterly end: Brian Chambers HIDTA State Director of Operations 3730 Appling Road Bartlett, TN 38133 All invoices submitted shall comply with the terms noted in Appendix D. The last invoice from the Resource Recipient (Fayetteville Police Department) shall be received by the IIIDTA State Director of Operations no later than the 15`h day prior to the grant expiration date, unless the grant is extended. All reimbursement of Overtime Expenses will be submitted using the appropriate form (Appendix C) which must contain the HIDTA Group Task Force Supervisor's signature, certifying the overtime was HIDTA related and with the HIDTA case number contained therein. 4. Resource Recipient (Fayetteville Police Department) agrees to complete all applicable items in Appendix D and return to Washington County, Arkansas along with the signed agreement. 5. Washington County agrees to transfer funds to the resource recipient after funds have been electronically transmitted by Gulf Coast HIDTA and receipted into Washington County's Treasury Funds. 6. Resource Recipient (Fayetteville Police Department) agrees to reimburse Washington County for any invoice paid by Washington County if such is later disallowed after audit for financial review. 7. For any and all disputes arising out of this Agreement the parties hereto agree that jurisdiction will lie within Washington County, Arkansas. IN WITNESS WHEREOF, the parties acknowledge the Agreement as evidenced by their signatures below. APPROVED AS TO FORM WASHINGTON COUNTY ATTORNEY Fayetteville Police Department Resource Recipient HIDTA 2017 Disclosure of High Risk Status G17GC0004A Fayetteville Police Department is not currently designated high risk by another federal grant making agency. Fayetteville Police Department Resource Recipient ACKNOWLEDGMENT STATE OF ARKANSAS )SS COUNTY OF On this day before the undersigned, a Notary Public, duly qualified and acting in and for the county and state aforesaid, personally appeared , satisfactorily proven to be the person whose name appears in the foregoing instrument, and stated that he/she had executed the same for the consideration, uses and purposes therein stated. In witness whereof, I hereunto set my hand and seal on this day of 2017. Notary Public My Commission Expires: APPENDIX A BUDGET Budget Detail 2017 - Gulf coast Initiative - Western Arkansas Mobile Deployment Team Award Recipient - County of Washington (G17GC0004A) Resource Recipient - Fayetteville Police Department Indirect Cost., 0.00/6 Awarded Budget (as approved by ONDCP) $371,118.00 Quantity Amount Investigative - Law Enforcement Officer 4 $63,224.00 Total Overtime $63,224.00 Services• tit . Vehicle allowance 2 $16,800.00 Total Services $16,800.00 Qthe'r nut PE/PI/PS $55,000.00 Total Other $55,000.00 Total Budget $135,024.00 Page 14 of 17 1/31/2017 1:26:34 PM APPENDIX B Sub -award Issued To: Fayetteville Police Department Federal Award Identification No. (FAIN): G 17GC0004A Federal Award Date: 02/06/2017 Period of Performance: 01/01/2017-12/31/2018 Amount of Federal Funds Obligated by this Award to Fayetteville Police Department: $135,024 Total Amount of Federal Funds Obligated to Fayetteville Police Department including the current obligation (GI 5+G 16+G 17):$301,427.86 Total Amount of Federal Award committed to Fayetteville Police Department by Washington County, Arkansas as received from Gulf Coast HIDTA: $301,427.86 Federal Award Project Description: This grant will support initiatives designed to implement the Strategy proposed by the Executive Board of the Gulf Coast HIDTA and approved by the Office of National Drug Control Policy (ONDCP). Federal Awarding Agency: Executive Office of the President Office of National Drug Control Policy Grantee (Pass Through Entity): Washington County, Arkansas Sheriff Tim Helder County Judge Joseph Wood 1155 Clydesdale Drive Fayetteville, AR 72701 CFDA Name and Number: High Intensity Drug Trafficking Areas Program -95.001 No indirect costs (as defined in CFR 200.414 Indirect (F&A) costs) have been authorized with this grant award. All requests for reimbursement must be by the 10'h day of the month following the end of each quarter and shall be directed to: Brian Chambers HIDTA State Director of Operations Arkansas/Tennessee 3730 Appling Road Bartlett, TN 38133 APPENDIX C Caculation of HIDTA Reimbursable Overtime TFO's NAME H IDTA Overtime this period- furs _ TFO's Regular pay rate TFO's Overtime rate @ 1.5 *fill in below only if agency is claimimg fringe associated with HIDTA overtime TFO's Fringe, only allowable fringe cost the HIDTA program will FICA reimburse Life Health Retirement - Workman's Comp O.QO% Fringe % percentage= $ Overtime XFringe% ($50.10X13.0.0%) * Please note this total must match what was paid on checkstub or payroll report submitted :aculation of Overtime $ - Rate X Hours with claim* *Please note only utilize this is agency is claiming fringe* 1.5 rate or regula Overtime rate+ rate +fringe rate )vertime rate wJ Fringe % $ - fringe cost per hour ($50.10+$6.71) APPENDIX D A. General Terms and Conditions 1. This award is subject to The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200 (the "Part 200 Uniform Requirements"), as adopted and implemented by the Office of National Drug Control Policy (ONDCP) in 2 C.F.R. Part 3603. For this 2017 award, the Part 200 Uniform Requirements supersede, among other things, the provisions of 28 C.F.R. Parts 66 and 70, as well as those of 2 C.F.R. Parts 215, 220, 225, and 230. For more information on the Part 200 Uniform Requirements, see https:Hcfo.gov/cofar/. For specific, award -related questions, recipients should contact ONDCP promptly for clarification. 2. This award is subject to the following additional regulations and requirements: a. 28 CFR Part 69 -"New Restrictions on Lobbying" b. 2 CFR Part 25 -"Universal Identifier and System of Award Management" c. Conflict of Interest and Mandatory Disclosure Requirements, set out in paragraph 7.of these terms and conditions d. Non-profit Certifications (when applicable) Audits conducted pursuant to 2 CFR Part 200, Subpart F, "Audit Requirements" must be submitted no later than 9 months after the close of the grantee's audited fiscal year to the Federal Audit Clearinghouse at https //harvester.census.gov/facweb/. 4. The recipient gives ONDCP or the Government Accountability Office, through any authorized representative, access to, and the right to examine, all paper or electronic records related to the grant. 5. Recipients of HIDTA funds are not agents of ONDCP. Accordingly, the grantee, its fiscal agent(s), employees, contractors, as well as state, local and Federal participants, either on a collective basis or on a personal level, shall not hold themselves out as being part of, or representing, the Executive Office of the President or ONDCP. 6. These general terms and conditions as well as archives of previous versions of the general terms and conditions are available online at www.whitehouse.gov/ondep/ re ants . 7. Conflict of Interest and Mandatory Disclosures a. Conflict of Interest Requirements As a non -Federal entity, you must follow ONDCP's conflict of interest policies for Federal awards. Recipients must disclose in writing any potential conflict of interest to an ONDCP Program Officer; recipients that are pass-through entities must require disclosure from sub -recipients or contractors. This disclosure must take place immediately whether you are an applicant or have an active ONDCP award. The ONDCP conflict of interest policies apply to sub -awards as well as contracts, and are as follows: As a non -Federal entity, you must maintain written standards of conduct covering conflicts of interest and governing the performance of your employees engaged in the selection, award, and administration of sub -awards and contracts. ii. None of your employees may participate in the selection, award, or administration of a sub -award or contract supported by a Federal award if he or she has an apparent conflict of interest. Such a conflict of interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from an organization considered for a sub -award or contract. The officers, employees, and agents of the non -Federal entity must neither solicit nor accept gratuities, favors, or anything of monetary value from sub -recipients or contractors or parties to sub -awards or contracts. iii. If you have a parent, affiliate, or subsidiary organization that is not a State, local government, or Indian tribe, you must also maintain written standards of conduct covering organizational conflict of interest. Organizational conflict of interest means that because of relationships with a parent company, affiliate, or subsidiary organization, you are unable or appear to be unable to be impartial in conducting a sub -award or procurement action involving a related organization. b. Mandatory Disclosure Requirement As a non -Federal entity, you must disclose, in a timely manner, in writing to ONDCP all violations of Federal criminal law involving fraud, bribery or gratuity violations potentially affecting the Federal award. Non -Federal entities that have received a Federal award that includes the term and condition outlined in 200 CFR Part 200, Appendix XII "Award Term and Condition for Recipient Integrity and Performance Matters," are required to report certain civil, criminal, or administrative proceedings to SAM. Failure to make required disclosures can result in remedies such as: temporary withholding of payments pending correction of the deficiency, disallowance of all or part of the costs associated with noncompliance, suspension, and termination of award, debarment, or other legally available remedies outlined in 2 CFR 200.338 "Remedies for Noncompliance". c. FFATA/DATA Act Compliance Each applicant is required to i. Be registered in the System for Award Management (SAM) before submitting its application ii. Provide a valid DUNS number in its application iii. Continue to maintain an active SAM registration with current information at all times during which it has an active Federal award - iv. Provide all relevant grantee information required for ONDCP to collect for reporting related to FFATA and DATA Act requirements. 8. Washington County, Arkansas, as the Grantee, is required to monitor this subaward as outlined in 2 CFR 200.331. 9. Recipients must comply with the Government -wide Suspension and Debarment provision set forth at 2 CFR Part 180. 10. As specified in the HIDTA Program Policy and Budget Guidance, recipient must: a. Establish and maintain effective internal controls over the Federal award that provides reasonable assurance that Federal award funds are managed in compliance with Federal statutes, regulations and award terms and conditions. These internal controls should be in compliance with the "Standards for Internal Control in the Federal Government," issued by the Comptroller General of the United States and the "Internal Control Integrated Framework," issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO). b. Comply with Federal statutes, regulations, and the terms and conditions of the Federal awards. c. Evaluate and monitor compliance with applicable statutes, regulations, and the terms and conditions of the Federal awards. d. Take prompt action when instances of noncompliance are identified, including noncompliance identified in audit findings. e. Take reasonable measures to safeguard protected personally identified information (PII) and other information ONDCP or the recipient designates B. Program Specific Terms and Conditions The following special conditions are incorporated into each award document. i. This grant is awarded for above program. Variation from the description of activities approved by ONDCP and/or from the budget attached to this letter must comply with the reprogramming requirements as set forth in ONDCP's HIDTA Program Policy and Budget Guidance. 2. This award is subject to the requirements in ONDCP's HIDTA Program Policy and Budget Guidance. 3. No HIDTA funds shall be used to supplant state or local funds that would otherwise be made available for the same purposes. 4. The requirements of 28 CFR Part 23, which pertain to information collection and management of criminal intelligence systems, shall apply to any such systems supported by this award. 5. Special accounting and control procedures must govern the use and handling of HIDTA Program funds for confidential expenditures; i.e., the purchase of information, evidence, and services for undercover operations. Those procedures are described in Section 6 of the HIDTA Program Policy and Budget Guidance. 6. Property acquired with these HIDTA grant funds is to be used for activities of the Gulf Coast HIDTA, this equipment must be made available to the HIDTA's Executive Board for use by other HIDTA participants. 7. All law enforcement entities that receive funds from this grant must report all methamphetamine laboratory seizure data to the National Clandestine Laboratory Database/National Seizure System at the El Paso Intelligence Center.