HomeMy WebLinkAbout2017-08-01 - Agendas - ArchiveAlderman Adella Gray
Ward 1 Position 1
Alderman Sarah Marsh
Ward 1 Position 2
Alderman Mark Kinion
Ward 2 Position 1
Alderman Matthew Petty
Ward 2 Position 2
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Sondra E. Smith
City of Fayetteville Arkansas
City Council Meeting
August 1, 2017
Alderman Justin Tennant
Ward 3 Position 1
Alderman Sarah Bunch
Ward 3 Position 2
Alderman John La Tour
Ward 4 Position 1
Alderman Alan T. Long
Ward 4 Position 2
A meeting of the Fayetteville City Council was held on August 1, 2017 at 5:30 p.m. in Room
219 of the City Administration Building located at 113 West Mountain Street, Fayetteville,
Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
City Council Meeting Presentations, Reports, and Discussion Items.
1. Distinguished Budget Presentation Award - Presented by Mayor Lioneld Jordan
Agenda Additions
A. Consent:
1. Approval of the July 18, 2017 City Council Meeting Minutes.
Approved
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov
2. MOUNT SEQUOYAH/BAXTER WATER TANK FENCE REPLACEMENT: A
resolution to approve a budget adjustment in the amount of $10,000.00 to allow
replacement of fences at the Mount Sequoyah and Baxter Water Tanks.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 146-17
3. GARVER, LLC AMENDMENT NO. 3: A resolution to approve Amendment No. 3 to
the contract with Garver, LLC in the amount of $76,970.00 for additional construction
management services for the water and sewer relocations associated with Arkansas
Highway and Transportation Department project BB0414 - Porter Road -Highway
112/71b widening and interchange improvements.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 147-17
4. BID #17-41 JACK TYLER ENGINEERING, INC.: A resolution to award bid #17-41
and authorize the purchase of two (2) submersible wastewater pumps from Jack Tyler
Engineering, Inc. in the total amount of $68,736.00 for use at the Noland Wastewater
Treatment Plant.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 148-17
5. BID #17-42 TRUCK CENTERS OF ARKANSAS: A resolution to award Bid #17-42
and authorize the purchase of two (2) freightliner 114sd dump trucks from Truck Centers
of Arkansas in the total amount of $251,208.00 for use by the Water and Sewer Operations
Division.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 149-17
6. BID #17-43 KRAFTSMAN, INC: A resolution to award Bid #17-43 and authorize the
purchase of two (2) kraftsman hp20t low boy trailers from Kraftsman, Inc. in the total
amount of $32,310.00 for use by the Water and Sewer Operations Division and
Transportation Services Department.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 150-17
7. LEWIS AUTOMOTIVE GROUP A resolution to authorize the purchase of a 2018
Ford F 150 Crew Cab 4x2 from Lewis Automotive Group of Fayetteville, Arkansas in the
amount of $24,581.00, pursuant to a state procurement contract, for use by the police
department.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 151-17
8. HAZMAT SERVICES REVENUE: A resolution to approve a budget adjustment
recognizing hazmat services revenue received by the fire department from Washington
County in the amount of $4,094.00 and increasing the related expense budget.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 152-17
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov
9. B -UNLIMITED, INC: A resolution to approve and certify the participation of B -
Unlimited, Inc. in the Arkansas Tax Back Program and to agree to authorize the Arkansas
Department of Finance and Administration to refund city sales tax back to B -Unlimited,
Inc. for qualified purchases.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 153-17
10. GARVER, LLC TAXIWAY B WIDENING: A resolution to approve Task Order No. 9
with Garver, LLC in the amount of $98,000.00 for design and bidding services related to
the Taxiway B Widening and Rehabilitation Project at Drake Field.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 154-17
11. SURFCO RESTORATION AND CONSTRUCTION, LLC.: A resolution to approve a
three-year lease agreement with Surfco Restoration and Construction, LLC for office space
in the airport terminal building at 4500 South School Avenue for rent in the amount of
$411.60 per month.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 155-17
12. ARKANSAS FASHION WEEK: A resolution to approve a short-term lease agreement
with Arkansas Fashion Week for the airport hangar at 4578 South School Avenue for
rent in the amount of $1,000.00.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 156-17
B. Unfinished Business: None
C. New Business:
1. VAC 17-5867 (858 N. JACKSON ST./PURYEAR): An ordinance to approve VAC 17-
5867 for property located at 858 North Jackson Drive to vacate a portion of a water and
sewer easement.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5989
2. AMEND § 162.01(S) UNIT 18 GASOLINE SERVICE STATIONS AND DRIVE-
IN/DRIVE- THROUGH RESTAURANTS: An ordinance to amend § 162.01(s) unit 18.
gasoline service stations and drive-in/drive-through restaurants to clarify that oil change
businesses are included with gasoline service stations.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5990
3. 2017 LIBRARY IMPROVEMENT BONDS: A resolution to approve a budget
adjustment in the amount of $26,905,000.00 to appropriate proceeds from the 2017 Library
Improvement Bonds to fund the Library Improvement Project.
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 157-17
D. City Council Agenda Session Presentations:
E. City Council Tour: None
F. Announcements
Adjournment: 5:57 p.m.
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov
City Council Meeting: August 1, 2017
Adjourn: 5 15 "7 p , /Y7,
Subject:
Roll
Motion To:
Petty
r/
Motion By:
Tennant
Bunch
La Tour
Petty
Long
Tennant
Gray
Bunch
Marsh
La Tour
Kinion
Long
Mayor Jordan
Gray
Subject:
Motion To:
Motion By:
Seconded:
Petty
Tennant
Bunch
La Tour
Long
Gray
Marsh
Kinion
Mayor Jordan
City Council Meeting: August 1, 2017
Subject:
Consent
Motion To:
Motion By:
r,
Seconded:
Consent
Petty
A. 1- A. 12
I I t Lo '
Tennant
Bunch
Bunch
La Tour
t
Long
Gray
Gray
Marsh
a
Marsh
Kinion�
Kinion
Mayor Jordan
Mayor Jordan
Subject:
Motion To:
Motion By:
Seconded:
Petty
Tennant
Bunch
La Tour
Long
Gray
Marsh
Kinion
Mayor Jordan
City Council Meeting: August 1, 2017
Subject:
NONE
Motion To:
Motion By:
Seconded:
Unfinished
Petty
Tennant
Business
Bunch
La Tour
La Tour
Long
Long
Gray
Gray
Marsh
Marsh
Kinion
Kinion
Mayor Jordan
Mayor Jordan
Subject:
Motion To:
Motion By:
Seconded:
Unfinished
Business
Petty
Tennant
Bunch
La Tour
Long
Gray
Marsh
Kinion
Mayor Jordan
City Council Meeting: August 1, 2017
Subject:
VAC 17-5867 (858 N. JACKSON ST./PURYEAR)
Motion To:
rvAo
Motion By:
Seconded:
r
1704,
C.1
New
Business
Petty
Tennant
Tennant
Bunch
Bunch
La Tour
La Tour
Long
Gray
Gray
Marsh
Marsh
Kinion
Kinion
Mayor Jordan
Subject:
AMEND § 162.01(S) UNIT 18 GASOLINE SERVICE STATIONS AND DRIVE-IN/DRIVE- THROUGH
RESTAURANTS
Motion To:
Motion By:
Seconded:
r
1704,
C.2
Petty
New
Business
5qqo
J
Tennant
Bunch
La Tour
Long
Gray
Marsh
Kinion
Mayor Jordan
b-0 6-0 �.-J
City Council Meeting: August 1, 2017
Subject:
2017 LIBRARY IMPROVEMENT BONDS
Motion To:
Motion By:
.tea.
Seconded:
C. 3
Petty
.
New
Tennant
Bunch
Business
`
Bunch
La Tour
La Tour,
Long
Long
Gray
Marsh
6
Kinion
-'
Mayor Jordan
Mayor Jordan
fR t
Subject:
Motion To:
Motion By:
Seconded:
New
Business
Petty
Tennant
Bunch
La Tour
Long
Gray
Marsh
Kinion
Mayor Jordan
BA
OFFICE OF THE
CITY ATTORNEY
DEPARTMENTAL CORRESPONDENCE
TO: Mayor Jordan
THRU: Sondra Smith, City Clerk
FROM: Blake Pennington, Assistant City Attoney
DATE: August 2, 2017
Kit Williams
City Attorney
Blake Pennington
Assistant City Attorney
Rhonda Lynch
Paralegal
RE: Resolutions and Ordinances prepared by the City Attorney's Office and passed at
the City Council meeting of August 1, 2017
1. A resolution to approve a budget adjustment in the amount of $10,000.00 to allow
replacement of fences at the Mount Sequoyah and Baxter water tanks.
2. A resolution to approve Amendment No. 3 to the contract with Garver, LLC in the
amount of $76,970.00 for additional construction management services for the water and sewer
relocations associated with Arkansas Highway and Transportation Department Project BB0414 -
Porter Road -Highway 112/71 B widening and interchange improvements.
3. A resolution to award bid #17-41 and authorize the purchase of two (2) submersible
wastewater pumps from Jack Tyler Engineering, Inc. in the total amount of $68,736.00 for use at
the Noland Wastewater Treatment Plant.
4. A resolution to award bid # 17-42 and authorize the purchase of two (2) Freightliner
114SD dump trucks from Truck Centers of Arkansas in the total amount of $251,208.00 for use
by the Water and Sewer Operations Division.
5. A resolution to award bid # 17-43 and authorize the purchase of two (2) Kraftsman
HP20T Low Boy trailers from Kraftsman, Inc. in the total amount of $32,310.00 for use by the
Water and Sewer Operations Division and Transportation Services Department.
6. A resolution to authorize the purchase of a 2018 Ford F150 Crew Cab 4x2 from
Lewis Automotive Group of Fayetteville, Arkansas in the amount of $24,581.00, pursuant to a
State Procurement Contract, for use by the Police Department.
7. A resolution to approve a budget adjustment recognizing hazmat services revenue
received by the Fire Department from Washington County in the amount of $4,094.00 and
increasing the related expense budget.
8. A resolution to approve and certify the participation of B -Unlimited, Inc. in the
Arkansas Tax Back Program and to agree to authorize the Arkansas Department of Finance and
Administration to refund City Sales Tax back to B -Unlimited, Inc. for qualified purchases.
9. A resolution to approve task order no. 9 with Garver, LLC in the amount of
$98,000.00 for design and bidding services related to the Taxiway B widening and rehabilitation
project at Drake Field.
10. A resolution to approve a three-year lease agreement with Surfco Restoration and
Construction, LLC for office space in the airport terminal building at 4500 South School Avenue
for rent in the amount of $411.60 per month.
11. A resolution to approve a short-term lease agreement with Arkansas Fashion Week
for the airport hangar at 4578 South School avenue for rent in the amount of $1,000.00.
12. An ordinance to approve VAC 17-5867 for property located at 858 North Jackson
Drive to vacate a portion of a water and sewer easement.
13. An ordinance to amend § 162.01(s) Unit 18. Gasoline Service Stations and Drive-
In/Drive-Through Restaurants to clarify that oil change businesses are included with gasoline
service stations.
14. A resolution to approve a budget adjustment in the amount of $26,905,000.00 to
appropriate proceeds from the 2017 Library Improvement Bonds to fund the Library Improvement
Project.
2
City of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Meeting Agenda - Final Agenda
Tuesday, August 1, 2017
5:30 PM
City Hall Room 219
City Council Meeting
Adella Gray Ward I
Sarah Marsh Ward 1
Mark Kinion Ward 2
Matthew Petty Ward 2
Justin Tennant Ward 3
Sarah Bunch Ward 3
John S. La Tour Ward 4
Alan Long Ward 4
ELECTED OFFICIALS:
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Sondra Smith
City Council Meeting Meeting Agenda - Final Agenda August 1, 2017
Call To Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
City Council Meeting Presentations, Reports and Discussion Items:
1. 2017-0390
DISTINGUISHED BUDGET PRESENTATION AWARD - PRESENTED BY MAYOR
LIONELD JORDAN
Agenda Additions:
A. Consent:
A.1 2016-0580
APPROVAL OF THE JULY 18, 2017 CITY COUNCIL MEETING MINUTES.
A.2 2017-0333
MOUNT SEQUOYAH/BAXTER WATER TANK FENCE REPLACEMENT:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF
$10,000.00 TO ALLOW REPLACEMENT OF FENCES AT THE MOUNT SEQUOYAH
AND BAXTER WATER TANKS
Attachments: MOUNT SEQUOYAH/BAXTER WATER TANK FENCE REPLACEMENT
BA MOUNT SEQUOYAH/BAXTER WATER TANK FENCE REPLACEMENT
City of Fayetteville, Arkansas Page 2 Printed on 7/26/2017
City Council Meeting Meeting Agenda - Final Agenda August 1, 2017
A. 3
A. 4
A. 5
A. 6
It) 1'7_n2SA
GARVER, LLC AMENDMENT NO. 3:
A RESOLUTION TO APPROVE AMENDMENT NO. 3 TO THE CONTRACT WITH
GARVER, LLC IN THE AMOUNT OF $76,970.00 FOR ADDITIONAL CONSTRUCTION
MANAGEMENT SERVICES FOR THE WATER AND SEWER RELOCATIONS
ASSOCIATED WITH ARKANSAS HIGHWAY AND TRANSPORTATION
DEPARTMENT PROJECT BB0414 - PORTER ROAD -HIGHWAY 112/71B WIDENING
AND INTERCHANGE IMPROVEMENTS
Attachments: GARVER LLC AMENDMENT 3
2017-0376
BID #17-41 JACK TYLER ENGINEERING, INC.:
A RESOLUTION TO AWARD BID #17-41 AND AUTHORIZE THE PURCHASE OF
TWO (2) SUBMERSIBLE WASTEWATER PUMPS FROM JACK TYLER
ENGINEERING, INC. IN THE TOTAL AMOUNT OF $68,736.00 FOR USE AT THE
NOLAND WASTEWATER TREATMENT PLANT
Attachments: JACK TYLER ENGINEERING INC
2017-0372
BID #17-42 TRUCK CENTERS OF ARKANSAS:
A RESOLUTION TO AWARD BID #17-42 AND AUTHORIZE THE PURCHASE OF
TWO (2) FREIGHTLINER 114SD DUMP TRUCKS FROM TRUCK CENTERS OF
ARKANSAS IN THE TOTAL AMOUNT OF $251,208.00 FOR USE BY THE WATER
AND SEWER OPERATIONS DIVISION
Attachments: BID #17-42 TRUCK CENTERS OF ARKANSAS
2017-0373
BID #17-43 KRAFTSMAN, INC.:
A RESOLUTION TO AWARD BID #17-43 AND AUTHORIZE THE PURCHASE OF
TWO (2) KRAFTSMAN HP20T LOW BOY TRAILERS FROM KRAFTSMAN, INC. IN
THE TOTAL AMOUNT OF $32,310.00 FOR USE BY THE WATER AND SEWER
OPERATIONS DIVISION AND TRANSPORTATION SERVICES DEPARTMENT
Attachments: BID 17-43 KRAFTSMAN, INC.
City of Fayetteville, Arkansas Page 3 Printed on 7/26/2017
City Council Meeting Meeting Agenda - Final Agenda August 1, 2017
A. 7
A. 8
A. 9
A. 10
101 '7_n1'7A
LEWIS AUTOMOTIVE GROUP:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A 2018 FORD F150 CREW
CAB 4X2 FROM LEWIS AUTOMOTIVE GROUP OF FAYETTEVILLE, ARKANSAS IN
THE AMOUNT OF $24,581.00, PURSUANT TO A STATE PROCUREMENT
CONTRACT, FOR USE BY THE POLICE DEPARTMENT
Attachments: LEWIS AUTOMOTIVE GROUP
7 tl 1 '7_02'7 S
HAZMAT SERVICES REVENUE:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT RECOGNIZING HAZMAT
SERVICES REVENUE RECEIVED BY THE FIRE DEPARTMENT FROM
WASHINGTON COUNTY IN THE AMOUNT OF $4,094.00 AND INCREASING THE
RELATED EXPENSE BUDGET
Attachments: HAZMAT SERVICES REVENUE
BA HAZMAT SERVICES REVENUE
2017-0386
B -UNLIMITED, INC.:
A RESOLUTION TO APPROVE AND CERTIFY THE PARTICIPATION OF
B -UNLIMITED, INC. IN THE ARKANSAS TAX BACK PROGRAM AND TO AGREE TO
AUTHORIZE THE ARKANSAS DEPARTMENT OF FINANCE AND
ADMINISTRATION TO REFUND CITY SALES TAX BACK TO B -UNLIMITED, INC.
FOR QUALIFIED PURCHASES
Attachments: B -UNLIMITED, INC.
2017-0385
GARVER, LLC TAXIWAY B WIDENING:
A RESOLUTION TO APPROVE TASK ORDER NO. 9 WITH GARVER, LLC IN THE
AMOUNT OF $98,000.00 FOR DESIGN AND BIDDING SERVICES RELATED TO THE
TAXIWAY B WIDENING AND REHABILITATION PROJECT AT DRAKE FIELD
Attachments: GARVER, LLC TAXIWAY B WIDENING:
City of Fayetteville, Arkansas Page 4 Printed on 7/26/2017
City Council Meeting Meeting Agenda - Final Agenda August 1, 2017
A. 11 2017-0392
SURFCO RESTORATION AND CONSTRUCTION, LLC:
A RESOLUTION TO APPROVE A THREE YEAR LEASE AGREEMENT WITH SURFCO
RESTORATION AND CONSTRUCTION, LLC FOR OFFICE SPACE IN THE AIRPORT
TERMINAL BUILDING AT 4500 SOUTH SCHOOL AVENUE FOR RENT IN THE
AMOUNT OF $411.60 PER MONTH
Attachments: SURFCO RESTORATION AND CONSTRUCTION, LLC
A.12 2017-0395
ARKANSAS FASHION WEEK:
A RESOLUTION TO APPROVE A SHORT TERM LEASE AGREEMENT WITH
ARKANSAS FASHION WEEK FOR THE AIRPORT HANGAR AT 4578 SOUTH
SCHOOL AVENUE FOR RENT IN THE AMOUNT OF $1,000.00
Attachments: ARKANSAS FASHION WEEK
B. Unfinished Business: None
C. New Business:
C.1 2017-0383
VAC 17-5867 (858 N. JACKSON ST./PURYEAR):
AN ORDINANCE TO APPROVE VAC 17-5867 FOR PROPERTY LOCATED AT 858
NORTH JACKSON DRIVE TO VACATE A PORTION OF A WATER AND SEWER
EASEMENT
Attachments: VAC 17-5867 (858 N. JACKSON STRURYEAR)
City of Fayetteville, Arkansas Page 5 Printed on 7/26/2017
City Council Meeting Meeting Agenda - Final Agenda August 1, 2017
C.2 2017-0402
AMEND § 162.01(S) UNIT 18 GASOLINE SERVICE STATIONS AND DRIVE-IN/DRIVE-
THROUGH RESTAURANTS:
AN ORDINANCE TO AMEND § 162.01(S) UNIT 18. GASOLINE SERVICE STATIONS
AND DRIVE-IN/DRIVE-THROUGH RESTAURANTS TO CLARIFY THAT OIL CHANGE
BUSINESSES ARE INCLUDED WITH GASOLINE SERVICE STATIONS
Attachments: AMEND 162.01 (S) UNIT 18
C.3 2017-0394
2017 LIBRARY IMPROVEMENT BONDS:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF
$26,905,000.00 TO APPROPRIATE PROCEEDS FROM THE 2017 LIBRARY
IMPROVEMENT BONDS TO FUND THE LIBRARY IMPROVEMENT PROJECT
Attachments: 2017 LIBRARY IMPROVEMENT BONDS
BA 2017 LIBRARY IMPROVEMENT BONDS
D. City Council Agenda Session Presentations:
E. City Council Tour: None
F. Announcements:
G. Adjournment
NOTICE TO MEMBERS OF THE AUDIENCE
City of Fayetteville, Arkansas Page 6 Printed on 7/26/2017
City Council Meeting Meeting Agenda - Final Agenda August 1, 2017
All interested persons may appear and address the City Council on Unfinished Business, New Business, and Public Hearings
at City Council meetings. If you wish to address the City Council on an agenda item, please wait for the Mayor or Chair to
request public comment then queue behind the podium. When the Mayor or Chair recognizes you, approach the podium and
give your name and address. Comments are to be addressed to the Mayor or Chair. The Mayor or Chair will direct your
comments to the appropriate elected officials, staff, or others for response. Keep your comments respectful, brief, to the
point, and relevant to the agenda item being considered. Each speaker from the public will be allowed one turn at the
microphone for discussion of an agenda item.
Agenda Additions: A new item which is requested to be added to the agenda at a City Council meeting should only be
considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The
City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds
vote. Such agenda addition shall be heard prior to the Consent Agenda.
Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the
City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and
considered immediately after the Consent Agenda has been voted upon.
Unfinished Business and New Business: Presentations by Staff and Applicants: Agenda items shall be
introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report.
An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only
during this presentation period, but may be recalled by a City Council member later to answer questions. City
staff, City Council members, and applicants may use electronic visual aids in the City Council meeting as part of
the presentation of the agenda item.
Public Comments: Public comment shall be allowed for all members of the audience on all items of unfinished
and new business and subjects of public hearings. A simple majority of the City Council members, present and
voting, may authorize a representative of a Fayetteville citizens' group opposing the ordinance or resolution to
present an electronic visual aid not to exceed five minutes, but no other electronic visual aid presentations will
be allowed; however, the public may submit photos, petitions, etc. to be distributed to the City Council. If a
member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting,
such materials should be supplied to the City Clerk's Office no later than 9:00 A.M. on the day of the City
Council meeting. Any member of the public shall first state his or her name and address, followed by a concise
statement of the person's position on the question under discussion. Repetitive comments should be avoided; this
applies to comments made previously either to the City Council or to the Planning Commission when those
Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the
Mayor or the City Council as a whole and not to any particular member of the City Council. No person other
than the City Council member and the person having the floor shall be permitted to enter into any discussions
without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except
through the Mayor.
City of Fayetteville, Arkansas Page 7 Printed on 7/26/2017
City Council Meeting Meeting Agenda - Final Agenda August 1, 2017
Courtesy and Respect: All members of the public, all city staff and elected officials shall accord the utmost
courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as
to integrity, abusive comments and statements about motives or personalities. Any member of the public who
violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall
leave the podium.
Interpreters or Telecommunications Devise for the Deaf (TDD), for hearing impaired are available for all City
Council meetings, a 72 -hour advance notice is required. For further information or to request an interpreter,
please call 479-575-8330.
A copy of the complete City Council agenda is available on our website at www.fayetteville-ar.gov or in the
Office of the City Clerk, 113 W. Mountain, Fayetteville, Arkansas (479) 575-8323.
All cell phones must be silenced and may not be used within the City Council Chambers.
City of Fayetteville, Arkansas Page 8 Printed on 7/26/2017
Alderman Adella Gray
Ward 1 Position 1
Alderman Sarah Marsh
Ward 1 Position 2
Alderman Mark Kinion
Ward 2 Position 1
Alderman Matthew Petty
Ward 2 Position 2
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Sondra E. Smith
City of Fayetteville Arkansas
City Council Meeting
July 18, 2017
City Council Meeting Minutes
July 18, 2017
Page 1 of 10
Alderman Justin Tennant
Ward 3 Position 1
Alderman Sarah Bunch
Ward 3 Position 2
Alderman John La Tour
Ward 4 Position 1
V
erman Alan T. Long
A P` 4 Position 2 ,
000
A meeting of the Fayetteville City Council was held on July 18, 2017 at 5:30 p.m. in Room
219 of the City Administration Building located at 113 West Mountain Street, Fayetteville,
Arkansas.
Mayor Jordan called the meeting to order.
PRESENT: Alderman Adella Gray, Sarah Marsh, Mark Kinion, Matthew Petty, Justin
Tennant, Sarah Bunch, John La Tour, Alan Long, Mayor Lioneld Jordan, City Attorney Kit
Williams, City Clerk Sondra Smith, Staff, Press, and Audience.
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions: None
City Council Meeting Presentations, Reports, and Discussion Items:
2016 Audit Report - Paul Becker.
Paul Becker, Chief Financial Officer gave a brief summary of the 2016 Audit Report. He stated
the 2016 Financial Audit and Comprehensive Report has been published for the year ending
December 31, 2016. We have a clean opinion, with no significant findings, and no material
weakness found by our external auditor.
Agenda Additions: None
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov
City Council Meeting Minutes
July 18, 2017
Page 2 of 10
Consent:
Approval of the July 6, 2017 City Council Meeting Minutes.
Approved
Fayetteville Police Department Ammunition: A resolution to approve the purchase of
ammunition as needed by the Fayetteville Police Department from various manufacturers,
pursuant to the State of Arkansas ammunition contract, through January 22, 2018 and as renewed
by the state for up to four additional one year terms.
Resolution 138-17 as recorded in the office of the City Clerk
Rupple Meadows Subdivision Street Improvements: A resolution to approve a budget
adjustment in the amount of $72,321.00 as the developer's share to widen Rupple Road, install
storm water drainage and construct a trail at the total cost of $143,973.20.
Resolution 139-17 as recorded in the office of the City Clerk
Special Needs Assistance Program (SNAP) Grant: A resolution to approve the renewal of four
special needs assistance program grant agreements with the U.S. Department of Housing and
Urban Development in the total amount of $305,348.00 for the city to administer programs to
assist homeless Fayetteville residents, and to approve a budget adjustment.
Resolution 140-17 as recorded in the office of the City Clerk
Kimbel Mechanical Systems, Inc.: A resolution to approve and certify the participation of
Kimbel Mechanical Systems, Inc. in the Arkansas tax back program and to agree to authorize the
Arkansas Department of Finance and Administration to refund city sales tax back to Kimbel
Mechanical Systems, Inc. for qualified purchases.
Resolution 141-17 as recorded in the office of the City Clerk
Taxiway B Widening and Rehab Grant Offer: A resolution to authorize Mayor Jordan to accept
a 90/10 matching grant from the Federal Aviation Administration to provide funding in the amount
of $137,520.00 for the Taxiway B Widening and Rehabilitation project at Drake Field, and to
approve a budget adjustment.
Resolution 142-17 as recorded in the office of the City Clerk
Alderman Marsh moved to accept the Consent Agenda as read. Alderman Tennant
seconded the motion. Upon roll call the motion passed unanimously.
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov
City Council Meeting Minutes
July 18, 2017
Page 3 of 10
Unfinished Business:
RZN 17-5803: (E. Of Old Missouri Rd. & Rolling Hills Dr. Keenan): An ordinance to rezone
that property described in rezoning petition RZN 17-5803 for approximately 10.86 acres located
east of the intersection of Old Missouri Road and Rolling Hills Drive from RSF-4, Residential
Single Family, 4 units per acre to NS -G, Neighborhood Services, General. At the .July 6, 2017 City
Council Meeting this ordinance was left on the first reading.
Alderman Long moved to suspend the rules and go to the second reading. Alderman Marsh
seconded the motion. Upon roll call the motion passed unanimously.
City Attorney Kit Williams read the ordinance.
Andrew Garner, City Planning Director stated one point of clarification I would like to add is
that there has been some misinformation that this project would be leading to the development of
Rolling Hills extension through the property and that is not the case. This is simply a rezoning to
change the zoning map from RSF-4 to NS -G, Neighborhood Services. It is a zoning decision we
are not looking at development.
Alderman Tennant thanked the Council members for letting the item set for a couple of weeks
and for coming out to the tour. He stated this piece of land and rezoning is worth taking our time.
He also thanked city staff for the clarification and asked city staff to clarify for the record, this
rezoning is in no way tied to any sort of work on Rolling Hills or any sort of plans that may or may
not even be in the future for any changes in Rolling Hills Drive.
Andrew Garner: That's correct.
Alderman Tennant: This spot is a good thing for us to do, but we also need to pay attention to
the intersection itself. I will be looking to push for some changes to that intersection and
improvements for pedestrian's. This is not the entire piece of property. I think we did our due
diligence. I will be in favor of this particular rezoning.
Alderman Bunch: I'm glad we took time to go out and visit the site as well. On this piece of
property, I think a rezoning is in order. If we rezone this, I think it can allow the type of
development that would benefit the neighborhood and make it a more walkable neighborhood. It's
a good rezone and it ties in nicely at some point down the road with adding a light or stop sign
there. I will be in support of this tonight.
Alderman Tennant moved to suspend the rules and go to the third and final reading.
Alderman Marsh seconded the motion. Upon roll call the motion passed unanimously.
City Attorney Kit Williams read the ordinance.
Mayor Jordan asked shall the ordinance pass. Upon roll call the motion passed unanimously.
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City Council Meeting Minutes
July 18, 2017
Page 4 of 10
Ordinance 5987 as Recorded in the office of the City Clerk
New Business:
Boston Mountain Solid Waste District: A resolution to approve a one year contract with the
Boston Mountain Solid Waste District in the amount of $36,790.00 with automatic renewals for
up to five additional one year terms based on a rate of fifty cents per resident per year for Solid
Waste Services provided to the City of Fayetteville as a member of the district.
Jeff Coles, Recycling and Trash Collection Director gave a brief description of the resolution. The
Purchasing Division recently brought to the attention of staff that the local contributions paid to
the Boston Mountain Solid Waste District were over the threshold of $20,000 and needed to be
approved through City Council to be paid. These contributions have been paid by the City since
the inception of the fees and the District in the early 90's. This is now coming to the City Council,
to be in compliance with City policies regarding payments over $20,000.
Louise Mann, 629 Gray Avenue: Has this been an automatic renewal in the past?
Jeff Coles: Yes, this was adopted as a resolution by the board and district in 1993. That was the
mechanism that kept this in place. This is to be in compliance with our purchasing policies.
Louise Mann: I encourage you to review closely the budget for the Boston Mountain Solid Waste
District before handing over this money. I know Robyn well; I know she does good work and I
trust her. However, a solid waste district that spends half a million dollars on an office building
while allowing one of the best tiny town recycling facilities to be closed may need to review
priorities. The St. Paul or Dutton Facility has allowed citizens to not only quit burning or filling
hollers with their waste, it has also encouraged people to take responsibility for their discards and
physically handle them.
Robyn Reed, Boston Mountain Solid Waste District: Thanked the City Council for taking the
time to hear the resolution and for supporting them in the many ways that the City does. The St.
Paul issue is a Madison County issue. Their County Judge and staff evaluated it, there has been a
lot of discussion, and the center has not been closed completely they're adjusting hours.
Alderman La Tour: You have a new building?
Robyn Reed: We are in the design phases and we have a meeting tomorrow with a construction
manager. Hopefully we will start building one soon. I believe you have been out to our facility
before and it is pretty old, ran down, passed its age, half the outlets don't work and we have a lot
of critters inside, including a snake in my office last year. We are really excited about having a
new facility.
Alderman La Tour: Congratulations.
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City Council Meeting Minutes
July 18, 2017
Page 5 of 10
Robyn Reed: Thank you.
Alderman Kinion: This has been to the Water, Sewer and Solid Waste Committee and was
reviewed. We looked at the services that were offered specifically to the City of Fayetteville and
the relationship that we have with the Boston Mountain Solid Waste District, as well as our
responsibility to stay in compliance. It has been reviewed and supported by the Solid Waste
Committee.
Alderman Long: What are the amounts previously paid in the past years?
Don Marr, Chief of Staff: It's the same per capita rate fifty cents per, resident.
Robyn Reed: It's been the same since 1994.
Alderman Long: Do we know the exact amount per
Robyn Reed: I believe the resolution has $36,790.00.
Don Marr: That's the current. I would have to go back and get the populations for you in those
other times.
Robyn Reed: It's based off the 2010 population census.
Alderman La Tour: Don, the fifty cents assessment per capita, is that passed on to our citizens
on their water bill?
Don Marr: I believe all our fees are in our rates studies when we do them. Remember this is a
rate study that hasn't been updated since 1992 and will be on your agenda in the coming last quarter
of this year. It would be included in that along with any other capital requirements.
Alderman La Tour: This is a fee that the people of Fayetteville pay every month and it may be
a good investment.
Robyn Reed: I will go into services that we provide, that I feel like this fund goes towards. We
support the Household Hazardous Waste Programs that are offered in our district. We pay for the
South Fayetteville Washington County Household Hazardous Waste disposal, as well as sharps
disposal, electronics recycling, and waste tire management. We have two full time educators on
staff, in partnership with the City of Fayetteville and Washington County.
Alderman La Tour: I plan to vote for your resolution, but just out of curiosity, if you were to
cease to exist, how would these functions be taken care of? Who would do this if you weren't
there?
Robyn Reed: If the district wasn't there or myself?
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov
City Council Meeting Minutes
July 18, 2017
Page 6 of 10
Alderman La Tour: If we and every other municipality contributes to your financial wellbeing.
If we all said we don't want to do this anymore we will do our own thing, would there be other
sources of these services for hazardous materials?
Jeff Coles: With respect to particularly household hazardous waste, we do not accept household
hazardous waste.
Alderman La Tour: Does Springdale?
Robyn Reed: They accept used motor oil and batteries at their recycling facility, but we pay for
the disposal. We collect those and prepare them for shipping.
Alderman Marsh: I would like to clarify that this is fifty cents per resident per year. We heard
during our Waste Reduction, Diversion and Recycling Master Planning that everyone wanted to
see more of an emphasis on education and this is a big part of the education that our citizens were
asking for, is that Boston Mountain Solid Waste provide a large portion of education. I think this
is a really good value for our citizens. We have had a great relationship with the Solid Waste
District.
Alderman Marsh moved to approve the resolution. Alderman Kinion seconded the motion.
Upon roll call the motion passed unanimously.
Resolution 143-17 as recorded in the office of the City Clerk
RZN 17-5837 (521 N. Shady Ave./WCR Development): An ordinance to rezone that property
described in rezoning petition RZN 17-5837 for approximately 0.23 acres located at 521 North
Shady Avenue from RSF-4, Residential Single Family, 4 units per acre to NC, Neighborhood
Conservation.
City Attorney Kit Williams read the ordinance.
Andrew Garner gave a brief description of the ordinance. He stated staff and Planning
Commission recommends in favor of the request.
Daniel Lazenby, ESI on behalf of the applicant stated he would be happy to take any questions
from any of the City Council members.
Alderman Marsh moved to suspend the rules and go to the second reading. Alderman Gray
seconded the motion. Upon roll call the motion passed unanimously.
City Attorney Kit Williams read the ordinance.
Alderman Marsh moved to suspend the rules and go to the third and final reading.
Alderman Long seconded the motion. Upon roll call the motion passed unanimously.
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov