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Home My WebLink About2017-07-18 - Agendas - ArchiveAlderman Adella Gray Ward 1 Position 1 Alderman Sarah Marsh Ward 1 Position 2 Alderman Mark Kinion Ward 2 Position 1 Alderman Matthew Petty Ward 2 Position 2 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Sondra E. Smith City of Fayetteville Arkansas City Council Meeting July 18, 2017 Alderman Justin Tennant Ward 3 Position 1 Alderman Sarah Bunch Ward 3 Position 2 Alderman John La Tour Ward 4 Position 1 Alderman Alan T. Long Ward 4 Position 2 A meeting of the Fayetteville City Council was held on July 18, 2017 at 5:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports, and Discussion Items. 1. 2016 Audit Report - Paul Becker Agenda Additions A. Consent: 1. Approval of the July 6, 2017 City Council Meeting Minutes. Approved 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov 2. FAYETTEVILLE POLICE DEPARTMENT AMMUNITION: A resolution to approve the purchase of ammunition as needed by the Fayetteville Police Department from various manufacturers, pursuant to the State of Arkansas Ammunition Contract, through January 22, 2018 and as renewed by the state for up to four additional one year terms. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 138-17 3. RUPPLE MEADOWS SUBDIVISION STREET IMPROVEMENTS: A resolution to approve a budget adjustment in the amount of $72,321.00 as the developer's share to widen Rupple Road, install storm water drainage and construct a trail at the total cost of $143,973. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 139-17 4. SPECIAL NEEDS ASSISTANCE PROGRAM (SNAP): A resolution to approve the renewal of four special needs assistance program grant agreements with the U.S. Department of Housing and Urban Development in the total amount of $305,348.00 for the city to administer programs to assist homeless Fayetteville residents, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 140-17 5. KIMBEL MECHANICAL SYSTEMS, INC.: A resolution to approve and certify the participation of Kimbel Mechanical Systems, Inc. in the Arkansas Tax Back Program and to agree to authorize the Arkansas Department of Finance and Administration to refund city sales tax back to Kimbel Mechanical Systems, Inc. for qualified. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 141-17 6. TAXIWAY B WIDENING AND REHAB GRANT OFFER: A resolution to authorize Mayor Jordan to accept a 90/10 matching grant from the Federal Aviation Administration to provide funding in the amount of $137,520.00 for the Taxiway B Widening and Rehabilitation Project at Drake Field, and to approve a budget. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 142-17 B. Unfinished Business: 1. RZN 17-5803: (E. OF OLD MISSOURI RD. & ROLLING HILLS DR. KEENAN): An ordinance to rezone that property described in rezoning petition RZN 17-5803 for approximately 10.86 acres located east of the intersection of Old Missouri Road and Rolling Hills Drive from rsf-4, residential single family, 4 units per acre to ns -g, neighborhood services, general. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5987 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov C. New Business: 1. BOSTON MOUNTAIN SOLID WASTE DISTRICT: A resolution to approve a one year contract with the Boston Mountain Solid Waste District in the amount of $36,790.00 with automatic renewals for up to five additional one year terms based on a rate of fifty cents per resident per year for solid waste services provided to the City of Fayetteville as a member of the district. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 143-17 2. RZN 17-5837 (521 N. SHADY AVE./WCR DEVELOPMENT): An ordinance to rezone that property described in rezoning petition RZN 17-5837 for approximately 0.23 acres located at 521 North Shady Avenue from rsf-4, residential single family, 4 units per acre to nc, neighborhood conservation. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5988 3. WALTON FAMILY FOUNDATION GRANT AGREEMENT: A resolution to thank the Walton Family Foundation, to approve the grant agreement with the Walton Family Foundation in the amount of up to $1,361,428.00 as a 50150 matching grant for the construction of a model two-way cycle track along old wire road and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 144-17 4. POSITION CONTROL INCREASE: A resolution to authorize the addition of 1.0 full time equivalent position to the Police Department to provide a second Crime Scene Technician, 2.0 full time equivalent positions to the Recycling & Trash Collection Division to provide two route drivers, and a temporary part time position in the Finance & Internal Services Department, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 145-17 MOTION TO REMOVE FROM TABLE FOR DISCUSSION: An ordinance to amend the Unified Development Code to create a new zoning district, Urban Thoroughfare Light; UT -1, to change or amend definitions of "building height" and stories" THIS ORINANCE WAS TABLED INDEFINETLY AND SENT TO PLANNING COMMISSION D. City Council Agenda Session Presentations: 1. Agenda session presentation - Audit Committee Report - Michael White 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov E. City Council Tour: 4:00 PM July 17, 2017 City Hall F. Announcements Adjournment: 6:22 p.m. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting: July 18, 2017 Adjourn: (�> Z2 Subject: Roll Motion To: Kinion Petty t/ Tennant Seconded: Bunch Kinion La Tour ---' Petty Long Tennant Gray Bunch Marsh La Tour Mayor Jordan Long Subject: Motion To: Motion By: Seconded: Kinion Petty Tennant Bunch La Tour Long Gray Marsh Mayor Jordan City Council Meeting: July 18, 2017 Subject: Consent Motion To: Motion By: Seconded: Consent A.1 -A.6 I Kinion v Petty Tennant Bunch �- La Tour cr Long Long Gray Gray Marsh Marsh Mayor Jordan Mayor Jordan RIO Subject: Motion To: Motion By: Seconded: Kinion Petty Tennant Bunch La Tour Long Gray Marsh Mayor Jordan City Council Meeting: July 18, 2017 Subject: RZN 17-5803: (E. OF OLD MISSOURI RD. & ROLLING HILLS DR. KEENAN) Motion To: a YI 15.ra -3 , CA Motion By: 0 �7 ;J„r Seconded: B. 1 Unfinished Business Kinion �, E Petty Tennant �/ , .• Bunch La Tour La Tour Long Long Gray Gray Marsh 4� Mayor Jordan Mayor Jordan Subject: Motion To: Motion By: Seconded: Unfinished Business Kinion Petty Tennant Bunch La Tour Long Gray Marsh Mayor Jordan City Council Meeting: July 18, 2017 Subject: BOSTON MOUNTAIN SOLID WASTE DISTRICT Motion To: o V -P 3 �rG' �. ✓ � "-�T �,�; Motion By: ��/- i✓rn Seconded: d' d'0,! C.1 New Business Kinion Petty Tennant ✓ Bunch ✓ �` $/ La Tour !✓ Long ✓ Gray ✓ Marsh Mayor Jordan 8-0 Subject: RZN 17-5837 (521 N. SHADY AVE./WCR DEVELOPMENT) Motion To: � � � �a �r 3 �rG' �. ✓ � "-�T �,�; Motion By: ��/- i✓rn Seconded - econded:C.2 C. 2 New Business Kinion Petty Tennant Bunch ✓ �` $/ La Tour t/ Long v' Gray Marsh Mayor Jordan City Council Meeting: July 18, 2017 Subject: WALTON FAMILY FOUNDATION GRANT AGREEMENT: Motion To: V --p, -R Motion By: 00 Seconded:) g� C. 3 New Kinion r r Petty �J Business Tennant" Bunch , Bunch- La Tour ✓" La Tour'' Long Long Gray Gray P / Marsh Marsh'` Mayor Jordan Mayor Jordan %M, Subject: POSITION CONTROL INCREASE Motion To: -R Motion By: 00 Seconded: g� C.4 New Business Kinion Petty Tennant d '` Bunch , La Tour ✓" Long / Gray Marsh Mayor Jordan FMm City Council Meeting: July 18, 2017 Subject: RO-11 o:v-9r lf, '' ,� , �. a �`�5 ' Motion To: V-� OQ�o Motion By: cn Seconded: f� ' o Kinion V Petty Tennant r/ Bunch �-- Bunch 3'" ` La Tour �-- a Long ✓- Gray Marsh Mayor Jordan Mayor Jordan Subject: Motion To: Motion By: Seconded: Kinion Petty Tennant Bunch La Tour Long Gray Marsh Mayor Jordan OFFICE OF THE CITY ATTORNEY DEPARTMENTAL CORRESPONDENCE TO: Mayor Jordan THRU: Sondra Smith, City Clerk FROM: Kit Williams, City Attorn DATE: July 19, 2017 Kit Williams City Attorney Blake Pennington Assistant City Attorney Rhonda Lynch Paralegal RE: Resolutions and Ordinances prepared by the City Attorney's Office and passed at the City Council meeting of July 18, 2017 1. A resolution to approve the purchase of ammunition as needed by the Fayetteville Police Department from various manufacturers, pursuant to the State of Arkansas Ammunition Contract, through January 22, 2018. and as renewed by the State for up to four additional one year terms. 2. A resolution to approve a budget adjustment in the amount of $72,321.00 as the developer's share to widen Rupple Road, install storm water drainage and construct a trail at the total cost of $143,973.20. 3. A resolution to approve the renewal of four special needs assistance program grant agreements with the U.S. Department of Housing and Urban Development in the total amount of $305,348.00 for the City to administer programs to assist homeless Fayetteville residents, and to approve a budget adjustment. 4. A resolution to approve and certify the participation of Kimbel Mechanical Systems, Inc. in the Arkansas Tax Back Program and to agree to authorize the Arkansas Department of Finance and Administration to refund city sales tax back to Kimbel Mechanical Systems, Inc. for qualified purchases. 5. A resolution to authorize Mayor Jordan to accept a 90/10 Matching Grant from the Federal Aviation Administration to provide funding in the amount of $137,520.00 for the Taxiway B widening and rehabilitation project at Drake Field, and to approve a budget adjustment. 6. An ordinance to rezone that property described in rezoning petition RZN 17-5803 for approximately 10.86 acres located east of the intersection of Old Missouri Road and Rolling Hills Drive from RSF-4, Residential Single Family, 4 units per acre to NS -G, Neighborhood Services, General. 7. A resolution to approve a one year contract with the Boston Mountain Solid Waste District in the amount of $36,790.00 with automatic renewals for up to five additional one year terms based on a rate of fifty cents per resident per year for solid waste services provided to the City of Fayetteville as a member of the district. 8. An ordinance to rezone that property described in rezoning petition RZN 17-5837 for approximately 0.23 acres located at 521 North Shady Avenue from RSF-4, Residential Single Family, 4 units per acre to NC, Neighborhood Conservation. 9. A resolution to thank the Walton Family Foundation, to approve the grant agreement with the Walton Family Foundation in the amount of up to $1,361,428.00 as a 50150 Matching Grant for the construction of a model two-way cycle track along Old Wire Road and to approve a budget adjustment. 10. A resolution to authorize the addition of 1.0 full time equivalent position to the police department to provide a second Crime Scene Technician, 2.0 full time equivalent positions to the Recycling & Trash Collection Division to provide two route drivers, and a temporary part time position in the Finance & Internal Services Department, and to approve a budget adjustment. 11. A motion to remove an ordinance to amend the Unified Development Code to create a new zoning district, Urban Thoroughfare Light; UT -L and to change or amend definitions of "building height", and "stories" from the table and then refer it back to the Planning Commission was passed unanimously. 2 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Meeting Agenda - Final Agenda Tuesday, July 18, 2017 5:30 PM City Hall Room 219 City Council Meeting Adella Gray Ward I Sarah Marsh Ward 1 Mark Kinion Ward 2 Matthew Petty Ward 2 Justin Tennant Ward 3 Sarah Bunch Ward 3 John S. La Tour Ward 4 Alan Long Ward 4 ELECTED OFFICIALS: Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Sondra Smith City Council Meeting Meeting Agenda - Final Agenda July 18, 2017 Call To Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports and Discussion Items: 1. 2017-0323 2016 AUDIT REPORT - PAUL BECKER Agenda Additions: A. Consent: A. 1 2016-0579 APPROVAL OF THE JULY 6, 2017 CITY COUNCIL MEETING MINUTES. A.2 2017-0334 FAYETTEVILLE POLICE DEPARTMENT AMMUNITION: A RESOLUTION TO APPROVE THE PURCHASE OF AMMUNITION AS NEEDED BY THE FAYETTEVILLE POLICE DEPARTMENT FROM VARIOUS MANUFACTURERS, PURSUANT TO THE STATE OF ARKANSAS AMMUNITION CONTRACT, THROUGH JANUARY 22, 2018 AND AS RENEWED BY THE STATE FOR UP TO FOUR ADDITIONAL ONE YEAR TERMS Attachments: FAYETTEVILLE POLICE DEPARTMENT AMMUNITION City of Fayetteville, Arkansas Page 2 Printed on 7/12/2017 City Council Meeting Meeting Agenda - Final Agenda July 18, 2017 A. 3 A. 4 A. 5 IM'7_nztiQ RUPPLE MEADOWS SUBDIVISION STREET IMPROVEMENTS: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $72,321.00 AS THE DEVELOPER'S SHARE TO WIDEN RUPPLE ROAD, INSTALL STORM WATER DRAINAGE AND CONSTRUCT A TRAIL AT THE TOTAL COST OF $143,973.20 Attachments: RUPPLE MEADOWS SUBDIVISION STREET IMPROVEMENTS BA RUPPLE MEADOWS SUBDIVISION STREET IMPROVEMENTS 2017-0370 SPECIAL NEEDS ASSISTANCE PROGRAM (SNAP) GRANT: A RESOLUTION TO APPROVE THE RENEWAL OF FOUR SPECIAL NEEDS ASSISTANCE PROGRAM GRANT AGREEMENTS WITH THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT IN THE TOTAL AMOUNT OF $305,348.00 FOR THE CITY TO ADMINISTER PROGRAMS TO ASSIST HOMELESS FAYETTEVILLE RESIDENTS, AND TO APPROVE A BUDGET ADJUSTMENT Attachments: SPECIAL NEEDS ASSISTANCE PROGRAM (SNAP) GRANT BA SPECIAL NEEDS ASSISTANCE PROGRAM (SNAP) GRANT 2017-0355 KIMBEL MECHANICAL SYSTEMS, INC.: A RESOLUTION TO APPROVE AND CERTIFY THE PARTICIPATION OF KIMBEL MECHANICAL SYSTEMS, INC. IN THE ARKANSAS TAX BACK PROGRAM AND TO AGREE TO AUTHORIZE THE ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION TO REFUND CITY SALES TAX BACK TO KIMBEL MECHANICAL SYSTEMS, INC. FOR QUALIFIED PURCHASES Attachments: KIMBEL MECHANICAL SYSTEMS, INC. City of Fayetteville, Arkansas Page 3 Printed on 7/12/2017 City Council Meeting Meeting Agenda - Final Agenda July 18, 2017 A.6 2017-0380 TAXIWAY B WIDENING AND REHAB GRANT OFFER: A RESOLUTION TO AUTHORIZE MAYOR JORDAN TO ACCEPT A 90/10 MATCHING GRANT FROM THE FEDERAL AVIATION ADMINISTRATION TO PROVIDE FUNDING IN THE AMOUNT OF $137,520.00 FOR THE TAXIWAY B WIDENING AND REHABILITATION PROJECT AT DRAKE FIELD, AND TO APPROVE A BUDGET ADJUSTMENT Attachments: B. Unfinished Business: B.1 2017-0335 TAXIWAY B WIDENING AND REHAB GRANT OFFER BA TAXIWAY B WIDENING AND REHAB GRANT OFFER RZN 17-5803: (E. OF OLD MISSOURI RD. & ROLLING HILLS DR. KEENAN): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 17-5803 FOR APPROXIMATELY 10.86 ACRES LOCATED EAST OF THE INTERSECTION OF OLD MISSOURI ROAD AND ROLLING HILLS DRIVE FROM RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE TO NS -G, NEIGHBORHOOD SERVICES, GENERAL Attachments: RZN 17-5803 (E. OF OLD MISSOURI RD. & ROLLING HILLS DR./ KEENAN) ADDITIONAL RZN 17-5803 E. OF OLD MISSOURI RD. & ROLLING HILLS DR. KEENAN At the July 6, 2017 City Council Meeting this ordinance was was left on the first reading. C. New Business: City of Fayetteville, Arkansas Page 4 Printed on 7/12/2017 City Council Meeting Meeting Agenda - Final Agenda July 18, 2017 C. 1 C. 2 C. 3 Nni 7 -MAI BOSTON MOUNTAIN SOLID WASTE DISTRICT: A RESOLUTION TO APPROVE A ONE YEAR CONTRACT WITH THE BOSTON MOUNTAIN SOLID WASTE DISTRICT IN THE AMOUNT OF $36,790.00 WITH AUTOMATIC RENEWALS FOR UP TO FIVE ADDITIONAL ONE YEAR TERMS BASED ON A RATE OF FIFTY CENTS PER RESIDENT PER YEAR FOR SOLID WASTE SERVICES PROVIDED TO THE CITY OF FAYETTEVILLE AS A MEMBER OF THE DISTRICT Attachments: BOSTON MOUNTAIN SOLID WASTE DISTRICT 2017-0361 RZN 17-5837 (521 N. SHADY AVE./WCR DEVELOPMENT): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 17-5837 FOR APPROXIMATELY 0.23 ACRES LOCATED AT 521 NORTH SHADY AVENUE FROM RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE TO NC, NEIGHBORHOOD CONSERVATION Attachments: RZN 17-5837 (521 N. SHADY AVE./WCR DEVELOPMENT) 2017-0366 WALTON FAMILY FOUNDATION GRANT AGREEMENT: A RESOLUTION TO THANK THE WALTON FAMILY FOUNDATION, TO APPROVE THE GRANT AGREEMENT WITH THE WALTON FAMILY FOUNDATION IN THE AMOUNT OF UP TO $1,361,428.00 AS A 50150 MATCHING GRANT FOR THE CONSTRUCTION OF A MODEL TWO-WAY CYCLE TRACK ALONG OLD WIRE ROAD AND TO APPROVE A BUDGET ADJUSTMENT Attachments: WALTON FAMILY FOUNDATION GRANT BA WALTON FAMILY FOUNDATION GRANT City of Fayetteville, Arkansas Page 5 Printed on 7/12/2017 City Council Meeting Meeting Agenda - Final Agenda July 18, 2017 C.4 2017-0329 POSITION CONTROL INCREASE: A RESOLUTION TO AUTHORIZE THE ADDITION OF 1.0 FULL TIME EQUIVALENT POSITION TO THE POLICE DEPARTMENT TO PROVIDE A SECOND CRIME SCENE TECHNICIAN, 2.0 FULL TIME EQUIVALENT POSITIONS TO THE RECYCLING & TRASH COLLECTION DIVISION TO PROVIDE TWO ROUTE DRIVERS, AND A TEMPORARY PART TIME POSITION IN THE FINANCE & INTERNAL SERVICES DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT Attachments: POSITION CONTROL INCREASE BA POSITION CONTROL INCREASE D. City Council Agenda Session Presentations: D. 1 2017-0330 AGENDA SESSION PRESENTATION AUDIT COMMITTEE REPORT - MICHAEL WHITE E. City Council Tour: 4:00 PM July 17, 2017 City Hall F. Announcements: G. Adjournment NOTICE TO MEMBERS OF THE AUDIENCE All interested persons may appear and address the City Council on Unfinished Business, New Business, and Public Hearings at City Council meetings. If you wish to address the City Council on an agenda item, please wait for the Mayor or Chair to request public comment then queue behind the podium. When the Mayor or Chair recognizes you, approach the podium and give your name and address. Comments are to be addressed to the Mayor or Chair. The Mayor or Chair will direct your comments to the appropriate elected officials, staff, or others for response. Keep your comments respectful, brief, to the point, and relevant to the agenda item being considered. Each speaker from the public will be allowed one turn at the microphone for discussion of an agenda item. Agenda Additions: A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and considered immediately after the Consent Agenda has been voted upon. City of Fayetteville, Arkansas Page 6 Printed on 7/12/2017 City Council Meeting Meeting Agenda - Final Agenda July 18, 2017 Unfinished Business and New Business: Presentations by Staff and Applicants: Agenda items shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by a City Council member later to answer questions. City staff, City Council members, and applicants may use electronic visual aids in the City Council meeting as part of the presentation of the agenda item. Public Comments: Public comment shall be allowed for all members of the audience on all items of unfinished and new business and subjects of public hearings. A simple majority of the City Council members, present and voting, may authorize a representative of a Fayetteville citizens' group opposing the ordinance or resolution to present an electronic visual aid not to exceed five minutes, but no other electronic visual aid presentations will be allowed; however, the public may submit photos, petitions, etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk's Office no later than 9:00 A.M. on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided; this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the City Council member and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the Mayor. Courtesy and Respect: All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Interpreters or Telecommunications Devise for the Deaf (TDD), for hearing impaired are available for all City Council meetings, a 72 -hour advance notice is required. For further information or to request an interpreter, please call 479-575-8330. A copy of the complete City Council agenda is available on our website at www.fayetteville-ar.gov or in the Office of the City Clerk, 113 W. Mountain, Fayetteville, Arkansas (479) 575-8323. All cell phones must be silenced and may not be used within the City Council Chambers. City of Fayetteville, Arkansas Page 7 Printed on 7/12/2017 Alderman Adella Gray Ward 1 Position 1 Alderman Sarah Marsh Ward 1 Position 2 Alderman Mark Kinion Ward 2 Position 1 Alderman Matthew Petty Ward 2 Position 2 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Sondra E. Smith City of Fayetteville Arkansas City Council Meeting July 6, 2017 City Council Meeting Minutes July 6, 2017 Page 1 of 16 Alderman Justin Tennant Ward 3 Position 1 Alderman Sarah Bunch Ward 3 Position 2 Alderman John La Tour Ward 4 Position l Alderman Alan T. Long Ward 4 Position 2 A meeting of the Fayetteville City Council was held on July 6, 2017 at 5:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Mayor Jordan called the meeting to order. PRESENT: Alderman Adella Gray, Sarah Marsh, Mark Kinion, Matthew Petty, Justin Tennant, Sarah Bunch, John La Tour, Alan Long, Mayor Lioneld Jordan, City Attorney Kit Williams, City Clerk Sondra Smith, Staff, Press, and Audience. Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: None City Council Meeting Presentations, Reports, and Discussion Items: None Agenda Additions: None Consent: Mayor Jordan stated Bid #17-34 Grand Truck Equipment Company, LLC was being requested to be removed from Consent for discussion. City Attorney Kit Williams: The resolution needed to have a budget adjustment approval. I have handed out a copy of the resolution to be amended. Alderman Long moved to remove Bid #17-34 Grand Truck Equipment Company, LLC from the Consent Agenda for discussion. Alderman Marsh seconded the motion. Upon roll call the motion passed unanimously. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes July 6, 2017 Page 2 of 16 Mayor Jordan: Why are we pulling it, Kit? City Attorney Kit Williams: There was not a budget adjustment attached, but there is now. Bid #17-34 Grand Truck Equipment Company, LLC was pulled from Consent for discussion. Approval of the June 20, 2017 City Council Meeting Minutes. Approved Bid #17-33 Vance Brothers, Inc.: A resolution to award Bid #17-33 and authorize a contract with Vance Brothers, Inc. for asphalt microsurfacing of city streets at a cost of $2.28 per square foot as needed through the end of 2017. Resolution 129-17 as recorded in the office of the City Clerk Bid #17-35 Lewis Ford Sales, Inc.: A resolution to award Bid #17-35 and authorize the purchase of a Ford E350 Box Truck from Lewis Ford Sales, Inc. of Fayetteville, Arkansas in the amount of $37,007.00 for use by the Recycling and Trash Collection Division. Resolution 131-17 as recorded in the office of the City Clerk Bid #17-36 Altec Industries, Inc.: A resolution to award Bid #17-36 and authorize the purchase of a Ford F750 with Altec Aerial Platform from Altec Industries, Inc. of Creedmoor, North Carolina in the amount of $132,212.00 for use by the Parks and Recreation Department and the Transportation Department. Resolution 132-17 as recorded in the office of the City Clerk Arkansas Occupational Medicine Services, P.A. d/b/a Arkansas Occupational Health Clinic: A resolution to authorize a one year contract with an option to renew for up to four additional one year terms with Arkansas Occupational Medicine Services, P.A. d/b/a Arkansas Occupational Health Clinic in an amount not to exceed $50,000.00 for physical exams and health screenings for Fire Department employees at a cost of $264.00 to $575.00 per exam. Resolution 133-17 as recorded in the office of the City Clerk Alderman Marsh moved to accept the Consent Agenda as read. Alderman Tennant seconded the motion. Upon roll call the motion passed unanimously. Bid #17-34 Grand Truck Equipment Company, LLC was removed from the Consent Agenda for Discussion 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes July 6, 2017 Page 3 of 16 Bid #17-34 Grand Truck Equipment Company, LLC: A resolution to award Bid #17-34 and authorize the purchase of a Ford F550 with Dakota Body and Aerial Platform from Grand Truck Equipment Company, LLC of Afton, Oklahoma in the amount of $103,115.00 for use by the Transportation Department. City Attorney Kit Williams restated the necessity of an amendment to add a budget adjustment to the resolution. Alderman Marsh moved to amend the resolution by adding a budget adjustment. Alderman Gray seconded the motion. Upon roll call the motion passed unanimously. Mayor Jordan read the resolution. Terry Gulley, Transportation Services Director gave a brief description of the resolution. Alderman Gray moved to approve the resolution. Alderman Marsh seconded the motion. Upon roll call the resolution passed unanimously. r Resolution 130-17 as recorded in the office of th,' City clerk 1%000 Unfinished Business: .4. 4' gip; 17-5776: (1320 S. College Ave./Sugarland Properties): An ordinance to rezone that property described in rezoning petition RZN 17-5776 for approximately 0.31 acres located at 1320 South College Avenue from NC, Neighborhood Conservation to RI -U, Residential Intermediate, Urban. At the June 20, 2017 City Council Meeting this ordinance was left on the second reading. At the June 6, 2017 City Council Meeting this ordinance was left on the first reading. Alderman Petty stated he would like to recuse himself from the discussion. Alderman Marsh moved to suspend the rules and go to the third and final reading. Alderman Tennant seconded the motion. Upon roll call the motion passed 7-0. Alderman Marsh, Kinion, Tennant, Bunch, La Tour, Long, and Gray voting yes. Alderman Petty recused. City Attorney Kit Williams read the ordinance. Jesse Millwee, Citizen believes the rezoning will be positive for the neighborhood and the community. He spoke in favor of the rezoning. Keaton Smith, Citizen is in support of the rezoning. He stated he is a property owner in the neighborhood. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov City Council Meeting Minutes July 6, 2017 Page 4 of 16 Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed 7-0. Alderman Marsh, Kinion, Tennant, Bunch, La Tour, Long, and Gray voting yes. Alderman Petty recused. Ordinance 5983 as Recorded in the office of the City Clerk New Business: Bid #17-37 Countryside Farm and Lawn Equipment Company, Inc.: A resolution to award Bid #17-37 and authorize the purchase of a John Deere 5100E Tractor with mowing attachment and a John Deere 6110M Tractor with mowing attachment from Countryside Farm and Lawn Equipment company, Inc. in the total amount of $202,099.00 for use by the Transportation Department. Terry Gulley, Transportation Services Director gave a brief description of the resolution. Alderman La Tour: Describe for me the process when one of our departments comes to you and says they need new mowers and tractors. What is the procedure of letting people around the state know you are in the market for tractors? Do you send emails or letters stating we are taking bids? Terry Gulley: I will defer the question about how it is sent out to Andrea who is our Purchasing Director. The Transportation Division uses this equipment. When an item comes up for replacement we try to utilize the Fleet Department's knowledge. This was last replaced in 2004 and has lasted 13 years. We look at what is being used in the market place currently that wasn't available in 2004. The bid package is put together and it is sent to the Purchasing Department. Andrea Rennie, Purchasing Director: The first process of any city bid when we get it in is to talk with any department that is involved and then it goes into the classified section of the Northwest Arkansas Times statewide. We have a Purchasing mailing list that is distributed to over 1,800 vendors. We touch base personally with any vendor we know that may sell that piece of equipment or commodity. Alderman La Tour: When you are drawing up the bid sheets and listing the specifications, do you list those specifications or do you solicit help from somebody else? Andrea Rennie: It mainly comes from Fleet and Transportation before it gets to the Purchasing Department. Alderman La Tour: Fleet and Transportation say what characteristics they want? Andrea Rennie: Yes. Alderman La Tour: Where do you get your list of characteristics of everything you want in a piece of equipment? 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov City Council Meeting Minutes July 6, 2017 Page 5 of 16 Jesse Beeks, Fleet Operations Superintendent: It depends on the piece of equipment. If we have looked at a specific piece of equipment, everybody wants to write the spec for it. We try to generalize it as much as possible. Alderman La Tour: When you say everybody, do you mean all the people trying to sell it to you? Jesse Beeks: Yes. Alderman La Tour: You have vendors that write specifications? Jesse Beeks: They would like too. Alderman La Tour: Of course they would specify things that stare characteristic of their piece of equipment. Jesse Beeks: That's right. V Alderman La Tour: You don't let that hannen,A2ht. Jesse Beeks: I try not too. ' Alderman La Tour: Do we ever give preference to local vendors that might be a few dollars higher and keep the money in the local economy? Jesse Beeks: Local as defined in the Purchasing Department is the State of Arkansas. As far as I'm aware the City of Fayetteville does not have an ordinance allowing us to give preference for the city. Andrea Rennie: State Procurement Code talks about that in reference to a resident vender and a non-resident vendor. A resident vendor being considered a vendor doing business in the state within itself. Non-resident will be out of state. All three vendors for this bid were all in state residents or in state vendors. Tim Bailey, Williams Tractor located in Ward 4 stated he is concerned that local government overspends at times and overlooks local businesses that the local businesses fund. He gave a brief description of the equipment and bid he submitted to the City of Fayetteville. He stated when it came time to research specifications, Fleet and Transportation traveled to Little Rock to research specifications and never considered coming across town to look at what was being replaced by an adequate tractor. His company wants to support and have a good relationship with the city. He stated he has loaned equipment to the diverse activities of the city. He serves a meal to the Police Department and Fire Department once a month. He believes his bid was the better choice financially and environmentally for the City of Fayetteville. Mayor Jordan stated Mr. Bailey's five minute speaking time limit was expired. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov City Council Meeting Minutes July 6, 2017 Page 6 of 16 Alderman La Tour: It is your contention that we accepted a bid that was higher than your bid for basically the same thing? Tim Bailey: Yes, sir. The tractors were comparable. Alderman La Tour: When you say comparable, 1 can't tell the difference between a Chevrolet and a Ford. They are basically the same thing. Is that what you mean by comparable? Tim Bailey: Exactly. Both will the do the same amount of work and the same performance specifications, but mine is more efficient in fuel economy. Alderman La Tour: You would think we would want that, right? Tim Bailey: Absolutely. Alderman La Tour: It would be cheaper to operate. Tim Bailey: Yes, sir. Alderman La Tour: We went to Little Rock to buy Tim Bailey: Yes, that is my contention. business. Alderman La Tour: That looks bad, Mayor. Is there anything else you want to tell us? Tim Bailey: Yes, if I had the opportunity. Mayor Jordan: The speaker's time is up unless you make a motion to give him more time. Alderman La Tour moved to allow an additional three minutes for the speaker. Alderman Long seconded the motion. Upon roll call the motion passed unanimously. Tim Bailey: Our company has paid $100,000 worth of sales tax this calendar year to the city. The city has to recognize there is some intrinsic value. Even though the State of Arkansas considers the other bidders as local, none of their revenue comes into the City of Fayetteville. We are truly the only local vendor. I'm not asking for any kind of preference. If I am the high bidder and someone else offers a better value, I completely understand that. I ask for this item to be tabled and sent back to the Equipment Committee for re-evaluation. In the future I would like to be involved in the equipment purchases that we have proven to provide. Alderman Tennant: For years I haven't liked the State Procurement contract. Not just for tractors, but for a lot of different things. I investigated this years ago when I was with a technology company and I didn't understand why our hands were tied on rewarding contracts. I was told if I wanted to change it, then I would have to try to change it at the state level. I don't think that is something we can change locally. I would be interested in investigating that. I think we should have some leeway to decide on our own. I would rather give business to a local group or a regional group rather than somebody in Little Rock, Pine Bluff or wherever. This particular situation we 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov