HomeMy WebLinkAbout2017-07-25 - Agendas - TentativeCity of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Meeting Agenda - Tentative Agenda
Tuesday, July 25, 2017
4:30 PM
City Hall Room 326
City Council Agenda Session
Adella Gray Ward I
Sarah Marsh Ward 1
Mark Kinion Ward 2
Matthew Petty Ward 2
Justin Tennant Ward 3
Sarah Bunch Ward 3
John S. La Tour Ward 4
Alan Long Ward 4
ELECTED OFFICIALS:
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Sondra Smith
City Council Agenda Session Meeting Agenda - Tentative July 25, 2017
Agenda
Call To Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
City Council Meeting Presentations, Reports and Discussion Items:
1. 2017-0390
DISTINGUISHED BUDGET PRESENTATION AWARD - PRESENTED BY MAYOR
LIONELD JORDAN
Agenda Additions
A. Consent:
A. 1 2016-0580
APPROVAL OF THE JULY 18, 2017 CITY COUNCIL MEETING MINUTES.
A.2 2017-0333
MOUNT SEQUOYAH/BAXTER WATER TANK FENCE REPLACEMENT:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF
$10,000.00 TO ALLOW REPLACEMENT OF FENCES AT THE MOUNT SEQUOYAH
AND BAXTER WATER TANKS
Attachments: MOUNT SEQUOYAH/BAXTER WATER TANK FENCE REPLACEMENT
BA MOUNT SEQUOYAH/BAXTER WATER TANK FENCE REPLACEMENT
City of Fayetteville, Arkansas Page 2 Printed on 7/20/2017
City Council Agenda Session Meeting Agenda - Tentative July 25, 2017
Agenda
A.3 2017-0354
GARVER, LLC AMENDMENT NO. 3:
A RESOLUTION TO APPROVE AMENDMENT NO. 3 TO THE CONTRACT WITH
GARVER, LLC IN THE AMOUNT OF $76,970.00 FOR ADDITIONAL CONSTRUCTION
MANAGEMENT SERVICES FOR THE WATER AND SEWER RELOCATIONS
ASSOCIATED WITH ARKANSAS HIGHWAY AND TRANSPORTATION
DEPARTMENT PROJECT BB0414 - PORTER ROAD -HIGHWAY 112/71B WIDENING
AND INTERCHANGE IMPROVEMENTS
Attachments: GARVER LLC AMENDMENT 3
A.4 2017-0376
BID #17-41 JACK TYLER ENGINEERING, INC.:
A RESOLUTION TO AWARD BID #17-41 AND AUTHORIZE THE PURCHASE OF
TWO (2) SUBMERSIBLE WASTEWATER PUMPS FROM JACK TYLER
ENGINEERING, INC_ IN THE TOTAL AMOUNT OF $68,736.00 FOR USE AT THE
NOLAND WASTEWATER TREATMENT PLANT
Attachinents: JACK TYLER ENGINEERING INC
A.5 2017-0372
BID #17-42 TRUCK CENTERS OF ARKANSAS:
A RESOLUTION TO AWARD BID #17-42 AND AUTHORIZE THE PURCHASE OF
TWO (2) FREIGHTLINER 114SD DUMP TRUCKS FROM TRUCK CENTERS OF
ARKANSAS IN THE TOTAL AMOUNT OF $251,208.00 FOR USE BY THE WATER
AND SEWER OPERATIONS DIVISION
Attachments: BID #17-42 TRUCK CENTERS OF ARKANSAS
A.6 2017-0373
BID #17-43 KRAFTSMAN, INC.:
A RESOLUTION TO AWARD BID #17-43 AND AUTHORIZE THE PURCHASE OF
TWO (2) KRAFTSMAN HP20T LOW BOY TRAILERS FROM KRAFTSMAN, INC. IN
THE TOTAL AMOUNT OF $32,310.00 FOR USE BY THE WATER AND SEWER
OPERATIONS DIVISION AND TRANSPORTATION SERVICES DEPARTMENT
Attachments: BID 17-43 KRAFTSMAN, INC.
City of Fayetteville, Arkansas Page 3 Printed on 7/20/2017
City Council Agenda Session Meeting Agenda - Tentative July 25, 2017
Agenda
A.7 2017-0374
LEWIS AUTOMOTIVE GROUP:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A 2018 FORD F150 CREW
CAB 4X2 FROM LEWIS AUTOMOTIVE GROUP OF FAYETTEVILLE, ARKANSAS IN
THE AMOUNT OF $24,581.00, PURSUANT TO A STATE PROCUREMENT
CONTRACT, FOR USE BY THE POLICE DEPARTMENT
Attachments: LEWIS AUTOMOTIVE GROUP
A.8 2017-0375
HAZMAT SERVICES REVENUE:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT RECOGNIZING HAZMAT
SERVICES REVENUE RECEIVED BY THE FIRE DEPARTMENT FROM
WASHINGTON COUNTY IN THE AMOUNT OF $4,094.00 AND INCREASING THE
RELATED EXPENSE BUDGET
Attachments: HAZMAT SERVICES REVENUE
BA HAZMAT SERVICES REVENUE
A.9 2017-0386
B -UNLIMITED, INC.:
A RESOLUTION TO APPROVE AND CERTIFY THE PARTICIPATION OF
B -UNLIMITED, INC. IN THE ARKANSAS TAX BACK PROGRAM AND TO AGREE TO
AUTHORIZE THE ARKANSAS DEPARTMENT OF FINANCE AND
ADMINISTRATION TO REFUND CITY SALES TAX BACK TO B -UNLIMITED, INC.
FOR QUALIFIED PURCHASES
Attachments: B -UNLIMITED, INC.
A.10 2017-0385
GARVER, LLC TAXIWAY B WIDENING:
A RESOLUTION TO APPROVE TASK ORDER NO. 9 WITH GARVER, LLC IN THE
AMOUNT OF $98,000.00 FOR DESIGN AND BIDDING SERVICES RELATED TO THE
TAXIWAY B WIDENING AND REHABILITATION PROJECT AT DRAKE FIELD
Attachments: GARVER, LLC TAXIWAY B WIDENING:
City of Fayetteville, Arkansas Page 4 Printed on 7/20/2017
City Council Agenda Session Meeting Agenda - Tentative July 25, 2017
Agenda
A. 11 2017-0392
SURFCO RESTORATION AND CONSTRUCTION, LLC:
A RESOLUTION TO APPROVE A THREE YEAR LEASE AGREEMENT WITH SURFCO
RESTORATION AND CONSTRUCTION, LLC FOR OFFICE SPACE IN THE AIRPORT
TERMINAL BUILDING AT 4500 SOUTH SCHOOL AVENUE FOR RENT IN THE
AMOUNT OF $411.60 PER MONTH
Attachments: SURFCO RESTORATION AND CONSTRUCTION, LLC
A.12 2017-0395
ARKANSAS FASHION WEEK:
A RESOLUTION TO APPROVE A SHORT TERM LEASE AGREEMENT WITH
ARKANSAS FASHION WEEK FOR THE AIRPORT HANGAR AT 4578 SOUTH
SCHOOL AVENUE FOR RENT IN THE AMOUNT OF $1,000.00
Attachments: ARKANSAS FASHION WEEK
B. Unfinished Business: None
C. New Business:
C. 1 2017-0383
VAC 17-5867 (858 N. JACKSON ST./PURYEAR):
AN ORDINANCE TO APPROVE VAC 17-5867 FOR PROPERTY LOCATED AT 858
NORTH JACKSON DRIVE TO VACATE A PORTION OF A WATER AND SEWER
EASEMENT
Attachments: VAC 17-5867 (858 N. JACKSON ST./PURYEAR)
City of Fayetteville, Arkansas Page 5 Printed on 7/20/2017
City Council Agenda Session Meeting Agenda - Tentative July 25, 2017
Agenda
C.2 2017-0402
AMEND § 162.01(S) UNIT 18 GASOLINE SERVICE STATIONS AND
DRIVE-IN/DRIVE-THROUGH RESTAURANTS:
AN ORDINANCE TO AMEND § 162.01(S) UNIT 18. GASOLINE SERVICE STATIONS
AND DRIVE-IN/DRIVE-THROUGH RESTAURANTS TO CLARIFY THAT OIL CHANGE
BUSINESSES ARE INCLUDED WITH GASOLINE SERVICE STATIONS
Attachments: AMEND 162.01 LS UNIT 18
C.3 2017-0394
2017 LIBRARY IMPROVEMENT BONDS:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF
$26,905,000.00 TO APPROPRIATE PROCEEDS FROM THE 2017 LIBRARY
IMPROVEMENT BONDS TO FUND THE LIBRARY IMPROVEMENT PROJECT
Attachments: 2017 LIBRARY IMPROVEMENT BONDS
BA 2017 LIBRARY IMPROVEMENT BONDS
C.4 2017-0384
2176 NORTH SUNSHINE ROAD SEWERAGE SYSTEM EXTENSION:
A RESOLUTION TO APPROVE AN EXTENSION OF THE CITY'S SEWERAGE
SYSTEM BEYOND THE CITY LIMITS TO PROPERTY LOCATED AT 2176 NORTH
SUNSHINE ROAD
Attachments: 2176 NORTH SUNSHINE ROAD SEWERAGE SYSTEM EXTENSION
D. City Council Agenda Session Presentations:
E. City Council Tour:
F. Announcements:
G. Adjournment
NOTICE TO MEMBERS OF THE AUDIENCE
City of Fayetteville, Arkansas Page 6 Printed on 7/20/2017
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2017-0390
Agenda Date: 8/1/2017 Version: 1 Status: Agenda Ready
In Control: City Council Meeting File Type: Presentation
Agenda Number: 1
DISTINGUISHED BUDGET PRESENTATION AWARD - PRESENTED BY MAYOR LIONELD
JORDAN
City of Fayetteville, Arkansas Page 1 Printed on 7120/2017
City of Fayetteville, Arkansas
Text File
File Number: 2016-0580
Agenda Date: 8/1/2017 Version: 1
In Control: City Council Meeting
Agenda Number: A. 1
APPROVAL OF THE JULY 18, 2017 CITY COUNCIL MEETING MINUTES.
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Status: Agenda Ready
File Type: Minutes
City of Fayetteville, Arkansas Page 1 Printed on 7120/2017
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2017-0333
Agenda Date: 8/1/2017 Version: 1 Status: Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 2
MOUNT SEQUOYAH/BAXTER WATER TANK FENCE REPLACEMENT:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $10,000.00 TO
ALLOW REPLACEMENT OF FENCES AT THE MOUNT SEQUOYAH AND BAXTER WATER
TANKS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution, in the amount of $10,000.00 to allow for the
replacement of fences at the Mount Sequoyah and Baxter Water Tanks.
City of Fayetteville, Arkansas Page 1 Printed on 7/20/2017
City of Fayetteville Staff Review Form
2017-0333
Legistar File ID
8/1/2017
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Tim Nyander 7/14/2017 Utilities Director/
Utilities Department
Submitted By Submitted Date Division / Department
Action Recommendation:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT OF $10,000.00 FOR THE REPLACEMENT OF THE FENCES AT
THE MOUNT SEQUOYAH AND BAXTER WATER TANKS
Budget Impact:
5400.720.5600-5808.00 Water/Sewer
Account Number Fund
15021.1 Water Storage & Pump Station Maintenance
Project Number
Project Title
Budgeted Item? No
Current Budget
$
10,889.00
Funds Obligated
$
-
Current Balance
10,889.00
Does item have a cost? Yes
Item Cost
$
14,095.50
Budget Adjustment Attached? Yes
Budget Adjustment
$
10,000.00
Remaining Budget
6,793.50
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF AUGUST 1, 2017
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
FROM: Tim Nyander, Utilities Director
DATE: July 14, 2017
CITY COUNCIL MEMO
SUBJECT: Approval of a Budget Adjustment of $10,000 for the Replacement of Fences
at the Mount Sequoyah and Baxter Water Tanks
RECOMMENDATION:
Staff recommends approving a budget adjustment in the amount of $10,000 for the
replacement of fences at the Mount Sequoyah and Baxter water tanks.
BACKGROUND:
The fencing at Mount Sequoyah water tank is old and falling apart. It is rotted and leaning, and
customers have complained about the fence recently. The fencing at the Baxter water tank has
old barbed wire that is in poor condition, and the fencing around the valve vault at Baxter water
tank needs to be removed and replaced. The poor condition of these fences presents a security
risk for the water tanks and valve vault, and they should be replaced immediately.
DISCUSSION:
The Utilities Department received three quotes for the fence work at both water tank sites. The
lowest quote was from Next Level Fence in the amount of $14,095.50. The Water & Sewer
maintenance crews will be removing the old fences to reduce cost.
A budget adjustment is needed to add funds to the Water Storage and Pump Station
Maintenance Project 15021 to pay for the fence replacements.
BUDGET/STAFF IMPACT:
Funds are available from the cost savings on Regional Park Project 14015.
Attachments:
Quotes
Budget Adjustment
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
xs
CONTRACTORS
DUCO Contractors LLC/Next Level Fence Co.
10243 Smokey Lane
0: 479.439.2708
C. 941.457.7212
ducocontractors@gmail.com
TO City of Fayetteville
Attn: Aaron Watkins
479.301.4874
jwatkins@fayetteville-ar.gov
Quote 1 of 1
QUOTE
DATE: 6.7.2017
EXPIRATION DATE: July 7, 2017
Site Address: 2 locations
Description of Work
Total
Project 1: Baxter Valve Vault
Tear down, remove, haul -off, disposal & replace
• Remo ve, i 64 ek dispeeet ${}-pf exEst+nom
• Opt1: Supply and install 80' standard chain link - 9ga with 3 strands of barbed wire on top, gate included
$1948 or
• ig � dinst3i�8Ei`�tandard hair link- 4i-5ge,�ith3�trar raf�rertred arirerrtiop inelvded
• Fence to have near exact placement as previous
• All holes will be dug 24", all dirt removed
Project Total:
$Varies by 0 t
Project 2: Baxter Tank
Tear down, remove, haul -off, disposal & replace
• Remove, haul off and dispose of 850' of existing fence
• Supply and install 850' of standard, 3 strands barbed wire fence
• Supply and install gate(s)
• Top rail, barb arms, and line posts to be repaired as needed
• One drop -rod to be installed
Project Total:
$3850
Project 3: Mt. Sequoyah Tank
Tear down, remove, haul -off, disposal & replace
• Remove, haul off and dispose of 410'of existing fence
1Z 17014
• Opt1: Supply and install 410' of 6' privacy -(3) gates included
1. Option to upgrade to cedar -(3) gates included
$8097.5
• Opt2: Supply and install 410' of 6' chain link - 9 ga with 3 strands of Barbed wire on top, (3) gates included
—68666
1. Chain link fence to include steel posts (min 15/8" Sched 40 Galv)
2. Double gates to have minimum of 4" sched 40 posts Galv, if replacement is necessary, we intended on keeping
$200
the existing but can replace for additional $200
Project Total:
$Varies by Opt
INCLUSIONS:
• All Labor to the complete the above work
• Standard public utility locates to be coordinated by Next Level Fence, where necessary.
• All dirt cleaned up from excavations unless wanted by customer
• Tear down and haul -off of all old materials, including dump fee's
EXCLUSIONS:
• Customer changes to the fence layout/style when the work has begun may result in additional mobilization fee
• Time and material necessary to excavate holes in which abnormal digging conditions exist, when necessary.
• Utility locates for private lines, i.e., sprinklers, barbecue lines
• Establishing property line positioning to be done by homeowner or other party0
Subtotal
I Varies by Option
TOTAL I SVaries by Opt
*Payment terms: payment due upon completion of work
We sincerely appreciate the opportunity.
PROPOSAL/CONTRACT
Customer Information:
City of Fayetteville
Aaron Watkins
1170 Skyline Dr Mt. Sequoya
Fayetteville, AR
Notes:
400' of 6' tall cedar wood picket privacy
fence. (1) 4' wide single swing gate. (1)
14' wide double swing gate.
All 2 1/2" square galvanized line, corner,
& end posts. 2x4x8 treated pine rails.
1x6x6 dog eared cedar pickets.
All gates to have 1 5/8" schedule 40
galvanized gate frames. Double gate to
have 4" galvanized schedule 40 posts.
Note: Bid price exlcudes all core
drilling, clearing, grubbing, grading,
staking, demo, removal, & permits.
Thank you!
MODERN FENCE of NWA agrees to guarantee above
fence to be free from defects in materials and
workmanship for one (1)year. (DOES NOT INCLUE FENCE
ALIGNMENT DUE TO
WARPING,SPLITTING,TWISTING,SHRINKING,CHECKING OR
OTHER CHANGES IN THE SHAPE OF THE MATERIALS.) All
other warranties come from the manufacturer of the
materials used under this contract (available upon
request). MODERN FENCE of NWA shall advise the
customer as to local zoning regulations but
responsibility for complying with said regulations
and obtaining any required permits shall rest with
the customer. MODERN FENCE of NNA will assist the
customer, upon request, in determining where the
fence is to be erected, but under no circumstance
does MODERN FENCE of NWA assume any responsibility
concerning property lines or in any way guarantee
their accuracy. If property pins cannot be located
it is recommended that the customer have the
property surveyed.
MODERN FENCE of NWA will assume the
responsibility for having underground public
utilities located and marked. However, MODERN
FENCE of NWA assumes no responsibility for unmarked
sprinkler lines, or any other unmarked buried lines
or objects. The customer will assume all liability
for any damage caused by directing MODERN FENCE of
Contract Amount: $ 9063.00
Down Payment:
Balance Due: $ 9063.00
MODERN FENCE of NWA
1864 FORD AVE
SPRINGDALE, AR 72764
443-5122 FAX (479) 442-7173
MODERNFENCESUPPLY.COM
0356870317
Page 1
06/08/2017
Job Information:
NWA to dig in the immediate vicinity of known
utilities.
Any Additions or changes made by the customer
prior to complete installation of job,that requires
extra labor and or materials, will be added to the
price established on this contract to th installer
with the balance due at the time of completion.
Approx 50% down payment is required upon signing
this contract. Right of access and removal is
granted to MODERN FENCE of NWA in the event of
nonpayment under terms of contract. The customer
agrees to pay all intrest and costs incurred in
collection of this debt.
NOTICE MODERN FENCE of NWA reserves the right to
file a lien against customer property if customer
does not pay.
Note Price includes labor and material for above
mentioned scope,description and footage only
Customer is responsible for all permits &
establishing property and fence lines
Approved & Accepted for Customer:
Customer
Date
Acc pted for MODERN FENCE of NWA:
'alesperson Date
.� ( r,: 3 -5 `'-
1 a-�
PROPOSAL/CONTRACT
Customer Information:
City of Fayetteville
Aaron Watkins
456 E Baxter Ln
Fayetteville, AR
Notes:
Replace 775' of 3 -strand barbed wire.
Replace (5) 2 1/2" barb -arms.
Replace 100' of 1 5/8" top rail.
Re -tie (14) 2 1/2" line posts.
Replace 1 3" barb -arm.
Install (1) gate hold back.
Install (1) 22' wide 6' tall galvanized
chain link double swing gate with 3
strands of barbed wire on top. Re -use
existing gate posts.
Thank you!
MODERN FENCE of NWA agrees to guarantee above
fence to be free from defects in materials and
workmanship for one (1)year. (DOES NOT INCLUE FENCE
ALIGNMENT DUE TO
WARPING,SPLITTING,TWISTING,SHRINKING,CHECKING OR
OTHER CHANGES IN THE SHAPE OF THE MATERIALS.) All
other warranties come from the manufacturer of the
materials used under this contract (available upon
request). MODERN FENCE of NWA shall advise the
customer as to local zoning regulations but
responsibility for complying with said regulations
and obtaining any required -permits shall rest with
the customer. MODERN FENCE of NWA will assist the
customer, upon request, in determining where the
fence is to be erected, but under no circumstance
does MODERN FENCE of NWA assume any responsibility
concerning property lines or in any way guarantee
their accuracy. If property pins cannot be located
it is recommended that the customer have the
property surveyed.
MODERN FENCE of NWA will assume the
responsibility for having underground public
utilities located and marked. However, MODERN
FENCE of NWA assumes no responsibility for unmarked
sprinkler lines, or any other unmarked buried lines
or objects. The customer will assume all liability
for any damage caused by directing MODERN FENCE of
Contract Amount: $ 3420.00
Down Payment: $
Balance Due: $ 3420.00
MODERN FENCE of NWA
1864 FORD AVE
SPRINGDALE, AR 72764
443-5122 FAX (479) 442-7173
MODERNFENCESUPPLY.COM
0356870317
Page 1
06/05/2017
Job Information:
Tank Site
NWA to dig in the immediate vicinity of known
utilities.
Any Additions or changes made by the customer
prior to complete installation of job,that requires
extra labor and or materials, will be added to the
price established on this contract to th installer
with the balance due at the time of completion.
Approx 50% down payment is required upon signing
this contract. Right of access and removal is
granted to MODERN FENCE of NWA in the event of
nonpayment under terms of contract. The customer
agrees to pay all intrest and costs incurred in
collection of this debt.
NOTICE MODERN FENCE of NWA reserves the right to
file a lien against customer property if customer
does not pay.
Note Price includes labor and material for above
mentioned scope,description and footage only
Customer is responsible for all permits 6
establishing property and fence lines
Approved & Accepted for Customer:
C'�stcamer Date
AV19pted for MODERN FENCE of NWA:
rr__
K%
i27.e 5I]er Un Date
PROPOSAL/CONTRACT
Customer Information:
City of Fayetteville
456 E Baxter Ln
Fayetteville, AR
Notes:
- Install 76' of 6' tall 9ga. galvanized
chain link fence with 3 strands of barbed
wire on top. Heavy commercial grade. Brace
rail through -out. (1) 4' wide single swing
gate.
Note: Bid price excludes all core
drilling, clearing, grading, grubbing,
staking, demo, removal, & permits.
Thank you!
MODERN FENCE of NWA agrees to guarantee above
fence to be free from defects in materials and
workmanship for one (1)year. (DOES NOT INCLUE FENCE
ALIGNMENT DUE TO
WARPING,SPLITTING,TWISTING,SHRINKING,CHECKING OR
OTHER CHANGES IN THE SHAPE OF THE MATERIALS.) All
other warranties come from the manufacturer of the
materials used under this contract (available upon
request). MODERN FENCE of NWA shall advise the
customer as to local zoning regulations but
responsibility for complying with said regulations
and obtaining any required permits shall rest with
the customer. MODERN FENCE of NWA will assist the
customer, upon request, in determining where the
fence is to be erected, but under no circumstance
does MODERN FENCE of NWA assume any responsibility
concerning property lines or in any way guarantee
their accuracy. If property pins cannot be located
it is recommended that the customer have the
property surveyed.
MODERN FENCE of NWA will assume the
responsibility for having underground public
utilities located and marked. However, MODERN
FENCE of NWA assumes no responsibility for unmarked
sprinkler lines, or any other unmarked buried lines
or objects. The customer will assume all liability
for any damage caused by directing MODERN FENCE of
Contract Amount: $ 3350.00
Down Payment: $
Balance Due: $ 3350.00
MODERN FENCE of NWA
1864 FORD AVE
SPRINGDALE, AR 72764
443-5122 FAX (479) 442-7173
MODERNFENCESUPPLY.COM
0356870317
Page 1
06/05/2017
Job Information:
Valve Vault
NWA to dig in the immediate vicinity of known
utilities.
Any Additions or changes made by the customer
Prior to complete installation of job,that requires
extra labor and or materials, will be added to the
price established on this contract to th installer
with the balance due at the time of completion.
Approx 50% down payment is required upon signing
this contract. Right of access and removal is
granted to MODERN FENCE of NWA in the event of
nonpayment under terms of contract. The customer
agrees to pay all intrest and costs incurred in
collection of this debt.
NOTICE MODERN FENCE of NWA reserves the right to
file a lien against customer property if customer
does not pay.
Note Price includes labor and material for above
mentioned scope,description and footage only
Customer is responsible for all permits 6
establishing property and fence lines
Approved & Accepted for Customer:
Customer 77te,
A c pted ❑r MODERN FENCE of NWA:
to-
qViesperscn t_
Springdale Fence Company Inc
City of Fayetteville, AR
James Watkins
PO BOX 7856
SPRINGDALE, AR, 72766
"Quote"
Upon Receipt
Notes — Total Price is for 400' of cedar fence on item #3 and is a total of all repairs to be made.
#1 Barbed Wire Repair and 22'x6' Double Drive 1 $2,832 $2,832
gate replacement 4" hinge posts, 1 5/8" with 3
strand barbed wire. 775' replacement of barbed
wire, 5 posts and cement, 4" barbed arm, 5 2
3/8" barbed arm, 100' top rail repair.
#2 6'+ 13 strand barbed wire 9 ga fabric, Sch 75' $31 $2,325
40 posts
#2 4'x6' walk gate for 75' section offence 1 $700 $700
access gate
#3 400' Cedar Privacy Fence with 8' Master 400' $22.50 $9,000
Halco Post Master galvanized posts
ulit 8' Master Ha'Ge sere-reateci $
Ivaoized
#3 14' Double Drive Gate with 1 5/8" Sch 40 1 $1,200 $1,200
Frame on 4" Gate Post
i
#3 4' Walk Gate with 1 5/8" Sch 40 Frame on 4" 1 $550 $550
Gate Posts
Subtotal
$16,607.00
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 WATER SEWER (720)
2017
Requestor: Cheryl Partain
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
A Budget Adjustment is needed to cover costs for replacement of fences at the Mount Sequoyah and Baxter Water
Tanks. Cost savings from the Regional Water Park Waterline project is being utilized to cover this additional cost.
RESOLUTION/ORDINANCE
COUNCIL DATE
LEGISTAR FILE ID#
8/1/2017
2017-0333
Li GU' b-cwGIi Fe&
7/14/2017 3:13 PM
Budget Director
TYPE:
DESCRIPTION:
GLDATE:
POSTED:
Date
TOTAL - - v.20170707
Increase / (Decrease) Project.Sub#
Account Number Expense Revenue Project Sub AT Account Name
5400.720.5600-5808.00 10,000 - 15021 1 EX Water Line Improvements -Water Line Irr
5400.720.5600-5808.00 (10,000) - 14015 2000 EX Water Line Improvements -Water Line Irr
C:\Program Files\Granicus\Legistar5\Packet\1 198 -City Council Agenda Session -7 -25 -2017\0003 -2 -BA -MOUNT SEQUOYAHBAXTER
WATER TANK FENCE REPLACEMENT 1 of 1
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2017-0354
Agenda Date: 8/1/2017 Version: 1 Status: Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 3
GARVER, LLC AMENDMENT NO. 3:
A RESOLUTION TO APPROVE AMENDMENT NO. 3 TO THE CONTRACT WITH GARVER,
LLC IN THE AMOUNT OF $76,970.00 FOR ADDITIONAL CONSTRUCTION MANAGEMENT
SERVICES FOR THE WATER AND SEWER RELOCATIONS ASSOCIATED WITH ARKANSAS
HIGHWAY AND TRANSPORTATION DEPARTMENT PROJECT BB0414 - PORTER
ROAD -HIGHWAY 112/71B WIDENING AND INTERCHANGE IMPROVEMENTS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No.
3 to the contract with Garver, LLC in the amount of $76,970.00 for additional construction management
services for the water and sewer relocations Arkansas Highway and Transportation Department Project
BB0414 - Porter Road -Highway 112/71B Widening and Interchange Improvements.
City of Fayetteville, Arkansas Page 1 Printed on 7/20/2017
City of Fayetteville Staff Review Form
2017-0354
Legistar File ID
8/1/2017
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Tim Nyander 7/14/2017 Utilities Director/
Utilities Department
Submitted By Submitted Date Division / Department
Action Recommendation:
A RESOLUTION APPROVING AMENDMENT NO. 3 TO THE CONTRACT WITH GARVER, LLC IN THE AMOUNT OF
$76,970.00 FOR ADDITIONAL CONSTRUCTION MANAGEMENT ASSOCIATED WITH ARKANSAS HIGHWAY AND
TRANSPORTATION DEPARTMENT PROJECT BB0414 - PORTER ROAD -HIGHWAY 112/71B WIDENING AND
INTERCHANGE IMPROVEMENTS
Budget Impact:
5400.720.5700-5314.00 Water/Sewer
Account Number Fund
11011.1501 Water/Sewer Relocations -Bon Projects
Project Number Project Title
Budgeted Item?
Yes
Current Budget
$
3,499,149.00
Funds Obligated
$
2,709,830.38
Current Balance
V Y
789,318.62
Does item have a cost?
Yes
Item Cost
$
76,970.00
Budget Adjustment Attached?
No
Budget Adjustment
$
-
Remaining Budget
712,348.62
V20140710
Previous Ordinance or Resolution #
43-15,171-16
Original Contract Number:
2354
Approval Date:
Comments:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF AUGUST 1, 2017
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
FROM: Tim Nyander, Utilities Director
DATE: June 26, 2017
CITY COUNCIL MEMO
SUBJECT: Approval of Amendment No. 3 to the Contract with Garver LLC
RECOMMENDATION:
Staff recommends the approval of Amendment No. 3 to the contract with Garver, LLC in the
amount of $76,970.00 for additional construction management and construction observation
associated with Arkansas Highway and Transportation Department Project BB0414 — Porter
Road -Highway 112/71 B Widening and Interchange Improvements.
BACKGROUND:
In February 2015, the City Council approved by Resolution No. 43-15 the engineering contract
with Garver for design of the water/sewer relocations associated with AHTD project BB0414 —
Porter Road -Highway 112/71B Widening and Interchange Improvements. The design was
substantially completed in June 2015.
Contract Amendment No. 1 with Garver, LLC to add Bidding Phase Services was approved by
the City Council on December 15, 2015. Contract Amendment No. 2, approved by City
Council on September 20, 2016, provided services including submittal reviews, construction
observation, documentation and project coordination.
DISCUSSION:
Due to delays with Goodwin & Goodwin, Inc., the construction contractor for the project,
further construction management and construction observation will need to be provided by
Garver, LLC in the amount of $76.970.00.
BUDGET/STAFF IMPACT:
Funds are available within the Water & Sewer Bond Relocations project.
Attachments:
Contract Amendment No. 3
Fee Spreadsheet
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
CARR
VE
AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES
City of Fayetteville, Arkansas
Project No. 15048160
CONTRACT AMENDMENT NO. 3
This Contract Amendment No. 3, dated , 2017, shall amend the original contract
and previous amendments between the CITY OF FAYETTEVILLE (Owner) and GARVER, LLC
(GARVER), dated February 17, 2015 referred to in the following paragraphs as the original contract.
This Contract Amendment No. 3 adds professional services for the:
Porter Road-HWY 112/71 B Widening and Interchange — AHTD Job BB0414
The original contract is hereby modified as follows:
APPENDIX A — SCOPE OF SERVICES
Section 2.8, Construction Phase Services of Amendment No. 2 is hereby amended to modify the
following.
Replace Item 2.
2. Attend, up to 35, progress/coordination meetings at the project site with the Owner/Contractor.
Replace Item 7.
7. Provide full time construction observation of work and acceptance testing services during the
260 -calendar -day construction contract performance time. The proposed fee is based on
approximately 8 hours per day, 5 days per week, during the 260 -calendar -day construction
contract performance time. If the construction time extends beyond the time established in this
agreement or if the Owner wishes to increase the time or frequency of the observation, the
Owner will pay Garver an additional fee agreed to by the Owner and Garver.
Replace the following paragraph.
The proposed fa- feee for Conrstructionn_Phahase 'Services as basedna _on__a 180_calendar day
Contract Amendment No. 3 1 of 3 Garver Project No. 14048160
Porter Road-HWY 112/71 B Widening
and Interchange-AHTD Job BB0414
CARR
VE
The proposed fee for Construction Phase Services is based on a 260 -calendar -day
construction contract performance time. If the construction time extends beyond the time
established in this agreement, and the Owner wants Garver to continue the applicable
Construction Phase Services, the Owner will pay Garver an additional fee agreed to by the
Owner and Garver.
Section 3.0, Payment of Amendment No. 2 is hereby amended to modify the following.
Replace the following.
Section 3.0, Payment of the original contract and Amendment No. 1 is hereby amended to revise the
FEE AMOUNT for Construction Services and TOTAL FEE in the table. Replace "$0 (may be added by
amendment)" for Construction Services with "$273,770". Replace "$112,036.25" for TOTAL FEE with
"385,806.25". In the paragraph following the table, replace "The total amount paid to GARVER under
this agreement is estimated to be $112,036.25." with "The total amount paid to GARVER under this
agreement is estimated to be $385,806.25."
The table is Section 3.0 of the Original Agreement is hereby updated as shown below per this amendment.
WORK DESCRIPTION
FEE AMOUNT
FEE TYPE
ARKUPS (Utility Marking)
$2,500.00
Direct Cost + 10%
Record Research (Abstractor)
$3,500.00
Direct Cost + 10%
Design and Property Surveys
$29,860.50
Hourly Rate +
Expenses
Environmental Services
$9,093.75
Detailed Design
$44,588.25
Property Acquisition Documents
$13,200.00
Bidding Services
$9,293.75
Construction Services
$273,770.00
TOTAL FEE
$385,806.25
Contract Amendment No. 3 2 of 3 Garver Project No. 14048160
Porter Road-HWY 112/71 B Widening
and Interchange-AHTD Job BB0414
CARR
VE
This Agreement may be executed in two (2) or more counterparts each of which shall be deemed an
original, but all of which together shall constitute one and the same instrument.
IN WITNESS WHEREOF, Owner and GARVER have executed this Amendment effective as of the
date last written below.
CITY OF FAYETTEVILLE, ARKANSAS
By:
Mayor, Lioneld Jordan
ATTEST:
By:
City Clerk
Contract Amendment No. 3
Porter Road-HWY 112/71 B Widening
and Interchange-AHTD Job BB0414
GARVER, LLC
By:
Vice President, Scott Zotti
By:
Senior Project Manager
3 of 3 Garver Project No. 14048160
APPENDIX B
City of Fayetteville
Porter Rd-HWY 112/71B Widening and Interchange - AHTD Job BB0414
ADDITIONAL CONSTRUCTION PHASE SERVICES - Amendment 3, April 2017
Hours 134 0 0 457 0 0 16
Salary Costs $19,162.00 $0.00 $0.00 $54,383.00 $0.00 $0.00 $2,992.00
SUBTOTAL - SALARIES: $76,537.00
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly
Postage/Freight/Courier
Office Supplies/Equipment
WORK TASK DESCRIPTION
E-3
$143.00
hr
E-2
$125.00
hr
E-1
$102.00
hr
C-3
$119.00
hr
T-2
$95.00
hr
T-1
$74.00
hr
2 -Man Crew
(Survey)
$187.00
hr
1.
Civil Engineering
$0.00
Traffic Counting Equipment
$0.00
Locator/Tracer/Thermal Imager Equipment
$0.00
Travel Costs (la $0.42/mile)
$433.00
10 Additonal Progress/Coordination Meetings with Cor
24
Additional Monthly Pay Requests
16
Full Time Construction Observation (8 hrs/day, 5
days/week, additional 80 c -da s))
457
Periodic Engineer Site Visits
30
City and AHTD Coordination
30
Project Management
30
Additional Survey Field Checking Contractor
4
16
Subtotal - Civil Engineering
134
0
0
457
0
0
16
2.
Structural Engineering
Subtotal - Structural Engineering
0
0
0
0
0
0
0
3.
Mechanical Engineering
Subtotal - Mechanical Engineering
0
0
0
0
0
0
0
4.
Electrical Engineering
Subtotal - Electrical Engineering
0 1
0
0
0
0
1 0
0
Hours 134 0 0 457 0 0 16
Salary Costs $19,162.00 $0.00 $0.00 $54,383.00 $0.00 $0.00 $2,992.00
SUBTOTAL - SALARIES: $76,537.00
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly
Postage/Freight/Courier
Office Supplies/Equipment
$0.00
Communications
$0.00
Survey Supplies
$0.00
Aerial Photography
$0.00
GPS Equipment
$0.00
Computer Modeling/Software Use
$0.00
Traffic Counting Equipment
$0.00
Locator/Tracer/Thermal Imager Equipment
$0.00
Travel Costs (la $0.42/mile)
$433.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES: $433.00
SUBTOTAL: $76,970.00
SUBCONSULTANTS FEE: $0.00
TOTAL FEE: $76,970.00
1 of 1
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2017-0376
Agenda Date: 8/1/2017 Version: 1 Status: Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 4
BID #17-41 JACK TYLER ENGINEERING, INC.:
A RESOLUTION TO AWARD BID #17-41 AND AUTHORIZE THE PURCHASE OF TWO (2)
SUBMERSIBLE WASTEWATER PUMPS FROM JACK TYLER ENGINEERING, INC. IN THE
TOTAL AMOUNT OF $68,736.00 FOR USE AT THE NOLAND WASTEWATER TREATMENT
PLANT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 17-41 and
authorizes the purchase of two (2) submersible wastewater pumps in the total amount of $68,736.00
from Jack Tyler Engineering, Inc. for use at the Noland Wastewater Treatment Plant.
City of Fayetteville, Arkansas Page 1 Printed on 7/20/2017