HomeMy WebLinkAbout130-17 RESOLUTION13 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Resolution: 130-17
File Number: 2017-0311
BID #17-34 GRAND TRUCK EQUIPMENT COMPANY, LLC:
A RESOLUTION TO AWARD BID # 17-34 AND AUTHORIZE THE PURCHASE OF A FORD F550
WITH DAKOTA BODY AND AERIAL PLATFORM FROM GRAND TRUCK EQUIPMENT
COMPANY, LLC OF AFTON, OKLAHOMA IN THE AMOUNT OF $103,115.00 FOR USE BY THE
TRANSPORTATION DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 17-34 and
authorizes the purchase of a Ford F550 with Dakota Body and Aerial Platform from Grand Truck
Equipment Company, LLC of Afton, Oklahoma in the amount of $103,115.00 for use by the
Transportation Department.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 7/6/2017
Attest:
Sondra E. Smith, City Clerk TreasurerKA
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Page 1 Printed on 7/7/17
-� City of Fayetteville, Arkansas 113 West Mountain Street
' _' '•.i Fayetteville, AR 72701
-I (479) 575-8323
Text File
File Number: 2017-0311
Agenda Date: 7/6/2017 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 3
BID #17-34 GRAND TRUCK EQUIPMENT COMPANY, LLC:
A RESOLUTION TO AWARD BID # 17-34 AND AUTHORIZE THE PURCHASE OF A FORD F550
WITH DAKOTA BODY AND AERIAL PLATFORM FROM GRAND TRUCK EQUIPMENT
COMPANY, LLC OF AFTON, OKLAHOMA IN THE AMOUNT OF $103,115.00 FOR USE BY THE
TRANSPORTATION DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 17-34 and
authorizes the purchase of a Ford F550 with Dakota Body and Aerial Platform from Grand Truck
Equipment Company, LLC of Afton, Oklahoma in the amount of $103,115.00 for use by the
Transportation Department.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 7/7/2017
City of Fayetteville Staff Review Form
217-0311
Legistar File ID
7/6/20,7
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Jesse Beeks/Sara Glenn 6/14/2017 Fleet Operations /
Transportation Services Department
Submitted By Submitted Date Division / Department
Action Recommendation:
A resolution to authorize the purchase of a Ford F550 with Dakota Body and Aerial Platform in the amount of
$103,115.00 available through Grand Truck Equipment Company of Afton, OK for use by the Transportation
Department and to approve a Budget Adjustment.
Budget Impact:
9700.770.1920-5802.00 Shop
Account Number Fund
02078.2017 Light/Medium Trucks
Project Number
Budgeted Item? Yes
Project Title
Current Budget $ 432,483.59
Funds Obligated $ -
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? Yes Budget Adjustment
Remaining Budget
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
$ 103,115.00
$ 106,000.00
Approval Date:
V20140710
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JULY 6, 2017
TO: Mayor and City Council
THRU: Terry Gulley, Director of Transportation
FROM: Jesse Beeks, Fleet Operations Superintendent
DATE: June 14, 2017
CITY COUNCIL MEMO
SUBJECT: Purchase of one Aerial Platform Truck for Transportation
RECOMMENDATION:
City Council approve the purchase of a Ford F550 with Dakota Body and Aerial Platform in the
amount of $103,115.00 available through Grand Truck Equipment Company of Afton, OK for
use by the Transportation Department and to approve a budget adjustment.
BACKGROUND:
This expansion is requested for a second bucket truck for the Traffic Department. The Traffic
Department currently has one aerial bucket truck to service 120 traffic signals, a few hundred
lights along the trails and the downtown Fayetteville lighting, as well as any signs attached to
any of these traffic signals or lights. In a study done by IMSA (International Municipal Signal
Association) showed the national average as 1 truck and technician per every 40 traffic signals.
This expansion will make our ratio closer to that average.
DISCUSSION:
Fleet recommends the purchase of a Ford F550 with Dakota Body and Aerial Platform in the
amount of $103,115.00 available for the lowest bid that met all specifications received through
Bid 17-34 through Grand Truck Equipment Company of Afton, OK.
BUDGET/STAFF IMPACT:
Transportation had excess funds from the sale of several vehicles in the last year to use for this
purchase. A budget adjustment will be presented to Council for the approval to use fund
balance.
This purchase was approved by the Equipment Committee on June 13, 2017,
Attachments:
Bid Tab 17-34
Budget Adjustment
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Ad PRI mb- CITY OF
FAYETTEVILLE
ARKANSAS
Item I Descriotion
I I Signal Aerial Platform Truck
Bid: 17-34
DATE: 05.10.2DI7
TIME: 2:00 PM
CITY OF FAYETTEVILLE
Bid 17-34, Signal Aerial Platform Truck
"Official Bid Tabulation"
Alter industries Grand Truck Superior
Equipment Co. Automotive Gros,
Manufacturer Altec Industries DLJralift Dakota Duralift Dakota
Model I ATUS I DPM -400P I OPM-40DP
Each I Extended Price I Extended Price I Extended Price
i 1 $109,934,00 1 $103,115.00
'NOTICE: Bid award is caraingent qmn venda°m.epzm& rninimum specificnon�, and formai a�ljqionza6on by City--fficials
CERTIFIED:
A. Rennie, Purcha5ing Manager
$107,513.00 101,858.00 $ 105,355,00
Versalift
Utility One Source
Southwest, LLC
Versalift
Versalift
VST , 40-N
VST 47_A -P
Extended Price
Extended Price
$107,513.00 101,858.00 $ 105,355,00
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division FLEET OPERATIONS (770) Adjustment Number
2017 /Org2
Requestor: Sara Glenn
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Transportation had excess funds from the sale of units 678, 686, 688 and 669. These funds are being requested to
purchase an expansion bucket truck (to be Unit 3001; TRAN_F046) for Transportation's Traffic Crews, to be used to
service traffic signals, trail and street lighting.
RESOLUTION/ORDINANCE
COUNCIL DATE: 7/6/2017
LEGISTAR FILE ID#: 2017-0311
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6/16/2017 9:10 AM
Budget Director Date
TYPE:
DESCRIPTION:
GLDATE:
POSTED: l
TOTAL 106,000 106,000 v.20161220
Increase / (Decrease) Project.Sub#
Account Number Expense Revenue Proiect Sub AT Account Name
9700.770.1920-5802.00 106,000 - 02078 2017 EX Vehicles & Equipment - base
9700.770.1910-4999.99 - 106,000 RE Use Fund Balance - Current
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