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Home My WebLink About118-17 RESOLUTION� tnrtxx. L�ii.4 Y ARr,A NSi-'' 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 118-17 File Number: 2017-0260 BID #17-38 SHOR-LINE: A RESOLUTION TO AWARD BID #17-38 AND AUTHORIZE THE PURCHASE OF CAT ADOPTION CAGES AND VET CLINIC RECOVERY CAGES FROM SCHROER MANUFACTURING CO. D/B/A SHOR-LINE IN THE AMOUNT OF $30,382.52 PLUS APPLICABLE TAXES FOR THE LIB HORN ANIMAL SHELTER OF FAYETTEVILLE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #17-38 and authorizes the purchase of cat adoption cages and vet clinic recovery cages from Schroer Manufacturing Co. d/b/a Shor-Line in the amount of $30,382.52 plus applicable taxes for the Lib Horn Animal Shelter of Fayetteville. PASSED and APPROVED on 6/6/2017 Attest: is Mai W. _� Sondra E. Smith, City+Clerk'Freas3u%%1ti1111t1f"fEvl I+ y V w FAYETIEVILLE, Page 1 Printed on 617117 _ City of Fayetteville, Arkansas 113 West Mountain Street i Fayetteville, AR 72701 yy (479) 575-8323 F± I Text File File Number: 2017-0260 Agenda Date: 6/6/2017 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 8 BID #17-38 SHOR-LINE: A RESOLUTION TO AWARD BID #17-38 AND AUTHORIZE THE PURCHASE OF CAT ADOPTION CAGES AND VET CLINIC RECOVERY CAGES FROM SCHROER MANUFACTURING CO. D/B/A SHOR-LINE IN THE AMOUNT OF $30,382.52 PLUS APPLICABLE TAXES FOR THE LIB HORN ANIMAL SHELTER OF FAYETTEVILLE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section P: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #17-38 and authorizes the purchase of cat adoption cages and vet clinic recovery cages from Schroer Manufacturing Co. d/b/a Shor-Line in the amount of $30,382.52 plus applicable taxes for the Lib Horn Animal Shelter of Fayetteville. City of Fayetteville, Arkansas Page 1 Printed on 8/7/2017 Anthony Rankin Submitted By City of Fayetteville Staff Review Form 2017-0260 Legistar File ID 6/6/2017 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 5/9/2017 Animal Services / Development Services Department Submitted Date Division/ Department Action Recommendation: Acceptance of a bid from Shor-Line (Schroer Mfg.) for the purchase of new -cat adoption area cages and new veterinary clinic recovery cages in the amount of $30,382.52, plus all applicable taxes. 1010.671.2740-5210.00 Account Number 33048-1 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Previous Ordinance or Resolution p Original Contract Number: Budget Impact: Animal Sevices minor equipment donations Fund Animal Services donations Project Title Current Budget $ 2,492.00 Funds Obligated $ Current Balance Item Cost $ 30,382.52 Budget Adjustment $ 30,000.00 Remaining Budget Approval Date: i V20140715 Comments; Acceptance of a bid from Shor-Line (Schroer Mfg.) for the purchase of new cat adoption area cages and new veterinary clinic recovery cages, in the amount of $30,382.52, plus all applicable taxes. CITY OF FA,YETTEVILLE i ARKANSAS MEETING OF 6/612017 TO: Mayor and City Council CITY COUNCIL MEMO THRU: Yolanda Fields, Community Resources Director Justine Lentz, Fayetteville Animal Services Superintendent FROM: Anthony Rankin, Fayetteville Animal Services Programs Manager DATE: 5/9/2017 SUBJECT: Acceptance of bid from Shor-Line (Schroer Mfg.) for the purchase of new adoption cat cages and vet clinic recovery cages. RECOMMENDATION: Staff recommends the acceptance of a bid from Shor-Line (Schroer Mfg.) for the purchase of new cat area adoption cages and new animal recovery cages for the shelter's veterinary clinic in the amount of $30,382.52, plus all applicable taxes. BACKGROUND: Animal Services wishes to purchase these cages to finish renovations of the facility. DISCUSSION: Fayetteville Animal Services is in the process of renovating the cat adoption and the veterinary clinic animal recovery area of the Lib Horn Animal Shelter of Fayetteville, utilizing donation monies donated to the shelter. The purchase of these cages will finalize the renovations to both of these areas. These renovations will increase the holding capacity of the cat adoption area and will provide our veterinary clinic with necessary cages for the treatment of ill or injured animals. BUDGET/STAFF IMPACT: The funds for this purchase exist already in the Animal Services donation account. A budget adjustment will go to Budget to move the funds to the proper account. There is no staff impact expected, assembly can be done in house. ATTACHMENTS: Bid Mailing Address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayettevilIe-ar.gov City of Fayetteville, Arkansas Purchasing Division — Roorn 306 113 W. Mountain Fayetteville, AR 72701 Phone: 470.575.8220 TDD (Tefecornmunication Device for the Deaf): 479.521.1316 INVITATION TO BID: Bid 17-38, Cat Adoption and Recovery Equipment DEADLINE: Tuesday, May 02, 2017 before 2:00 PM, Local Time DELIVERY LOCATION: Room 306 -113 W. Mountain, Fayetteville, AR 72701 PURCHASING AGENT: Les McGaugh, Imauj;h faye[teville-ar.�ov DATE OF ISSUE AND ADVERTISEMENT: Monday, April 17, 2017 INVITATION TO BID Bid 17-38, Cit Adoption and Recovery Equipment No late bids wlfl be accepted. Bids shall be submitted in sealed envelopes labeled with the name and address of the bidder. All bids shall be submitted in accordance with the attached City of Fayetteville specifications and bid documents attached hereto. Each bidder is required to fill in every blank and shall supply all information requested; failure to do so may be used as basis of rejection. The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms stated herein, and in strict accordance with the specifications and general conditions of bidding, all of which are made a part of this offer. This offer is not subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City Purchasing Manager - Name of Firm: Mfg Mfg Contact Person: -Douglas N etfel Title: _ Sales Representative E -Mail: Clot grl Sh_ r--Line.coni I>flcane: _ _913-28�- 500_x-22.94.. Business Address: __5JJ__QBRg City: _ ansas Cit _ State P' Signature City of Fayetteville, AR Bid 17-38, Cat Adoption and Recovery Equipment Page 1 of 16 ..1 s"i City of Fayetteville Bid 17-38, Cat Adoption and Recovery Equipment Advertisement City of Fayetteville, Arkansas INVITATION TO BID Bid 17-38, Cat Adoption and Recovery Equipment The City is seeking bids from qualified vendors for the purchase of Cat adoption kennels and recovery room equipment. Ail sealed bids are due by Tuesday, May 02, 2017 before 2:00 PM, Local Time. All bids are due before the time stated.. Late bids shall not be accepted. City of Fayetteville reserves the right to deviate from the estimated purchase quantities. Bids will be opened and read aloud immediately following the stated deadline. Bid forms can be downloaded from the City's website at httpa/fayetteville-ar.gov(bids . All questions should be directed to Les McGaugh, (479)-575-8220, Imcpaugh favetteville-ar.gov_. The City reserves the right to reject any and all bids and to waive formalities deemed to be in the City's best interest, Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all quolifred small, minority and women business enterprises to bid on and receive contracts for goods, services, and construction. Also, City of Fayetteville encourages all general contractors to subcontract portions of their contract to qualified small, minority and women business enterprises. City of Fayetteville By: Les McGaugh, Purchasing Agent - P: 479.575.8220 Imcgauph@fayet_teviIle- ar.go TDD (Telecommunicotions Device for the Deaf): (479) 521-1316 Date of advertisement: 04/17/2.017 City of Fayetteville, AR Bid 17-38, Cat Adoption and Recovery Equipment. Page 2of16 City of Fayetteville Bid 17-38, Cat Adoption and Recovery Equipment Bid Form DELIVERY DATE REQUIRED: 60 CALENDAR DAYS FROM DATE OF ORDER F.O.B. Fleet Operations Division, 1525 S. Happy Hallow Road, Fayetteville, AR 72701 Bid Form - Bid 17-38, Cat Adoption and Recovery Equipment Bids shall be submitted on this bid package providing _ information products bein_g bid. The City reserves the right to award this bid based on the City's best interest at the time of product order. Item Estimated Total Line Item " o_ scrip for Manufacturer Quantity. Pnce� Pe Eai:h , Brice 30"x30" - �. _ --- - - Laminate cat 1 condo with $ y resting shelf, 9 x Y- $50,D-� grill door and dear back 12"x30" 2 Laminate 6 x $ _ $ litter areas __ __ $2.208.00 24"x30" - — -- Laminate cat $ 3 condo with 4 x resting shelf & grill door Laminate cat condo corner 4 unit with grill 4 door, 2 living x ��$ (j0 .324-00 areas per _ —....Corner unit _ 5 unit - 4 X $ $ storage areas Corner unit 6 mobile bases 4 x I 270.00 with toe kick .$1.104.00 ... THIS BID FORM CONTINUES ON THE NEXT PAGE. City of Fayetteville, AR Bid 17-38, Cat Adoption a(70 Recovery Equipment Page 3 of ]6 } 24" Mobile 7 bases with 2 x $ toe kick $202.40 _ _ _ -$404-80-- 404RQ—T24"x30" $ 8 24"00" 2 A - $ storage areas - - x 24" Mobile $ 9 base with toe 1 x - kick —$202-40 _$202.40 42" Mobile 10 base with toe kick 1 x - $2 Q QO - X230.00 _ _ _ 72" Mobile - 11 base with toe 1 x - kick --276-00 $ 36"x24"-- $ 12 Stainless 2 x $502.32 %1 64 - ---- steel kennels =4 _- 36"x30" •-- --- --T _. _.____ _ .•. - - 13 Stainless steel kennel x - 0 -0�— _ $509,68 36" Mobile $ 14 kennel base, 1 x $230.00 $230.00 4" tall - 24"x24" 15 Mobile ° 1 x $ _ $ _ kennel base, $ . 1 _ 8 72 4" tall Iia 36"x24" 1 x $ _ $ door . $540.96 _ S-540-96Oxygen 60" wide 17 puppy kennel 1 x with mobile -__$x,237.00 —11237-00 base 46" Stainless { 18 steel exam 1 x $ $ top for �_ _ $961.03 _ Tub/table 46" Stainless 19 steel 1 x $ $ tub/table $1x.40._00..-. with gill top - THIS BIG FORi'111 CONTINUES ON THE NEXT PAGE. City of Fayetteville, AR Bid 17-38, Cat Adoption and Recovery Equipment Page 4 of 16 Deck mounted mixing faucet 20 with hose x and spray head _ 3.5" Stainless - — -- - 21 steel drain 1 x assembly Total Base Bid I $29,976.12 Blds shall be submitted on this bid form in its entirety AND accomoonled by descriptive literature on the products being bid. The City reserves the right to award this bid -based on the City's best Interest at the time of product order. THIS CHID FORM CONTINUES ON THE NEXT PAGE. City of Fayetteville, AR Rid 17-38, Cat Adoption and Recovery Equipment Page 5 of 16 EXECUTION OF BID - Actual specification of any deficient item shall be noted on the bid sheet or separate attachment. If specifications of item bid differ from provided literature, deviation shall be documented and certified by the manufacturer as a regular production option. Upon signing this (lid, the bidder certifies that: I. He/she has read and agrees to the requirements set forth in this proposal, including specifications, terms, standard conditions, and any pertinent information regarding the articles being bid on. 2. Unless otherwise noted and explained, the unit bid and listed meets or exceeds all of these requirements as specified by The City of Fayetteville. 3 Jhe Bidder can and will comply with all specifications and requirements for delivery, documentation and support as specified herein. 4. I, as an officer of this organization, or per the attached letter of authorization, am duly authorized to certify the information provided herein is accurate and true. 5. Bidder shall comply with all State and Federal Equal Opportunity and Non Discrimination requirements and conditions of employment in addition to all federal, state, and local laws. 6. Bidder shall disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any relationship with any City of Fayetteville employee. Response shall disclose if a known relationship exists between any principal or employee of your firm and any City of Fayetteville employee or elected City of Fayetteville official. If no relationship exists, this should also be stated in your response. Failure to disclose such a relationship may result in cancellation of a purchase and/or contract as a result of your response. X 1.) NO KNOWN RELATIONSHIP EXISTS __r 2.) RELATIONSHIP EXISTS (Please explain); 7. Bidder will perform the Work in compliance with all applicable trench safety standards set forth in Occupational Safety and Health Administration (OSHA) Part 1926 — Subpart P — Excavations. As A bidder on this project, you are required to provide debarment/suspension certification indicating that you are in compliance with the below Federal Executive Order Certification can he done by completing and signing this form. a_ Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving individual awards, using federal funds, and all sub -recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. b. Your signature below certifies that neither you nor your principal Is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded frorn participation in this transaction by any federal department or agency. City of Fayetteville, AR Bid 17-38, Cat Adoption and Recovery Equipment Page 6 of 16' Unsigned bids will be rejected. Items marked * are mandatory for consideration. *NAME OF FIRM: Shor-Line Purchase Order/Payments shall be issued to this name *D/B/A or Corporation Name _ SchroerMfq o *BUSINESS ADDRESS: 511 Osage Avenue *CITY: —Sansa_KSs�i ZIP: *PHONE: 9J3--2-&"- .500 FAX: 913-281-5339 *E-MAIL: __DUU[�n5 Qt-Line.Cc.l�'� *BY: (PRINTED NAME) __ D(JuaS Nietfeld y w *AUTHORIZED SIGNATURE:,_,._ *TITLE: Sales Representative DUNS NUMBER: *TAX ID NUMBER: 44-0510045 Acknowledge Addendums: CAGE NUMBER: Addendum No. Dated: ` Acknowledged by: Addendum No. ______ Dated: _ Acknowledged by: Addendum No. Dated Addendum No. Dated Acknowledged by: Acknowledged by: _ ALL BIDDERS SHALL COMPLETE THE "TECHNICAL SPECIFICATION" SECTION WITH BID. FAILURE TO SUBM1T,A RESPONSE ON THE PROVIDED "TECHNICAL SPECIFICATION" FORM IN A COMPLETED FORMAT CAN RESULT IN BID REJECTION. City of Fayetteville, AR Bid 17-38, Cat Adoption and Recovery Equipment Page 7of16 I City of Fayetteville Bid 17-38, Cat Adoption and Recovery Equipment General Terms and Conditions 1. SUBMISSION OF BID & BID EVALUATION: a. Bids shall be reviewed following the stated deadline, as shown on the cover sheet of this document. b. Bidders shall submit bids based on documentation published by the Fayetteville Purchasing Division. c. Bids shall be enclosed in sealed envelopes or packages addressed to the City of Fayetteville, Purchasing Division, Room 306, 11.3 W. Mountain, Fayetteville, AR 72701. The name, address of the firm and FLidFULP, or RFC number shall be. on the outside of the packaging as well as on arly packages enclosed in shipping containers or boxes. d. The City will not be responsible for misdirected bids. Vendor should call the Purchasing Office at 479.575.8220 to ensure correct receipt of bidding documents prior to opening time and date listed on the bid form. e. Bidders shall have experience in providing products and/or services of the same or similar nature. f. Bidder is advised that exceptions to any of the terms contained in this bid must be identified in its response to the bid. Failure to do so may lead the City to declare any such term non- - negotiable. Proposer's desire to take exception to a non-negotiable term -will not disqualify it from consideration for award. g. Local time is defined as the time in Fayetteville, Arkansas on the due date of the deadline. Bids shall be received before the time as shown by the atomic clock located in the Purchasing Division office. h, Bids will be evaluated and awarded based on the best interest of the City of Fayetteville. The City reserves the right to award bids in their entirety, none, or by fine Item. 2. WRITTEN REQUESTS FOR INTERPRETATIONS OR CLARIFICATION: Pio oral interpretations will be made to any firms as to the meaning of specifications or any other contract documents, All questions pertaining to the terms and conditions or scope of work of this bid must be sent in writing via e-mail to the Purchasing Agent. Responses to questions may be handfed as an addendum if the response would provide clarification to the requirements of the bid. All such addenda shall become part of the contract documents. The City will not be responsible for any other explanation or interpretation of the proposed bid made or given prior to the award of the contract. I DESCRIPTION OF SUPPLIES AND SERVICES* Any reference to a particular brand or manufacturer is done in an effort to establish an acceptable level of quality for this project. Brands or manufacturers that are included in bid that are of at least equal quality, size, design, and specification as to what has been specified, will be acceptable for consideration only if approved by the City of Fayetteville Purchasing Division. The City of Fayetteville reserves the right to accept or reject any requested equal. City of Fayetteville, AP, bid 17-38, Cat Adoption and Recovery Equipment Page 8 of 16, 4. RIGHTS OF CITY QF FAYETTEVILLE BIC] PROCESS: In addition to all other rights of the City of Fayetteville, under state law, the City specifically reserves the following: a. The City of Fayetteville reserves the right to select the bid that it believes will serve the best interest of the City. b. The City of Fayetteville reserves the right to accept or reject any or all bids. c. The City of Fayetteville reserves the right to cancel the entire bid. d. The City of Fayetteville reserves the right to remedy or waive technical or immaterial errors in the invitation to bid or in bids submitted. e. The City of Fayetteville reserves the right to request any necessary clarifications, additional information, or data without changing the terms of the bid. 5. COSTS INCURRED BY BIDDERS: All expenses involved with the preparation and submission of bids to the City, or any work performed in connection therewith, shall be borne solely by the bidder(s). No payment will be made for any responses received, or for any other effort required of, or made by, the bidder(s) prior to contract commencement. 6. CQNFLICT OF INTEREST: a. The bidder represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance or services required hereunder, as provided in City of Fayetteville Code Section 34.26 titled "Authority of City Employee to Contract with the City". b. All bidders shall promptly notify Les McGaugh, City Purchasing Agent, in writing, of all potential conflicts of interest for any prospective business association, interest, or other circumstance which may influence or appear to influence the bidder's judgment or quality of services being provided. Such written notification shall identify the prospective business association, interest or circumstance, the nature of which the bidder may undertake and request an opinion to the City as to whether the association, interest or circumstance would, in the opinion of the City, constitute a conflict of interest if entered into by the bidder. The City agrees to communicate with the bidder its opinion via e-mail or first-class mail within thirty days of receipt of notification. 7. WITHDRAWL OF PROPOSAL: A bid may be withdrawn prior to the time set for the bid submittal, based on a written request from an authorized representative of the firm; however, a bid shall not be withdrawn after the time set for the bid unless approved by the Purchasing Division. 8. LATE PRDPQSAL OR MODIRCATIONS: Bid modifications received after the time set for the bid submittal shall not be considered, Modifications in writing received prior to the deadline will be accepted. The City will not be responsible for misdirected bids. Bidders should call the Purchasing Division at (479) 575-8220 to insure receipt of their submittal documents prior to opening time and date listed. 9. LOCAL, STATE. ANO FEDERAL CQMPLIANCf; RE l;lR£MENTS: a. The laws of the State of Arkansas apply to any purchase made under this bid. Bidders shall comply with all local, state, and federal directives, orders and laws as applicable to this proposal City of Fayetteville, AR Bid 17-38, Cat Adoption and Recovery Equipment Page 9 of 16 and subsequent contract(s) including but not limited to Equal Employment Opportunity (EEO), Disadvantaged Business Enterprises (DBE), & OSHA as applicable to this contract. Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all quolified small, minority and women business enterprises to bid on and receive contracts for goods, services, and construction. Also, City of Fayetteville encourages all general contractors to subcontract portions of their contract to quolified small, minority and women business enterprises. 10. PROVISION FOR OTHER AGENCIES: Unless otherwise stipulated by the bidder, the bidder agrees to make available to all Government agencies, departments, municipalities, and counties, the proposal prices submitted in accordance with said proposal terms and conditions therein, should any said governmental entity desire to buy under this proposal. Eligible users shall mean all state of Arkansas agencies, the legislative and judicial branches, political subdivisions (counties, local district school boards, community colleges, municipalities, counties, or other public agencies or authorities), which may desire to purchase under the terms and conditions of the contract. 11. COLLUSION: The Proposer, by affixing his or her signature to this proposal, agrees to the following: "bidder certifies that his or her bid is made without previous understanding, agreement, or connection with any person, firm or corporation making a proposal for the same items) and/or services and is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action." 12.. RIGHT TO -AU OIL FOIA, AND JURISDICITON: a. The City of Fayetteville reserves the privilege of auditing a vendor's records as such records relate to purchases between the City and said vendor, b. Freedom of information Act: City contracts and documents prepared while performing City contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the (Contractor) will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. §25-19-101 et. sect.). Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this compliance. c. Legal jurisdiction to resolve any disputes shall be in Washington County, Arkansas with Arkansas law applying to the case. 13. CITY f NDEMNIFICATION; The successful bidder(s) agrees to indemnify the City and hold it harmless from and against all claims, liability, loss, damage or expense, including but not limited to counsel fees, arising from or by reason of any actual or claimed trademark, patent or copyright infringement or litigation based thereon, with respect to the goods or any part thereof covered by this order, and such obligation shall survive acceptance of the goods and payment thereof by the City. 14. VARIANCE FROM STANDARD TERMS & CONDITIONS: All standard terms and conditions stated in this request for bid apply to this contract except as specifically stated in the subsequent sections of this document, which take precedence, and should be fully understood by bidders prior to submitting a proposal on this requirement. City of Fayetteville, AR Bid 17-38, Cat Adoption and Recovery Equipment Page 10 of 16 15. ADA REQUIREMENT FOR PUBLIC NOTICES & TRANSLATION: Persons with disabilities requiring reasonable accommodation to participate in this proceeding/event, should call 479.521.1316 (telecommunications device for the deaf), not later than seven days prior to the deadline. Persons needing translation of this document shall contact the City of Fayetteville, Purchasing Division, immediately. 16. PROCUREMENT POLICY FOR RECYCLED MATERIALS. The City of Fayetteville wishes to encourage its bidders to use recycled products in fulfilling contractual obligations to the City and that such practices will serve as a model for other public entities and private sector companies. 17. PAYMENTSAND INVOICING: The bidder must specify in their bid the exact company name and address which must be the same as invoices submitted for payment as a result of award of this bid. Further, the -successful bidder is responsible for immediately notifying the Purchasing Division of any company name change, which would cause invoicing to change from the name used at the time of the original bid. Payment will be made within thirty days of invoice received, The City of Fayetteville is very credit worthy and will not pay any interest, fees, or penalty for untimely payments. Payments can be processed through bidder's acceptance of Visa at no additional costs to the City for expedited payment processing. The City will not agree to any nonrefundable deposit or retainer that would remain property of the bidder even if the hourly work actually performed by the bidder would not justify such fee. The City will pay the awarded bidder based on unit prices provided on invoicing. Progress payments will be made after approval and acceptance of work and submission of invoice. Payments will be made within 30 days of accepted invoice. 18. CANCELLATION: a, The City reserves the right to cancel this contract without cause by giving thirty (30) days prior notice to the Contractor in writing of the intention to cancel or with cause if at any time the Contractor fails to fulfill or abide by any of the terms or conditions specified. b. Failure of the contractor to comply with any of the provisions of the contract shall be considered a material breach of contract and shall be cause for immediate termination of the contract at the discretion of the City of Fayetteville. c, In addition to all other legal remedies available to the City of Fayetteville, the City reserves the right to cancel and obtain from another source, any items and/or services which have not been delivered within the period of time From the date of order as determined by the City of Fayetteville. d. In the event sufficient budgeted funds are not available for a new fiscal period, the City shall notify the vendor of such occurrence and contract shall terminate of the last day of the current fiscal period without penalty or expense to the City. 19. ASSIGN �TSCTA-IN,�IONSAND/ MCRCE.RS:VN�[NfCC!O{A�S a. The Contractor shall perform this contract_ No assignment of subcontracting shall be allowed without prior written consent of the City. If a bidder intends to subcontract a portion of this work, the bidder shall disclose such intent in the bid submitted as a result of this bid. City of Fayetteville, AR Bid 17-38, Cat Adoption and Recovery Equipment Page 11 of 16 In the event of a corporate acquisition and/or merger, the Contractor shall provide written notice to the City within thirty (30) calendar days of Contractor's notice of such action or upon the occurrence of said action, whichever occurs first. The right to terminate this contract, which shall not be unreasonably exercised by the City, shall include, but not be limited to, instances in which a corporate acquisition and/or merger represent a conflict of interest or are contrary to any local, state, or federal laws. Action by the City awarding a proposal to a firm that has disclosed its intent to assign or subcontract in its response to the bid, without exception shall constitute approval for purpose of this Agreement. 20. NON-EXCLUSIVE CONTRACT: Award of this bid shall impose no obligation on the City to utilize the vendor for all work of this type, which may develop during the contract period. This is not an exclusive contract. The City specifically reserves the right to concurrently contract with other companies for similar work if it deems such an action to be in the City's best interest. In the case of multiple -term contracts, this provision shall apply separately to each item. 29. LOBBYING: Lobbying of selection committee members, City of Fayetteville employees, or elected officials regarding request for proposals, request for qualifications, bids or contracts, during the pendency of bid protest, by the bidder/proposer/protestor or any member of the bid der's/proposer's/p rote stor's staff, and agent of the bidder/proposer/protestor, or any person employed by any legal entity affiliated with or representing an organization that is responding to the request for proposal, request for qualification, bid or contract, or has a pending bid protest is strictly prohibited either upon advertisement or on a date established by the City of Fayetteville and shall be prohibited until either an award is final or the protest is finally resolved by the City of Fayetteville; provided, however, nothing herein shall prohibit a prospective/bidder/proposer from contacting the Purchasing Division to address situations such as clarification and/or questions related to the procurement process. For purposes of this provision lobbying activities shall include but not be limited to, influencing or attempting to influence action or non -action in connection with any request for proposal, request for qualification, bid or contract through direct or indirect oral or written communication or an attempt to obtain goodwill of persons and/or entities specified in this provision. Such actions may cause any request for proposal, request for qualification, bid or contract to be rejected. 22. ADDITIONAL REQUIREMENTS: The City reserves the right to request additional services relating to this bid from the bidder. When approved by the City as an amendment to the contract and authorized in writing prior to work, the Contractor shall provide such additional requirements as may become necessary. 23. ADD OR DELETE LOCATIONS OR SERVICES: The City reserves the right to unilaterally add or delete locations and/or services, either collectively or individually, at the City's sole option, at any time after award has been made as may be deemed necessary or in the best interests of the City. In such case, the Contractor(s) will be required to provide services to this contract in accordance with the terrns, conditions, and specifications. 2.4. INTEGRITY OF BID DOCUMENTS: Bidders shall use the original bid form(s) provided by the Purchasing Division and enter information only in the spaces where a response is requested. Bidders may use an attachment as an addendum to the bid form(s) if sufficient space is not available on the original form for the bidder to enter a complete response. Any modifications or alterations to the original documents by the bidder, whether intentional or otherwise, City of Fayetteville, AR Bid 17-38, Cat Adoption and Recovery Equipment Page 12 of 16 will constitute grounds for rejection of such response. Any such modifications or alterations a bidder wishes to propose shall be clearly stated in the bidder's response and presented in the form of an addendum to the original bid documents. 25. OTHER GENERAL CONDITIONS: a. Bidder is presumed to be familiar with all federal, state, and city laws, ordinances, and regulations which in any manner affect those engaged or employed in the Work, or the materials or equipment used, or that in any way affect the Work and shall in all respects comply with said laws, ordinances, and regulations. No claim of misunderstanding or ignorance on the part of Bidder or Proposerwill in any way serve to modify the provisions of the contract. No representations shall be binding unless embodied in the contract. b. Prices shall include all labor, materials, overhead, profit, insurance, shipping, freight, etc., to cover the products and services presented. Soles toxsholl not be included in the bid price. Applicable Arkansas sales tax laws will apply when necessary but will not be considered in award of this project. c. Each bidder should state the anticipated number of days from the date of receipt of an order for delivery of services to the City of Fayetteville. d. Bidders must provide the City with their bids signed by an employee having legal authority to submit bids on behalf of the bidder. The entire cost of preparing and providing responses shall be borne by the bidder. e. The City reserves the right to request any additional information it deems necessary from any or all bidders after the submission deadline. f. The request for bid is not to be construed as an offer,_a contract, or a commitment of any kind; nor does it commit the city to pay for any costs incurred by bidder in preparation. It shall be clearly understood that any costs incurred by the Proposer in responding to this request for proposal is at the bidder's own risk and expense as a cost of doing business. The City of Fayetteville shall not be liable for reimbursement to the Proposer for any expense so incurred, regardless of whether or not the proposal is accepted. g. If products, components, or services other than those described in this bid document are proposed, the bidder must include complete descriptive literature for each. All requests for additional information must be received within five working days following the request. h. NOTE: Any uncertainties shall be brought to the attention to Les McGaugh immediately via telephone (479.575.8220) or e-mail (Imcgaughu;7a fayetteville-ar.goy). It is the intent and goal of the City of Fayetteville Purchasing Division to provide documents providing a clear and accurate understanding of the scope of work to be completed and/or goods to be provided. We encourage all interested parties to ask questions to enable all bidders to be on equal bidding terms. i. Any inquiries or requests for explanation in regard to the City's requirements should be made promptly to Les McGaugh, City of Fayetteville, Purchasing Agent via e-mail (Irncgaugh@fayetteviCl av) or telephone (479.575.8220). No oral interpretation or clarifications will be given as to the meaning of any part of this request for proposal, All questions, clarifications, and requests, together with answers, if any, will be provided to all firms via written addendum. Names of firms submitting any questions, clarifications, or requests will not be disclosed until after a contract is in place, j. Any information provided herein is intended to assist the bidder in the preparation of proposals necessary to properly respond to this bid. The bid is designed to provide qualified Proposers with City of Fayetteville, AR Bid 17-38, Cat Adoption and Recovery Equipment Page 13 of 16 sufficient basic information to submit proposals meeting minimum specifications and/or test requirements, but is not intended to limit a bid's content or to exclude any relevant or essential data. k. Bidders irrevocably consent that any legal action or proceeding against it under, arising out of or in any manner relating to this Contract shall be prevailed by Arkansas law. Proposer hereby expressly and irrevocably waives any claire or defense in any said action or proceeding based on any alleged lack of jurisdiction or improper venue or any similar basis. The successful bidder shall not assign the whole or any part of this Contract or any monies due or to become due hereunder without written consent of City of Fayetteville. In case the successful bidder assigns all or any part of any monies due or to become due under this Contract, the Instrument of assignment shall contain a clause substantially to the effect that is agreed that the right of the assignee in and to any monies due or to become due to the successful bidder shall be subject to prior liens of all persons, firms, and corporations for services rendered or materials supplied for the performance of the services called for in this contract. m. The successful bidder's attention -is directed to the fact that all applicable Federal and State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the services shall apply to the contract throughout, and they will be deemed to be included in the contract as though written out in full herein. The successful bidder shall keep himself/herself fully informed of all laws, ordinances and regulations of the Federal, State, and municipal governments or authorities in any manner affecting those engaged or employed in providing these services or in any way affecting the conduct of the services and of all orders and decrees of bodies or tribunals having any jurisdiction or authority over same. If any discrepancy or inconsistency should be discovered in these Contract Documents or in the specifications herein referred to, in relation to any such law, ordinance, regulation, order or decree, s/he shall herewith report the same in writing to City of Fayetteville. 26. INVOICING- All invoices shall be presented to the City with the minimum information listed below. a. City Department that ordered the materials or services b. Order Date c. Delivery date or the date of services d. Name of the City Employee that requested or picked up the goods, materials, or service e. Bid Number that applies to the purchase and invoices. Amounts in the bid shall match invoicing. 27. A7 TACHMENTS TO IIID DOCUMENTS: N/A City of Fayetteville, AR Bid 17-38, Cat Adoption and Recovery Equipment Page 14 of 16 I City of Fayetteville Bid 17-38, Cat Adoption and Recovery Equipment Technical Specification 1. GENERAL 1.1 All unit(s) bid shall meet or exceed the minimum requirements or they will be deemed incomplete and will not be considered for bid award. 1.2 All specifications written are to minimurns unless otherwise noted, 1.3 The City intends to order the estimated quantity presented in the bid form in a single order. 1.4 Pricing bid shall be inclusive of all items, shipping, and warranty. Bid pricing shall NOT include sales tax. Applicable taxes will apply upon invoicing but will not be considered for bid evaluation. 2. DESIGN SPECIFICATIONS: 2.1 Cat condos Qty. of 9 - 30"x30" Laminate cat condo with resting shelf, grill door and clear back Qty. of 6 -12"x30" Laminate litter areas Qty. of 4 - 24"x30" Laminate cat condo with resting shelf & grill door Qty. of 4- Laminate cat condo corner unit with grill door, 2 living areas per unit Qty. of 4 - Corner unit storage areas Qty. of 4 - Corner unit mobile bases with toe kick Qty, of 2 - 24" Mobile bases with toe kick Qty. of 2 - 24"x30" storage areas Qty. of 1- 24" Mobile base with toe kick Qty. of 1- 42" Mobile base with toe kick Qty, of 1- 72" Mobile base with toe kick City of Fayetteville, AR Bid 17-38, Cat Adoption and Recovery Equipment Page 15 of 16 2.2 Animal Recovery Room Equipment Qty. of 2 - 36"x24" Stainless steel kennels Qty. of 1— 36"x30" Stainless steel kennel Qty. of 1-36" Mobile kennel base, 4" tall Qty. of 1-24"x24" Mobile kennel base, 4" tall Qty, of 1-36"x24" Oxygen door Qty. of 1— 60" wide puppy kennel with mobile base Qty. of 1-46" Stainless steel exam top for Tub/table Qty. of 1-46" Stainless steel tub/table with grill top Qty. of 1— Deck mounted mixing faucet with hose and spray head Qty. of 1— 3.5" Stainless steel drain assembly City of Fayetteville, AR Bid 17-38, Cat Adoption and Recovery Equipment Page 16 of 16 Old: 17-38 DATE: 05.02.2017 CITY OF TIME: 2:00 PM FAV E T T E V I L L E CITY OF FAYETTEVILLE ARKANSAS Bid 17-38, Equipment Bld ^111firiM Ri41a1wlallcn"' Manuhcmrer 5hor-Line Item I Description tnimated niv Unit Fri" Extended price Y 30" x 30" Laminate cat condo with resting shelf, grill door and clear back 12" x 30" laminate litter areas s $ 556,60 $ 368.00 $ 5,009,40 $ 2.208 CO 2 €, s 4 24" x 30" lamin ate litter areas Laminate Cat Condo Comer Unit with Grill Door, 2 Living Areas per Unit Comer unit storage areas Corner unit mobile bases with toe kick 24" Mobile bases with toe kick 4 + 4 $ 478,80 $ 1,081,00 $ 517.04 $ 1,915,20 $ 4,324.00 5 $ 2,066.16 6 4 $ 276,00 7 1 $ 702,40 $ 404 80 a 24" x 30" storage areas I I $ 409,40 $ 202,40 $ 818,80 $ 202AO 4 24" Mobile base with toe kick LD 42" Mobile base with toe kick ! $ 230,1117 $ 230:00 1:1 72" Mobile base with toe kick l $ 276.00 $ 276,00 12 36" x 24" Stainless steel kennels 2 $ 502,32 $ 509,68 $ 1,004.54 $ 509,68 $ 230.00 13 14 36" x 30" Slalnless steel kennel 1 1 36" Mobile kennel base, 4" tall $ 230,00 15 24"X 24" Mohlle kennel base, 4" tall 36" x 24" Oxygen door 60" wide puppy kennel with mobile base 46" Stainless steel exam top for tub/table 46" Stainless steel tub/table with grill top Deck mounted mixing faucet with hose and spray head 3..5" Stainless steel drain assembly 2 $ 198,72 $ 198,72 $ 54036 $ S,237,00 $ 161.00 $ 3,546.00 $ 35616 $ ? /.6U, 16 I Z t $ 540.96 $ 5,237.00 $ 161.00 $ 3,54600 $ 36616 $ 27.60 1 1 1a 1) 2D 21 t 1 l Total Base Bid G r 30,382.52 7tt11lit'ppdxwacp w•e".c, �Wwrverxlw mrosimt r -"+,m snecificaRnm mol rormaf avl hnrir4ninn uy n3er n11icJalc M A�• rne. 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