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HomeMy WebLinkAbout2017-06-20 - Agendas - FinalCity of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Meeting Agenda - Final Agenda Tuesday, June 20, 2017 5:30 PM City Hall Room 219 City Council Meeting Adella Gray Ward I Sarah Marsh Ward 1 Mark Kinion Ward 2 Matthew Petty Ward 2 Justin Tennant Ward 3 Sarah Bunch Ward 3 John S. La Tour Ward 4 Alan Long Ward 4 ELECTED OFFICIALS: Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Sondra Smith City Council Meeting Meeting Agenda - Final Agenda June 20, 2017 Call To Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports and Discussion Items: Agenda Additions: A. Consent: A. 1 2016-0577 APPROVAL OF THE JUNE 6, 2017 CITY COUNCIL MEETING MINUTES. A.2 2017-0283 POLICE DEPARTMENT DONATION REVENUE: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF $7,700.00 RECOGNIZING DONATION REVENUE TO THE FAYETTEVILLE POLICE DEPARTMENT Attachments: POLICE DEPARTMENT DONATION REVENUE BA POLICE DEPARTMENT DONATION REVENUE A.3 2017-0289 CERTIFIED LOCAL GOVERNMENT GRANT: A RESOLUTION TO APPROVE A GRANT AGREEMENT WITH THE ARKANSAS HISTORIC PRESERVATION PROGRAM FOR A CERTIFIED LOCAL GOVERNMENT GRANT IN THE AMOUNT OF $14,291.00, AND TO APPROVE A BUDGET ADJUSTMENT Attachments: CERTIFIED LOCAL GOVERNMENT GRANT BA CERTIFIED LOCAL GOVERNMENT GRANT B. Public Hearing: City of Fayetteville, Arkansas Page 2 Printed on 6/15/2017 City Council Meeting Meeting Agenda - Final Agenda June 20, 2017 B.1 2017-0237 RAZE AND REMOVAL 265 WEST NONNAMAKER DRIVE: A RESOLUTION TO ORDER THE RAZING AND REMOVAL OF A DILAPIDATED AND UNSAFE STRUCTURE ON PROPERTY OWNED BY HAROLD AND ROSETTA HARMON LOCATED AT 265 WEST NONNAMAKER DRIVE IN THE CITY OF FAYETTEVILLE, ARKANSAS, AND TO APPROVE A BUDGET ADJUSTMENT Attachments: RAZE AND REMOVAL 265 W NONNAMAKER AVENUE: BA RAZE AND REMOVAL 265 W NONNAMAKER AVENUE: At the June 6, 2017 City Council Meeting this resolution was tabled to the June 20, 2017 City Council Meeting. At the May 16, 2017 City Council Meeting this resolution was tabled to the June 6, 2017 City Council Meeting. C. Unfinished Business: C.1 2017-0266 RZN 17-5772 (810 S. CHERRY LN./ SWEETSER PROPERTIES): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 17-5772 FOR APPROXIMATELY 0.53 ACRES LOCATED AT 810 SOUTH CHERRY LANE FROM RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE TO RMF -24, RESIDENTIAL MULTI- FAMILY, 24 UNITS PER ACRE Attachments: RZN 17-5772 (810 S. CHERRY LN./SWEETSER PROPERTIES) At the June 6, 2017 City Council Meeting this ordinance was left on the second reading. C.2 2017-0268 RZN 17-5776: (1320 S. COLLEGE AVE./SUGARLAND PROPERTIES): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 17-5776 FOR APPROXIMATELY 0.31 ACRES LOCATED AT 1320 SOUTH COLLEGE AVENUE FROM NC, NEIGHBORHOOD CONSERVATION TO RI -U, RESIDENTIAL INTERMEDIATE, URBAN Attachments: RZN 17-5776:0320 S. COLLEGE AVE./SUGARLAND PROPERTIES) City of Fayetteville, Arkansas Page 3 Printed on 6/15/2017 City Council Meeting Meeting Agenda - Final Agenda June 20, 2017 At the June 6, 2017 City Council Meeting this ordinance was was left on the first reading. C.3 2017-0286 AMEND UDC AND REZONE - RZN 17-5713 (COLLEGE AVE. FROM NORTH ST. TO MAPLE ST./COLLEGE AVE.): AN ORDINANCE TO AMEND THE UNIFIED DEVELOPMENT CODE TO CREATE A NEW ZONING DISTRICT, URBAN THOROUGHFARE LIGHT; UT -L AND TO CHANGE OR AMEND DEFINITIONS OF "BUILDING HEIGHT" AND "STORIES" Attachments: RZN 17-5713 (COLLEGE AVE. FROM NORTH ST. TO MAPLE ST./COLLEGE AV At the June 6, 2017 City Council Meeting this ordinance was was left on the first reading. D. New Business: D. 1 2017-0305 AMEND UDC 161.28 AND 161.29: AN ORDINANCE TO AMEND §§ 161.28 DISTRICT I-1, HEAVY COMMERCIAL AND LIGHT INDUSTRIAL AND 161.29 DISTRICT I-2, GENERAL INDUSTRIAL TO ADD USE UNIT 16, SHOPPING GOODS AS A PERMITTED USE Attachments: ADM 17-5841 ADMINISTRATIVE CHANGES TO UDC 161.28 AND 161.29 E. City Council Agenda Session Presentations: F. City Council Tour: G. Announcements: H. Adjournment NOTICE TO MEMBERS OF THE AUDIENCE City of Fayetteville, Arkansas Page 4 Printed on 6/15/2017 City Council Meeting Meeting Agenda - Final Agenda June 20, 2017 All interested persons may appear and address the City Council on Unfinished Business, New Business, and Public Hearings at City Council meetings. If you wish to address the City Council on an agenda item, please wait for the Mayor or Chair to request public comment then queue behind the podium. When the Mayor or Chair recognizes you, approach the podium and give your name and address. Comments are to be addressed to the Mayor or Chair. The Mayor or Chair will direct your comments to the appropriate elected officials, staff, or others for response. Keep your comments respectful, brief, to the point, and relevant to the agenda item being considered. Each speaker from the public will be allowed one turn at the microphone for discussion of an agenda item. Agenda Additions: A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and considered immediately after the Consent Agenda has been voted upon. Unfinished Business and New Business: Presentations by Staff and Applicants: Agenda items shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by a City Council member later to answer questions. City staff, City Council members, and applicants may use electronic visual aids in the City Council meeting as part of the presentation of the agenda item. Public Comments: Public comment shall be allowed for all members of the audience on all items of unfinished and new business and subjects of public hearings. A simple majority of the City Council members, present and voting, may authorize a representative of a Fayetteville citizens' group opposing the ordinance or resolution to present an electronic visual aid not to exceed five minutes, but no other electronic visual aid presentations will be allowed; however, the public may submit photos, petitions, etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk's Office no later than 9:00 A.M. on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided; this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the City Council member and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the Mayor. City of Fayetteville, Arkansas Page 5 Printed on 6/15/2017 City Council Meeting Meeting Agenda - Final Agenda June 20, 2017 Courtesy and Respect: All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Interpreters or Telecommunications Devise for the Deaf (TDD), for hearing impaired are available for all City Council meetings, a 72 -hour advance notice is required. For further information or to request an interpreter, please call 479-575-8330. A copy of the complete City Council agenda is available on our website at www.fayetteville-ar.gov or in the Office of the City Clerk, 113 W. Mountain, Fayetteville, Arkansas (479) 575-8323. All cell phones must be silenced and may not be used within the City Council Chambers. City of Fayetteville, Arkansas Page 6 Printed on 6/15/2017 City of Fayetteville, Arkansas Text File File Number: 2016-0577 Agenda Date: 6/20/2017 Version: 1 In Control: City Council Meeting Agenda Number: A. 1 APPROVAL OF THE JUNE 6, 2017 CITY COUNCIL MEETING MINUTES. 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Status: Agenda Ready File Type: Minutes City of Fayetteville, Arkansas Page 1 Printed on 6115/2017 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2017-0283 Agenda Date: 6/20/2017 Version: 1 Status: Agenda Ready In Control: City Council Meeting File Type: Resolution Agenda Number: A. 2 POLICE DEPARTMENT DONATION REVENUE: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF $7,700.00 RECOGNIZING DONATION REVENUE TO THE FAYETTEVILLE POLICE DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the total amount of $7,700.00 recognizing donation revenue to the Fayetteville Police Department. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby expresses its sincere appreciation for the donations. City of Fayetteville, Arkansas Page 1 Printed on 6/15/2017 City of Fayetteville Staff Review Form 2017-0283 Legistar File ID 6/20/2017 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Mike Reynolds 5/19/2017 Police / Police Department Submitted By Submitted Date Division / Department Action Recommendation: Approval of a budget adjustment in the amount of $7,700 for the acceptance of various donations received by the Fayetteville Police Department. Budget Impact: 1010.200.2920 -various General Account Number Fund 33044 Police Donations Project Title Project Number Budgeted Item? NA Current Budget $ 24,803.00 Funds Obligated $ 8,364.99 Current Balance $ 16,438.01 Does item have a cost? NA Item Cost Budget Adjustment Attached? Yes Budget Adjustment $ 7,700.00 Remaining Budget $ 24,138.01 V20140710 Previous Ordinance or Resolution # Original Contract Number: Comments: Approval Date: ti CITY OF FAYETTEVILLE ARKANSAS MEETING OF JUNE 20, 2017 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO /VIWMI FROM: Mike Reynolds, Deputy Chief of Police DATE: May 23, 2017 SUBJECT: Recognize Various Donations to Fayetteville Police Department RECOMMENDATION: Staff recommends approval of the attached budget adjustment in the amount of $7,700 for the acceptance of various donations received by the Fayetteville Police Department. If you should have any questions regarding these donations, please contact me at extension 587- 3500. BACKGROUND: Periodically, businesses, organizations and/or citizens will make monetary donations to the Police Department. DISCUSSION: The Police Department has received donations totaling $7,700. The donations were deposited into the City's General fund and are tracked through the City's Project Accounting System. All purchases utilizing these funds must follow the City of Fayetteville Purchasing Policy. BUDGET/STAFF IMPACT: The budget impact will consist of an increase in expense budgets equal to the Police Department Donations received. There is no impact on staffing related to this agenda item. Attachments: Budget Adjustment Copies of FPD Donations Mailing Address: 113 W. Mountain Street www,fayetteville-ar.gov Fayetteville, AR 72701 • ,: ._ -. :.:. a,.,z,-r "•. c.r>' :J:u-, �--�.-:e-�_�„� --_ _ ,�x� -. - ��ix,_ crz-x VAN & COMPANY LLC s� 2885 2282 W LAWSON ST. i/ ti• FAYETTEVILLE, AR 72703 01-700/829 ,a @. DATETO THE iacH oc o�PMOf PAY ORDER OF 7"C/��+ yTSrL�L Ir�kit#tl� �r/%T/-� d L �R DOLLARS Back. ChamlerSBan� Q FOR v00 288 SV 1:08 290 70081:11'06 L ?",I? Sill 5 THE WOODEN ROOF LLC 81-87/829 1132 PH. 479-799-6434 237 S LOCUST AVE g„ FAYETTEVILLE, AR 72701-5939 DATE kk $Q l PAr rc7-(C rl��(� .__.�PcCr.'�� $ SOCS THE ORDER OF Ykoe Y7iJ1.LARS LI BANK arvest.com _ tom.♦ /\.�.� . R i:08 29008 7 2i: 1132 00 50 i68� 6 413 df _ DSS FVNERA'L CHAPEL & CREMATORY'LLC 55„S. HAPPY,F,{OLLOW'RD, FAYETTEVILLE, AR 72701 J% /� DATE / I f O 81-43/829 PAY ORDER OF. Simmons Bank FOR /ctt�t _ r buy f 9 17 ° u■0064 13110 :08 29004 3 21: 0s3Ila 33sill DOLLARS ` 01, �.r,� .-- _-___._ .-.-..._. n ,.ur ecWa��ecuxttw.ru�i w.n�l ircr[n ...�.--- . _ -� - GI[[N[(6UI�[ltl9t SWHNNWGII¢W b:WG:H W[VIL NW[W 4Ol�LO r CROWNE GROUP LLC 519 W DICKSON ST. FAYETTEVILLE, AR 72701 DATElleeI281-7471829 PAY TQTHE ORDPR THE SANK OF FAYETTEViLLE LIP, FOR Mid 11102507711' 1:08 290 74 7 7': 1 - 700 5 3 78 211' L -EARS v L Pierce Properties Mgmt, Inc 630 N. Leverett Ave #11 Fayetteville, AR 72701 DATE 12/0112016 Bank of Arkansas 3500 N College Fayetteville, AR 72703 6137 NET AMOUNT PAY ONE HUNDREL DOI-LARS $100.00 TO THE ORDER OF Fayetteville Police Department Signature 100 West Rock St Cash Promptly, Not Valid A er 120 Days Fayetteville, AR 72701 11'006L3711' 1:0829013921:809021248711' r �, ,;, ri•�� ��-�- �,�s`4 ,� iHE'1�Afi�' •fi;al�RkL�r�'�"-u�'�' T6 9�q�•PAY n�«`;;;�"� �� `r � „ �R �.a . Ja9Et-� , �'' �,� .c � y�it � B � .�-..,'''�„,� ��,..ry ..:i, ,� i l 1 PAY TO THE Tayetteville Police Department $ -.100.00 ORDER OF _ _ - — -_,._ One Hundred and 00/100..****................*.*.....,..t.*.*.***.art.*...*.*...***.«..►►�.«**.*.««**.*««. yg I.v`-_"A UMu .,ti+n rjYip �ffc.a�- �, I'll w C h}}fK!m u+`�' �Hru"Q 1 7 5 180 0a 29© I6 191:7om `` a00ait4 8f1' _ 2•:.�le-„�'.r�.�ir.3s, _ ...`.."�• _"ra .,_.;?'r.`�%!i�`.A�.3r�tt3 r - ;•i. JORDAN AND ASSOCIATES Simmons Bank 4189 East Mission Blvd. MEM69RPDIC Fayetteville, AR 72763 81-43/829 b32021 (479) 444-9923 12/21116 ¢�Ma�aRacraw PAY TO THE � ORDER of Fa ettevill.e Police -Department $ 750.00 MEMO Attn: Awards Committee 00 3 20 2 LII' i:08 29004 3 2r: 0S31t947611` ORIZED SIarue N 0. ,� , �• .�Y♦ l ; �,�►i, .ire .� ,,.10 2 0 TANNEHILL MAS'DNRY,INC. % > kv i. P.O. BOX 773 PH. 47M57-1897 ELKII S, AR 72727 J I`� 8I87/829 DATE ` v .._ RS �� ll �5K A 4 F.COITIY FOR '1000 10 20jis 1:08-29006721: 002142S952,14 0 Payment Code 99980 Date 5/17/2017 Amount $ 5,000.00 Project & Sub 33044.1 Credit Account # 1010.200.2920-4809.00 Debit Account # 6890-1101.00 Description Chris Wright - Canine Purchase Accounting Approval MR. & MRS. CHRIS WRIGHT 81-87/829 5264 22143 PINCHERS PL. GARFIBLD, AR 72732. R r% ! r !ice+" PAY TO l + -M 1 &P,nvD � I paU G� THE OR 2 L T.LARS r +.o. `a" \ BANK arvest.com u MEMO row +1:013290013721: 526t. 002R &&,110 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 POLICE (200) 2017 Requestor: W. Newman BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Acceptance of various donations received by the Fayetteville Police Department. Use of fund balance is necessary to recognize donated funds not included in the City's 2017 rebudgets. RESOLUTION/ORDINANCE COUNCIL DATE LEGISTAR FILE ID# 6/20/2017 2017-0283 Li "b-cwctl Fe l.L 5/24/2017 11:06 AM Budget Director TYPE: DESCRIPTION: GLDATE: POSTED: Date TOTAL 7,700 7,700 v.20161220 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub AT Account Name 1010.001.0001-4999.97 - 1,450 RE Use Fund Balance - Prior 1010.200.2900-4809.00 - 1,250 33044 6 RE Donations - Donations 1010.200.2920-5329.00 2,700 - 33044 6 EX Recognition - Employee 1010.200.2900-4809.00 - 5,000 33044 1 RE Donations - Donations 1010.200.2920-5210.00 5,000 - 33044 1 EX Minor Equipment - C:\Program Files\Granicus\Legistar5\Packet\062017 Final Agenda\0002_2_BA _POLICE DEPARTMENT DONATION REVENUE 1 of 1 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2017-0289 Agenda Date: 6/20/2017 Version: 1 Status: Agenda Ready In Control: City Council Meeting File Type: Resolution Agenda Number: A. 3 CERTIFIED LOCAL GOVERNMENT GRANT: A RESOLUTION TO APPROVE A GRANT AGREEMENT WITH THE ARKANSAS HISTORIC PRESERVATION PROGRAM FOR A CERTIFIED LOCAL GOVERNMENT GRANT IN THE AMOUNT OF $14,291.00, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a grant agreement with the Arkansas Historic Preservation Program for a Certified Local Government Grant in the amount of $14,291.00 for travel and training, to research and present to the Arkansas State Review Board the nomination of the Meadow and Spring Street Historic District to the National Register of Historic Places, and for continued development of the historic properties database and website. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 6/15/2017 City of Fayetteville Staff Review Form 2017-0289 Legistar File ID 6/20/2017 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item / Andrew Garner 5/25/2017 City Planning Development Services Department Submitted By Submitted Date Division / Department Action Recommendation: Approval of a contract with the Arkansas Historic Preservation Program to receive a Certified Local Government grant (17-CLG-04) in the amount of $14,291, and approval of a budget adjustment to receive the grant funds. Budget Impact: 1010.630.6305-4309.01 General Account Number Fund 36024.1701 Historic Preservation Grant Project Number Project Title Budgeted Item? NA Current Budget $ - Funds Obligated $ - Current Balance F Does item have a cost? No Item Cost Budget Adjustment Attached? Yes Budget Adjustment $ 14,291.00 Remaining Budget V20140710 Previous Ordinance or Resolution # RES 146-16 Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF JUNE 20, 2017 CITY COUNCIL AGENDA MEMO TO: Mayor; Fayetteville City Council FROM: Andrew Garner, Planning Director DATE: May 25, 2017 SUBJECT: Approval of a contract with the Arkansas Historic Preservation Program to receive a Certified Local Government grant (17-CLG-04) in the amount of $14,291, and approval of a budget adjustment to receive the grant funds. RECOMMENDATION: Planning Staff recommends approval of a contract with the Arkansas Historic Preservation Program to receive a Certified Local Government grant in the amount of $14,291, and approval of a budget adjustment to receive the grant funds. BACKGROUND: Planning staff has applied for and received a Certified Local Government (CLG) grant to pay for travel and training for the Historic District Commission and City staff. Funding has also been provided for research, writing, and presentation to the Arkansas State Review Board of a National Register of Historic Places nomination for the proposed Meadow and Spring Street Historic District. Funding has also been received for continued development of an historic structures database and story map website. DISCUSSION: Planning staff and the Historic District Commission have requested grant funding in the amount of $790.94 for travel and training, $8,500.00 to nominate the Meadow and Spring Street Historic District to the National Register of Historic Places and $5,000.00 for continued development of the historic properties story map and website. BUDGET/STAFF IMPACT: A budget adjustment is proposed in the amount of $14,291 for the City to receive the grant funds. Attachments: ■ Grant Award Letter and Email ■ Certified Grant Agreement Documents ■ Budget Adjustment Form Mauling Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 STATE OF ARKANSAS ASA HurmiNSON GOVERNOR April 28, 2017 The Honorable Lioneld Jordan Mayor of Fayetteville 113 W. Mountain Street Fayetteville, AR 72701 Dear Mayor Jordan: I am pleased to inform you that Fayetteville has been awarded a grant of $14,290.94 from the Arkansas Historic Preservation Program, an agency of the Department of Arkansas Heritage. The agency will be contacting you with details concerning the terms and conditions of the grain. Congratulations and thank you for your commitment to the preservation of Arkansas's cultural historic resources. I look forward to the successful completion of your projects. cc: Andrew Garner incerely, Asa Hutchinson 500 WOODLANE, SUITS 250 • Li7-rLr ROCK, AR 72201 TLLrrxoNE (501) 682-2345 www.governor.arkansas.gov Garner, Andrew From: Catherine Barrier <catherine.barrier@arkansas.gov> Sent: Friday, May 12, 2017 2:33 PM To: Garner, Andrew Subject: 2017-2018 Grant Agreement, etc. Attachments: 17-CLG-04 Fayetteville.pdf, Appendix X debarment.pdf Andrew CLG Grant Administration.pdf, di2010-- Attached are your 2017-2018 CLG grant agreement, an explanation of basic requirements for CLG grant administration, and a debarment certification form. Please print out two copies of the CLG grant agreement, a copy of the grant administration essentials document, and the debarment form, have them signed and initialed by the appropriate people, and return them to our office by June 15th. We will return an executed copy of the grant agreement to you. Please read over the grant agreement and the grant administration essentials document carefully, as some provisions have probably changed since you last reviewed them. One thing you will want to pay special attention to is the language about the deadlines for the NR nomination and accompanying invoicing. We will be moving to an online system of grants reporting and invoicing beginning with this grant cycle, and I will be holding a training on that in June or early July. The first report is not due until October. If you need to invoice before I get a training together, please call me and I will walk you through the process. I apologize for the delay in holding the training, I am busy trying to pull together our statewide planning process and reopen our grant applications and am trying to find a place to fit that in. We have not yet gotten our grant from the Park Service to fund these grants, so I'm not going to be able to process any invoices yet. I will let you know just as soon as those funds come through. Let me know if you have any questions or see anything that needs correcting— Catherine CERTIFIED LOCAL GOVERNMENT PROGRAM GRANT AGREEMENT Grant Number 17-CLG-04 This agreement is entered into between the City of Fayetteville, Arkansas, hereinafter referred to as the City, and the Arkansas Historic Preservation Program, hereinafter referred to as AHPP. AHPP agrees to provide a grant in the amount of $14,290.94 for the purpose of funding commissioner and staff training expenses, a National Register of Historic Places nomination for the Meadow and Spring Street Historic District, and continued development of an historic structures database and Story Maps website. THIS GRANT IS FOR THE ACCOMPLISHMENT OF THE PURPOSE, OBJECTIVE AND SCOPE OF WORK HEREIN DEFINED. SCOPE OF WORK A. The City will fund commissioner and staff training expenses. $790.94 is designated for this activity. B. The City will fund research, writing, and presentation to the Arkansas State Review Board of a National Register of Historic Places nomination for the Meadow and Spring Street Historic District ("nomination"). $8,500 is designated for this activity. C. The City will fund the continued development of an historic structures database and Story Maps website. $5,000 is designated for this activity. IL TIME FRAME of AGREEMENT This agreement will begin on May 15, 2017, and shall extend until September 30, 2018. No grant funds shall be expended by the City or its subgrantees or assigns after September 30, 2018. III. PAYMENTS A. Payments of funds under this grant agreement will be made upon receipt of invoices requesting reimbursement of expenses within the scope of this agreement paid by the City within the time frame of this agreement or advances of expenses anticipated to be incurred before or within thirty days after receipt of funds requested. B. No invoice for an advance received after August 15, 2018, will be processed. C. No invoice for reimbursement received after October 15, 2018, will be processed. Draft 5/24/2017 10:29 AM IV [I VI. D. Payments under this grant agreement are conditioned on successful completion of the grant project. If an element described in the scope of work is not completed within the time frame of this agreement, all funds paid under this grant agreement relevant to that element must be returned to AHPP. SCHEDULE The nomination task will be completed, and funds related to this task may be disbursed, according to the following schedule: A. A draft nomination form and all associated supporting materials as specified in the appendices to this agreement will be submitted for review by AHPP no later than November 15, 2017. An invoice for an advance or reimbursement of $3,500 may be submitted after the draft is submitted to AHPP. B. A final nomination form and all associated supporting materials, incorporating any changes requested by AHPP after its review of the draft, will be submitted no later than January 12, 2018. An invoice for an advance or reimbursement of $3,500 may be submitted after the draft is accepted as complete by AHPP. C. The nomination will be presented by a representative of the City to the Arkansas State Review Board on or before April 4, 2018. An invoice for $1,500 may be submitted after this presentation is made. AHPP RESPONSIBILITIES AHPP staff agrees to make periodic reviews of the project to review practices and products. AHPP reserves the right to enforce the procedures as outlined in this contract. AHPP agrees to make available advice and counsel necessary to accomplish the objectives and to render compensation upon invoice within a reasonable time frame. REPORTING REQUIREMENTS A. The City will submit quarterly reports detailing programmatic and fiscal progress of work on forms to be provided by AHPP on: May -September, 2017 October -December, 2017 January -March, 2018 April -June, 2018 July -September, 2018 FINAL October 16, 2017 January 16, 2018 April 16, 2018 July 16, 2018 October 15, 2018 October 31, 2018 B. The report of April 16, 2018 will be accompanied by a timeline for completion of Draft 5/24/2017 10:29 AM the project and spend down of project funds by the end of the grant term. C. If changes in the grant agreement - e.g.: scope of work, products, budgets, etc. - are required, then the City must submit a written request detailing proposed changes and wait for written approval from AHPP. D. No funds will be disbursed if grant reporting is more than two weeks delinquent. E. Failure to submit grant reports within one month of the date required herein shall be grounds for cancellation of the grant at the discretion of AHPP. F. The City will submit a final project report detailing all completed projects and including copies each of all publications as per the requirements of this agreement no later than October 31, 2018. VII. REQUIRED TRAINING Disbursement of funds under this agreement is contingent on attendance by a designated representative of the City at a training session on grant administration requirements held by AHPP. VIII. COMPLIANCE A. Certified Local Government grants are funded by the National Park Service Historic Preservation Funds in Aid, CFDA number 15.904. All policies and procedures of the Department of the Interior, the National Park Service, and all other Federal regulations concerning expenditures of Federal funds must be followed by AHPP and all subgrant recipients. All grant projects will be administered by AHPP in accordance with the Historic Preservation Fund Grants Manual. The City must maintain efficient and effective accountability and control of all funds received and expended under a subgrant from AHPP. B. The City must supply AHPP with evidence of compliance with Federal competitive procurement requirements for professional services and subcontractors prior to reimbursement. This evidence includes, among other things, copies of solicitations for bids or other similar solicitations and proof of publication of these solicitations. C. All products and projects funded by grant funds must comply with the applicable Secretary of the Interior's "Standards". These include: 1) Standards and Guidelines for Preservation Planning, 2) Standards and Guidelines for Identification, 3) Standards and Guidelines for Evaluation, 4) Standards and Guidelines for Registration, 5) Standards and Guidelines for Historical Documentation, 6) Standards and Guidelines for Architectural and Engineering Documentation, 7) Standards and Draft 5/24/2017 10:29 AM