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HomeMy WebLinkAbout110-17 RESOLUTIONj�5 4nr£trr': w�dw. 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 110-17 File Number: 2017-0240 CISCO SYSTEMS, INC.: A RESOLUTION TO AUTHORIZE THE PURCHASE OF CISCO SYSTEMS, INC. DATA COMMUNICATIONS PRODUCTS AND SERVICES THROUGH AUTHORIZED RESELLERS, PURSUANT TO A STATE OF ARKANSAS AND WESTERN STATES CONTRACTING ALLIANCE - NATIONAL ASSOCIATION OF PROCUREMENT OFFICIALS CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of Cisco Systems, Inc. data communications products and services through authorized resellers, pursuant to a State of Arkansas and Western States Contracting Alliance - National Association of Procurement Officials contract, a copy of which is attached to this Resolution. PASSED and APPROVED on 5/16/2017 Attest: Sondra E. Smith, City Clerk Treasure ,%w1IIflip ���,yk •l• TREE Ifffi r —O• EAYET[EVILLE: kO ', ;;loll 'C�',��`4*� Page 1 Printed on 5/17/17 City of Fayetteville, Arkansas 113 WestMoun72701 Fayetteville, ARR 72701 (479) 575-8323 Text File File Number: 2017-0240 Agenda Date: 5/16/2017 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 7 CISCO SYSTEMS, INC.: A RESOLUTION TO AUTHORIZE THE PURCHASE OF CISCO SYSTEMS, INC. DATA COMMUNICATIONS PRODUCTS AND SERVICES THROUGH AUTHORIZED RESELLERS, PURSUANT TO A STATE OF ARKANSAS AND WESTERN STATES CONTRACTING ALLIANCE - NATIONAL ASSOCIATION OF PROCUREMENT OFFICIALS CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section l: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of Cisco Systems, Inc. data communications products and services through authorized resellers, pursuant to a State of Arkansas and Western States Contracting Alliance - National Association of Procurement Officials contract, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 511712017 4 City of Fayetteville Staff Review Form 2017-0240 Legistar File ID 5%16/2017 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Keith Macedo 4/26/2017 Information Technology / Chief of Staff Submitted By Submitted Date Division / Department Action Recommendation: Authorization to utilize State contract SP -16-0027 through Western States Contracting Alliance (WSCA) National Association of Procurement Officials (NASPO) ValuePoint Cooperative Contract #AR233, and purchase from authorized resellers of Cisco Systems, Inc. on an as needed basis for data communications products and services through May 31, 2019. Budget Impact: Vairous Various Account Number Fund Project Number Project Title Budgeted Item? Yes Current Budget $ Funds Obligated $ Current Balance Does item have a cost? No Item Cost Budget Adjustment Attached? Budget Adjustment Remaining Budget V20140710 Previous Ordinance or Resolution # Original Contract Number: Approval Date: Comments CITY OF T 1% a. 61Tl CITY COUNCIL AGENDA MEMO ARKANSAS MEETING OF MAY 16, 2017 TO: Mayor Lioneld Jordan and City Council THRU: Don Marr, Chief of Staff Keith Macedo, Information Technology Director FROM: Brad Fulmer, Infrastructure Manager DATE: April 24, 2017 SUBJECT: Authorization to utilize State contract SPA 6-0027, through agreement #4600036986, for the purchase of data communications products and services. RECOMMENDATION: Authorization to utilize State contract SP -16-0027 through Western States Contracting Alliance (WSCA) National Association of Procurement Officials (NASPO) ValuePoint Cooperative Contract #AR233, and purchase from authorized resellers of Cisco Systems, Inc. on an as needed basis for data communications products and services through May 31, 2019. - BACKGROUND: Data communications products and services were bid through a reputable national cooperative known as WSCA or NASPO Value Point. The State of Arkansas signed participating contract SP -16-0027, through agreement #4600036986, to acknowledge NASPO ValuePoint #AR233 for data communications products and services which can be utilized by all Arkansas state agencies and cooperative participants including cities, counties, schools (K-12), colleges and universities. The NASPO ValuePoint purchasing cooperative program is led by State Procurement Officers from member States elected by their peers. Every NASPO ValuePoint contract is the result of a formal competitive solicitation conducted by trained, professional procurement officials of a lead state's central procurement office under direction of a lead state's State Procurement Official in accordance with that state's procurement statutes, regulations, and policies. Contract SP -16-0027 was awarded to multiple vendors and is valid through May 31, 2019. All purchases and invoices resulting from these contracts will be made through an authorized dealer. DISCUSSION: Purchasing data communications products and services from the State of Arkansas contract gives the City an opportunity to have competitive pricing which is based off a high-volume discount. If the City were to bid such products and services itself, it would not benefit from the shared purchasing power that the NASPO ValuePoint cooperative contract provides. There is no fee to the City to purchase from the state contract. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 BUDGET/STAFF IMPACT: Data communications products are budgeted within each division and various capital improvement projects and operating budgets across the City. Attachments: Staff Review Form WSCA / NASPO ValuePoint Participating Addendum with State of Arkansas State of Arkansas Contract SP -16-0027 and Agreement #4600036986 State of Arkansas Cisco Authorized Dealers list Cisco Cost Schedule JP14001 PARTICIPATING ADDENDUM NASPO ValuePoint COOPERATIVE PURCHASING ORGANIZATION Data Communications Products And Services Administered by the State of Utah (hereinafter "Lead State") MASTER AGREEMENT Master Agreement No: AR233 Cisco Systems, Inc. (hereinafter "Contractor") and State of Arkansas Contract No: 4600036986 1. Scope: Cisco Systems, Inc. ("Contractor" or "Cisco") and WSCA-NASPO Cooperative Purchasing Organization have executed Master Agreement No. AR 233 for Data Communications Products and Services 14-20 ("WSCA-NASPO Master Price Agreement" or "Master Agreement"). The Master Agreement is incorporated into this addendum ("Participating Addendum") as if set forth at length. This Participating Addendum covers the Data Communications Products and Services AR233 contract led by the State of Utah for use by Arkansas state agencies and other entities authorized by the Arkansas Department of Finance and Administration Office of State Procurement (Office of State Procurement) to utilize State contracts. The general purpose of this contract is to authorize Cisco Systems Inc, to provide data communications equipment and services in the following categories: Data Center Applications, Networking Software, Network Optimization & Acceleration, Optical Networking, Routers, Security, Storage Networking, Switches, Wireless, and Unified Communications, Capitalized terms not defined in this Participating Addendum shall have the meaning set forth in the Master Agreement. To the extent of a conflict of terms between the Master Agreement and this Participating Addendum, the order of precedence set forth in Section 1 of Attachment A of the Master Agreement shall apply. 2. Participation: AP All eligible purchasers within the State of Arkansas are authorized to purchase Products and Services under the terms and conditions of this agreement. State agencies shall be those defined by Ark. Code Ann. § 19-11-203(30)(A). Political subdivisions shall be those defined by Ark. Code Ann. § 19-11-203(19). 3. Participating State Modifications or Additions to Master Agreement: These modifications or additions shall apply only to actions and relationships within Arkansas, A Payment for completion of an order under the Participating Addendum is NET thirty (30) days following the date of invoice. After 60 days the Contractor may assess overdue account charges up to a maximum rate of one half (112) of one (1) percent per month on the outstanding balance. Payments may be remitted by mail. Payments may be made via a State or political subdivision "Purchasing Card" with no additional charges. Payments may be made via purchasing card if purchasing card is presented at time of order. Contract vendor shall not process the purchasing card for payment until after the product has been shipped. B. Payment and shipment records relevant to State of Arkansas transactions shall be subject to examination by appropriate Arkansas government authorities for a period of five (5) years from the invoice date of the transaction under this Participating Addendum provided, however, that such government authorities shall provide thirty (30) days written notice to the Contractor of its intent to conduct such examination contemplated by this section, Access to contractor's records shall take place during normal business hours and shall not unduly interrupt or interfere with the Contractor's normal business operations. In the even such examination is conducted by a third party, such third party shall, prior to conducting such examination, execute a confidentiality agreement for the benefit of the Contractor in a form reasonably satisfactory to the Contractor, C. The contractor must provide sales/utilization reports in accordance with the following requirements: The contractor shall provide annual sales/utilization reports electronically to the Office of State Procurement via email to for the fiscal period of July 1 through June 30. The annual report shall be due no later than September 15' of each year. The Contract Activity Report format must be in Microsoft Excel format. The State shall have the right to request such sales/utilization reports to be produced for other timeframes as deemed necessary. The reports shall include at a minimum: Page 1 of 5 PARTICIPATING ADDENDUM NASPO ValuePoint COOPERATIVE PURCHASING ORGANIZATION Data Communications Products And Services Administered by the State of Utah (hereinafter "Lead State") MASTER AGREEMENT Master Agreement No: AR233 Cisco Systems, Inc. (hereinafter "Contractor") and State of Arkansas Contract No: 4600036986 1) Vendor Contract Number 7) Order Date 2) State 8) Product/Service Description 3) Customer Type (State, Education, Local 9) Retail Price Government) 10) Discount Applied 4) Bill To Name 11) Discounted Unit Price 5) Customer PO Number 12) Quantity 6) Customer Number 13) Total Price D, The laws of the State of Arkansas shall govern this agreement. Nothing under this agreement or the Master Agreement shall be deemed or construed as a waiver of the State's right of sovereign immunity. E. In the event the State no longer needs the service or commodity specified in the contract due to program changes, changes in laws, rules, regulations, lack of funds appropriated for this purpose, or relocation of offices, the State may cancel the contract by giving the contractor written notice of such cancellation 30 days prior to the date of cancellation. Any cancellation under this provision shall not effect the rights and obligations attending purchase orders received and accepted by Authorized Reseller prior to the time of cancellation, including any right of a Purchasing Entity to indemnification by the Contractor, rights of payment for goods/services delivered and accepted, and rights attending any warranty or default in performance in association with any order. After cancellation of the contract, no new purchase orders will be accepted by Contractor or Authorized Resellers. F. Expenses for travel shall not be reimbursed unless specifically permitted under the duties of the contractor. All travel must be approved in advance by the State. Expenditures made by the contractor for travel will be reimbursed at the current rate paid by the State in accordance with the State's_ written travel procedures and guidelines as previously provided to Contractor. httfs ll�r�all a.arkai7sas_c r_� vftrav€:I/PE eel rc>I,_r..y Ss. x G. CONFIDENTIAL INFORMATION shall only be considered confidential by Arkansas State law (Reference the Arkansas Freedom of Information Act, Ark Code Ann. § 25-19-105). In the event the State or political subdivision are disclosing any documents marked "Confidential" related to Contractor pursuant to the Arkansas Freedom of Information Act, the State or political subdivision shall take reasonable steps to notify Contractor prior to disclosure. H, The following Indemnification clause replaces in its entirety the Indemnification clause specified in the Master Agreement AR233. The contractor shall defend indemnify and hold harmless the other party along with their officers, agencies, and employees as well as any person or entity for which they may be liable from and against employees as well as any person or entity for which they may be liable from and against third -party claims, damages or causes of action including reasonable attorney's fees and related costs for any death, injury, or damage to tangible property to the extent arising from gross negligence or willful misconduct of the indemnifying party, its employees, subcontractors, or volunteers, at any tier, relating to the performance of its obligations under the Master Agreement. This section is not subject to any limitations of liability in the Master Agreement or in any other document executed in conjunction with the Master Agreement. The foregoing indemnification obligations are conditioned upon the indemnified party promptly notifying the indemnifying party in writing of the claim, suit, or proceeding for which the indemnifying party is obligated under this Subsection, cooperating with, assisting, and providing information to, the indemnifying party as reasonably required, and granting the indemnifying party the exclusive right to defend or settle such claim, suit, or proceeding; provided that any such settlement or compromise includes a release of the indemnified party from all liability arising out of such claim, suit or proceeding. Page 2of5 PARTICIPATING ADDENDUM NASPO ValuePoint COOPERATIVE PURCHASING ORGANIZATION Master Agreement No: AR233 4. Services: The contractor shall not propose or provide value-added services unless they meet one (1) or more of the following criteria: • The value-added service is of no cost to the purchasing entity • The value-added service is linked to items the entity has purchased through a current or past transaction, such as maintenance services related to Cisco Products provided hereunder, partner services for the installation and configuration of Cisco Products purchased hereunder. S. Lease Agreements Leasing shall not be permissible under this contract. 6. Subcontractors: The Contractor may use Fulfillment Partners, as defined in the Master Agreement; however, the Contractor shall be responsible for any agreements between Contractor and such Fulfillment Partners. The State of Arkansas shall not agree to and shall not be responsible for any terms and conditions between Contractor and Fulfillment Partners. Fulfillment Partners, authorized in the State of Arkansas, as shown on the dedicated Contractor's (cooperative contract) website, are approved to provide sales and service support to participants in the WSCA-NASPO Master Price Agreement, e.g. for direct order taking, processing, fulfillment or provisioning. The Fulfillment Partners participation will be in accordance with the terms and conditions set forth in this Participating Addendum and -the aforementioned Master Agreement and which participation shall be approved at the sole discretion of the State of Arkansas, approval of which shall not be unreasonably withheld, conditioned or delayed. Subject to approval of the State of Arkansas, Contractor may add Fulfillment Partners at any time during the term of this Participating Addendum. Contractor may designate a minimum of two Fulfillment Partners and no set maximum number of Fulfillment Partners to provide sales and services support. Contractor, in its sole discretion, is not required to add, and may delete upon thirty (30) days written notice, any Fulfillment Partner who does not meet Contractor's established qualifying criteria, or where the addition of the entity would violate any state or federal law or regulation. 7. Orders: Any Order placed by an entity ordering under this Participating Addendum for hardware, software or services shall be deemed to be a sale under (and governed by the prices and other terms and conditions) the Master Agreement. Purchasers may place orders directly only through Contractor's approved Fulfillment Partners or through Cisco on products or services only provided through Cisco. Only those Fulfillment Partners approved by the State and listed during the term of Participating Addendum at Contractor's website are authorized to directly provide quotes, receive purchase orders, invoice customers, and receive payment from purchasers on Contractor's behalf. Except as otherwise set forth in the qualifying criteria, Contractor will not, directly or indirectly, restrict any Fulfillment Partner's participation or ability to quote pricing for a Customer. The approved Fulfillment Partners will not offer less favorable pricing discounts than the contract discounts established by Cisco under the Master Agreement. However, the Fulfillment Partner may offer any additional incremental discounts to WSCA purchasers, and such additional discounts if offered, may be provided in the discretion and as the sole legal obligation of the approved Fulfillment Partner to the Participating State/Entity. The Master Agreement number and the State Contract Number must appear on every Purchase Order placed under this Participating Addendum. Individual Customer: Each State agency and political subdivision, as a Participating Entity, that purchases products/services shall be treated as if they were Individual Customers. Except to the extent modified by a Participating Addendum, each agency and political subdivision shall be responsible to follow the terms and conditions of the Master Agreement; and they shall have the same rights and responsibilities for their purchases as the Lead State has in the Master Agreement. Each agency and political subdivision shall be responsible for their own charges, fees, and liabilities. Each agency and political subdivision shall have the same rights to any indemnity or to recover any costs allowed in the contract for their purchases. The Contractor shall apply the charges to each Participating Entity individually. Page 3 of 6 PARTICIPATING ADDENDUM NASPO ValuePoint COOPERATIVE PURCHASING ORGANIZATION Master Agreement No: AR233 9. Primary Contacts: The primary contact individuals for this Participating Addendum are as follows (or their named successors): Contractor Name Mimi Nguyen -Farr Address 2375 E. Camelbaok Road. Suite 450, 4t" Floor Telephone Phoenix, AZ 85016 Telephone 408-527-2627 ! E-mail mlmn u eacisco.com State PA/Contract Level Notifications I Agreement-notice@_!;isco.com cisco.com State of Arkansas Name Jaime Motley Address 1509 W 7th St 3rd Floor. Little Rock, AR 72201 Telephone 501-371-6070 E-mail Jaime,Nlotte dfa.arkansas. ov NASPO ValuePoint Name Tim Ha Address 201 East Main St, Suite 1405, LeAn ton, KY 40607 Telephone _ 503-428-5705 E-mail THa NASPOVaiuePoint.or The contacts listed above can be changed by the parties from time to time in writing. Such updates do not require an amendment to this Addendum. 10. Product & Services -Offering: The full suite of product and service offerings available under the Master Agreement may be procured under this Participating Addendum. 11. Term: The term of this Participating Addendum shall begin on the date of last signature below. The term shall continue for a period ending on the Termination Date of the Master Agreement or when this Participating Addendum is terminated in accordance with the Master Agreement, whichever shall occur first. Page 4 of 5 PARTICIPATING ADDENDUM NASPO ValuePoint COOPERATIVE PURCHASING ORGANIZATION Data Communications Products And Services Administered by the State of Utah (hereinafter "Lead State") MASTER AGREEMENT Master Agreement No: AR233 Cisco Systems, Inc. (hereinafter "Contractor") and State of Arkansas Contract No: 4600036986 12. Authority: Each Party hereby warrants and represents it is legally authorized to enter into this Participating Addendum for the purposes and upon the terms set forth herein. This Participating Addendum and the Master Agreement AR233, together with its exhibits, set forth the entire agreement between the parties with respect to the subject matter of all previous communications, representations or agreements, whether oral or written, with respect to the subject matter hereof. There are no conditions, understandings, agreements, representations or warranties, expressed or implied, that are not specified herein. Terms and conditions inconsistent with, contrary to or in addition to the terms and conditions of this Addendum and the Master Agreement AR233, together with its exhibits, will not be added to or incorporated into this Addendum or the Master Service Contract -and its exhibits, by any subsequent purchase order or otherwise, and any such attempts to add or incorporate such terms and conditions are hereby rejected: The terms and conditions of this Addendum and the Master Agreement AR233 and its exhibits will prevail and govern in the case of any such inconsistent or additional terms within the Participating Entity. This Participating Addendum may be modified only by -a written document executed by the parties hereto. IN WITNESS WHEREOF, the parties have executed this Addendum as of the date of execution by both parties below. APPROVED BY LEGAL Page 5 of 5 State of Arkansas: Cisco Systems, Inc. ("Cisco" or "Contractor"): By: By: �,' Nam6: Name: _ f I 0rwc � p Phil Lozano Title: ///y %Titje: �T�✓cC Diredar, Finance rA C,'� Date: Date: April 1.2, 2016 APPROVED BY LEGAL Page 5 of 5 4 DFA -Data Communications Products & Services (WAN) Page 1 of l LumAger -:es i Online Ser•ai:tr::, I ;tate: D-ectory Translate A+ i Tc: t i 11 r:-,-. Home Offices Businesses Citizens Government DFA Employees News & Events Go - _ �:LntdCt cls Procurement Home Home> Offices > Procurements %teContracts AASIS Instructions Act 557 updates Data Communications Products & Services (WAN) Bid Opportunities Back to State Contracts Buy Wise Podcasts Credit Cards Expiration Date Contract Tracking # Outline Agieement # Vendor Forms/Deporting 5/31/2019 SP -16-0027 Multiple Multiple Guidelines Helpful Information Buyer Co -Op Mandatory Minority Green PCS Stephanie Celleis NASPO ValuePoint No No No Purchasing Directory Service Bureau Title Posted State Contracts AASIS Multiple Vendor CA Instructions 11/05/2015 State Surplus TGS Contact Information 04/24/2017 Training Travel Portal Vendor Information VPR Home Online services Department of Finance and Administration Offices Businesses License Plate Renewal Bid Opportunities 1509 West 7th Street Citizens Ai kansas Taxpayer Access Point Vendor Registration uovein Arkansas Motor Carrier Systein _ Local Tax Rate Lookup Little Rock, AR 72201 DFA Employees Income Tax Refund Inquiry Arkansas Trucking Portal no le Ma G 0 p News &Events Child Support 'WebPay Personalized License Plates Arkansas State Surplus -- Specialty License Plates Child Support Employer Portal Misuse of State Vehicle Reporting; Contact Us Accessibility I Privacy I Security I Acceptable Use Copyright © 2011 State of Arkansas. All Rights Reserved. http://www.dfa.arkansas.gov/offices/procurement/contracts/Pages/wanEnterasys.aspx 4/26/2017 SP -16-0027 Data Communications Products Services (WAN) Page Iof3 Upda ed 04/07/201.7 PARTNER NO. 100178887 100138866 100093992 100137000 100220162 100178430 100220002 100203587 OA 100118473 P1100158073 100000362 OA 100112277 P1100208321 PARTNER NO. 100167131 100001870 100213449 Brocade Contract Number: 4600033423 Vendor Number: 100209568 Contact Name Phone Email Tania Craythorne (408) 333-6226 Cisco Systems Contract Number: 4600036986 Vendor Number: 100078550 Contact Name Phone I Email Extreme Networks Mimi Nguyen -Farr (408) 527-2627 mlmnguye@cisco.com Extreme Networks Greg Blum (504)234-9121 gbIumCcDextrernenetworks.corn PARTNER Contact Name Phone Email AOS Haley Thompson (800) 473-1110 haley.thompson@aos5.cam iBCI Dan Yarbrough (501) 537-7914 dyarbrough@bcianswers.com CDW-G Ashley DiCiurcio (312) 705-4678 ashlevd@cdw.com CenturyLink Communications Randy Hardy (479) 968-0129 randy.hardv@centruylink.com General Datatech GKR dba Venture Technologies Owen Grove Todd Via (214) 857-6745 (901) 255-1619 owen.grove@gdt.co_m todd.via@ventech.com MSN Communicaitons Paul Maier (651) 393-3902 pmaier@convergeone.com NWN Corporation Mathew S. Nieman (916) 637-2135 mniemann nwnit.com Presidio Corporation Rick Marendt (501) 218-8297 rmarendt@presidlo.com SHI International Corporation Nick Grappone - (732) 564-8189 nick grappone@, H .com World Wide Technology Carol Harting (314) 995-6103 carol.harting@wwt.com Extreme Networks Contract Number: 4600033952 Vendor Number: 100140011 Contact Name Phone Email Extreme Networks Mike Swierk, Contract Analyst (603)952-5221 mswierk extremenetworks.com Extreme Networks Greg Blum (504)234-9121 gbIumCcDextrernenetworks.corn PARTNER Contact Name Phone Email Howard Technologies Melissa Reeves (601) 399-5681 rnreeves howard.com IK Electric Mike Seitz (501) 376-2081 rnseitt@IKELECTRIC_._com SignalShare Deborah Costanzo (919) 424-6066 dcostanzo si nalshare.com SP -16-0027 Data Communications Products Services (WAN) Page 2of3 U;datl.d 04/07/20.17 PARTNER NO. 100093992 100206250 100060859 100084080 OA 100001471 P1100182156 100001870 100204739 100155462 100171554 100178087 PARTNER NO. 100160815 100137000 100224104 100018599 OA 100118473 P1100158073 OA 100112277 P1100208321 PARTNER NO. 100093992 100018599 Juniper Hewlett Packard Enterprise Vendor Number: 100171802 Contract Number: 4600036167 Vendor Number: 10021557 Email Contact Name Phone Email HP Enterprise Chad Price (832) 502-9135 chad, price@hpe,com HP Enterprise Stacey Kearns (501) 205-6277 staccy.Iyn.kearns@hpe.com Dan Yarbrough (501) 366-4144 dyarbrouph@bclanswers.com CenturyLink PARTNER Contact Name Phone Email CDW-G Jumana Dihi (312) 547-2495 iumdihu@cdw.com Cima Solutions Group Kevin Grace (501) 773-0411 kgraceecirnasg.eom Complete Computing Inc Dan Harpool (501) 372-3379 dan.harpool@complete.com Connection Public Sector John Giordano (800) 986-2294 isiordano@govconnection.com Howard Technology Solutions Yareasia D. Ellis (601) 399-5633 vellis rpi howard.com IK Electric Mike Seitz (501) 376-2081 mseitz@ik-ns.com Next Step Innovation Lanny Edgar (601) 631-8100 lanny edgar@nextstepinnovation.com TeleComp Roger Thomas (479) 721-8000 roger(@telecomi).com 'White River Services Tracy McMahan (501) 944-5971 trac wh ite riv e r s e ry ice s. co m United Data Tech Steven Johnson (501) 773-0132 15jgiins(ln@udtor�line.com Juniper Contract Number: 4600032329 Vendor Number: 100171802 Contact Name Phone Email Juniper Roxanne Bieniek (978) 589-0636 rbieniek2iuniper.net Palo Alto Ryan Carter (669) 444-6154 r'carter@paloaltonetworlcs.coni PARTNER Contact Name Phone Email BCI Dan Yarbrough (501) 366-4144 dyarbrouph@bclanswers.com CenturyLink Randy Hardy (479) 698-0129 Randy.Hardy@centurylink.com enfoPoint Solutions Sales: Tom Spear Reports: Judy Spear (615) 414-4721 (615) 645-0303 tom@eforaoint.com ludo@enfopoint.com OPTIV Sales: Jeep Keyser Reports: Brenda Milam (816) 701-2034 (816) 701-2034 jeep.keyser optivxom PubSecReports(2optiy.com Presidio Corporation Todd Smithson (501) 765-1550 Tsmithson@PRESIDIO.com World Wide Technology, Inc. Sales: Doug Reeves Reports: Carol Harting (479) 856-1441 (314) 995-6103 r doug.reeves wwt.com carol, hartinwwt.com Palo Alto Contract Number: 4600036782 Vendor Number: 100218534 Contact Name Phone Email Palo Alto Ryan Carter (669) 444-6154 r'carter@paloaltonetworlcs.coni PARTNER Contact Name Phone Email CDW-G Matt Felvey (312) 705-6220 matfely@cdwt;.com Optiv Terrry Morrison (501) 804-1805 terry.morrison@optiv.com SP -16-0027 Data Communications Products Services (WAN) Page 3of3 Ueda ed 04/07/:2017 PARTNER NO. 100001870 Shoretel Contract Number: 4600033977 Vendor Number: 100180247 Contact Name Phone Email 'Shoretel Jim McGarry (408) 962-2517 JMcGarr shoretel.com PARTNER Contact Name Phone Email IK Electric Mike Seitz (501) 320-0431 Mseitz@ik-ns.com 11111111. CISM EXHIBIT 1 to Attachment C — Cost Schedule Solicitation Number JP14001 WSCA-NASPO Data Communications RFP RFP Product Categories: *Minimum Discount Percentage Clarification 1) Additional Incremental Discounts: Cisco may solicit on behalf of WSCA Utah and the Participating States additional discounts from the Authorized Resellers (as defined in the bid response) under each Participating Addendum. Such effort will be consistent with the current practice today under the Cisco WSCA Data Communications AR -233 Agreement. The Authorized Resellers, at their sole discretion, may provide additional incremental discounts. 2) Hosting Services: Per the Q&A dated July 22, 2013, Cisco, through applicable Authorized Resellers but at Cisco's discretion and approval, wishes to also provide hosted service offerings for certain technology categories in the bid (Attachment C). These hosted offerings provide WSCA-NASPO customers with an alternate way to consume the technology to best meet their needs and provide flexible payment models. These models may be well suited for WSCA-NASPO customers that have limited technical staff for technology deployment and ongoing administration. The hosted service offerings are based on Cisco validated architectures and delivered through carefully vetted and approved Authorized Resellers. Due to the unique requirements of each customer, Cisco and the approved Authorized Resellers can work with the customer to understand their unique requirements and deploy hosted offerings to best meet their needs. Additional contractual terms and conditions specific to the hosted solutions may be required. Maintenance Services: *Clarification on Cisco's Offerings Cisco is pleased to offer customized maintenance services through our Authorized Resellers, subject to Cisco's discretion and approval. While each Authorized Reseller that is assigned to the contract for a Participating State may be able to offer a lower hourly rate, Cisco is providing Not -to -Exceed (NTE) hourly rates on behalf of our Authorized Resellers. Once the Authorized Resellers have been selected for each executed Participating Addendum, Cisco will solicit specific NTE rates from such Authorized Resellers, if they are interested in offering such services and subject to Cisco's discretion and approval. In addition to customized maintenance offerings, Cisco is pleased to offer its own OEM -branded SMARTnet Services and other technical/maintenance services and Advanced Services. Cisco's SMARTnet operates like an insurance plan for the hardware a customer purchases. For each Cisco hardware SKU, there are several SMARTnet service level options that a customer can choose from. Accordingly, the list price of SMARTnet will vary based on the service level that is selected by the customer for the associated hardware. For these reasons, Cisco is not able to offer this particular OEM - branded maintenance offering in an hourly rate format, only a percentage discount off of the then -current list price. Table 1 below is an illustration to show the different SMARTnet service levels and associated pricing. Table 1. Examples of SMARTnet Maintenance Offering by Service Level Cisco Systems, Inc. JPI4001 Cisco Exhibit 1.docx IIIlfi lw CISCO.. Regardless of the service level that is selected by the customer, Cisco agrees to offer the following discounts for its SMARTnet maintenance services. Cisco SMARTnet Maintenance Services Listed in Table 2 below are the discounts for a SMARTnet service contract for a 1-, 3-, or 5 -year term. Table 2. Cisco SMARTnet Discounts 1 -Year Contract 3 -Year Prepaid Contract* 5 -Year Prepaid Contract" 10.00% 25.00% 17.00% 28.00% 21.00% 30.00% If a 3- or 5 -year prepaid term is selected, full payment is made upfront at the beginning of the subscription term. The above discounts do not assume or factor in any applicable finance or interest charges for the prepaid terms It is the responsibility of the customer to determine the mechanism for funding. Other Cisco Technical /Maintenance and Advanced Services - Cisco is pleased to also offer its portfolio of other technical/maintenance services for certain product categories that are not under our SMARTnet program. See Table 3 below. For example, some Cisco technologies (i.e., Telepresence, UCS, UC, Optical, Remote Management, etc.) have maintenance services that are not under Cisco's SMARTnet Program In addition, Cisco offers Advanced Services that are not SOW -based (i.e., Network Optimization Service, AS Fixed Priced, etc.). Table 3. Other Cisco Technical/Maintenance and Advanced Services Discount `Multiple year terms are available and discounts may be provided once unique customer requirements are understood. Professional Services - Deployment Services, Consulting/Advisory Services, Architectural Design - Services, and Statement of Work Services: *Clarification with respect to Cisco's Professional Services Offerings For each of the professional services categories listed in Attachment C (Deployment Services, Consulting/Advisory Services, Architectural Design Services, and Statement of Work Services), Cisco presents Onsite and Remote hourly rates as Not -to -Exceed (NTE) rates. However, please be advised that individual hours or blocks of hours maynot be 12urchasedsgparatel . Instead, Cisco will use the quoted hourly rates to determine the total fixed price of a customer -approved Statement of Cisco Systems, Inc. JP14001 Cisco Exhibit 1.docx 2 Il �t CI)SCO Work (SOW) with specific deliverables. The NTE hourly rates that Cisco is offering are valid for the 7 year term of the contract. To calculate the total fixed price of the SOW, Cisco will evaluate, after consultation with the customer, which required grade level skill set(s), analytical tools, processes, and level of effort are necessary to complete the required deliverables for the customer. Once all the cost elements have been built up against the specific deliverables, a total cost of the SOW will be determined. This approach allows the customer to potentially save because the most efficient and cost-effective resources will be utilized for various project tasks instead of one labor rate resource for all project tasks. Because the SOW is offered at a fixed price and not billed as Time and Materials, Cisco does not keep time cards. Partner Services: *Clarification on Cisco's Offerings Based on existing rates that partners/resellers have provided under the current Cisco WSCA Data Communications AR -223 Agreement, Cisco is offering the NTE hourly rates for Partner Services, subject to Cisco's discretion and approval. These rates are valid for the 7 -year term of the contract. As with the existing WSCA Data Communications AR -233 contract, once Cisco adds the specific Authorized Resellers to each executed Participating Addendum, we will solicit, in coordination with the WSCA Utah Contract Administrator, such Authorized Resellers for their specific onsite and remote hourly rates, if they wish to provide such services and subject to Cisco's discretion and approval. Training Deployment Services: *Clarification on Cisco's Training and Learning Credits Offerings In addition to the hourly rates for training, Cisco is pleased to offer WSCA-NASPO customers with Cisco Training SKUs and Learning Credits for purchase under the contract. Cisco Training SKUs include the following types of courses: e -learning and classroom. See Table 4 below for examples. As of the date of bid submission, Cisco Learning Credits are also available for purchase at $100 per credit on the U.S. Global Price Lists and sold in packages of 10, 100, 500, and 1500 See Table 5 below for examples. They can be added to any Cisco hardware, software, or solution purchase and redeemed within 1 year from activation on the Cisco Learning Credits Management Tool (LCMT). Cisco Learning Credits can be redeemed for high-quality, authorized training from a Cisco Learning Partner or their affiliated organizations, or from Cisco Advanced Services Education. -" Table 4. Examples of Cisco Training SKUs Part Number D•(USD) Price (USD) Discount CON-TRN-CTE-2000L 200 User License $178,000 0.00% (e -learning) 100 $10,000 0.00% CON-TRN-CTE-1 UL Single User License $1,000 0.00% (e -learning) VC04K Advanced SS7 Class, 5 Days $150,000 0.00% TRN-ESMBU-15 $2,100 0.00% TRN-ESMBU-9 VC04K-SS7 Class, 4 Days $1,900 0.00% Table 5. Examples of Cisco Learning Credits Part Number Credits Price (USD) Discount % TRN-CLC-000 10 $1,000 0.00% TRN-CLC-001 100 $10,000 0.00% TRN-CLC-002 500 $50,000 0.00% TRN-CLC-003 1500 $150,000 0.00% Cisco Systems, Inc. JP14001 Cisco Exhibit 1.docx 3