Loading...
HomeMy WebLinkAbout99-17 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 99-17 File Number: 2017-0209 FAYETTEVILLE DISTRICT COURT ACCESS CONTROL AND VIDEO SURVEILLANCE SYSTEMS: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $30,000.00 RECOGNIZING REVENUE FROM THE COURT AUTOMATION FUND FOR UPGRADES TO THE ACCESS CONTROL AND VIDEO SURVEILLANCE SYSTEMS USED BY THE FAYETTEVILLE DISTRICT COURT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in amount of $30,000.00 recognizing revenue from the court automation fund for upgrades to the access control and video surveillance systems used by the Fayetteville District Court. PASSED and APPROVED on 5/2/2017 Approjed: Page 1 Attest: Sondra E. Smith, City Clerk Treasurer Z \ ■ :FAYETTEVILLE : x31 CD I City of Fayetteville, Arkansas Agenda Date: 5/2/2017 In Control: City Council Meeting Agenda Number: A. 4 Text File File Number: 2017-0209 Version: 1 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Status: Passed File Type: Resolution FAYETTEVILLE DISTRICT COURT ACCESS CONTROL AND VIDEO SURVEILLANCE SYSTEMS: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $30,000.00 RECOGNIZING REVENUE FROM THE COURT AUTOMATION FUND FOR UPGRADES TO THE ACCESS CONTROL AND VIDEO SURVEILLANCE SYSTEMS USED BY THE FAYETTEVILLE DISTRICT COURT BE IT RESOLVED -BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section l: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in amount of $30,000.00 recognizing revenue from the court automation fund for upgrades to the access control and video surveillance -systems used by the Fayetteville District Court. City of Fayetteville, Arkansas Page 1 Printed on 51112017 4 City of Fayetteville Staff Review Form 20.7-0209 Legistar File ID 517 ?l City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Dena Stockalper 4/11/2017 Fayetteville District Court / General Government Department Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends authorizing the attached budget adjustment for the Fayetteville District Court in the amount of $30,000.00 to recognize and appropriate revenue from the Court Automation Fund for technology upgrades to the Access Control and Video surveillance systems. Budget Impact: 1010.040.0400-5210.00 General Fund Account Number 39012.901 Fund 39012 District Court Automation Project Number - Project Title Budgeted Item? No Current Budget $ 7,058.56 Funds Obligated $ - Current Balance r,�r:.:,.5(, Does item have a cost? Yes Item Cost $ 28,116.43 Budget Adjustment Attached? Yes Budget Adjustment $ 30,000.00 Remaining Budget V20140710 Previous Ordinance or Resolution # 30-14 Original Contract Number: Approval Date. Comments: CITY OF 01 Ts FayTV1C NSAS TO: Mayor Jordan THRU: William A. Storey, District Judge Keith Macedo, Information Technology Director FROM: Dena Stockalper, Chief Clerk Brad Fulmer, Infrastructure Manager DATE: April 11, 2017 SUBJECT: Budget Adjustment for Access Control and -Video Surveillance STAFF MEMO RECOMMENDATION: Staff recommends authorizing the attached budget adjustment for the Fayetteville District Court in the amount of $30,000.00 to recognize and appropriate revenue from the Court Automation Fund for technology upgrades to the Access Control and Video surveillance systems. -BACKGROUND: The current access control and video surveillance systems are outdated and in need of replacement. The Access control upgrade will include the addition of 2 new doors and the replacement of 12 existing doors. The video surveillance upgrade will include 2 new cameras and the replacement of 9 existing cameras. Both systems will provide significant improvements in quality, visibility, access control, and overall security for the District Court facility. DISCUSSION: The Court Automation fund is supported by Arkansas Statue 16-13-704 which allows the Court to collect monies from installment payments. The Fund is to be used solely for the District Court for technology equipment, automation equipment, and related training. BUDGETISTAFF IMPACT:. Funds are available within the Court Automation Fund to purchase the referenced access control and video surveillance systems - Attachments: Staff Review Form Budget Adjustment Form Arkansas Statute 16-13-704 Access Control Quote Video Surveillance Quote Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CIRCUIT COURTS 16-13-704 lixpenditurtuR may be made for indirect expern:;eti retaLed to intplrinent,,160,n of, flew court -related technolt-af;y, tntluclirtf` nveatinae faay� prr4r►tt,zel Lir travel r xpeitsn:.g, �trttl technology -related supplies, (t:) f1[lefc:atil�inL wire} has been nutborized by Lite coiirl in p�+y << fine by insgttilmt,tits shall be cuzssiclt.rc�ri to have irrevocably tilaliaitttsrl t.lte Glca•Ic of the. (!taurL as his or her agent: itpon whom all palters affectinf; his or leer liability tnay be served, earl 1;h.e clerk Shall forthwith notify rile def•,e"11,111t thereof by ovdinary mail. at his or her last known address, (di "Ability to 'pay" mean4 that the resources of the defendant, tnclutlu7g nil fivailablo income and resources, are,, sufficient to pay the fine anti provide the defendant and his or .iter dependents with a rea,gonsable subsistence: compatible whit health and decency. history: Ad4 1995, No. 1262, § 3 200'1, No. lBoc} § 13; 20013, No. '11815). A 9:1; .x[111,3, N(a 1765, § 10; 20(35, No. 193,{, § 7, 2009, No. Ei:33. § M. Publisher's Mertes. For text or section ofi'edive ..Innulaa•y ), 2012. sate the Follrr►v- in,f version. Amenrlrnents. The 2005 amendment added present {b)(1)(f3), (h)t 1M, (b)(2)(13), ih]l.l)fTil(i'il- and (b)(3)(D) and (b)(1)(E) sold InIR ' rerintsad c°)r0119CS., in- srt•tetl "circuit" ttyirre in '(h)(2)(A); sub -Ai - Luted "16-13-712" for "6-1.3-712" in (b)(3)(A); in (b)(3)(B)(i), inserted "collected in district court" "of the city in which the district court is located" and "district" twice; and inserted "of the county in which the district court is located" in (b)(3)(C). `l'hr 2009 amendment, in (b),' inserted on the first day of each month" in (MUM, in se}rted "nerd shall be tautho- riMecl ... technology relal.ed suppliW' in (b)(200(i), deleted (b)(2)(1066), which mind: "All expenditures rroni the eircuit court atatonuttion lined %k ill be autho- rizud, pursuant to the col"ItY aecntrnting lstw, I,y the aluorunt court," insorted (ka)('3)(111tii1 and (1012)M(iil, redesignated the remaining text or (h)(3)(D) and (b)(3)(E), and substituted "anti paid. un- der state laws governing the appropria- tion and payment of Cotuaty Of municipal expenditures" for "pursuant to mLate ac- counting Inw" ill (b)(:31.)(Dk) and and made related and minter stylistic changes. Effecative Dater. Acts 2003, No. 1185, § 94; Jam 1, 2005, by its own tern),, CASE MOTES Right to Appeal. City could not rely on the application of this section to claini that defendants' ap- peal had to be dismissed for the failure of defendants to pay an appeal bond be- ena,Ise, ever; though the court had the right to order installment payments, nothing in this section authorizes a district court to demand p ayanent of the fine its a prereq- ui€sitc Liar titking ren appeal to circuit court. 1felLlC v. State, 36,1: t1.rk. 631, 222 9.W.3d 182 (2006). 16-13-704. installment payments. [Effective January 1, 2012.1 (a)(1) If the court concludes that the defendant has the ability to pay the fine, but that requiring the defendant to make itntnediate payment in full would cause a severe and undue hardship for the defendant and the defendant's dependents, the court may authorize payment of the fine by means of installment payments in accordance with this sub- chapter. (2)(A) When a court authorizes payment of a fine by means of installment payments, it shall issue, without a separate disclosure J wi 16-13-704 PRACTICE, PROCEDURE, AND COUIRTS 200 hearing, an order that the fine be paid in full by a date certain and that in default of payment, the defendant must appear in court to explain the failure to pay (B) In fixing the date of paynnent, the court shall issue an order which will complete payment of the fine as promptly as possible without creating a severe and undue hardship for the defendant and the defendant's dependents. (b)(1)(A) In addition to the fine and any other assessments autho- rized by this subchapter, an installment f'ee of five dollars (<$5.00) per month shall be assessed on each person who is authorized to pay a fine on an installment basis. (B) This fee shall be collected in full each month in which a defendant makes an installment payment. (C) This fee shall accrue each month that a defendant does not make an installment payment and the fine has not been paid in full. (2)(A)(i) One-half (r z) of the installment fie collected in circuit court shall be remitted by the tenth day of each month to the Administra- tion of Justice Funds Section of the Office of Administrative Services of the Department of Finance and Administration, on a form provided by that office, for deposit in the Judicial Fine Collection Entrancement Fund established by § 16-13-712. (ii) The other half of the installment fee shall be remitted by the tenth day of each month to the county treasurer to be deposited in a fund entitled the circuit court automation fund to be used solely for circuit court -related technology. -(B)(i) Expenditures from the circuit court automation fund shall be approved by the administrative circuit judge of each ,judicial circuit. (ii) Funds in each county in a judicial circuit may be pooled for expenditure pursuant to a circuit -wide technology plan approved by the, administrative circuit judge. (iii) All expenditures from the circuit court automation fund shall be authorized, pursuant to the county accounting law, by the quorum court. (3)(A) One-half (?,z) of the installment, fee collected in district court shall be remitted by the tenth day of each month to the Administra- tion of Justice Funds Section, on a form provided by that section, for deposit in the Judicial Fine Collection Enliancement Fund estab- lished by § 16-13-712. (B) The other half of the installment fee collected in district court shall be remitted by the tenth day of each month to the city treasurer of the city in which the district court is located to be deposited in a fund entided thy.,- district court. automation fund to be used solely for district courl.-related technology. (C) In any district court which is funded :solely by the coustty, the othor hall'o(* this fee sha11 be remitLed by the tenth day of each 111onth to t110 county trdasur(,r of the, county in which the district court fs located to be deposited in the district court automation fund to be used solely for district court -related technology, 201. CIRCUri' COURTS 16-13-705 (D) Expenditures from the district court automation fund shall he +Ppi•Ov(!d by 1 district judge and shall be authorized, pursuant to :aorto accounting law, by the governing body or, if applicable, govern- ing bo(jiv; Which contribute to the expenses of a district court. (c) Any de:(`endant who ha beon authorized by the.court to lrrly ca tine by installments shall be considered to have, irrevocably appointecl tlrr., clerlc of the court as his Or he" ;c,gE*zx;; upon whom all papers alTecti g lus or her Liability may be served, and the clerIt :Tail forthwith ont,ify lhc+ defendant thereof by ordinaty nratii at, his or her lust, known adch:eys, (d) "Ability to pay" rljea-izs that the resources € f' the defendant, iiieludint gill available it,ccrirle .1nd resources, are sufic:i(-�rrt to Pay the fine and provide the defendant and his or ber dependenu; with a reasonable subsistence compatible with health and decency, History. Acts 1995, No. 1262, § 3; 2001, No. 1809, § 1'3; 2003, No. 1185, § 94; 2003, No. 1765, § 10; 2005, No. 1934, § 7; 2007, No. 663, § 32. Publisher's Notes. For text of section effective until January 1, 2012, see the preceding version, .Amendments. The 2007 amendment deleted "or city court" following "district court" in (b)(3)(A); deleted fiocmer (b)(3)(E)(ii) and (b)(3)(E); and made re- lated changes, Effective pates. Acts 2007, No. 663, § 56, as amended by Acts 2009, No. 345, § 7, provided: "(a) Sections 2 through 15 of this act are effective January 1, 2008. 11)) Sections 16 through, 50 and 52 through 55. of this act are effective Janu- ary 1, 2012. "(c) Section 51 of Act 663 of 2007 is effective January 1, 2012, except: "(1) That portion of Section 51 ofAct 663 of 2007 that is referred to in Act 663 of 2007 as 16-17-933, establishing the Cleburne County District Court and de- partments of that court, Codified as § 16- 17-936 is of Octive July 1, 2009; and "(2) That portion of Section 51 of Act 663 of 2007 that is referred to in Act 663 of 2007 as 16-17-960, establishing the St. Frand4 County Dial.rict Court and depart - 11101118 of tlrart rour4, codified as § 16-17- 954 i;; Orective July 1., 2009." CASE NOTES Right to Appeal. City could not rely on 010 .rppalic:rition of this section to clauar thni, rlrfendarnts' ap- peal had to be dinnisbed fur the fro duce of defendants to pays UH arppeal bond be- cause, even though the court had the right 16-13-705. Personal checks. to orde=r insta.11.1rtont pavoientrs, nothing in this section authorizes a district cots( to dernand rrarycnent of the fine as a hr�rrrca UiNitie fur taakingran appeal to circuit court.. V01uh V. Slate, 364 Ark. 531., 222 SX3d -182 (; 006). (a) The court shall accept personal chocks drawn in the favor of a designated official, as provided in § 16-13-709, in payinen 1, of any fine or associated charge assessed by the court it' the person issuing the checit furnishes satisfactory proof of residence in this statt� and if the personal check is drawn on a banking institution located in this state. (b)(1) If any personal check offered in payment pursuant to this section is returned without payinent, for any reason, a reasonable charge ror the returned check, not to exceed the actual costs incurred by the court or designated agency, may be imposed to recover processing and collection costs. 0 S2 Solutions, Inc. 4531 E. 10811, Street Tulsa, OK 74137 1-855-573-7491 Oklahoma License #244553 WS2 Securithj & System Specialist Date: 2-28-17 Customer. City of Fayetteville To: Stefan Bachrodt From: Billy York PROJECT. District Court Building S2 Access and CCTV Upgrade S2 Solutions, Inc. 2828 NW 5711, Street, Suite 211 Oklahoma City, OK 73112 405-570-1484 Oklahoma License # 244553 Access Control: Scope of Work: Takeover of a (12) existing doors of access and adding (2) Addition new doors of access at above location. NOTE: All existing door equipment and cable will be used except for prox readers which will be replaced Purchase and installation of the following equipment: • (1) S2 14 Door Network Node to replace existing Bosch panels • (2) Altronix 8 Door Lock Power Supply to replace existing Bosch power supplies • (13) HID RP40 Prox Readers for badge entry • (1) HID RPK40 Prox Keypad Reader for badge entry • (2) Sentro/ % inch recess door contacts for new doors • (2) Bosch DS160 Request to Exit Motion Sensors for new doors • (2) HES 5000 Series Strikes to install on new doors • (300ft) Access Control Cable for new.doors (1) S2 64 Portal Expansion license for existing Netbox Controller • Commissioning • Demo of old equipment • Travel Carrera Scope of work: Installation of (2) new IP cameras at location, cameras will be added to existing NVR. NOTE: Installation only (NVR, cameras and Licenses) provided by owner. Installation of the following equipment: • (1) Indoor Dome Camera (1) Outdoor Dome Camera • Misc. mounting material • Cat6 Cabling to Cameras • Programming/Focus • Travel Total Project Cost= $16,450.00 S2 Solutions, Inc. 4531 E. 108th Street Tulsa, OK 74137 1-855-573-7491 Oklahoma License #244553 Assumptions Sz 5Q1.4 Tlb h5 Secarity £s Systeiu Specialist S2 Solutions, Inc. 2828 NW 5711, Street, Suite 211 Oklahoma City, OK 73112 405-570-1484 Oklahoma License # 244553 If required, management will provide all installation personnel with access badges, keys, and or escorts in order to perform the work in a timely manner. Return trips for operational verification, of other vendor's equipment, will be at billable rates should there be no fault found with the cabling or device installation. Any customer requested work and or materials beyond the original scope of work described in this proposal and or the "Proposal Attachment" is subject to additional charges. Delays due to: closings, material availability, limited access or other events, which are the result of the customer, will be billed per hour for every hour the delay exists.- No xists:No electrical/conduit work is included in this proposal Electrical power is to be supplied by others and will be available throughout the duration of this project. "This pricing is valid for a period of "30" Calendar days from the date of this proposal" AIT Hato Date Printed Name Thank you, Billy York Operations/Sales (405) 200-3623 byork@s2-ok.com Title QUOTE CONFIRMATION 4 PEOPLE WHO GET IT - DEAR BRAD FULMER, Thank you for considering CDW•G for your computing needs. The details of your quote are below. to convert your quote to an order. r SUBTOTAL SHIPPING $9,061.17 $107.43 Billing Address: QUOTE 1,00TE DATE QUOTE REFERENCE CUSTOMER # GRAND TOTAL 1BQSYDY 4/3/2017 DISTRICT COURT CAMERAS 0915131 $10,062.55 FAYETTEVILLE, AR 72701-6083 ITEM GRAND TOTAL QTY CDW# UNIT PRICE EXT. PRICE – - – 1 2531541 $2,537.63 $2,537.63 Mfg. Part#: SNCEP580 DELIVER TO Shipping Address: CITY OF FAYETTEVILLE UNSPSC:46171610 .ATTN:STEFAN BACHRODT Suite 1515 �;: r _ , • . - , ,y,,•. 1 3598799 $778.04 5778.04 Mfg• Part#: SNCEM632RC Phone: (479) 575-8367 UNSPSC:46171610 Shipping Method: FEDEX Ground r:.1 -ti . i ? "n:• •1i :'z4Rt_ur6, l- il;-i 10 3180747 $574.55 $5,745.50 Mfg, Part*: SNCEM630 UNSPSC:46171510 PURCHASER BILLING INFO SUBTOTAL SHIPPING $9,061.17 $107.43 Billing Address: CITY OF FAYETTEVILLE — --- ACCTS PAYABLE SALES TAX $893.95 113 W MOUNTAIN ST FAYETTEVILLE, AR 72701-6083 GRAND TOTAL $10,062.55 Phone: (479) 575-8367 – - – Payment Terms: Please remit payments to: CDW Government DELIVER TO Shipping Address: CITY OF FAYETTEVILLE 75 Remittance Drive .ATTN:STEFAN BACHRODT Suite 1515 113 W MOUNTAIN ST Chicago, IL 60675-1515 FAYETTEVILLE, AR 72701-6069 Phone: (479) 575-8367 Shipping Method: FEDEX Ground (866) 567-1653 I lenapek@cdwg.com This quote is subject to CUW's Terms and Conditions of Sales and Service Projects at For more Infornnatlon, contact a CDW account manager © 2017 CDW•G LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 1 800.808,4239 Page 1 of 1 Y City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number DISTRICT COURT (040) 2017 /Org2 Requestor: Dena Stockalper BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Purchase technology upgrades to the Access Control System and Video surveillance system for the Fayetteville District Court. Move funds from the Court Automation project into the District Court minor equipment. COUNCIL DATE: 5/2/2017 LEGISTAR FILE ID#: 2017- 209 Llk 11 uttch- 4/13/2017 3:20 PM Budget Director TYPE: DESCRIPTION: Date C:\Users\losmith\AppData\Roaming\L5\Temp\4222fc02-7c00-41 b0-9315-4042506e4b1 1 1 of 1 GLDATE: RESOLUTION/ORDINANCE I POSTED: TOTAL 30,000 30,000 v.20161220 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub AT Account Name 1010.040.0400-5210.00 30,000 - 39012 901 EX Minor Equipment-: 1010.900.0001-4900.00 - 30,000 39012 901 RE Miscellaneous Revenue - base C:\Users\losmith\AppData\Roaming\L5\Temp\4222fc02-7c00-41 b0-9315-4042506e4b1 1 1 of 1