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Home My WebLink About98-17 RESOLUTIONF FAYETT r 9RKANS PS 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 98-17 File Number: 2017-0203 T -N -T, INC. CHANGE ORDER NO. 3: A RESOLUTION TO APPROVE CHANGE ORDER NO. 3 TO THE CONTRACT WITH T -N -T, INC. OF VAN BUREN, ARKANSAS IN THE AMOUNT OF $21,096.00 FOR ROAD AND PARKING IMPROVEMENTS AT WILSON PARK, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order No. 3 to the contract with T -N -T, Inc. of Van Buren, Arkansas in the amount of $21,096.00 for additional road and parking improvements at Wilson Park. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 5/2/2017 Attest: Sondra E. Smith, City Clerk Treasurer 0�%N`*,FK•/ T R: N,ol Y C,c =v; FAYETTEVILLE: Page 1 '" / F ��i�;NG ii City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 rl Text File =� File Number: 2017-0203 Agenda Date: 5/2/2017 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 3 T -N -T, INC. CHANGE ORDER NO. 3: A RESOLUTION TO APPROVE CHANGE ORDER NO. 3 TO THE CONTRACT WITH T -N -T, INC. OF VAN BUREN, ARKANSAS IN THE AMOUNT OF $21,096.00 FOR ROAD AND PARKING IMPROVEMENTS AT WILSON PARK, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTE.VILLE, ARKANSAS: Section l: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order No. 3 to the contract with T -N -T, Inc. of Van Buren, Arkansas in the amount of $21,096.00 for additional road and parking improvements at Wilson Park. Section 2: That the CityCouncil of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 51112017 City of Fayetteville Staff Review Form 2017-0203 Legistar File ID 5/2/2017 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Ken Eastin 4/12/2017 Parks & Recreation / Parks & Recreation Department Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approval of Change Order #3 in the amount of $21,096 to Contract #2016-00000014 with T -N -T, Inc. for the installation of additional select road base fill and a change in pavement surfacing from asphalt to fiber - reinforced concrete for extended durability, and approval of a budget adjustment. 2250.520.9255-5806.00 4470.900.9470-5819.00 Account Number 13001.1601 16004.1 Project Number Budgeted Item? Yes Budget Impact: Park Development Fund Sales Tax Cap Imp Fund Wilson Park Grant Match Park Paving Improvements Current Budget Funds Obligated Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? Yes Budget Adjustment Remaining Budget Project Title $ 724,227.00 $ 583,598.00 $ 140,629.00 $ 21,096.00 $ 30,777.00 $ 150,330.00 V20140710 Previous Ordinance or Resolution # 231-16 Original Contract Number: 2016-0000001, Comments: Approval Date: CITY OF • PayeeVlIe ARKANSAS MEETING OF MAY 2, 2017 TO: Mayor Lioneld Jordan CITY COUNCIL AGENDA MEMO THRU: Don Marr, Chief of Staff Connie Edmonston, Parks and Recreation Director Alison Jumper, Park Planning Superintendent FROM: Ken Eastin, Park Planner II DATE: April 10, 2017 SUBJECT: Approval of Change Order #3 in the amount of $21,096 to Contract #2016- -00000014 with T -N -T, Inc. for the installation of additional structural select road base fill and a change in pavement surface materials for road and parking improvements at Wilson Park, and approval of a budget adjustment RECOMMENDATION: Staff recommends approval of Change Order #3 in the amount of $21,096 to Contract #2016- 00000014 with T -N -T, Inc. for the installation of additional select road base fill and a change in pavement surfacing from asphalt to fiber -reinforced concrete for extended durability, and approval of a budget adjustment. BACKGROUND: The City of Fayetteville contracted with T -N -T, Inc. to construct new curb and gutter along both sides of the westernmost entry drive off Prospect Street at Wilson Park and along the northwestern most edge of the parking lot. The contractor was also to remove the existing asphalt from the entry drive, compact the subsurface soils, install a 4" compacted gravel base, lay new asphalt surfacing, and construct a new van -accessible parking space adjacent to the playground. Change Order #1 was requested to receive approval for a. change in the contract scope in order to include grading of a drainage swale into the lawn area on the north side of the western end of the parking lot. This change was necessary to create a swale in the lawn that will contain and direct runoff into an existing storm inlet. This will prevent continuation of a situation where the drainage flows across Wilson Avenue and into a neighboring driveway and garage. Change Order #2 was submitted after excavation of the existing asphalt drive began and subsurface continues were discovered. Upon removal of the old asphalt, extensive clay soils were encountered and the clay was totally saturated. Project specifications require compaction of the immediate subgrade to a depth of 24". Due to the clay soils and high moisture conditions, this compaction can not be accomplished. This has required complete removal of the existing clay and replacement with select fill that will hold compaction, for a minimum depth of 24". Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 DISCUSSION: Change Order #3 is requesting approval for the following contract changes: 1) Unforeseen subsurface conditions and excessive moisture have required removal of a larger amount of encountered expansive clay, requiring replacement with a larger amount of select fill than originally anticipated plus an additional 9 SY of class 7 base (+ $1,816). 2) Due to a change in the layout of the parking and driveway to protect trees and provide safe turning radius for buses, additional curb and gutter is required to complete the new design (+ $1,425). 3) Change order #1 added scope for grading a drainage swale into the adjacent lawn area in order to prevent runoff from flowing across Wilson Avenue and into a neighboring garage. The site's regrading will now direct runoff into a stormwater drain inlet. Change order #1 included costs for the grading, but site restoration costs were not included. The regrading resulted in an increase of 3,130 SF of site restoration at a unit cost of $4.00/ SF (+ $12,520). 4) Poor subsurface conditions encountered resulted in a reevaluation of the pavement section. It.has been determined that a fiber -reinforced concrete drive surface would better support the anticipated traffic loads than asphalt. The current contract specifies a 2" asphalt surface course atop a 3" asphalt binder course for a total surface thickness of 5". For the greater strength and durability, Parks --requests a change from the 5" thick asphalt to a 6" thick fiber -reinforced concrete slab. This needed change will increase the project cost by + $2,835) 5) Consideration of design alternatives resulting from the subsurface conditions encountered and Council approval of Change Order 3 has caused a delay in work. The contractor is requesting $2,500 for remobilization fees (+$2,500). These changes are necessary to"provide a firm and stable -structural roadway subgrade combined with a strong, durable fiber -reinforced concrete surface that will not be subject to vertical pumping movement and subsequent cracking and accelerated deterioration from high levels of subsurface moisture. In addition, the positive drainage conditions which direct runoff into the existing storm drain preventing this drainage impact to neighboring properties. BUDGET/STAFF IMPACT: Total cost for Change Order #3 is $21,096. Approximately $218 currently remains in the contingency budget for this project making a budget adjustment necessary. Unrecognized Southwest Quadrant Park Land Dedication Funds in the amount of $30,777 are available and being requested to be recognized. $20,878 of this is required for the revised budget. The remaining $9,899 is requested as contingency. Attachments: Change Order #3 Form Resolution 231-16 Budget Adjustment Form r�-. OW''IARK;,PJSAS CHANGE ORDER NO. 3 Cost Plus Pre -Agreed Unit Price X Project Name and Number: Wilson Park Grant Match 13001.1601 Name of Contractor:. . TNT. Inc. Address of Contractor:. 4884. Alma.Hiahway, Van Buren, AR 72956 Date of -Contract: December 20, 2016 Original Contract Sum: ........................................................................................................... $97,560.00 Total Amount of All Previous Approved Change Orders: :....::......::.:>:::.:::::.:::.:.::::.::.::....::.. $9,538.00 Contract Sum prior to this Change Order: ........................................................................... $107,098.00 Contract Sum increase this Change Order: (not to exceed) ................................................... $21,096.00 New Contract Sum including this Change Order:.: .....:........:..::....:.:.................:.:,.......:..... $128,194.00 Subject and Reason for this Chance Order: Staff is requesting approval for the following changes: 1) Unforeseen subsurface conditions and excessive moisture have required removal of a larger amount of encountered expansive clay, requiring replacement with a larger amount of select fill than originally anticipated plus an additional 9 SY of class 7 base (+ $1,816). 2) Due to a change in the layout of the parking and driveway to protect trees and provide safe turning radius for buses, additional curb and gutter is required to complete the new design (+ $1,425). 3) Change order #1 added scope for grading a drainage Swale into the adjacent lawn area in order to prevent runoff from flowing across Wilson Avenue and into a neighboring garage. The site's regrading will now direct runoff into a stormwater drain inlet. Change order #1 included costs for the grading, but site restoration costs were not included. The regrading resulted in an increase of 3,130 SF of site restoration at a unit cost of $4.001 SF. $12,520 us being requested. NJtfitr 4) . Poor subsurface conditions encountered resulted, in a reevaluation�o(.,the pavement section. It has been determined that a fiber -reinforced concrete drive surface would•better"support the anticipated traffic loads than asphalt. The current contract specifies,a 2",,Aphalt surface cours& top a 3" as binder course for a total surface thickness of 5". For the greater strength and durability, Parks requests a change from the 5" thick asphalt to a 6" thick fiber -reinforced concrete slab: This needed change will increase the project cost by + $2,835) 5) Consideration of design alternatives resulting,from-the subsurface conditions encountered and Council approval of Change Order 3 has caused a del ay'in,work. The contractor is requesting $2,500 for remobilization fees (+$2,500). ; 1,, f.y;t,;; !..t:Iu _; :;:.`•i„rS, PA KS & RECRE.4 0r1 These changes are recommended in order to provide: I ) A firm and stable structural roadway surface and subgrade combined with a strong, durable fiber - reinforced concrete surface that will not be subject to a vertical pumping movement and subsequent cracking and accelerated deterioration from high levels of subsurface moisture. 2) Positive drainage conditions which direct runoff into existing stormwater drains and prevents impacting neighboring properties. Additional Time Requested: 21 Calendar Days' (*Period of time necessary for review of change order budget request) Dated this I 1 th day of April. 2017 .CITY OF FAYETTEVILLE Parks & Rec . ation Department By:, - Ken Eastin, ark Planner 11 T -N -T. Inc. Contractor Title: Pf e 51 d e n t - ATTEST: I&1.e,�., w+tress ��``�F,F;K•� T •�\J Y OF _v; FAYETTEVILLE; ••.'AKA NSP •. Z��. �GTO j ON,` 2 s 4 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 231-16 File Number: 2016-0628 BID NO. 16-63 T -N=T, INC.: A :RESOLUTION TO AWARD BID NO. 16-63 AND AUTHORIZE A CONTRACT WITH T -N -T, INC. OF VAN BUREN, ARKANSAS IN THE AMOUNT OF $.97,560.00 FOR CONSTRUCTION OF AN ACCESS DRIVE, CURB AND GUTTER, AND PARKING IMPROVEMENTS AT WILSON PARK, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $9,756.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF .FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid No. 16-63 and authorizes a contract with T -N -T, Inc. of Van Buren, Arkansas in the amount of $97,560.00 for construction of an access drive, curb and gutter, and parking improvements at Wilson Park, and further - approves a project contingency in the amount of $9,756.00. _ PASSED and APPROVED on 12/20/2016 Page 1 Printed on 12121116 ``�111r�+titltirr� K _ • r. Attest: Sondra E. Smith, City Clerk Treasurer Page 1 Printed on 12121116 C City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 PARKS & RECREATION (520) 2017 Requestor: Alan Bearden BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: To recognize Park Land Dedication (SW Quadrant) revenues received into the Wilson Park Grant Match subproject. This relates to Change Order #3 (T -N -T, Inc. contract #2016-00000014) and will be used for installation of additional select e road base fill and for a change in pavement surfacing from asphalt to fiber -reinforced concrete for extended durability. RESOLUTION/ORDI NANCE COUNCIL DATE: 5/2/2017 LEGISTAR FILE ID#: 2017-0203 Lik Hutcherw 4/14/2017 10:48 AM Budget Director TYPE: DESCRIPTION: GLDATE: POSTED: Date TOTAL 30,777 30,777 v.20161220 Increase / (Decrease) Project.Sub# Account Number Expense Revenue. Project Sub AT Account Name 2250.520.9256-5806.00 30,777 - 13001 1601 - EX Park Improvements - Park Improvements 2250.520.9256-4419.02 - 30,777 13001 1601 RE Greenspace Fees. - SW C:\Users\losmith\AppData\Roaming\L5\Temp\f937e00f-6354-4c18-9cod-d8c671efda57 1 of 1