HomeMy WebLinkAbout2017-06-06 - Agendas - FinalCity of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Meeting Agenda - Final Agenda
Tuesday, June 6, 2017
5:30 PM
City Hall Room 219
City Council Meeting
Adella Gray Ward I
Sarah Marsh Ward 1
Mark Kinion Ward 2
Matthew Petty Ward 2
Justin Tennant Ward 3
Sarah Bunch Ward 3
John S. La Tour Ward 4
Alan Long Ward 4
ELECTED OFFICIALS:
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Sondra Smith
City Council Meeting Meeting Agenda - Final Agenda June 6, 2017
Call To Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
City Council Meeting Presentations, Reports and Discussion Items:
1. 2017-0232
NOMINATING COMMITTEE REPORT
Attachments: NOMINATING COMMITTEE REPORT
2. 2017-0233
ADVERTISING AND PROMOTION COMMISSION APPOINTMENT
3. 2017-0294
HISTORIC DISTRICT COMMISSION - MAYOR APPOINTMENT
4. 2017-0296
REPORT ON LIBRARY BOND ISSUE - PAUL BECKER, CFO
Agenda Additions:
A. Consent:
A. 1 2016-0576
APPROVAL OF THE MAY 16, 2017 CITY COUNCIL MEETING MINUTES.
City of Fayetteville, Arkansas Page 2 Printed on 513112017
City Council Meeting Meeting Agenda - Final Agenda June 6, 2017
A. 2
A. 3
A. 4
7n1'7_Mti
STEVE LANDERS TOYOTA OF NWA:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A TOYOTA CAMRY HYBRID
FROM STEVE LANDERS TOYOTA OF NWA IN THE AMOUNT OF $25,517.00
PURSUANT TO A STATE PROCUREMENT CONTRACT FOR USE BY THE POLICE
DEPARTMENT
Attachments: STEVE LANDERS TOYOTA OF NWA
In 17 -t)) '1 S
MCCLELLAND CONSULTING ENGINEERS, INC.:
A RESOLUTION TO APPROVE A CONTRACT WITH MCCLELLAND CONSULTING
ENGINEERS, INC. IN THE AMOUNT OF $250,793.00 FOR ENGINEERING SERVICES
ASSOCIATED WITH THE KITTY CREEK SEWER LINE IMPROVEMENT PROJECT,
AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $25,079.30
Attachments: MCCLELLAND CONSULTING ENGINEERS, INC.
2017-0285
UNIVERSITY OF ARKANSAS BOARD OF TRUSTEES LEASE AGREEMENT:
A RESOLUTION TO
APPROVE A LEASE
AGREEMENT WITH THE BOARD OF
TRUSTEES OF THE
UNIVERSITY OF
ARKANSAS FOR THE
UNOCCUPIED
BANQUET AREA IN
THE AIRPORT TERMINAL BUILDING TO BE
USED BY THE
OSHER LIFELONG LEARNING INSTITUTE
TO CONDUCT CLASSES
DURING THE
FALL 2017 SEMESTER
IN THE AMOUNT OF
$25.00 FOR EACH DAY
THE SPACE IS
USED
Attachments: UNIVERSITY OF ARKANSAS BOARD OF TRUSTEES LEASE AGREEMENT
City of Fayetteville, Arkansas Page 3 Printed on 513112017
City Council Meeting Meeting Agenda - Final Agenda June 6, 2017
A. 6
A. 7
Nni'7_t»7n
BENCHMARK CONSTRUCTION OF NWA, INC. CHANGE ORDER NO. 3:
A RESOLUTION TO APPROVE CHANGE ORDER NO. 3 TO THE CONTRACT WITH
BENCHMARK CONSTRUCTION OF NWA, INC. IN THE AMOUNT OF $42,021.00 FOR
THE CONSTRUCTION OF A GRAVEL ACCESS DRIVE, CONCRETE PIER PADS AND
IRRIGATION SYSTEM AT THE FIRE DEPARTMENT TRAINING FACILITY, AND TO
APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $4,202.10
Attachments: BENCHMARK CONSTRUCTION OF NWA, INC. CHANGE ORDER NO. 3
2017-0280
ARKANSAS STATE POLICE MATCHING GRANT:
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF AN 80/20 MATCHING GRANT
FROM THE ARKANSAS STATE POLICE IN THE AMOUNT OF $24,160.00 FOR THE
DEVELOPMENT OF AN ACCIDENT REPORTING INTERFACE BETWEEN THE CITY
OF FAYETTEVILLE AND ARKANSAS STATE POLICE PUBLIC SAFETY SOFTWARE
SYSTEMS, AND TO APPROVE A BUDGET ADJUSTMENT
Attachments: ARKANSAS STATE POLICE MATCHING GRANT
BA ARKANSAS STATE POLICE MATCHING GRANT
TYLER TECHNOLOGIES, INC. AMENDMENT:
A RESOLUTION TO APPROVE AN AMENDMENT TO THE CONTRACT WITH TYLER
TECHNOLOGIES, INC. IN THE AMOUNT OF $27,329.00 FOR THE DEVELOPMENT
OF AN ACCIDENT REPORTING INTERFACE BETWEEN THE CITY OF
FAYETTEVILLE AND ARKANSAS STATE POLICE PUBLIC SAFETY SOFTWARE
SYSTEMS
Attachments: TYLER TECHNOLOGIES, INC. AMENDMENT
City of Fayetteville, Arkansas Page 4 Printed on 513112017
City Council Meeting Meeting Agenda - Final Agenda June 6, 2017
A.8 2017-0260
BID #17-38 SHOR-LINE:
A RESOLUTION TO AWARD BID #17-38 AND AUTHORIZE THE PURCHASE OF CAT
ADOPTION CAGES AND VET CLINIC RECOVERY CAGES FROM SCHROER
MANUFACTURING CO. D/B/A SHOR-LINE IN THE AMOUNT OF $30,382.52 PLUS
APPLICABLE TAXES FOR THE LIB HORN ANIMAL SHELTER OF FAYETTEVILLE
Attachments: BID #17-38 SHOR-LINE:
A.9 2017-0265
TSA LA GI TRAIL OF TEARS MURAL:
A RESOLUTION TO APPROVE A CONTRACT FOR THE COMMISSION OF PUBLIC
ART WITH STACY BATES IN THE AMOUNT OF $5,000.00 FOR A TRAIL OF TEARS
MURAL ON THE TSA LA GI TRAIL, AND TO APPROVE A BUDGET ADJUSTMENT
Attachments: TSA LA GI TRAIL OF TEARS MURAL
BA TSA LA GI TRAIL OF TEARS MURAL
A.10 2017-0263
VAR 17-5800:1541 W. MLK BLVD. (PANERA BREAD):
A RESOLUTION TO AFFIRM THE PLANNING COMMISSION'S APPROVAL OF A
VARIANCE OF THE PENALTY PROVISION OF THE TREE PRESERVATION AND
PROTECTION CHAPTER OF THE UNIFIED DEVELOPMENT CODE FOR PROPERTY
LOCATED AT 1541 WEST MARTIN LUTHER KING, JR. BOULEVARD
Attachments: VAR 17-5800:1541 W. MLK BLVD. (PANERA BREAD)
B. Public Hearing:
City of Fayetteville, Arkansas Page 5 Printed on 513112017
City Council Meeting Meeting Agenda - Final Agenda June 6, 2017
B.1 2017-0237
RAZE AND REMOVAL 265 WEST NONNAMAKER DRIVE:
A RESOLUTION TO ORDER THE RAZING AND REMOVAL OF A DILAPIDATED
AND UNSAFE STRUCTURE ON PROPERTY OWNED BY HAROLD AND ROSETTA
HARMON LOCATED AT 265 WEST NONNAMAKER DRIVE IN THE CITY OF
FAYETTEVILLE, ARKANSAS, AND TO APPROVE A BUDGET ADJUSTMENT
Attachments: RAZE AND REMOVAL 265 W NONNAMAKER AVENUE:
BA RAZE AND REMOVAL 265 W NONNAMAKER AVENUE:
At the May 16, 2017 City Council Meeting this resolution was tabled to the June 6, 2017 City
Council Meeting.
C. Unfinished Business: None
D. New Business:
D. 1 2017-0282
NORTH STARR DRIVE SEWERAGE SYSTEM EXTENSION:
A RESOLUTION TO APPROVE AN EXTENSION OF THE CITY'S SEWERAGE
SYSTEM BEYOND THE CITY LIMITS TO PROPERTY LOCATED ON NORTH STARR
DRIVE
Attachments: NORTH STARR DRIVE SEWERAGE SYSTEM EXTENSION
D.2 2017-0269
NWA CAPITAL INVESTMENTS, LLC:
A RESOLUTION TO SELL ABOUT 3 ACRES OF LAND IN THE COMMERCE
DISTRICT TO NWA CAPITAL INVESTMENTS, LLC FOR $45,000.00
Attachments: NWA CAPITAL INVESTMENTS, LLC:
City of Fayetteville, Arkansas Page 6 Printed on 513112017
City Council Meeting Meeting Agenda - Final Agenda June 6, 2017
D. 3
D. 4
D. 5
D. 6
?n17-m7A
APPEAL VAR 17-5782 (1541 W. MLK BLVD./PANERA BREAD):
A RESOLUTION TO PARTIALLY GRANT THE VARIANCE REQUEST SUBMITTED
BY BATES & ASSOCIATES, INC. TO ALLOW A MORE COMPLETE CURB CUT
ACCESS FOR 1541 WEST MARTIN LUTHER KING, JR. BOULEVARD
Attachments: APPEAL VAR 17-5782 (1541 W. MLK BLVD./PANERA BREAD)
2017-0267
LSD 17-5771 (MASTER STREET PLAN AMENDMENT BETWEEN CROSSOVER ROAD AND
BRIDGEWATER LANE/SPRINGHOUSE VILLAGE):
A RESOLUTION TO AMEND THE MASTER STREET PLAN BY CHANGING THE
ALIGNMENT OF AN UNNAMED STREET BETWEEN CROSSOVER ROAD AND
BRIDGEWATER LANE AND BY RECLASSIFYING IT FROM A COLLECTOR STREET
TO A LOCAL STREET
Attachments: LSD 17-5771 (MASTER STREET PLAN AMENDMENT BETWEEN CROSSOVER I
2017-0266
RZN 17-5772 (810 S. CHERRY LN./ SWEETSER PROPERTIES):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 17-5772 FOR APPROXIMATELY 0.53 ACRES LOCATED AT 810
SOUTH CHERRY LANE FROM RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER
ACRE TO RMF -24, RESIDENTIAL MULTI- FAMILY, 24 UNITS PER ACRE
Attachments: RZN 17-5772 (8 10 S. CHERRY LN./SWEETSER PROPERTIES)
2017-0268
RZN 17-5776: (1320 S. COLLEGE AVE./SUGARLAND PROPERTIES):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 17-5776 FOR APPROXIMATELY 0.31 ACRES LOCATED AT 1320
SOUTH COLLEGE AVENUE FROM NC, NEIGHBORHOOD CONSERVATION TO
RI -U, RESIDENTIAL INTERMEDIATE, URBAN
Attachments: RZN 17-5776: (1320 S. COLLEGE AVE./SUGARLAND PROPERTIES)
City of Fayetteville, Arkansas Page 7 Printed on 513112017
City Council Meeting Meeting Agenda - Final Agenda June 6, 2017
D. 7
D. 8
D. 9
7n1'7_()') 71
RZN 17-5770 (769 & 785 S. WASHINGTON AVE./WARFORD PROPERTIES):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 17-5770 FOR APPROXIMATELY 0.45 ACRES LOCATED AT 769 AND
785 SOUTH WASHINGTON AVENUE FROM NC, NEIGHBORHOOD CONSERVATION
TO RI -U, RESIDENTIAL INTERMEDIATE, URBAN
Attachments: RZN 17-5770 (769 & 785 S. WASHINGTON AVE)WARFORD PROPERTIES)
7 11170152 A
AMEND UDC AND REZONE - RZN 17-5713 (COLLEGE AVE. FROM NORTH ST. TO MAPLE
ST./COLLEGE AVE.):
AN ORDINANCE TO AMEND THE UNIFIED DEVELOPMENT CODE TO CREATE A
NEW ZONING DISTRICT, URBAN THOROUGHFARE LIGHT; UT -L, TO CHANGE OR
AMEND DEFINITIONS OF "BUILDING HEIGHT" AND "STORIES" AND TO REZONE
LOTS ALONG AND ON BOTH SIDES OF COLLEGE AVENUE RUNNING FROM
NORTH STREET TO MAPLE STREET CONTAINING ABOUT 24.62 ACRES AS
SHOWN ON EXHIBIT A OF THE PLANNING DEPARTMENT'S MEMO
Attachments: RZN 17-5713 (COLLEGE AVE. FROM NORTH ST. TO MAPLE ST./COLLEGE AVE.)
2017-0299
AMEND THE RULES OF ORDER AND PROCEDURE:
A RESOLUTION TO AMEND THE RULES OF ORDER AND PROCEDURE OF THE
FAYETTEVILLE CITY COUNCIL A. CITY COUNCIL MEETINGS 7.
PRESENTATION OF AGENDA ITEMS BY AMENDING SUBSECTION d.(2) PUBLIC
COMMENTS
Attachments: AMEND CITY COUNCIL RULES OF ORDER AND PROCEDURE - PUBLIC COMMENTS
E. City Council Agenda Session Presentations:
E. 1 2017-0262
AGENDA SESSION PRESENTATION - PARKING STUDY RECOMMENDATIONS BY NELSON
NYGAARD
E.2 2017-0274
AGENDA SESSION PRESENTATION - SEVEN HILLS FINANCIAL UPDATE
City of Fayetteville, Arkansas Page 8 Printed on 513112017
City Council Meeting Meeting Agenda - Final Agenda June 6, 2017
F. City Council Tour:
G. Announcements:
H. Adjournment
NOTICE TO MEMBERS OF THE AUDIENCE
All interested persons may appear and address the City Council on Unfinished Business, New Business, and Public Hearings
at City Council meetings. If you wish to address the City Council on an agenda item, please wait for the Mayor or Chair to
request public comment then queue behind the podium. When the Mayor or Chair recognizes you, approach the podium and
give your name and address. Comments are to be addressed to the Mayor or Chair. The Mayor or Chair will direct your
comments to the appropriate elected officials, staff, or others for response. Keep your comments respectful, brief, to the
point, and relevant to the agenda item being considered. Each speaker from the public will be allowed one turn at the
microphone for discussion of an agenda item.
Agenda Additions: A new item which is requested to be added to the agenda at a City Council meeting should only be
considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The
City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds
vote. Such agenda addition shall be heard prior to the Consent Agenda.
Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the
City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and
considered immediately after the Consent Agenda has been voted upon.
Unfinished Business and New Business: Presentations by Staff and Applicants: Agenda items shall be
introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report.
An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only
during this presentation period, but may be recalled by a City Council member later to answer questions. City
staff, City Council members, and applicants may use electronic visual aids in the City Council meeting as part of
the presentation of the agenda item.
Public Comments: Public comment shall be allowed for all members of the audience on all items of unfinished
and new business and subjects of public hearings. A simple majority of the City Council members, present and
voting, may authorize a representative of a Fayetteville citizens' group opposing the ordinance or resolution to
present an electronic visual aid not to exceed five minutes, but no other electronic visual aid presentations will
be allowed; however, the public may submit photos, petitions, etc. to be distributed to the City Council. If a
member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting,
such materials should be supplied to the City Clerk's Office no later than 9:00 A.M. on the day of the City
Council meeting. Any member of the public shall first state his or her name and address, followed by a concise
statement of the person's position on the question under discussion. Repetitive comments should be avoided; this
applies to comments made previously either to the City Council or to the Planning Commission when those
Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the
Mayor or the City Council as a whole and not to any particular member of the City Council. No person other
than the City Council member and the person having the floor shall be permitted to enter into any discussions
without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except
through the Mayor.
City of Fayetteville, Arkansas Page 9 Printed on 513112017
City Council Meeting Meeting Agenda - Final Agenda June 6, 2017
Courtesy and Respect: All members of the public, all city staff and elected officials shall accord the utmost
courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as
to integrity, abusive comments and statements about motives or personalities. Any member of the public who
violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall
leave the podium.
Interpreters or Telecommunications Devise for the Deaf (TDD), for hearing impaired are available for all City
Council meetings, a 72 -hour advance notice is required. For further information or to request an interpreter,
please call 479-575-8330.
A copy of the complete City Council agenda is available on our website at www.fayetteville-ar.gov or in the
Office of the City Clerk, 113 W. Mountain, Fayetteville, Arkansas (479) 575-8323.
All cell phones must be silenced and may not be used within the City Council Chambers.
City of Fayetteville, Arkansas Page 10 Printed on 513112017
City of Fayetteville, Arkansas
Text File
File Number: 2017-0232
Agenda Date: 6/6/2017 Version: 1
In Control: City Council Meeting
Agenda Number: 1
NOMINATING COMMITTEE REPORT
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Status: Agenda Ready
File Type: Report
City of Fayetteville, Arkansas Page 1 Printed on 5131/2017
Chair
Alderman Mark Kinion
Ward 2 Position 1
Alderman Sarah Marsh
Ward 1 Position 2
Nominating Committee Report
May 22, 2017
Alderman Sarah Bunch
Ward 3 Position 2
Alderman Alan T. Long
Ward 4 Position 2
Members Present — Chair Mark Kinion, Sarah Marsh, Sarah Bunch and Alan Long
The Advertising and Promotion Commissioners recommend the following appointment:
ADVERTISING AND PROMOTION COMMISSION
Todd Martin — One owner or manager of a business in the tourism industryap rtial term ending
03/31/21
The Mayor recommends the following appointments to the Historic District Commission:
HISTORIC DISTRICT COMMISSION
Angela Albright — One citizen at large term ending 06/30/20
Rhianon DeLeeuw — One citizen at large term ending 06/30/20
The Nominating Committee recommends the following candidates for appointment:
ANIMAL SERVICES ADVISORY BOARD
Lea Criss - One citizen at large term ending 06/30/20
Jill Shade - One citizen at large term ending 06/30/20
=1i!LNI:Z6]i!ITil=1 i! Ir_NW_«i[6P►[6160iITT 11199:N
Ryan Mills - One citizen at large term ending 06/30/20
Erin E. Scott - One Science Discipline term ending 06/30/20
FAYETTEVILLE ARTS COUNCIL
Ashley L. Byers - One working artist term ending 06/30/20
Justin R. Hunter - One arts and cultural/citizen at large term ending 06/30/20
TELECOMMUNICATIONS BOARD
Justin Van Hoose — One citizen at large term ending 06/30/21
Zakaria Tamijani — One citizen at large term ending 06/30/21
Vacant/did not receive a sufficient amount of applications — One citizen at large term ending
06/30/21
WALTON ARTS CENTER COUNCIL
Sarah E. Lewis — One citizen at large term ending 06/30/20
Casey Hamaker — One citizen at large term ending 06/30/20
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov
City of Fayetteville, Arkansas
Text File
File Number: 2017-0233
Agenda Date: 6/6/2017 Version: 1
In Control: City Council Meeting
Agenda Number: 2.
ADVERTISING AND PROMOTION COMMISSION APPOINTMENT
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Status: Agenda Ready
File Type: Report
City of Fayetteville, Arkansas Page 1 Printed on 5131/2017
City of Fayetteville, Arkansas
Text File
File Number: 2017-0294
Agenda Date: 6/6/2017 Version: 1
In Control: City Council Meeting
Agenda Number: 3.
HISTORIC DISTRICT COMMISSION - MAYOR APPOINTMENT
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Status: Agenda Ready
File Type: Report
City of Fayetteville, Arkansas Page 1 Printed on 5131/2017
City of Fayetteville, Arkansas
Text File
File Number: 2017-0296
Agenda Date: 6/6/2017 Version: 1
In Control: City Council Meeting
Agenda Number: 4
REPORT ON LIBRARY BOND ISSUE - PAUL BECKER, CFO
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Status: Agenda Ready
File Type: Report
City of Fayetteville, Arkansas Page 1 Printed on 5131/2017
City of Fayetteville, Arkansas
Text File
File Number: 2016-0576
Agenda Date: 6/6/2017 Version: 1
In Control: City Council Meeting
Agenda Number: A. 1
APPROVAL OF THE MAY 16, 2017 CITY COUNCIL MEETING MINUTES.
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Status: Agenda Ready
File Type: Minutes
City of Fayetteville, Arkansas Page 1 Printed on 5131/2017
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2017-0261
Agenda Date: 6/6/2017 Version: 1 Status: Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 2
STEVE LANDERS TOYOTA OF NWA:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A TOYOTA CAMRY HYBRID FROM
STEVE LANDERS TOYOTA OF NWA IN THE AMOUNT OF $25,517.00 PURSUANT TO A
STATE PROCUREMENT CONTRACT FOR USE BY THE POLICE DEPARTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of
a Toyota Camry Hybrid from Steve Landers Toyota of NWA in the amount of $25,517.00 pursuant to a
state procurement contract for use by the Police Department.
City of Fayetteville, Arkansas Page 1 Printed on 5/31/2017
City of Fayetteville Staff Review Form
2017-0261
Legistar File ID
6/6/2017
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Jesse Beeks/ Sara Glenn 5/10/2017
Fleet Operations /
Transportation Services Department
Submitted By Submitted Date Division / Department
Action Recommendation:
A resolution to authorize the purchase of a Toyota Camry Hybrid is available for the state contract price of
$25,517.00 through Steve Landers Toyota of NWA in Rogers, AR for use in the Police Department.
Budget Impact:
9700.770.1920-5802.00
Account Number
02081.2017
Shop
Fund
Police/Passenger
Project Number Project Title
Budgeted Item? Yes Current Budget $ 176,787.94
Funds Obligated $ -
Current Balance $ 176,787.94
Does item have a cost? Yes Item Cost $ 25,517.00
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget 151,270.94
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Approval Date:
CITY OF
FAYETTEVILLE
WIF ARKANSAS
MEETING OF JUNE 6, 2017
TO: Mayor and City Council
THRU: Terry Gulley, Director of Transportation
FROM: Jesse Beeks, Fleet Operations Superintendent
DATE: May 10, 2017
CITY COUNCIL MEMO?
SUBJECT: Purchase of one Hybrid Sedan for the Police Department
RECOMMENDATION:
City Council approve the purchase of a Toyota Camry Hybrid is available for the state contract
price of $25,517.00 through Steve Landers Toyota of NWA in Rogers, AR for use in the Police
Department.
BACKGROUND:
Unit 1163 was a 2007 Ford Taurus that was in an accident, totaling the vehicle. 1163 was in the
budget to be replaced in 2018. Because it was near the end of its life, we have already collected
enough funds to replace it now, without waiting for the insurance funds. Due to other items coming
in under budget, there is sufficient budget for this replacement as well.
DISCUSSION:
Fleet recommends the purchase of a Toyota Camry Hybrid is available for the state contract price
of $25,517.00 through Steve Landers Toyota of NWA in Rogers, AR for use in the Police
Department.
BUDGET/STAFF IMPACT:
Sufficient funds are in the budget and have been collected for this purchase.
This purchase was approved by the Equipment Committee on May 9, 2017.
Attachments:
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2017-0235
Agenda Date: 6/6/2017 Version: 1 Status: Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 3
MCCLELLAND CONSULTING ENGINEERS, INC.:
A RESOLUTION TO APPROVE A CONTRACT WITH MCCLELLAND CONSULTING
ENGINEERS, INC. IN THE AMOUNT OF $250,793.00 FOR ENGINEERING SERVICES
ASSOCIATED WITH THE KITTY CREEK SEWER LINE IMPROVEMENT PROJECT, AND TO
APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $25,079.30
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a contract with
McClelland Consulting Engineers, Inc. in the amount of $250,793.00 for engineering services
associated with the Kitty Creek Sewer Line Improvement Project, and further approves a project
contingency in the amount of $25,079.30.
City of Fayetteville, Arkansas Page 1 Printed on 5/31/2017
City of Fayetteville Staff Review Form
2017-0235
Legistar File ID
6/6/2017
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Tim Nyander 4/25/2017 Water & Sewer Maintenance /
Utilities Department
Submitted By Submitted Date Division / Department
Action Recommendation:
A RESOLUTION TO APPROVE AN AGREEMENT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN THE AMOUNT
OF $250,793.00 FOR ENGINEERING SERVICES RELATED TO THE KITTY CREEK SEWER IMPROVEMENTS, AND TO
APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $25,079.30 FOR A TOTAL OF $275,872.30
Budget Impact:
5400.720.5700-5314.00 Water & Sewer
Account Number
02017.1
Fund
Sanitary Sewer Rehabilitation
Project Number Project Title
Budgeted Item? Yes
Current Budget
$ 5,326,606.00
Funds Obligated
$ 454,000.92
Current Balance
4,872,605.08
Does item have a cost? Yes
Item Cost
$ 275,872.30
Budget Adjustment Attached? No
Budget Adjustment
$ -
Remaining Budget
4,596,732.78
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Approval Date:
CITY OF
17ayrle
AS
MEETING OF JUNE 6, 2017
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO
THRU: Don Marr, Chief of Staff
Tim Nyander, Utilities Director
Water & Sewer Committee, May 9, 2017 Meeting
FROM: Jim Beavers, P.E. Utilities Engineer
DATE: April 25, 2017
SUBJECT: Approval of the engineering contract and contingency with McClelland Consulting
Engineers (MCE) Inc. for professional engineering services associated with the
sanitary sewer improvements from Mud Creek, south of Joyce Boulevard, north
to Zion Road, aka the Kitty Creek sewer improvements.
RECOMMENDATION:
Fayetteville City Staff recommends approval of (1) the engineering contract with McClelland
Consulting Engineers (MCE) Inc. in the not to exceed amount of $250,793.00 and (2) a ten
percent engineering contract contingency of $25,079.30. The total request is $275,872.30.
BACKGROUND:
The sanitary sewer improvements, including increasing line size and located generally adjacent
to Kitty Creek is a recommended CIP project in the Wastewater Collection System 2014 Master
Plan Update. A pre -design preliminary opinion of the future construction and easement costs is
$2,000,000.00.
The proposed engineering contract will provide design and construction administration services.
DISCUSSION:
McClelland Consulting Engineers, Inc. (MCE) was selected for this task in a formal engineering
selection committee meeting on February 23, 2016, City of Fayetteville RFQ 16-01, Engineer
and Architect - Selection #9. The contract scope and the not to exceed costs were negotiated
by City Utilities staff.
BUDGET/STAFF IMPACT:
Budgeted funds are available in the Sanitary System Rehabilitation project.
Attachments:
Staff Review Form
Agreement
Vicinity Map
Mauling Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
AGREEMENT
For
PROFESSIONAL ENGINEERING SERVICES
Between
CITY OF FAYETTEVILLE, ARKANSAS
And
MCCLELLAND CONSULTING ENGINEERS, INC.
Kitty Creek Sanitary Sewer Relocation/Rehabilitation - Zion Road to south of Joyce Boulevard
THIS AGREEMENT is made as of , 20179 by and between City of
Fayetteville, Arkansas, acting by and through its Mayor (hereinafter called CITY OF
FAYETTEVILLE) and McClelland Consulting Engineers, Inc. with offices located in the City of
Fayetteville (hereinafter called ENGINEER).
CITY OF FAYETTEVILLE from time to time requires professional engineering services in
connection with the evaluation, planning, design, and/or construction administration of capital
improvement projects. Therefore, CITY OF FAYETTEVILLE and ENGINEER in consideration
of their mutual covenants agree as follows:
ENGINEER shall serve as CITY OF FAYETTEVILLE's professional engineering consultant in
those assignments to which this Agreement applies, and shall give consultation and advice to
CITY OF FAYETTEVILLE during the performance of ENGINEER's services. All services
shall be performed under the direction of a professional engineer registered in the State of
Arkansas and qualified in the particular field. If Construction Phase Services are to be provided
by ENGINEER under this Agreement, the construction shall be executed under the observation
of a professional engineer registered in the State of Arkansas in accordance with Arkansas Code
Amended §22-9-101.
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SECTION I - AUTHORIZATION OF SERVICES
1.1 Services on any assignment shall be undertaken only upon written Authorization of
CITY OF FAYETTEVILLE and agreement of ENGINEER.
1.2 Assignments from CITY OF FAYETTEVILLE to ENGINEER may include services
described hereafter as Basic Services or as Additional Services of ENGINEER.
1.3 Changes, modifications or amendments in scope, price or fees to this contract shall
not be allowed without a formal contract amendment approved by the Mayor and the
City Council in advance of the change in scope, costs, fees, or delivery schedule.
SECTION 2 - BASIC SERVICES OF ENGINEER
2.1 Perform professional design services in connection with the Project as hereinafter
stated.
2.1.1 The Scope of Services to be furnished by ENGINEER during this project is included
in Appendix A attached hereto and made part of this Agreement.
2.2 ENGINEER shall coordinate their activities and services with the CITY OF
FAYETTEVILLE. ENGINEER and CITY OF FAYETTEVILLE agree that
ENGINEER has full responsibility for the engineering services.
SECTION 3 - RESPONSIBILITIES OF CITY OF FAYETTEVILLE
3.1 CITY OF FAYETTEVILLE shall, within a reasonable time, so as not to delay the
services of ENGINEER.
3.1.1 Provide full information as to CITY OF FAYETTEVILLE's requirements for the
Project.
3.1.2 Assist ENGINEER by placing at ENGINNER's disposal all available information
pertinent to the assignment including previous reports and any other data relative
thereto.
Kitty Creek Sanitary Sewer Relocation/Rehabilitation
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3.1.3 Assist ENGINEER in obtaining access to property reasonably necessary for
ENGINEER to perform its services under this Agreement.
3.1.4 Examine all studies, reports, cost opinions, Bid Documents, Drawings, proposals, and
other documents presented by ENGINEER and render in writing decisions pertaining
thereto.
3.1.5 The Utilities Director is the CITY OF FAYETTEVILLE's project representative with
respect to the services to be performed under this Agreement. Such person shall have
complete authority to transmit instructions, receive information, interpret and define
CITY OF FAYETTEVILLE's policies and decisions with respect to materials,
equipment, elements and systems to be used in the Project, and other matters
pertinent to the services covered by this Agreement.
3.1.6 CITY OF FAYETTEVILLE will review all documents and provide written comments
to ENGINEER in a timely manner.
SECTION 4 - PERIOD OF SERVICE
4.1 This Agreement will become effective upon the first written notice by CITY OF
FAYETTEVILLE authorizing services hereunder.
4.2 The provisions of this Agreement have been agreed to in anticipation of the orderly
progress of the Project through completion of the services stated in the Agreement.
ENGINEER will proceed with providing the authorized services immediately upon
receipt of written authorization from CITY OF FAYETTEVILLE. Said authorization
shall include the scope of the services authorized and the time in which the services
are to be completed.
4.3 ENGINEER shall provide a schedule of its services and include such schedule with
the scope in Appendix A.
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