HomeMy WebLinkAbout94-17 RESOLUTON113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 94-17
File Number: 2017-0180
BENCHMARK CONSTRUCTION OF NWA, INC.:
A RESOLUTION TO APPROVE CHANGE ORDER NO. 2 TO THE CONTRACT WITH
BENCHMARK CONSTRUCTION OF NWA, INC. IN THE AMOUNT OF $195,377.00 FOR THE
CONSTRUCTION OF A BATHROOM AND STORAGE BUILDING AT THE FIRE DEPARTMENT
TRAINING FACILITY, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $29,306.55,
AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby Change Order No. 2 to the
contract with Benchmark Construction of NWA, Inc. in the amount of $195,377.00 for the construction of
a bathroom and storage building at the Fire Department Training Facility, and further approves a project
contingency in the amount of $29,306.55.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment,
a copy of which is attached to this Resolution.
PASSED and APPROVED on 4/18/2017
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Attest: + ,�
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Sondra E. Smith, City Clerk Treasurer
Page 1 Printed on 4119117
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2017-0180
Agenda Date: 4/18/2017 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: C. 1
BENCHMARK CONSTRUCTION OF NWA, INC.:
A RESOLUTION TO APPROVE CHANGE ORDER NO. 2 TO THE CONTRACT WITH
BENCHMARK CONSTRUCTION OF NWA, INC. IN THE AMOUNT OF $195,377.00 FOR THE
CONSTRUCTION OF A BATHROOM AND STORAGE BUILDING AT THE FIRE DEPARTMENT
TRAINING FACILITY, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF
$29,306.55, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby Change Order No. 2 to the
contract with Benchmark Construction of NWA, Inc. in the amount of $195,377.00 for the construction
of a bathroom and storage building at the Fire Department Training Facility, and further approves a
project contingency in the amount of $29,306.55.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 411912017
David Dayringer
Submitted By
City of Fayetteville Staff Review Form
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
3/28/2017 Fire /
Fire Department
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of Change Order #2 to the contract with Benchmark Construction for the Fire Training
Grounds Project for a bathroom/storage building and approval of a budget adjustment in the amount of $224,684.
This amount includes Change Order #2 in the amount of $195,377 and a 15% Contingency of $29,306.55.
4470.300.8300-5804.00
Account Number
17001.1
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Previous Ordinance or Resolution #
Original Contract Number:
Budget Impact:
Sales Tax Capital
Fund
Fire Training Grounds
Project Title
Current Budget
Funds Obligated
Current Balance
- Item Cost
Budget Adjustment
Remaining Budget
$ 724,000.00
$ 641,141.45
Approval Date:
224,683.55
224,684.00
V20140710
Comments: There are upcoming infrastructure expenditures at the Fire Training Grounds including water, sewer,
electrical, and information technology work that will utilize funds within this account. Due to this, there
is the need to submit a budget adjustment to provide funding for the bathroom/storage building at the
training grounds.
CITY OF
7ay4
1�
ARKAN5A5
MEETING OF APRIL 18, 2017
TO: Mayor Jordan and City Council
FROM: David Dayringer, Fire Chief
DATE: March 31, 2017
CITY COUNCIL AGENDA MEMO
SUBJECT: Approval of Change Order #2—Fire Training Grounds and Approval of a
Budget Adjustment
RECOMMENDATION:
Staff recommends approval of Change Order #2 to the contract with Benchmark Construction
for the Fire Training Grounds Project for a bathroom/storage building and approval of a budget
adjustment in the amount of $224,684. This amount includes Change Order #2 in the amount of
$195,377 and a 15% Contingency of $29,306.55.
BACKGROUND:
In February 2015, the City Council designated 14.2 acres of land on Borick Drive to be
developed by the Fire Department as their Training Grounds. The plan was to complete the
project in several phases over several years. Later in 2015, the City Council authorized the Fire
Department to apply for a Federal grant to purchase a Mobile Fire Training Simulator. The Fire
Department was awarded the grant in 2016 and the council approved the usage of $747,000
from the existing Fire Department CIP to fund the infrastructure work needed for the project.
City Council approved on January 3, 2017 a contract with Benchmark Construction of NWA, Inc.
in the amount of $485,058.00 for the construction of infrastructure and land development -
necessary for the installation of the Fire Department Mobile Training Simulator. Due to the bid
for this infrastructure work being much lower than anticipated the Fire Department moved
forward with plans to construct the second phase of the development, a support building with
bathrooms and storage. Change Order #1 was approved in February 2017 in the amount of
$32,603.56 to allow for site work for the proposed support structure.
DISCUSSION:
Staff recommends Change Order #2 with onsite Contractor Benchmark for the support
structure, resulting in Cost and Time savings. Change Order #2 is to provide for a 40'x100'
Bathrooms and Storage Facility totaling $224,683.55 which includes a 15% contingency.
Substantial cost savings can be realized for both change orders because Benchmark
Construction is already mobilized on the site.
The Original Contract with Benchmark for the project included set unit pricing for excavations,
gravel, concrete slab and drill piers. These unit prices were included in the competitive bid of
the original contract, and have been utilized and included in this and the previous change order.
Mailing Address:
113 W. Mountain street wwww.fayetteville-ar.gov
Fayetteville, AR 72701
Facilities Management has reviewed the pricing for the structure, erection, insulation, and
plumbing rough in and has determined that the $42.00/sq.ft. is fair and competitive in today's
market. This represents approximately half what it would cost for the same building as a free-
standing project.
For additional cost saving measures, the finish out of the restroom/showers will be completed in
house by Facilities Management Staff.
Approving this change order will expedite the completion of the support structure. It will allow
Benchmark to begin immediately, with completion time of 90 days.
BUDGET/STAFF IMPACT:
The finances required for this change order will come from a Budget Adjustment moving funds
from Fire Impact Fee Improvements into Project 17001.1 Fire Training Grounds. The Budget
Adjustment will move funds for the Change Order #2 expenses and a 15% Contingency. No
additional funds are being requested from the CIP for this project. The entire cost of Change
Order #2 will come from existing Fire Department Impact Fees.
Attachments:
Change Order #2 Documents, Budget Adjustment
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City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 FIRE (300)
2017
Requestor: David Dayringer
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Approval of a Budget Adjustment moving funds from Fire Impact Fee Improvements into Project 17001.1 Fire Training
Grounds. The Budget Adjustment will move funds for the Change Order #2 Benchmark Construction expenses and
approval of a 15% contingency to provide funding for a bathroom/storage facility at the Fire Training Grounds.
COUNCIL DATE:
LEGISTAR FILE ID#:
4/18/2017
2017-0180
L i�, R atch"w
3/2V2017 4:58 PM
Budget Director Date
TYPE:
DESCRIPTION:
GLDATE:
RESOLUTION/ORDINANCE
I
POSTED:
J
TOTAL
224,684 224,684
v.20161220
Increase / (Decrease)
Project.Sub#
Account Number
Expense Revenue
Project
Sub
AT
Account Name
2300.300.9300-5801.00
(146,000)
07003
4-
EX
Fixed Assets - :
2300.300.9300-5802.00
(78,684)
07003
4
EX
Vehicles & Equipment - base
2300.300.9300-7602.47
224,684 -
17001
.1
EX
"Transfers To Funds - Capital Improvem(
4470.300.8300-6602.30
- 224,684
17001
1
RE
"Transfer from Fund - Impact Fee
4470.300.8300-5804-.00
224,684 -
17001
1
EX
Building Costs - Building Costs
C:\Users\losmith\AppData\Roaming\L5\Temp\53a4c40b-0771-4927-a8d0-8313757642e8 1 of 1
Benchmark Construction CO #4
City of Fayetteville Staff Review Form I " , %t7
2017-0342 3 "c7
Legistar File ID
N/A
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
David Dayringer 6/16/2017 Fire /
Fire Department
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of Change Order #4 and a 10% Contingency to the contract with Benchmark
Construction for metal building changes: Relocate personnel doors and add four openings for doors and windows,
add more insulation for roof and wall, add canopy, delete all liner panel for ceiling and relocate wall liners, ground
snow load to meet 20 PSF. Concrete Changes that include adding a sidewalk on two sides of the facility to meet
ADA requirements.
Budget Impact:
4470.300.8300-5804.00
Account Number
17001.1
Project Number
Sales Tax Capital
Fund
Fire Training Grounds
Project Title
Budgeted Item? Yes Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget
$ 940,684.00
$ 871,543.80
$ 69,140.20
$ 14,627.80
I $ 54,512.40
V20140710
Previous Ordinance or Resolution # #03-17/ 94-17
Original Contract Number:
Approval Date: U - dd - i ' t
Comments: City Council approved on January 3, 2017 through Resolution No. 03-17 awarding Bid Number 16-64
authorizing a contract with Benchmark Construction of NWA, Inc. in the amount of $485,058.00.
Change Order #1 added $32,603.56 to the contract. Change Order #2 added $195,377 to the contract
(Res #94-17(. Change Order #3 added $42,021 to the contract.* Change Order #4 will add $13,298. This
will make the total contract amount with Benchmark $768,357.56
®CITY OF
FAYETTEVILLE STAFF MEMO
ARKANSAS
TO: Mayor Jordan
FROM: David Dayringer, Fire Chief
DATE: June 16, 2017
SUBJECT: Approval of Change Order #4—Fire Training Grounds and approval of a
10% Contingency
RECOMMENDATION:
Staff recommends approval of Change Order #4 and a 10% Contingency to the contract with
Benchmark Construction for metal building changes: Relocate personnel doors and add four
openings for doors and windows, add more insulation for roof and wall, add canopy, delete all
liner panel for ceiling and relocate wall liners, ground snow load to meet 20 PSF. Concrete
Changes that include adding a sidewalk on two sides of the facility to meet ADA requirements.
BACKGROUND:
City Council approved on January 3, 2017 through Resolution No. 03-17 awarding Bid Number
16-64 authorizing a contract with Benchmark Construction of NWA, Inc. in the amount of
$485,058.00. Change Order #1 was approved in February,2017 in the amount of $32,603.56
for site work'and grading plan changes. Change Order #2 was approved in April,2017 in the
amount of $195,377 plus a contingency of $29,306.55 utilizing IMPACT FEE funds for the metal
training building. Change Order#3 was approved in June,2017 in the amount of $42,021 plus a
contingency of $4,202.10 for a gravel access drive to river and irrigation for trees. The Proposed
Change Order #4 is in the amount of $13,298 plus a contingency of $1,329.80. The funds for
proposed Change Order #4 will come from the prior approved $29,306.55 IMPACT FEE
contingency funds approved in Change Order #2 (Resolution 94-17). This will make the contract
with Benchmark $768,357.56 ($485,058 +$32,603.56 + $195,377 + $42,021 + $13,298).
DISCUSSION:
Benchmark Construction has provided a cost for metal building changes which include the
following: relocate personnel doors and add four openings for doors and windows, add more
insulation for roof and wall, add canopy, delete all liner panel for ceiling and relocate wall liners,
ground snow load to meet 20 PSF. Concrete Changes that include adding a sidewalk on two
sides of the facility to meet ADA requirements. These changes total $13,298 plus a 10%
Contingency.
BUDGET/STAFF IMPACT:
The finances required for this project are already budgeted in the Fire Sales Tax Project: Fire
Training Grounds
Attachments:
Change Order #4 Document
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
i
PROPOSAL FROM:..... BENCHMARK CONSTRUCTION COMPANY
333 WEST POPLAR STREET
FAYETTEVILLE, AR 72703
PROPOSAL TO:.........MR. MATT CASEY
MR. WADE ABERNATHY
CITY OF FAYETTEVILLE
PROJECT: ................ FIRE TRAINING FACILITY
FILE REFERENCE NO. IA
DATE: ...................... JUNE 3, 2017
REVISED JUNE 12, 2017
WE REQUEST AN INCREASE IN THE AMOUNT OF >>> $13,298
ALONG WITH AN EXTENSION IN TIME OF — DAYS.
METAL BUILDING CHANGES:
RELOCATE PERSONNEL DOORS AND ADD FOUR OPENINGS FOR DOORS AND WINDOWS
ADD MORE INSULATION FOR ROOF AND WALLS
ADD CANOPY
DELETE ALL LINER PANEL FOR CEILING AND RELOCATE WALL LINERS
GROUND SNOW LOAD TO MEET 20 PSF
CONCRETE CHANGES:
SLAB ON GRADE WILL BE UNIT PRICE PER ORIGINAL CONTRACT
DRILLED PIERS ARE UNIT PRICE PER ORIGINAL CONTRACT
TOTAL COST ............................................ $10.881
15 % OVERHEAD & PROFIT - 1632
SUB TOTAL ........................... :...... ..
$12.513
0.02800 BOND
0.01500 BUILDING PERMIT
0.01000 OCP INS
0.00980 BLDRS RISK
0.06280
786
TOTAL CHANGE ORDER AMOUNT .....................
$13,298
SINCERELY
Please s vibeloW o' clude the above changes into the scope of the contract.
gr7Anuur cYMz6G June 13, 2017
of Faybe e signature Benchmark Construction signature
I
COST DETAIL:
PROJECT: ................ FIRE TRAINING FACILITY
DESCRIPTION
METAL BUILDING NET ADD
add canopy
move liner panel
add framing and trim doors and vandc
delete ceiling liner panel
ADDITIONAL INSULATION
add roof insulation
add wall insulation
ERECTION LABOR ADD
GROUND SNOW LOAD CHANGE
C
FILE REFERENCE NO. I
:«UNIT PRICES» LABOR + 48% BURDEN,
TOOLS MATERIALS + 9% ST
UNIT :LABOR MAT SUB AND + SUBS + 1% LIA INS
CONT EQUIP +TOOLS B EQUIP
1.00 LS
0
1.00 LS
3100.00
3379
1.00 SF
wash
0
1.00 Is
321.50
350
-2400.00 SF
0.25
-654
0
0
1.00 SILVERCOTE
0
1728.00 sf
0.35
659
2380.00 at
0.45
1167
0
0
24.00 HRS 100.00
10.00
3792
0
1.00 LS
2006.00
2187
0
0
0
Benchmark Construction -Change Order #5
City of Fayetteville Staff Review Form
2017-0675
Legistar File ID
N/A
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
David Dayringer 11/17/2017 Fire /
Fire Department
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of Change Order #5 to the contract with Benchmark Construction for additional fill -
gravel material along with seed and straw that was required to finish the project.
Budget Impact:
i
4470.300.8300-5804.00 Sales Tax Capital
t.
Account Number Fund
F
t
17001.1 Fire Training Grounds
Project Number Project Title
Budgeted Item? Yes Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? No Budget Adjustment
$ 1,033,138.00
$ 882,282.60
$ 150,855.40
$ 22,219.15
Remaining Budget I $ _ 3.28,636.25
V20140710
Previous Ordinance or Resolution # #03-17/ 94-17
Original Contract Number: Approval Date: I I -y--( q
Comments: City Council approved on January 3, 2017 through Resolution No. 03-17 awarding Bid Number 16-64
authorizing a contract with Benchmark Construction of NWA, Inc. in the amount of $485,058.00.
Change Order #1 added $32,603.56 to the contract. Change Order #2 added $195,377 to the contract
(Res #94-17). Change Order #3 added $42,021 to the contract. Change Order #4 added $13,298.
Change Order #5-$22,219.15.This will make the total contract amount with Benchmark $790,576.71
CITY OF
FAYETTEVILLE
ARKANSAS
TO: Mayor Jordan
FROM: David Dayringer, Fire Chief
DATE: November 17, 2017
SUBJECT: Approval of Change Order #5—Fire Training Grounds
.STAFF MEMO
RECOMMENDATION:
Staff recommends approval of Change Order #5 to the contract with Benchmark Construction
for additional fill -dirt gravel material along with seed and straw that was required to finish the
project.
BACKGROUND:
Engineering miscalculated the amount of fill. dirt, gravel, sod, straw and seed for the Fire
Training Grounds project. The amounts listed in the original bid were insufficient. Benchmark
has submitted an.invoice for the additional material. The funds for proposed Change Order #5
will come from the prior approved IMPACT FEE contingency funds approved in Change Order
#2 (Resolution 94-17) and remaining Contingency funds approved in Resolution 03-17. This will
make the contract with Benchmark $790,576.71 ($485,058 +$32,603.56 + $195,377 + $42,021
+ $13,298+ $22,219.15).
DISCUSSION:
Benchmark Construction has provided a cost for changes which include the following: additional
fill -dirt gravel material along with seed and straw that was required to finish the project.
These changes total $22,219.15 over the current contract amount.
BUDGET/STAFF IMPACT:
The finances required for this project are already budgeted in the Fire Sales Tax Project: Fire
Training Grounds
Attachments:
Change Order #5 Documents
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
PAY ESTIMATE #08
City of Fayetteville
Fire Training Facility
Construction Period: 7/31/2017 - 10/31/2017
Date of Estimate: 10/31/2017
NTP Issued: 1/17/2017 137% Contract Time Used
Substantial Completion: 8/15/2017 103% Work Complete (% of Contract $'s)
210 Cal. Days
Submitted By: Benchmark Construction of NWA, Inc.
The contractor certifies that (1) title to all Work, materials, and equipment
incorporated in the work, or otherwise listed in or covered by this and all
previous Pay Estimates will pass to the Owner at time of payment free and
and clear of all liens, claims, security interests and encumbrances (except
such as are covered by Bond acceptable to Owner indemnifying Owner
against any such lien, claim, security interest or encumbrance), and (2)
all Work covered by this Pay Estimate is in accordance with the Contract
Documents and is not defective.
Contractor: Benchmark Construction of NWA, Inc.
10/31 /17
Signature and Date
Approved By: City of Fayetteville (Engineering Division)
91 10/31/17
Signature and Date
Original Contract Amount: IS 485,058.00
Approved Change Orders: 1 $ 283,299.56
Current Contract. Amount: 1 $ 768,357.56
Total Work to Date:
$ 790,576.71
Materials on Nand:
Less Materials Used:
$
Subtotal:
$ 790,576.71
Amount Due: 1 $ 790,576.71
Retaina a Previous Periods
Pay Est. #1
$
8,071.91
Pay Est. #2
$
17,805.80
Pay Est. #3
0
Pay Est. #4
0
Pay Est. #5
$
11,875.27
Retaina a This Period
$
-
Less Total Retaina a 10% of first 50%
$
37,752.98
Previous Payments
Pay Est. #1
$
76,614.70
Pay. Est. #2
$
1.56,284:73
Pay Est. #3
$
232,685.96
Pay Est. #4
$
10,236.60
Pay. Est. #5
$
22.725.61
Pay Est.#6
$
21,311.93
Pay Est, #7
$
141;86520
Less Total Previous Payments
$
661 724.73
Due and Pa able This Period: 1 $ 91,099.00
PAY ESTIMATE ##08
City of Fayetteville
Fire Training Facility
Cont.
ITEM p
FAY.
ITEM rr
ITEM DESCRIPTION
UNITS
UNIT
PRICE
PLAN
OTY
EXTEND.
PRICE
PREY.
OTY
I OTY. THIS
EST
OTY.
TO DATE
EARNED
I TO DATE
%
OF PLAN
EARNED
THIS EST
1
Mobilization (Not to exceed 5% of total bid)
LS
$ 6,800.00
1
S 6.800.00
1.00
1.00
$ 6.800.00
100%
S
2
Insurance and Bonding
LS
$ 9.200.00
1
$ 9.200.00
1.00
1.00
$ 9.200.00
100%
$
3
Trench & Excavation Safe Systems
LS
$ 300.00
1
$ 300.00
1.,00
1:00
$ 300.00
100%
S
4
Clearing, Grubbing & Demo
LS
$ 3.200.00
1
$ 3200.00
1.00
1.00
$ 31200.00
100%
S
5
Unclassllled Excavation Plan Quantity)
CY
$ 10.45
4818
$ 50.348.10
4,818.00
4,818.00
$ 50,348.10
100%1
S
6
Select Embankment Plan Quantity)
CY
$ 13.92
4318
$ 60.1106.56
4.468.00
4,468.00
$ 62 194.56
103 %
$
7'
Su o rade Preparation Plan Ouanlit
SY
$ 2.32
5577
S 12,938.64
5.577.00
5.577:00
$ 12,938.64
1001k
S
a
4' To soil
SY
$ 4.74
2300
10 902.00
2.300.00
2,300.00
$ 10.902.00
100%
5
9
Undercut and Stone Backfill
CY
$ 18.90
too
$ 1,890.00
107.00
107.00
$ 2,022.30
107%
S
10
18" RCP Under Pavement Class IV
LF
$ 53.00
20
$ 1,060.00
20.00
20.00
$ 1.060.00
100%
$
11
18" RCP Class III
LF
$ 44.00
140
$ 6,160:00
140.00
140.OD
$ 6.160.00
100%
$
12
24" RCP Class III _
LF
$ 55.00
50
$ 2,750.00
50.00
50.00
$ 2.750.00
100%
$
13
14
18" CP FES_ _ _
24" RCP FES�
EA
$ 660.00
_
1
$ 660.00
1.00
1.00
$ 660.00
t00%
$
EA
$ 800.00
2
$ 1,600.00
2.00
2.00
$ 1.600.00
100%
S
15
Detention Pond Outfall Structure _
EA _
$ _
1
$ 3.175.00
1.00
1.00
$ 3.175.00
100%
S
16
Rio Rap with Fitter Blanket 1' de th
SY
_3.175.00
$ 85.00
15
$ 1,275.00
15.00
15.00
$ 1.275.00
100%
S
17
8" Aggregate Base Course (Class 7)
SY
$ 10.38
5577
$ 57.889.26
6,302.00
6.302.00
$ 65,414.76
113 %
$
18
Seeding and Mulch _
SY
"
$ _ _ 0.60
2300
S 1.380.00
4,739.00
4.739,00
$ 2.843.40
206%
$
19
Solid Sod _
SY
$ 2.67
_
1200
S 3.204.00
1,783.00
1,783.00
$ 4,760.61
1499/6
$
20
Erosion Control
LS
$ 3.560.00
1
$ 3,560.00
1-DO
1.00
$ 3.560.00
10D°/
IS
21
Tree Protection Fencing, _ » _ _
LF
$ 3.48
1 350
$ 1.218.00
508.00
508.00
$ 1,767.84
145P/
$
22
6' Thick Wire Reinforced Concrete
SY
$�_ _4_7.00_
3682
S 173.054.60
3,859.40
3,859.40
$ 181 391.80
105*4
S
23
6" Thick Concrete (Driveway)
SY
$ 51.00
1165
59.415.00 1
1.165.00
1,165.00
S 59,415.00
100*/
$
24
IT Diameter Reinforced Concrete Pier _
VF
$ 71.00
600
S 42.600.00
613.70
613.70
S 43.572.70
102°/
S
25
Detention Pond
LS
$ 1,400.00
1-.--
S 1,400.00
1.00
1.00
$ 1,400.00
100%
$
26
Water Quality Feature (Bioretention Basin)
LS
$ 2.760.00
_
_ 1
S 2.760.00
1.00
1.00
$ 2,760.00
100%
$
27
Water Oualit Feature Bioretention Foreba 1
LS
$ 3,300.00
1
$ 3.300.00
1.00
1.00
$ 3.300.00
100%
$
28
Plantanus Occidentalis (Sycamore)
EA
$ 221.00
21.--.
S 4.641.00
21.00
21.00.$
4,641.00
1OD%
$
29
Ouercus Rubra (Red Oak),
EA
$ 221.00
21
$ 4.641.00
21.00
21.00
$ 4,641.00
100%
$
30
Acer Saccharum (Sugar Maple).__.
EA
$ 221.00
21
$ 4,641.00
21.00
21.00
$ 4,641.00
100%
$
31
2" Sch. 40 Electrical Conduit
LF
$ 11.00
175
S 1,925.00
138.OD
13B.00
$ 1,518.00
79 %
$
32
Additional Clearing, Grubbing and Demo for Change Order 1
LS
$ 1.080.00
1
$ 1.080.00
1.00
1.00
S 1.080.00
100%
$
33
Ditch Grading on West Side of Pad Addition for Change Order 1
LS
$ 1.440.00
1
$ 1.440.00
1.00
1.00
$ 1.440.00
1OD'/
$
34
Additional Bonding and Insurance for Chanoe Order 1
LS
$ 1.275.00
1
$ 1.275.00
1.00
1.00
$ 1,275.00
1OD*/,
$
35
Additional Construction Staking for Chan a Order 1
LS
$ 350.00
1
S 350.00
1.00
1.00
$ 350.00
100%
$
36
Pre -Engineered Metal Buildi40'x100' CO2
LS
$ IB2,198.00
1
$ 182.198.00
0.50
0.50
1.00
$ 182,198.00
100%
$ 91,099.00
37
Mobilization CO2
LS
$ 2.000.00
1
$ .2.000.00
1.00
1.00
$ 2,000.00
1 OD%
$
38
Gravel Access Drive to River CO3
LS
$ 24.535.00
1
S 24.535.00
1.00
1.00
$ 24.535.00
100%
$
39
Additional Concrete Pier Pads CO3
LS
1.956.00
1
$ 1.956.00
1.00
1.OD
$ 1,956.OD
1009%
$
40
Irrigation for Trees CO3
LS
$ 15.530.00
1
$ 15 530.00
1.00
1.00
$ 15.530.00
10D %
$
SUBTOTAL, SCHEDULE 1
.4 768;3S7S6' 1
"
S '7111WI.71 I
g 91,099.00
David Dayringer
Submitted By
Ob lQ
City of Fayetteville Staff Review Form
2018-0078
Legistar File ID
N/A
City Council Meeting Date - Agenda Item Only'
N/A for Non -Agenda Item
1/22/2018 Fire /
_ Fire Department
Submitted Date Division / Department
Action Recommendation:
W (L�
94-11
Staff recommends approval of Change Order #6 to the contract with Benchmark Construction for sidewalks, steps,
concrete, and landings at training building.
Budget Impact:
4470.300.8300-5804.00 Sales Tax Capital
Account Number Fund
17001.1 Fire Training Grounds
Project Number Project Title
Budgeted Item? Yes Current Budget $ 1,033,138.00
Funds Obligated $ 925,210.39
Current Balance $ 107,927.61
Does item have a cost? Yes Item Cost $ 11,547.00
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget r$ 96,380.61
V20140710
Previous Ordinance or Resolution # #03-17/ 94-17.
Original Contract Number: Approval Date:
Comments: Resolution No. 03-17 awarded Bid Number 16-64 authorizing a contract with Benchmark Construction of
NWA, Inc. in the amount of $485,058.00. Change Order #1 added $32,603.56 to the contract. Change
Order #2 added $195,377 to the contract (Res #94-17). Change Order #3 added $42,021 to the, contract.
Change Order #4 added $13,298. Change Order #5-$22,219.15. Change Order #6--$11,547. This will
make the total contract amount with Benchmark $802,123.71
CITY OF
FAYETTEVILLE
ARKANSAS
TO: Mayor Jordan
FROM: David Dayringer, Fire Chief " ? "d�
DATE: January 22, 2018
SUBJECT: Approval of Change Order #6—Fire Training Grounds
STAFF MEMO
RECOMMENDATION:
Staff recommends approval of Change Order #6 to the contract with Benchmark Construction
for sidewalks, steps, concrete, and landings at training building.
BACKGROUND:
Benchmark has submitted an invoice for the additional work. The funds for proposed Change
Order #6 will come from the prior approved contingency funds approved in Resolution 03-17.
This will make the contract with Benchmark $802,123.71 ($485,058 +$32,603.56 + $195,377 +
$42,021 + $13,298+ $22,219.15+$11,547).
DISCUSSION:
Benchmark Construction has provided a cost for changes which include the following:
sidewalks, steps, concrete around 3 hydrants and 2 landings at training building.
These changes total $11,547 over the current contract amount.
BUDGET/STAFF IMPACT:
The finances required for this project are already budgeted in the Fire Sales Tax Project: Fire .
Training Grounds
Attachments:
Change Order #6 Documents
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
PAY ESTIMATE #09
City of Fayetteville
Fire Training Facility
Construction Period: 11/1/2017 - 12/31/2017
Date of Estimate: 10/31/2017
NTP Issued: 1/17/2017 166% Contract Time Used
Substantial Completion: 8/15/2017 101 % Work Complete (% of Contract $'s)
210 Cal. Days
Submitted By: Benchmark Construction of NWA, Inc.
The contractor certifies that (1) title to all Work, materials, and equipment
incorporated in the work, or otherwise listed in or covered by this and all
previous Pay Estimates will pass to the Owner at time of payment free and
and clear of all liens, claims, security interests and encumbrances (except
such as are covered by Bond acceptable to Owner indemnifying Owner
against any such lien, claim, security interest or encumbrance), and (2)
all Work covered by this Pay Estimate is in accordance with the Contract
Documents and is not defective.
Contractor: Benchmark Construction of NWA, Inc.
,dam,.... ,�..r�6c 1-16-18
Signature and Date
Approved By: City of Fayetteville (Engineering Division)
Wry 1 /23/18
Signature and Date
Original Contract Amount:
$
485,058.00
Approved Change Orders:
$
305,518.71
Current Contract Amount:
$
790,576.71
Total Work to Date:
$ 802,123.71
Materials on Hand:
Less Materials Used:
$ -
Subtotal:
$ 802,123.71
Amount Due: 1 $ 802 123.71
Retaina a Previous Periods
Pay Est. #1
$
8,071.91
Pay Est. #2
$
17,805.80
Pay Est. #3
0
Pay Est. #4
0
Pay Est. #5
$
11,875.27
Retaina a This Period
$
-
Less Total Retaina a 10% of first 5%
$
-
Previous Payments
Pay Est. #1
$
76,614.70
Pay Est. #2
$
156,284.73
Pay Est. #3
$
232,685.96
Pay Est. #4
$
10,236.60
Pay Est. #5
$
22,725.61
Pay Est. #6
$
21,311.93
Pay Est. #7
$
141,865.20
Pay Est. #7
$
91,099.00
Less Total Previous Payments
$
752 823.73
Due and Payable This Period: 1 $ 49,299.98
PAY ESTIMATE #09
City of Fayetteville
Fire Training Facility
Cont.
ITEM #
FAY.
ITEM #
ITEM DESCRIPTION
UNITS
UNIT
PRICE
PLAN
QTY
EXTEND.
PRICE
PREV.
QTY
QTY. THIS
EST
QTY.
TO DATE
EARNED
TO DATE
%
OF PLAN
EARNED
THIS EST
1
Mobilization Not to exceed 5% of total bid
LS
$ 6,800.00
1
$ 6,800.00
1.00
1.00
$ 6,800.00
100%
$
2
Insurance and Bonding
LS
$ 9,200.00
1
$ 9,200.00
1.00
1.00
$ 9,200.00
100%
$
3
Trench & Excavation Safety Systems
LS
$ 300.00
1
$ 300.00
1.00
1.00
$ 30D.00
100%
$
4
Clearing, rubbin& Demo
LS
$ 3,200.00
1
$ 3,200.00
1.00
1.00
$ 3,200.00
100%
$
5
Unclassified Excavation Plan Quantity)
CY
$ 10.45
4818
$ 50,348.10
4,818.00
4,818.00
$ 50,348.10
100%
$
6
Select Embankment Plan Quantity)
CY
$ 13.92
4318
$ 60,106.56
4,468.00
4,468.00
$ 62,194.56
103 %
$
7
Subgrade Preparation Plan Quantity)
SY
$ 2.32
5577
$ 12,938.64
5,577.00
5,577.00
$ 12,938.64
100%
$
8
4" Topsoil
SY
$ 4.74
2300
$ 10,902.00
2,300.00
2,300.00
$ 10,902.00
100 %
$
9
Undercut and Stone Backfill
CY
$ 18.90
100
$ 1,890.00
107.00
107.00
$ 2,022.30
107 %
$
10
18" RCP Under Pavement Class
$ 53.00
20
$ 1,060.00
20.00
-
20.00
$ 1 060.00
100%
$ -
11
---------------------------------IV ----------------------------------
18" RCP Class III
-----LF------
------------------
--------------
6,160.00
140.00
140.00
$ 6,160.00
100%
$
----C--C--s--
24" ls
----LF-----
-$- -----------44--.-0-0-
$
-----1-4--0------
50
$ 2 750.00
50.00
50.00
$ 2,750.00
100%
$12 -
13
-------------------------------------------------------------------
18" RCP FES
-----------
EA
----------------
$ 660.00
--------- -----$
1
$ 660.00
1.00
1.00
$ 660.00
100%
$
14
15
24" RCP FES
----------------------------------------------------------------------
Detention Pond Outfall Structure
EA
-----------
EA
$ 800.00
----------------
$
2
--------------
1
$ 1,600.00
$ 3,175.00
2.00
1.00
2.00
1.00
$ 1,600.00
$ 3,175.00
100%
100%
$
$
16
_ _ _ _ _ _ _
Rip Rap with Finer Blanket it_depthl _ _ _ _ _ _ _ _
- --
_
--
----SY-----
_ _3,175.00
- $ _ _ 85.00
-
_ _
15
- ------------
$ 1,275.00
15.00
15.00
$ 1,275.00
100%
$
17
8" Aggr�ate Base Course (Classy _ _ _ - _ _ _
SY
$ _ _ 10.38
5577 _
$ 57,889.26
6,302.00
6,302.00
$ 65,414.76
113%
$
18
Seedingand Mulch _ _
---------- ------------------ -
_ SY
$ _ 0.60
2300 _
-
$ 1,380.00
4,739.00
4,739.00
$ 2,843.40
206%
$
19
Solid Sod
SY
$ 2.67
1200
$ 3,204.00
1,783.00
-
1 783.00
$ 4 760.61
149 %
$-
20
------------------------------------------------------------------
Erosion Control
-----------
LS
------------------
$ 0 560,3560.0
--------------
1
$ 3,560.00
1.00
1.00
$ 3,560.00
100%
$
21
--------------------------------------------------------------------
Tree Protection Fencing _ _ _
--------------------- ----------------------------
-----------
--- LF
-------
$ 3.48
-------------
-------------
_350 -
$ 1,218.00
508.00
508.00
$ 1,767.84
145%
$
22
6" Thick Wire Reinforced Concrete
SY
$ 47.00
3682
$ 173,054.00
3,859.40
3,859.40
$ 181,391.80
105 %
$
23
-----------------------------------------------------------------
6" Thick_Concrete(Drivewayt-_____-_____________--________
-----------
___SY___
------------------
$ _ - 51.00
------------
1165 -
$ 59,415.00
1,165.00
1,165.00
$ 59 415.00
100 %
$
24
2' Diameter Reinforced Concrete Pier
VF
$ 71.00
600
$ 42,600.00
613.70
613.70
$ 43,572.70
1021/6
$
25
---------------------------------------------------------------------
Detention Pond
-----------
LS
-------------------
$ 1,400.00
--------------
1
$ 1,400.00
1.00
-
1.00
$ 1,400.00
100%
$ -
26
---------------------------------------------------------------
Water Quality Feature iBioretention Basing
------------------------------------
-----------
--- LS ___
------------------
$ 2,760.00
---------------
--------------
1
--------------
$ 2,760.00
1.00
1.00
$ 2,760.00
100 %
$
27
Water Quality Feature iBioretention ForebayZ_ _ _
----------- ---------------
--- LS
$ 3,300.00
---------------
1
--------------
$ 3,300.00
1.00
1.00
$ 3,300.00
100%
$
28
Plantanus Occidentalis1SycamoreL _ _ _ _ _ _ _ _
EA
$ _ 221.00
_ 21 _
$ 4,641.00
21.00
21.00
$ 4,641.00
100%
$
29
Quercus RubraiRed Oak) _ _ _ _ _ _ _
_ EA
$ _ _ 221.00
_ 21 _
$ 4,641.00
21.001
21.00
$ 4,641.00
100%
$
30
Acer Saccharum t u�ar Maples _ _ _ _ - _ _
-------- -- -- - - --
FJ�
---- ------
$ _ _ 221 00
- - --------
21 -
- - ------ --
$ 4,641.00
21.00
21.00
$ 4,641.00
100 %
$
31
2" Sch. 40 Electrical Conduit
LF
$ 11.00
175
$ 1,925.00
138.00
138.00
$ 1,518.00
79%
$
32
Additional Clearing, Grubbing and Demo for Change Order 1
LS
$ 1,080.00
1
$ 1,080.00
1.00
1.00
$ 1,080.00
100%
$
33
Ditch Grading on West Side of Pad Addition for Change Order 1
LS
$ 1,440.00
1
$ 1,440.00
1.00
1.00
$ 1,440.00
100%
$
34
Additional Bonding and Insurance for Change Order 1
LS
$ 1,275.00
1
$ 1,275.00
1.00
1.00
$ 1,275.00
100%
$
35
Additional Construction Staking for Change Order 1
LS
$ 350.00
1
$ 350.00
1.00
1.00
$ 350.00
100%
$
36
Pre -Engineered Metal Building 40'xl00' CO2 C04
LS
$ 182,198.00
1
$ 182,198.00
1.00
1.00
$ 182,198.00
100%
$
37
Mobilization CO2
LS
$ 2,000.00
1
$ 2,000.00
1.00
1.00
$ 2,000.00
100%
$
38
Gravel Access Drive to River CO3
LS
$ 24,535.00
1
$ 24,535.00
1.00
1.00
$ 24,535.00
100%
$
39
Additional Concrete Pier Pads CO3
LS
$ 1,956.00
1
$ 1,956.00
1.00
1.00
$ 1,956.00
100%
$
40
Irrigation for Trees CO3
LS
$ 15 530.00
1
$ 15,530.00
1.00
1.00
$ 15,530.00
100%
$
Chan a Order 5
LS
$ 11,547.00
1
$ 11,547.00
1.00
1.00
$ 11,547.6-0-1
100%
$ 11,547.00
RI IRTnTAIjRrHFDI II,Fj1
{����� 4na� ��
[g=f3n?42-4171J
�103%
I$M1 j i5a7,nn1