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2017-04-24 - Agendas - Final
Advertising and Promotion Commission April 24, 2017 2:00 p.m. Location: Fayetteville Town Center, Director's Room 15 W Mountain Street Fayetteville, AR Commissioners: Matthew Petty, Chairman; Matt Behrend; Adella Gray; Ching Mong; Robert Rhoads; Chrissy Sanderson Executive Director: Molly Rawn I. Call to order at 2:00 p.m. II. Old Business A. Approval of March 2017 minutes III. New Business A. Executive Director's report 1. March financial report 2. Marketing update 3. Convention and Sales activity 4. Commissioner applications accepted through Wednesday, May 3 B. Executive Director's recommendation on Theatre Squared funding request C. Commission Chair Announcements IV. Agenda Additions An item may be added to the agenda with a consensus of the majority of the Commission. Fayetteville Advertising and Promotion Commission Minutes from March Meeting March 20, 2017 Commissioners Present: Matthew Petty, Chair; Matt Behrend; Hannah Withers; Adella Gray; Robert Rhoades Commissioners not Present: Ching Mong Staff Present: Molly Rawn, Sally Fisher, Hazel Hernandez I. Call to Order Chairman Matthew Petty called the meeting of the Fayetteville Advertising and Promotion Commission to order on March 20, 2017, at 2:00 p.m. II. Old Business Chairman Petty asked for approval of the February 2017 minutes. Commissioner Matt Behrend moved to approve the minutes. His motion was seconded by Commissioner Gray. The motion was approved. III. New Business A. Executive Director's Report 1. Executive Director Rawn reviewed the Marketing update presented in the A&P packet. 2. Executive Director Rawn reviewed the HMR Report: $242,227 collected. 3. Executive Director Rawn reviewed the Town Center activity as presented in the A&P packet. She also noted that the 2016 audit will start on Monday, March 27, and spoke about the 2017 Governor's Conference. She also talked about the activities relative to the new brand rollout of Experience Fayetteville, noting that the rebrands for the Town Center and Clinton House Museum will happen at a later date. B. Video presentation from Theatre Squared by Martin Miller, T2 Executive Director. C. New Commissioners 1. Candidate for Tourism Position — 1 of 2 vacancies: Chrissy Sanderson 2. Candidates for At -Large Position -- 1 of 1 vacancy: Robert Rhoads, Leah Spears -Blackmon, DeShaun Artis 3. Each candidate was given the opportunity to tell about how long they have been in Fayetteville and why they want to be a Commissioner. Hannah Withers nominated Chrissy Sanderson for the Tourism Position seat and Robert Rhoades seconded. The nomination passed unanimously. Matt Behrend nominated Robert Rhoades for the At -Large Position seat and Adella Gray seconded. Hannah Withers also nominated Leah Spears -Blackmon for the position. The vote by the Commission was three votes for Robert Rhoades and one vote for Leah Spears -Blackmon. D. Commission Chair Announcements Chairman Petty announced that due to a scheduling conflict, the April Commission meeting was being rescheduled from April 17 to April 19. *After the meeting adjourned the April meeting was once again rescheduled to be held on April 24. All parties were notified.* Chairman Petty adjourned the meeting at 3:30 p.m. Respectfully submitted, Sally Fisher, Finance Director Experience Fayetteville Fayetteville A&P Commission Balance Sheet As of March 31, 2017 ASSETS Current Assets Cash and Investments 10300 1st Security A&P/EF #8714 10400 1st Security Fayetteville TC 10500 1st Security Clinton House 10600 1st Security CVB # 8730 10700 Arvest Payroll Account #4636 10110 EF/CVB Cash in Register 10120 TC Cash on Hand 10130 CHM Cash In Register 13000 Investments 13100 Investments: Adjust to Market Total Investments Total Cash and Investments Accounts Receivable 11100 Accounts Receivable - City Parking 11300 Accounts Receivable Total Accounts Receivable 11400 Due From Other Funds 13100 Accrued Interest 12200 Prepaid Expenses 14100 Inventory Asset - EF/CVB 14200 Inventory Asset - CHM Total Current Assets Other Assets 14500 Capital Assets 15000 Furniture and Fixtures 15100 Equipment 15300 CVB Building 15400 CVB Land 15500 Building Additions 15600 Walker -Stone House 17300 Accumulated Depreciation Total Other Assets 907,092.04 (5,477.71) 585,853.29 292,880.95 12,123.58 61,379.38 55,086.81 100.00 300.00 100.00 901,614.33 1,432.00 55,935.13 17,734.01 262,117.44 930,569.02 198,621.00 567,178.25 975,000.00 (FFR ala nm 1,909,438.34 57, 367.13 197,745.94 4,512.00 42,804.86 11,488.73 R 941 S1 21228,588.51 2,284,803.72 TOTAL ASSETS 41513,392.23 Fayetteville A&P Commission Balance Sheet As of March 31, 2017 LIABILITIES AND EQUITY Liabilities Current Liabilities 20000 Accounts Payable 8,828.08 22100 KHT Security Deposit 1,000.00 24102 Colonial Life& Acc Ins. Payable 28.49 25000 Sales Tax Payable 769.00 26200 Unearned Revenue 2017 152,909.50 26300 Unearned Revenue 2018 4,000.00 Total Current Liabilities 167,535.07 Equity 39005 Fund Balance 4,440,322.87 Net Revenue (94,465.71) Total Equity 4,345,857.16 TOTAL LIABILITIES AND EQUITY 4,513,392.23 Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ March 31, 2017 YTD Clinton House Over/(Under) Budget Budget % of Bud et Experience Fayetteville Over/(Under) YTD Budget Budget % of Budget YTD Town Center Over/(Under) Budget Budget % of Budget W -S House Over/(Under) % of YTD Budget Budget Budget YTD CONSOLIDATED Over/(Under) Budget Budget % of Budget Income 41000 • Hotel, Motel, Restaurant Taxes 41100 CY HMR Taxes 0.00 753,741.76 3,392,424.00 (2,638,682.24) 0.22 0.00 0.00 753,741.76 3,392,424.00 (2,638,682.24) 0.22 41200 PYHMR Taxes 0.00 17,442.69 20,477.00 (3,034.31) 0.85 0.00 0.00 17,442.69 20,477.00 (3,034.31) 0.85 Total 41000 - Hotel, Motel, Restaurant Taxes 0.00 771,184.45 3,412,901.00 (2,641,716.55) 0.23 0.00 0.00 771,184.45 3,412,901.00 (2,641,716.55) 0.23 42000 • Rental Income 42100 Facility Rental 450.00 3,500.00 (3,050.00) 0.13 0.00 124,838.44 501,800.00 (376,961.56) 0.25 0.00 125,288.44 505,300.00 (380,011.56) 0.25 42200 Rental Items 0.00 0.00 10,421.00 43,000.00 (32,579.00) 0.24 0.00 10,421.00 43,000.00 (32,579.00) 0.24 42300 Alcohol Sales 0.00 0.00 8,756.53 53,700.00 (44,943.47) 0.16 0.00 8,756.53 53,700.00 (44,943.47) 0.16 42400 Third Party Rental Revenue 0.00 0.00 5,849.74 0.00 5,849.74 0.00 5,849.74 1.00 Total 42000 • Rental Income 450.00 3,500.00 (3,050.00) 0.13 0.00 149,865.71 598,500.00 (448,634.29) 0.25 0.00 150,315.71 602,000.00 (451,684.29) 0.25 43000 • Event Income 43100 1 st Thursday Income 0.00 0.00 20,000.00 (20,000.00) 0.00 0.00 0.00 0.00 20,000.00 (20,000.00) 0.00 43200 LOTO Income 0.00 0.00 5,000.00 (5,000.00) 0.00 0.00 0.00 0.00 5,000.00 (5,000.00) 0.00 43300 Partnership Income 0.00 1,350.00 6,750.00 (5,400.00) 0.20 1142.15 0.00 0.00 1,350.00 6,750.00 (5,400.00) 0.20 43400 Other Event Income 0.00 5,000.00 (5,000.00) 0.00 0.00 0.00 142.15 5,000.00 (4,857.85) 0.03 Total 43000 - Event Income 0.00 5,000.00 (5,000.00) 0.00 1,350.00 31,750.00 (30,400.00) 0.04 142.15 0.00 1,492.15 36,750.00 (35,257.85) 0.04 44000 • Sales 44100 Museum Store Sales 1,353.62 7,500.00 (6,146.38) 0.18 0.00 0.00 0.00 1,353.62 7,500.00 (6,146.38) 0.18 44200 Visitor Store Sales 44210 Regular Store Sales 0.00 6,918.19 30,567.00 (23,648.81) 0.23 0.00 0.00 6,918.19 30,567.00 (23,648.81) 0.23 44220 Consignment Sales 0.00 758.65 4,970.00 (4,211.35) 0.15 0.00 0.00 758.65 4,970.00 (4,211.35) 0.15 Total 44200 Visitor Store Sales 0.00 7,676.84 35,537.00 (27,860.16) 0.22 0.00 0.00 7,676.84 35,537.00 (27,860.16) 0.22 Total 44000 - Sales 1,353.62 7,500.00 (6,146.38) 0.18 7,676.84 35,537.00 (27,860.16) 0.22 0.00 0.00 9,030.46 43,037.00 (34,006.54) 0.21 45000 • Parking Revenue 45100 Parking Machine Revenue 0.00 0.00 1,432.00 0.00 1,432.00 0.00 1,432.00 1.00 45200 Parking Lease Revenue 0.00 0.00 0.00 11,000.00 (11,000.00) 0.00 0.00 0.00 11,000.00 (11,000.00) 0.00 Total 45000 - Parking Revenue 0.00 0.00 1,432.00 1 11,000.00 (9,568.00) 0.13 0.00 1,432.00 11,000.00 (9,568.00) 0.13 46000 • Ad Income 46100 - Visitor Guide Ad Income 0.00 0.00 18,000.00 (18,000.00) 0.00 0.00 0.00 0.00 18,000.00 (18,000.00) 0.00 46000 - Ad Income - Other 0.00 0.00 0.00 19,800.00 (19,800.00) 0.00 0.00 0.00 19,800.00 (19,800.00) 0.00 Total 46000 - Ad Income 0.00 0.00 18,000.00 (18,000.00) 0.00 0.00 19,800.00 (19,800.00) 0.00 0.00 0.00 37,800.00 (37,800.00) 0.00 47000 • Museum Revenue 47100 Admission Revenue 2,630.60 23,000.00 (20,369.40) 0.11 0.00 0.00 0.00 2,630.60 23,000.00 (20,369.40) 0.11 47200 Contributions 1,293.29 30,000.00 (28,706.71) 0.04 0.00 0.00 0.00 1,293.29 30,000.00 (28,706.71) 0.04 Total 47000 - Museum Revenue 3,923.89 53,000.00 (49,076.11) 0.07 0.00 0.00 0.00 3,923.89 53,000.00 (49,076.11) 0.07 48000 • Other Revenue 48100 - In-kind Revenue 484.42 57.89 0.00 0.00 542.31 0.00 542.31 1.00 Total 48000 - Other Revenue 484.42 57.89 0.00 0.00 542.31 0.00 542.31 1.00 49000 • Interest and Investment Income 49001 Investment Account Interest 0.00 1,560.95 10,000.00 (8,439.05) 0.16 0.00 0.00 1,560.95 10,000.00 (8,439.05) 0.16 49002 Checking Account Interest 22.00 200.00 (178.00) 0.11 1,026.14 2,400.00 (1,373.86) 0.43 424.44 1,767.00 (1,342.56) 0.24 0.00 1,472.58 4,367.00 (2,894.42) 0.34 Total 49000 • Interest and Investment Income 22.00 200.00 (178.00) 0.11 2,587.09 12,400.00 (9,812.91) 0.21 424.44 1,767.00 (1,342.56) 0.24 0.00 3,033.53 14,367.00 (11,333.47) 0.21 49900 • Transfer from EF 48,099.58 0.00 0.00 0.00 48,099.58 0.00 48,099.58 1.00 Total Income 6,233.93 69,200.00 782,856.27 3,510,588.00 151,864.30 631,067.00 0.00 940,954.50 4,210,855.00 Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ March 31, 2017 YTD Clinton House Over/(Under) Budget Budget % of Bud et Experience Fayetteville Over/(Under) YTD Budget Budget % of Budget YTD Town Center Over/(Under) Budget Budget % of Budget W -S House Over/(Under) % of YTD Budget Budget Budget YTD CONSOLIDATED Over/(Under) Budget Budget % of Budget Expense 50000 • Rental and Event Expenses . 51000 • Rental Expenses 51100 Facility Rental Expenses 0.00 500.00 (500.00) 0.00 0.00 0.00 0.00 0.00 500.00 (500.00) 0.00 51200 Rental Items 0.00 500.00 (500.00) 0.00 0.00 8,195.74 31,000.00 (22,804.26) 0.26 0.00 8,195.74 31,500.00 (23,304.26) 0.26 51300 Alcohol & Bar Supply Expenses 0.00 0.00 4,983.15 25,000.00 (20,016.85) 0.20 0.00 4,983.15 25,000.00 (20,016.85) 0.20 51400 - Third Party Rental Expenses 0.00 0.00 7,067.39 29,000.00 (21,932.61) 0.24 0.00 7,067.39 29,000.00 (21,932.61) 0.24 Total 51000 - Rental Expenses 0.00 1,000.00 (1,000.00) 0.00 0.00 20,246.28 85,000.00 (64,753.72) 0.24 0.00 20,246.28 86,000.00 (65,753.72) 0.24 52000 • Event Expenses 52100 1st Thursday Expenses 0.00 0.00 35,000.00 (35,000.00) 0.00 0.00 0.00 0.00 35,000.00 (35,000.00) 0.00 52200 LOTO Expenses 0.00 0.00 20,000.00 (20,000.00) 0.00 0.00 0.00 0.00 20,000.00 (20,000.00) 0.00 52300 Partnership Expenses 0.00 1,426.79 12,000.00 (10,573.21) 0.12 0.00 0.00 1,426.79 12,000.00 (10,573.21) 0.12 52400 Other Event Expenses 50.94 6,000.00 (5,949.06) 0.01 1 698.71 137.00 800.00 (663.00) 0.17 0.00 886.65 6,800.00 (5,913.35) 0.13 Total 52000 - Event Expenses 50.94 6,000.00 (5,949.06) 0.01 2,125.50 67,000.00 (64,874.50) 0.03 137.00 800.00 (663.00) 0.17 0.00 2,313.44 73,800.00 (71,486.56) 0.03 53000 • Store purchases 53100 Museum Store Expenses 1,076.13 5,400.00 (4,323.87) 0.20 0.00 0.00 0.00 1,076.13 5,400.00 (4,323.87) 0.20 53200 EF Store Expenses 0.00 5,734.43 18,741.00 (13,006.57) 0.31 0.00 0.00 5,734.43 18,741.00 (13,006.57) 0.31 53300 Consignment Expenses 0.00 0.00 3,976.00 (3,976.00) 0.00 0.00 0.00 0.00 3,976.00 (3,976.00) 0.00 Total 53000 - Store purchases 1,076.13 5,400.00 (4,323.87) 0.20 5,734.43 22,717.00 (16,982.57) 0.25 0.00 1 0.00 16,810.56 28,117.00 (21,306.44) 0.24 54000 - Museum Activities 54100 • Program 54110 Group Visits 0.00 250.00 (250.00) 0.00 0.00 0.00 0.00 0.00 250.00 (250.00) 0.00 54120 Brick 0.00 350.00 (350.00) 0.00 0.00 0.00 0.00 0.00 350.00 (350.00) 0.00 54130 Honoraria 0.00 1,500.00 (1,500.00) 0.00 0.00 0.00 0.00 0.00 1,500.00 (1,500.00) 0.00 Total 54100 - Program 0.00 2,100.00 (2,100.00) 0.00 0.00 0.00 0.00 0.00 2,100.00 (2,100.00) 0.00 54200 - Exhibit Expenses 8,530.50 10,000.00 (1,469.50) 0.85 0.00 0.00 0.00 8,530.50 10,000.00 (1,469.50) 0.85 54300 - Fundraising 141.62 2,000.00 (1,858.38) 0.07 0.00 0.00 0.00 141.62 2,000.00 (1,858.38) 0.07 Total 54000 - Museum Activities 8,672.12 14,100.00 (5,427.88) 0.6210.00 0.00 0.00 8,672.12 14,100.00 (5,427.88) 0.62 55000 • In-kind Donations Cost 484.42 57.89 0.00 0.00 542.31 0.00 542.31 1.00 Total 50000 • Rental and Event Expenses . 10,283.61 26,500.00 (16,216.39) 0.39 7,917.82 89,717.00 (81,799.18) 0.09 20,383.28 85,800.00 (65,416.72) 0.24 0.00 38,584.71 202,017.00 (163,432.29) 0.19 60000 - Payroll and Related Expenses 61000 - Wages Expense 23,074.04 125,040.00 (101,965.96) 0.18 91,007.24 432,942.00 (341,934.76) 0.21 46,045.50 217,864.00 (171,818.50) 0.21 0.00 160,126.78 775,846.00 (615,719.22) 0.21 62000 - Payroll Tax Expense 62100 Federal (941) Payroll Taxes 1,765.16 9,566.00 (7,800.84) 0.18 6,968.54 33,120.00 (26,151.46) 0.21 3,511.38 16,667.00 (13,155.62) 0.21 0.00 12,245.08 59,353.00 (47,107.92) 0.21 62300 SUTA 207.71 306.00 (98.29) 0.68 743.18 677.00 66.18 1.10 384.59 438.00 (53.41) 0.88 0.00 1,335.48 1,421.00 (85.52) 0.94 Total 62000 - Payroll Tax Expense 1,972.87 9,872.00 (7,899.13) 0.20 7,711.72 33,797.00 (26,085.28) 0.23 3,895.97 17,105.00 (13,209.03) 0.23 0.00 13,580.56 60,774.00 (47,193.44) 0.22 63000 • Benefits 63100 Health and Other Emp Insurance 3,001.75 16,510.00 (13,508.25) 0.18 13,371.96 60,548.00 (47,176.04) 0.22 7,899.84 33,020.00 (25,120.16) 0.24 0.00 24,273.55 110,078.00 (85,804.45) 0.22 63200 - Company Ret Contributions 327.88 2,940.00 (2,612.12) 0.11 2,137.69 12,464.00 (10,326.31) 0.17 1,258.17 5,937.00 (4,678.83) 0.21 0.00 3,723.74 21,341.00 (17,617.26) 0.17 63300 Car Allowance 0.00 900.00 3,600.00 (2,700.00)1 0.25 0.00 0.00 900.00 3,600.00 (2,700.00) 0.25 63400 Relocation Expenses 0.00 1,000.00 1,000.00 0.00 1.001 0.00 0.00 1,000.00 1,000.00 0.00 1.00 63500 Training and Development 1,084.63 3,500.00 (2,415.37) 0.31 2,545.52 22,000.00 (19,454.48) 0.12 9,493.51 15,500.00 (6,006.49) 0.61 0.00 13,123.66 41,000.00 (27,876.34) 0.32 63600 Employee Relations 0.00 200.00 (200.00) 0.00 86.90 1,000.00 (913.10) 0.09 336.74 1 1,000.00 (663.26) 0.34 0.00 423.64 2,200.00 (1,776.36) 0.19 Total 63000 - Benefits 4,414.26 23,150.00 (18,735.74) 0.191 20,042.07 100,612.00 (80,569.93) 0.20 18,988.26 55,457.00 (36,468.74) 0.34 0.00 43,444.59 179,219.00 (135,774.41) 0.24 64000 • Contract Labor 0.00 1 3,396.50 4,800.00 (1,403.50)1 0.71 20,908.90 2,100.00 18,808.90 9.96 0.00 24,305.40 6,900.00 17,405.40 3.52 Total 60000 • Payroll and Related Expenses 29,461.17 158,062.00 (128,600.83) 0.19 122,157.53 1 572,151.00 (449,993.47) 0.21 89,838.63 292,526.00 (202,687.37) 0.31 0.00 241,457.33 1,022,739.00 (781,281.67) 0.24 Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ March 31, 2017 YTD Clinton House Over/(Under) Budget Budget % of Bud et Experience Fayetteville Over/(Under) YTD Budget Budget % of Budget YTD Town Center Over/(Under) Budget Budget % of Budget W -S House Over/(Under) % of YTD Budget Budget Budget YTD CONSOLIDATED Over/(Under) Budget Budget % of Budget 70000 • Operating Expenses 71000 • Marketing 71100 - Advertising Expense 71110 Agency Advertising 0.00 278,700.01 518,000.00 (239,299.99) 0.54 0.00 0.00 278,700.01 518,000.00 (239,299.99) 0.54 71120 Non -Agency Advertising 229.11 1,000.00 (770.89) 0.23 3,250.00 20,000.00 (16,750.00) 0.16 0.00 0.00 3,479.11 21,000.00 (17,520.89) 0.17 Total 71100 • Advertising Expense 229.11 1,000.00 (770.89) 0.23 281,950.01 538,000.00 (256,049.99) 0.52 0.00 0.00 282,179.12 539,000.00 (256,820.88) 0.52 71200 - Agency Fees 0.00 42,000.00 168,000.00 (126,000.00) 0.25 0.00 0.00 42,000.00 168,000.00 (126,000.00) 0.25 71300 - Promotion 71310 Promotion Expenses 0.00 2,427.81 60,000.00 (57,572.19) 0.04 425.00 6,000.00 (5,575.00) 0.07 0.00 2,852.81 66,000.00 (63,147.19) 0.04 71320 Signage -Tourism 0.00 0.00 20,000.00 (20,000.00) 0.00 0.00 0.00 0.00 20,000.00 (20,000.00) 0.00 71330 - Public Art Program 0.00 450.48 0.00 0.00 450.48 0.00 450.48 1.00 Total 71300 • Promotion 0.00 2,878.29 80,000.00 (77,121.71) 0.04 425.00 6,000.00 (5,575.00) 0.07 0.00 3,303.29 86,000.00 (82,696.71) 0.04 71400 • Printing 71410 Visitors Guide Expense 0.00 11,121.25 60,000.00 (48,878.75) 0.19 0.00 1 0.00 111,121.25 60,000.00 (48,878.75) 0.19 71420 Other Brochures 0.00 1,000.00 (1,000.00) 0.00 0.00 10,000.00 (10,000.00) 0.00 0.00 2,500.00 (2,500.00) 0.00 0.00 0.00 13,500.00 (13,500.00) 0.00 Total 71400 • Printing 0.00 1,000.00 (1,000.00) 0.00 11,121.25 70,000.00 (58,878.75) 0.16 0.00 2,500.00 (2,500.00) 0.00 0.00 11,121.25 73,500.00 (62,378.75) 0.15 71500 - Website 0.00 367.04 30,000.00 (29,632.96) 0.01 0.00 0.00 367.04 30,000.00 (29,632.96) 0.01 71600 • Mailings 0.00 250.00 (250.00) 0.00 3,000.00 20,000.00 (17,000.00) 0.15 0.00 0.00 3,000.00 20,250.00 (17,250.00) 0.15 Total 71000 - Marketing 229.11 2,250.00 (2,020.89) 0.10 341,316.59 906,000.00 (564,683.41) 0.38 425.00 8,500.00 (8,075.00) 0.05 0.00 341,970.70 916,750.00 (574,779.30) 0.37 72000 - Sales and Development 72100 Promotional Items 0.00 0.00 8,500.00 (8,500.00) 0.00 2,602.54 3,000.00 (397.46) 0.87 0.00 2,602.54 11,500.00 (8,897.46) 0.23 72200 Meals 0.00 342.87 2,000.00 (1,657.13) 0.17 0.00 1,000.00 (1,000.00) 0.00 0.00 342.87 3,000.00 (2,657.13) 0.11 72300 - Groups 0.00 2,098.70 15,000.00 (12,901.30) 0.14 0.00 0.00 2,098.70 15,000.00 (12,901.30) 0.14 72400 Sports 0.00 0.00 25,000.00 (25,000.00) 0.00 0.00 0.00 0.00 25,000.00 (25,000.00) 0.00 72500 Meetings 0.00 0.00 3,500.00 (3,500.00) 0.00 0.00 1,000.00 (1,000.00) 0.00 0.00 0.00 4,500.00 (4,500.00) 0.00 72600 Memberships 350.00 600.00 (250.00) 0.58 6,619.00 17,345.00 (10,726.00) 0.38 206.00 480.00 (274.00) 0.43 0.00 7,175.00 18,425.00 (11,250.00) 0.39 72700 Other Sales and Dev Expenses 0.00 5,711.87 6,000.00 (288.13) 0.95 0.00 0.00 5,711.87 6,000.00 (288.13) 0.95 Total 72000 - Sales and Development 350.00 600.00 (250.00) 0.58 14,772.44 77,345.00 (62,572.56) 0.19 2,808.54 5,480.00 (2,671.46) 0.51 0.00 17,930.98 83,425.00 (65,494.02) 0.21 73000 • Office and Administrative Exp 73100 • Office Expenses 73110 - Office Supplies 900.00 2,000.00 (1,100.00) 0.45 2,957.90 7,000.00 (4,042.10) 0.42 2,910.27 5,000.00 (2,089.73) 0.58 0.00 6,768.17 14,000.00 (7,231.83) 0.48 73120 - Office Equipment Leases 0.00 1,070.71 2,034.00 (963.29) 0.53 412.86 1,652.00 (1,239.14) 0.25 0.00 1,483.57 3,686.00 (2,202.43) 0.40 73130 - Office Equipment Purchases 0.00 858.55 3,500.00 (2,641.45) 0.25 0.00 3,000.00 (3,000.00) 0.00 0.00 858.55 6,500.00 (5,641.45) 0.13 73140 - Subscriptions 0.00 72.94 336.00 (263.06) 0.22 0.00 100.00 (100.00) 0.00 0.00 72.94 436.00 (363.06) 0.17 Total 73100 • Office Expenses 900.00 2,000.00 (1,100.00) 0.45 4,960.10 12,870.00 (7,909.90) 0.39 3,323.13 9,752.00 (6,428.87) 0.34 0.00 9,183.23 24,622.00 (15,438.77) 0.37 73200- Fees 73220 Credit Card Fees 144.63 1,100.00 1 (955.37) 0.13 186.90 2,000.00 (1,813.10) 0.091 1,518.73 6,000.00 (4,481.27) 0.25 1 0.00 1,850.26 9,100.00 (7,249.74) 0.20 73200 Fees - Other 0.00 3.33 0.00 0.00 3.33 0.00 3.33 1.00 Total 73200 • Fees 144.63 1,100.00 (955.37) 0.13 190.23 2,000.00 (1,809.77) 0.10 1,518.73 6,000.00 (4,481.27) 0.25 0.00 1,853.59 9,100.00 (7,246.41) 0.20 73400 - Business Taxes and Licenses 193.47 100.00 93.47 1.93 0.00 200.00 (200.00) 0.00 1,029.23 3,200.00 (2,170.77) 0.32 0.00 1,222.70 3,500.00 (2,277.30) 0.35 73500 • Accounting, Audit, & Legal Fees 0.00 770.40 21,000.00 (20,229.60) 0.04 0.00 0.00 770.40 21,000.00 (20,229.60) 0.04 73700 - Postage and Shipping 49.00 500.00 (451.00) 0.10 253.00 2,164.00 (1,911.00) 0.12 1 14.70 800.00 (785.30) 0.02 0.00 316.70 3,464.00 (3,147.30) 0.09 73900 - Collection Expense 0.00 15,420.10 68,258.00 (52,837.90) 0.23 0.00 0.00 15,420.10 68,258.00 (52,837.90) 0.23 Total 73000 - Office and Administrative Exp 1,287.10 3,700.00 (2,412.90) 0.35 21,593.83 106,492.00 (84,898.17) 0.20 5,885.79 19,752.00 (13,866.21) 0.30 0.00 28,766.72 129,944.00 (101,177.28) 0.22 Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ March 31, 2017 COMPARISON OF CURRENT YEAR & PRIOR YEAR 2016 1 2017 1 % Change TOTAL REVENUE 1 5,558.70 1 6,233.93 1 0.12 2016 YTD Clinton House Budget 782,171.10 Experience Fayetteville Over/(Under) YTD Budget Bud et % of Bud et YTD Town Center Over/(Under) Budget Bud et % of Bud et YTD W -S House Over/(Under) Budget Bud et % of Bud et YTD CONSOLIDATED Over/(Under) Budget Bud et % of Bud et 74000 • Travel M 74100 Lodging 527.81 1,025.00 2,007.25 9,625.00 (7,617.75) 0.21 250.70 1,950.00 (1,699.30) 0.13 0.00 2,785.76 12,600.00 (9,814.24) 0.2274200- Mileage 51.36 625.00 0.00 3,200.00 (3,200.00) 0.00 0.00 2,400.00 (2,400.00) 0.00 0.00 51.36 6,225.00 (6,173.64) 0.01 74300 Transportation 1,011.36 350.00 661.36 2.89 1,726.04 9,040.00 (7,313.96) 0.19 128.57 2,450.00 (2,321.43) 0.05 0.00 2,865.97 11,840.00 (8,974.03) 0.24 74400 Meals Out of Town 44.49 460.00 (415.51) 0.10 729.39 4,875.00 (4,145.61) 0.15 75.13 2,500.00 (2,424.87) 0.03 0.00 849.01 7,835.00 (6,985.99) 0.11 Total 74000 - Travel 1,635.02 2,460.00 (824.98) 0.66 4,462.68 26,740.00 (22,277.32) 0.17 454.40 9,300.00 (8,845.60) 0.05 0.00 6,552.10 38,500.00 (31,947.90) 0.17 75000 • IT Expenses 75100 Computer Hardware 260.00 1,200.00 (940.00) 0.22 1,670.38 4,500.00 (2,829.62) 0.37 0.00 5,000.00 (5,000.00) 0.00 0.00 1,930.38 10,700.00 (8,769.62) 0.18 75200 Software Purchases and Subs 56.00 13,914.82 11,000.00 2,914.82 1.26 2,024.20 4,800.00 (2,775.80) 0.42 0.00 15,995.02 15,800.00 195.02 1.01 75300 IT Support and Consulting 25.00 3,360.00 (3,335.00) 0.01 10,884.65 21,240.00 (10,355.35) 0.51 0.00 0.00 10,909.65 24,600.00 (13,690.35) 0.44 Total 75000 - IT Expenses 341.00 4,560.00 (4,219.00) 0.07 26,469.85 36,740.00 (10,270.15) 0.72 2,024.20 9,800.00 (7,775.80) 0.21 0.00 28,835.05 51,100.00 (22,264.95) 0.56 76000 - Insurance 76100 Insurance - Building 0.00 322.00 (322.00) 0.00 0.00 6,649.00 (6,649.00) 0.00 0.00 2,804.00 (2,804.00) 0.00 0.00 4,843.00 (4,843.00) 0.00 0.00 14,618.00 (14,618.00) 0.00 76200 Insurance -W/C 0.00 0.00 1,700.00 (1,700.00) 0.00 0.00 0.00 0.00 1,700.00 (1,700.00) 0.00 76300 Insurance - D&O 0.00 0.00 2,000.00 (2,000.00) 0.00 0.00 0.00 0.00 2,000.00 (2,000.00) 0.00 Total 76000 - Insurance 0.00 322.00 (322.00) 0.00 0.00 10,349.00 (10,349.00) 0.00 0.00 2,804.00 (2,804.00) 0.00 0.00 4,843.00 (4,843.00) 0.00 0.00 18,318.00 (18,318.00) 0.00 77000 • Facilities 77100 • Rent 3,600.00 14,400.00 (10,800.00) 0.25 0.00 0.00 252.90 3,852.90 14,400.00 (10,547.10) 0.27 77200 - Internet/Telephone 792.40 2,123.00 (1,330.60) 0.37 3,247.41 12,300.00 (9,052.59) 0.26 3,077.14 11,760.00 (8,682.86) 0.26 0.00 7,116.95 26,183.00 (19,066.05) 0.27 77300 - Utilities 77310 - Electric 193.71 1,300.00 (1,106.29) 0.15 1,482.98 5,500.00 (4,017.02) 0.27 12,422.73 60,000.00 (47,577.27) 0.21 97.09 2,200.00 (2,102.91) 0.04 14,196.51 69,000.00 (54,803.49) 0.21 77320. Gas 488.57 950.00 (461.43) 0.51 0.00 4,707.99 9,000.00 (4,292.01) 0.52 497.29 1,100.00 (602.71) 0.45 5,693.85 11,050.00 (5,356.15) 0.52 77330 - Water 163.17 1,600.00 (1,436.83) 0.10 171.77 700.00 (528.23) 0.25 1,982.47 11,000.00 (9,017.53) 0.18 150.06 1,800.00 (1,649.94) 0.08 2,467.47 15,100.00 (12,632.53) 0.16 Total 77300 • Utilities 845.45 3,850.00 (3,004.55) 0.22 1,654.75 6,200.00 (4,545.25) 0.27 19,113.19 80,000.00 (60,886.81) 0.24 744.44 5,100.00 (4,355.56) 0.15 1 22,357.83 95,150.00 (72,792.17) 0.23 77400 - Repairs and Maintenance 2,956.23 10,000.00 (7,043.77) 0.30 373.12 5,000.00 (4,626.88) 0.07 10,096.42 30,000.00 (19,903.58) 0.34 4,226.01 17,651.78 45,000.00 (27,348.22) 0.39 77500 - Janitorial Supplies 232.38 500.00 (267.62) 0.46 0.00 4,000.00 (4,000.00) 0.00 5,294.51 16,300.00 (11,005.49) 0.32 0.00 5,526.89 20,800.00 (15,273.11) 0.27 77600 - Maintenance Contracts 65.85 5,000.00 (4,934.15) 0.01 608.56 10,518.58 38,184.00 (27,665.42) 0.28 1,596.85 2,525.00 (928.15) 0.63 12,789.84 45,709.00 (32,919.16) 0.28 77800 - Improvements 0.00 595.00 3,000.00 (2,405.00) 0.20 31,136.30 36,082.00 (4,945.70) 0.86 0.00 225,000.00 (225,000.00) 0.00 31,731.30 264,082.00 (232,350.70) 0.12 Total 77000 • Facilities 8,492.31 35,873.00 (27,380.69) 0.24 6,478.84 30,500.00 (24,021.16) 0.21 79,236.14 212,326.00 (133,089.86) 0.37 6,820.20 232,625.00 (225,804.80) 0.03 101,027.49 511,324.00 (410,296.51) 0.20 Total 70000 • Operating Expenses 12,334.54 49,765.00 (37,430.46) 0.25 415,094.23 1,194,166.00 (779,071.77) 0.35 90,834.07 267,962.00 (177,127.93) 0.34 6,820.20 237,468.00 (230,647.80) 0.03 525,083.04 1,749,361.00 (1,224,277.96) 0.30 80000 - Grants Awarded 80100 Current Year Spring 0.00 0.00 110,000.00 (110,000.00) 0.00 0.00 0.00 0.00 110,000.00 (110,000.00) 0.00 80200 Prior Year Fall 0.00 53,117.00 104,934.00 (51,817.00) 0.51 0.00 0.00 53,117.00 104,934.00 (51,817.00) 0.51 Total 80000 • Grants Awarded 0.00 53,117.00 214,934.00 (161,817.00) 0.25 0.00 0.00 53,117.00 214,934.00 (161,817.00) 0.25 90000 - Other Expenses 90100 - Bond Payments 0.00 176,828.13 707,312.00 (530,483.87) 0.25 0.00 0.00 176,828.13 707,312.00 (530,483.87) 0.25 90300 • Future Project Funding 90310 Future Capital Improvements 0.00 10.00 60,000.00 (60,000.00) 0.00 0.00 10.00 0.00 60,000.00 (60,000.00) 0.00 90320 - Operating Reserves 0.00 0.00 254,492.00 (254,492.00) 0.00 0.00 0.00 0.00 254,492.00 (254,492.00) 0.00 Total 90300 - Future Project Funding 0.00 0.00 314,492.00 (314,492.00) 0.00 0.00 0.00 0.00 314,492.00 (314,492.00) 0.00 Total 90000 • Other Expenses 0.00 176,828.13 1,021,804.00 (844,975.87) 0.17 0.00 0.00 176,828.13 1,021,804.00 (844,975.87) 0.17 99900 - Transfer to TC or CHM 0.00 48,099.58 0.00 0.00 48,099.58 0.00 48,099.58 1.00 Total Expense 52,079.32 234,327.00 (182,247.68)1 0.22 775,114.71 3,092,772.00 (2,317,657.29) 0.25 201,055.98 1 646,288.00 (445,232.02) 0.31 6,820.20 237,468.00 (230,647.80) 0.03 1,035,070.21 1 4,210,855.00 (3,175,784.79) 0.25 Net Income/(Loss) (45,845.39) (165,127.00)1 1 1 7,741.56 417,816.00 1 1 (49,191.68) (15,221.00) (6,820.20) (237,468.00) (94,115.71)1 0.00 COMPARISON OF CURRENT YEAR & PRIOR YEAR 2016 1 2017 1 % Change TOTAL REVENUE 1 5,558.70 1 6,233.93 1 0.12 2016 2017 Y. Change 782,171.10 782,856.27 0.00 2016 2017 % Change 120,852.99 151,864.30 0.26 2016 2017 % Change 3,671.22 0.00 -1.00 2016 2017 Y. Change 912,254.01 940,954.50 0.03 Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ March 31, 2017 Clinton House Experience Fayetteville Town Center W -S House CONSOLIDATED Over/(Under) % of YTD Budget Bud et Bud et Over/(Under) % of YTD Budget Bud et Bud et Over/(Under) % of YTD Budget Bud et Bud et Over/(Under) %o YTD Budget Bud et Bud et Over/(Under) % of YTD Budget Budget Bude TOTAL EXPENSE 22,654.42 1 52,079.32 1 1.30 720,824.68 775,114.71 0.08 147,733.38 201,055.98 0.36 0.00 6,820.20 #DIV/0! 891,212.48 1,035,070.21 0.16 3,671.22 (6,820.20) NET INCOME/(LOSS) (17,095.72) (45,845.39)1 61,346.42 7,741.56 (26,880.39) (49,191.68) I • MARCH 2017 HMR REPORT 9,596 �R Colley 'of 0018 0 6'I,q MR Co &TdIC�1�7111Fi�li 7 : 1 111 1 : 11ININU8110111 I (Jan SI S Cap)rI may I jun 1ul I aug I sep Oct nov I dec Monthly HMR Tax Collections 2017 S261,417 230,000 240,000 250,000 260,000 270,000 280,000 290,000 300,000 *29 HMR accounts currently past due 3.70% 0.51% % increase from 2016 FAYETTEVILLE TOWN CENTER March 2017 Report FAYMEVILLE i0WN CENiEB EVENT TYPES IN MARCH Corporate 17q. . 21/0 UofA Nnn-prnfit 15% 12% Social 4u/o Community BY ROOM Directors Dogwood LM Do wood + Mockingbird 9 SM.Mockingbird 1 Mockingbird +Hallway 1 Ozark Ozark + Dogwood 2 Plaza Razorback 12 CONFIRMED BOOKINGS JANUARY 2017 TO PRESENT C 11 Bio 1 10 20 30 40 50 60 70 80 90 100 110 120 130 140 150 NUARY MARCH 2017 ANUARY MARCH 2016 ii��nr��� � ��nr�■ Guide Requests: Website Conversions: BAR Searches: �t�yll�l! Visit Northwest Arkansas I Th X'\7—\ www. xppernencefayetteville.com es' _ � , � ,-..:rte-;�`�t= �[ -'` 'r�-�`��•' s Y �. ` ^T�_ _�.-tom"% ��R-l--�-��y�• _ �-.M'�� C %4f wit- { n a town where artists and free spirits thrive I JfI Charlie HOME MEE nNGS SPORTS CROUPS SEAPCH Q SLEEP EXPERIENCE ABOUT rer l . j ! Restaurants in Northwest Ark x FO www.experiencefayefteville.com/eat A SLEEP EXPERIENCE 7 Eat Fayetteville offers eclectic fare at local restaurants and national chains alike. if you're looking to be adventurous with your next meal, Fayetteville will not disappoint. Whatevercuisines you're craving chances are we have it here. Looking for a romantic dinner for two? Hoping to linger over a candlelit dinner and a battle of wine? Prefer a casual atmosphere? Traveling with the whole family? Spice things up with Cajun food, savor a juicy burger or enjoy some fresh organic flavor. Make your way through a worldof flavors - Thai, Chinese, American! vegetarian, Mexican, BBQ - pretty much anything you could want. Prefer food on wheels? Fayetteville has many food trucks located around the area. A gathering of both food trucks and other mobile vendors offering tacos, soups, pastries and more can be found at the Yacht Club on College Street and S.hulerto+wn on Dickson Street. 0 ABOUT V VISITOR'S GUIDE rt� Charlie II!1IIIIlV111N§!jI 0 1 N W.1 MM [ 0 1 JA F�Vboi :10 1 Mal RV6,0:112 Z I 10 1 -WAMWAft 0 10 11 = MR46114 M an 'L_ RIDE LIKE A PRO* Joe Martin Gran Fondo Saturday, April 1 in Fayetteville LITERALLY. For the past 40 years, hundreds of pros from around the world have gathered in — -- — ---- Fayetteville, Arkansas, to face the challenge of the Joe Martin Stage Race in the Ozark Mountains. During that same weekend, you can ride their exact course by taking part in the Gran Fondo. This open amateur ride through Northwest Arkansas has 114, 45 and !� 30 -mile options. Ride Saturday, watch the pros Thursday to Sunday and explore the nightlife, craft beer and great times in Fayetteville. JOE MARTIN f ) GRAN FONDO � a JoeMartinStageRace.com EHPERIENCE A R K A N S A S i rI R1D'rL1Kt A PR©. Here's your chance to experience a !ice JOE MARTIN SATURDAY world -class -course. ,. -�-� 4W 1 ,GRAN FONDO APRIL 1 FAYETTEVILLE, AR CLICK HERE TO MORE LEARN MORE RIDE LI Maio TA *all KE A PRO. LITERALLY. 10 =T.a- a 0 A JOE MARTIN )/GRAN FOND JoeMartinStageRace. M& I F ?A M "Ir A from around the world have gathered in — -- — ---- Fayetteville, Arkansas, to face the challenge of the Joe Martin Stage Race in the Ozark Mountains. During that same weekend, you can ride their exact course by taking part in the Gran Fondo. This open amateur ride through Northwest Arkansas has 114, 45 and !� 30 -mile options. Ride Saturday, watch the pros Thursday to Sunday and explore the nightlife, craft beer and great times in Fayetteville. JOE MARTIN f ) GRAN FONDO � a JoeMartinStageRace.com EHPERIENCE A R K A N S A S i rI R1D'rL1Kt A PR©. Here's your chance to experience a !ice JOE MARTIN SATURDAY world -class -course. ,. -�-� 4W 1 ,GRAN FONDO APRIL 1 FAYETTEVILLE, AR CLICK HERE TO MORE LEARN MORE RIDE LI Maio TA *all KE A PRO. LITERALLY. 10 =T.a- a 0 A JOE MARTIN )/GRAN FOND JoeMartinStageRace. M& I F ?A M "Ir I I il Ll Fil N §!01i ARKAN;iAL 10TION (KAF F1 a Joe Martin Stage Race 40th Anniversary By: Alex Hill pasted; F eo 28, 2ro17 09: 4 AM CST Updated: Feb 28, 2017 09:24 AM CST 00000„ Bruce Diann and Jason Corral join Foss 16 Good Day to tell us about the 40th Anniversary of the Joe Martin Stage Race and how you can participate. PILES U NIQ 155UE 69 JJ OF YOU MIL 0 5.4% ABV No IOU { (4.02) 50 Ratings JMSR MEIPA Brewed specially to commemorate the 40th Anniversary of the Joe Martin Stage Races! Show More 40TH u- a e ninuvGaceC SEE ALL Global Decent Activity Sart by: Global Friends You 5eryozha D. is drinking a Piles of Miles by Columbus House Brewery at Columbus House Brewery :1» MAR Piles of Miles Beer Release Party Put)lic • Fa teville Ale Trail Experience Fayetteville Going w ... �- Thursday, March 9 at 6 PM - 10 PM about 1 month ago Columbus House Brewery Shaw Map 701 VV north St, Fayetteville, Arkansas 7270+1 Abut [discussion 22 Went - 29 Interested See All SUCIAL MEDIA 11177 TOTAL Piles o1Miles U NIQ 155UE 69 JJ Columbus House Brewery MONTHLY YOU V IPA - American 24 0 5.4% ABV No IOU { (4.02) 50 Ratings Added 03109J17 MEIPA Brewed specially to commemorate the 40th Anniversary of the Joe Martin Stage Races! Show More u- a SEE ALL Global Decent Activity Sart by: Global Friends You 5eryozha D. is drinking a Piles of Miles by Columbus House Brewery at Columbus House Brewery 0 Q (D, Q 0 Draft 1 R r;11 1]1rL4 11r.11RK1]11FAv111111118I0. bikeFEATURES GEAR. I BIBLE I PHOTOS VIDEOS FORUMS SUBSCRIBE MORE f 0 Welcome to Bike's 8th annual Bible of Bike Tests, the most comprehensive mountain bike gear guide in the industry. This year we pummeled 65 short-, mid -and long -travel bikes on Northwest Arkansas's rapidly -expanding singletrack network. Each and every review represents the experience of multiple testers, and the Roundtable Reels videos accompanying each report include both riding footage and in-depth discussion of each model. Gear up and dive in for the unbiased, honest information you expect from Bike. r _W, i 1 y y. rr MMI Tube Search a Durango Blackjack Review - 2017 Bible of Bike Tests Bike Magazine s41ac 6,724 views + Add to + -!a.. •• %.dI it, ...-,. 71 _ Published on Feb 5,2D17 ., • a 0I • Up next Autoplay $ 4OU Kona He! Hei Trail Review - 2017 Bible of Bike Tests Bike Maganne 3'" I views Cannondale Scalpel Sl Review - 2017 Bible of Bike Tests Bike Magazine 70747views Evil Calling Review - 2017 Bible of Bike Tests Bike Magazine 11,253 v YT Jeffsy Review - 2017 Bible of Bike Tests Bike Magazine =9,632 vievrs 2017 Bible of Bike Tests Bike Magazine Guerrilla Gravity Trail Pistol Review — 2017 Bible of Bike Tests Bike Magazine 7270 views Transition Scout Carbon Review — 2017 Bible of Bike Tests Bike Magazine 8,744vLws Intense Recluse Review — 2017 Bible of Bike Tests Bike Magazine 10.346 views nl W FyEEIruiILE NEWS RELEASE For Immediate Release For more information contact: Hazel Hernandez Director of Marketing and Communications hhemandez@experiencefayetteville.com (479) 521-5776 Fayetteville Advertising and Promotion Commission Seeks Volunteer to Fill Hospitality Industry Seat FAYETTEVILLE, Ark. (April 19, 2017) - The Fayetteville Advertising and Promotion Commission is seeking applicants to fill an open seat earmarked for a representative from the hospitality industry. In ordered to be considered eligible, applicants must reside within the city limits of Fayetteville, be a Fayetteville -registered voter and be an owner or manager of a business in the hospitality or tourism industry. The commission seat consists of a four-year term ending March 31, 2021. Applicants may apply through the city's website at www.fayetteville-ar.gov/494/Boards-Committees-Commissions. Applications must be mailed or hand delivered to the city clerk's office, or emailed to cityclerkAfayetteville-ar.gov by 5 p.m. Friday, May 5. About the Advertising and Promotion Commission The A and P Commission was created on March 1, 1977 with Ordinance 2310 pursuant to the provisions of A.C.A 26-75-605, by the City Board to administer the Advertising and Promotion Fund. Funds can be used for the advertisement and promotion of the City and its environs, and/or construction, reconstruction, repair, maintenance, improvement, equipping and operation of public recreation facilities. One percent of all revenues generated by the local Hotel, Motel and Restaurant (HMR) Tax shall be credited to the fund. The Fayetteville Advertising and Promotion Commission is the governing body of Experience Fayetteville. About Experience Fayetteville Experience Fayetteville is the convention and visitors bureau for the city of Fayetteville, Arkansas. It is responsible for marketing the city to visitors and achieving a positive economic impact through tourism. It is the first point of contact for convention and meeting planners, sports tournament coordinators and tour operators. Experience Fayetteville oversees the visitors bureau and its store, as well as the Fayetteville Town Center and the historic Clinton House Museum. For more information on Fayetteville, Arkansas, visit experiencefayetteville.com. -30-