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113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Resolution: 83-17
File Number: 2017-0158
PROGRESSIVE TRAIL DESIGN, LLC:
A RESOLUTION TO AUTHORIZE A CONTRACT WITH PROGRESSIVE TRAIL DESIGN, LLC FOR
THE CONSTRUCTION OF NEW TRAILS AND IMPROVEMENTS TO EXISTING TRAILS IN
ACCORDANCE WITH THE KESSLER MOUNTAIN TRAILS MASTER PLAN IN THE AMOUNT OF
$296,721.87, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $44,508.28
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to
sign a contract with Progressive Trail Design, LLC for the construction of new trails and improvements to
existing trails in accordance with the Kessler Mountain Trails Master Plan in the amount of $296,721.87,
and further approves a project contingency in the amount of $44,508.28.
PASSED and APPROVED on 4/4/2017
Page 1
Attest:
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Sondra E. Smith, City Clerk Treas qr qks„r„,,
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City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2017-0158
Agenda Date: 4/4/2017 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: C. 1
PROGRESSIVE TRAIL DESIGN, LLC:
A RESOLUTION TO AUTHORIZE A CONTRACT WITH PROGRESSIVE TRAIL DESIGN, LLC
FOR THE CONSTRUCTION OF NEW TRAILS AND IMPROVEMENTS TO EXISTING TRAILS IN
ACCORDANCE WITH THE KESSLER MOUNTAIN TRAILS MASTER PLAN IN THE AMOUNT
OF $296,721.87, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF
$44,508.28
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section I: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign a contract with Progressive Trail Design, LLC for the construction of new trails and
improvements to existing trails in accordance with the Kessler Mountain Trails Master Plan in the
amount of $296,721.87, and further approves a project contingency in the amount of $44,508.28.
City of Fayetteville, Arkansas Page 1 Printed on 415/2017
0
Ken Eastin
Submitted By
City of Fayetteville Staff Review Form
2017-0158
Legistar File ID
4/4/2017
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
3/14/2017 Parks & Recreation /
Parks & Recreation Department
Submitted'Date Division / Department
Action Recommendation:
Staff recommends approval of a contract with Progressive Trail Design, Inc. of Fayetteville, AR in the amount of
$296,721.87 and a project contingency in the amount of $44,508.28 (approximately 15%) for a total cost of
$341,230.15 for the construction of 3.4 miles of new trail, design, fabrication, and installation of signage as
described in the RFP, and major maintenance and repairs of existing trails as specified in the Kessler Mountain
Master Trails Plan, per RFP #17-04.
4470.900.9470.5 814.05
2250.520.9255.5315.00
Account Number
14013.1
16010.1701
Project Number
Budgeted Item? Yes
Budget Impact:
Sales Tax
Parks Development
Fund
Kessler Mountain Acquisition
Natural Surface Trail Development
Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget
Project Title
$ 427,690.00
$ 7,738.00
$ 341,230.15
V20140710
Previous Ordinance or Resolution # 40-14. 95-16
Original Contract Number:
Comments:
Approval Date:
CITY OF
7ay% e4�—
NSAS
TO: Mayor Lioneld Jordan
THRU: Don Marr, Chief of Staff
Connie Edmonston, Parks and Recreation Director
Alison Jumper, Park Planning Superintendent
FROM: Ken Eastin, Park Planner II
DATE: March 16, 2017
STAFF MEMO
SUBJECT: Approval of a contract with Progressive Trail Design, Inc. for new and
existing trail improvements at Kessler Mountain Regional Park -
RECOMMENDATION:
Staff recommends approval of a contract with Progressive Trail Design, Inc. of Fayetteville, AR
in the amount of $296,721.87 and a project contingency in the amount of $44,508.28
(approximately 15%) for a total cost of $341,230.15 for the construction of 3.4 miles of new trail,
design, fabrication, and installation of signage as described in the RFP, and major maintenance
and repairs of existing trails as specified in the Kessler Mountain Master Trails Plan, per RFP
#17-04.
BACKGROUND:
Through the authorization of Resolution 40-14, the City of Fayetteville purchased and preserved
over 350 acres on Kessler Mountain in a partnership with the Walton Family Foundation,
Chambers Bank and the Fayetteville Natural Heritage Association in 2014. Resolution 40-14
also directed Parks and Recreation to establish a public trailhead at the Regional Park in order
to provide public access for the approximately 8 miles of existing nature, hiking, biking, and -
recreational trails previously established on Kessler Mountain. Furthermore, it was determined
that a master plan be prepared to assess the condition of the existing trails and make
recommendations on new trails to be established on Kessler Mountain. Progressive Trail
Design, LLC was chosen through a Request For Proposals (RFP) selection process to prepare
the master trails plan. This plan was subsequently prepared and unanimously adopted by the
City Council on May 3rd, 2016 through Resolution 95-16.
With the preparation and adoption of the Master Trails Plan complete, Parks and Recreation
began to focus on implementation of the Plan. In order to expand existing budget opportunities
and with the Mayor's approval, Parks applied for a matching grant from the Walton Family
Foundation in November 2016. The grant was fully awarded in the amount of $210,000. The
award was then accepted by the City Council on February 7, 2017.
DISCUSSION:
Once Parks and Recreation received approval and acceptance of the grant request, an initial
trail improvement project was prepared and advertised as a Request For Proposals from
qualified trail professionals. This RFP package includes on -the -ground layout and construction
of 3.4 miles of new trail, a comprehensive repair of existing trail problems that were identified
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
and prescribed in the Master Plan, and implementation of a basic informational, regulatory, and
educational sign program as recommended in the Plan. The RFP was advertised and one
submittal was received from Progressive Trail Design, a local professional trail design and
construction company. This submittal was approved and chosen by a selection committee
assembled for this purpose.
BUDGET/STAFF IMPACT:
The submitted contract amount of $296,721.87, combined with a 15% contingency of
$44,508.28, totals $341,230.15. A total of $359,603.10 is available in project 16010, Natural
Surface Trail Development, which includes the grant award of up to $210,000. Additionally,
funds in the amount of $60,349.00 were identified for this project and are available in project
14013.1, Kessler Mountain Acquisition. This provides a budget up to $419,952.10 for the overall
project.
Attachments:
Resolution 40-14
Resolution 95-16
Walton Family Foundation Grant Award Letter
RFP submittal from Progressive Trail Design
Contract — Progressive Trail Design
RESOLUTION NO. 40-14
A RESOLUTION TO AUTHORIZE MAYOR JORDAN TO APPLY FOR AND
ACCEPT A 50/50 MATCHING GRANT FROM THE WALTON FAMILY
FOUNDATION IN THE AMOUNT OF $1,500,000.00, TO USE THIS GRANT
AND $1,600,000.00 OUT OF RESERVES TO PURCHASE ABOUT 328
ACRES OF MT. KESSLER FROM CHAMBERS BANK AND TO BUILD A
TRAILHEAD, TO APPROVE A LAND SWAP WITH CHAMBERS BANK, TO
SUPPORT A PARKLAND DEDICATION OF ABOUT 48 ACRES FOR
FUTURE PARKLAND CREDIT AND TO APPROVE THE ATTACHED
BUDGET ADJUSTMENT
WHEREAS, the City of Fayetteville has a unique opportunity to work with the Walton
Family Foundation, Fayetteville Natural Heritage Association and Chambers Bank to acquire
and preserve 376 acres of Mt. Kessler for $3,000,000.00 and parkland dedication so that the
Regional Park will grow to almost 600 contiguous acres of amenities running the gamut from
developed sports fields to mountain biking and nature trails; and
WHEREAS, the City will also need to spend about $100,000.00 from reserves to
-develop a public trailhead for the many nature, hiking, biking and recreational trails already
established and to be established and enhanced as part of the Regional Park.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves
the City of Fayetteville application for the 50150 matching grant with the Walton Family
Foundation, extends its deepest appreciation and gratitude to the Walton Family Foundation for
this grant, agrees to accept and match this $1.5 million donation with City funds from reserves,
agrees to use this Three Million Dollars to purchase about 328 acres from Chambers Bank,
agrees to build the public trailhead for about $100,000.00 from reserves and authorizes Mayor
Jordan to sign all necessary documents and agreements necessary to accomplish this grant,
purchase and project.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby agrees to
support and recommend that the Fayetteville Planning Commission accept a parkland dedication
of about 48 acres by Chambers Bank to be used for future parkland credit.
Section 3: That the City Council of the City of Fayetteville, Arkansas hereby agrees to
swap those parcels of City land with Chambers Bank for the Chambers Bank parcels and trail
easements all as identified on the map attached to this Resolution as Exhibit A.
Page 2
Resolution No. 40-14
Scction 4: That the City Council of the City of Fayetteville, Arkansas hereby approves
the attached Budget Adjustment recognizing grant revenue of $1.5 million from the Walton
Family Foundation and expenditures of $3.1 million for purchase of the Mt. Kessler property and
construction on the trailhead.
PASSED and APPROVED this 181h day of February, 2014.
APPROVED:
By: -
ATTEST:
SONDRA E. SMITl-1, City C°lerkl`1'reastirer
'Y f
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 95-16
File Number: 2016-0211
KESSLER MOUNTAIN TRAILS .MASTER PLAN:
A RESOLUTION TO ACCEPT AND ADOPT THE KESSLER MOUNTAIN TRAILS MASTER PLAN
WHEREAS, on February 18, 2014, the City Council approved Resolution No. 40-14 authorized the
purchase of 376 acres on Kessler Mountain with the assistance of the Walton Family Foundation, Chambers
Batik and the Fayetteville Natural Heritage Association; and
WHEREAS, on June 2, 2015, the City Council approved a contract with Progressive 'Nail Design, LLC for
the development of a Kessler Mountain Trails Master Plan; and
WHEREAS, after more than eight months of stakeholder group meetings and public input sessions, a final
draft of the Master Plan was presented to the Parks and Recreation Advisory Board, which approved the
plan unanimously; and
WHEREAS, the proposed plan makes recommendations regarding improvements to the existing trails and
proposes the construction of 7.6 additional miles of public use trails.
NOW, THEREFORE,_ BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Secton_1, That the City Council of the City of Fayetteville, Arkansas hereby accepts and adopts the Kessler
Mountain Trails Master Plan, a copy -of which is attached to this Resolution.
PASSED and APPROVED on 5/3/2016
Page i Printed on 514116
Resolution., 9ai
Aa Number: 216-0211
Attest:
.1,7#
Sondra E Smith, City Clerk
Treasurer /
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DocuSign Envelope ID: 96FC2822-6CF6-43C1-8DCC-863580806896
W LTON FAMILY
January 4, 2017
Lioneld Jordan
Mayor
City of Fayetteville
113 W. Mountain Street
Fayetteville, AR 72701
RE: Grant #2016-1465
Dear Mayor Lioneld Jordan,
It is my pleasure to inform you that The Walton Family Foundation, Inc. ("Foundation") has
approved a 12 -month grant in the amount of up to $210,000.00 to the City of Fayetteville
("Grantee"). The project term will be January 01, 2017 to December 31, 2017. This grant is
subject to the following terms and conditions:
1. Purpose: The purpose of the grant is for the following purposes:
• Repair and general maintenance of the existing trails at -Mt. Kessler and re-routing them onto
City property.
• Creation and installation of a comprehensive signage package that enhances the user
experience on the preserve.
• Construction of the proposed 3.4 mile Lower Bluff Trail which will allow users to easily access
the existing trails from the Kessler Mountain regional park.
This grant is more fully described in Grantee's proposal dated October 19, 2016. Grantee agrees to
use all grant funds exclusively for the grant's purposes. Any changes in these purposes must be
authorized in advance by the Foundation in writing.
2. Amount: Up to Two Hundred Ten Thousand Dollars ($210,000.00).
Grant payments will be made as follows:
Installment Amount Date
#1 Up to $105,000.00 See Initial Installment
#2 Up to $105,000.00 See Second Installment
3. Payable: Initial installment of up to $105,000.00 shall be initiated upon receipt of this
completed letter from Grantee acknowledging the terms and conditions set forth herein as well
as evidence that all required permits and approvals (City and NWA Land Trust) have been
secured, evidence that match funding in the amount of no less than $210,000 has been
approved, a construction contract with a qualified and experienced contractor must be executed,
and a commitment from the City to maintain all aspects of project. When all requirements have
Tel: J1,',..64 i., ,, Fax:4:.,_'i
www.oivalton€amilyfoundatioii.arg
DocuSign Envelope ID: 96FC2822-6CF6-43C1-8DCC-863580806896
been met WFF will prefund up to 50% of the cost of design and construction (not including
contingency). Grantee should receive the initial installment electronically within 14 days of
completion of these documents.
Second installment of up to $105,000.00 shall be contingent upon the Foundation's approval of
the Grantee's activities of the grant as evidenced by the reports described in paragraph 5 below
and other information the Foundation may gather, as well as receipt and approval of the
following: documentation showing that no less than 50% of the project is complete, upon
inspection and approval WFF will fund the remaining costs of construction not to exceed
remaining grant amount, and at each payment request, the City will submit a financial and
narrative report outlining work completed and expenses paid to date related to the construction
of the identified sections of trail.
All payment requests need to be received by June 30, 2017 to be eligible for payment.
4. Accounting: (a) The Foundation encourages, whenever feasible, the deposit of grant
funds in an interest-bearing account. For purposes of this letter, the term "grant funds" includes_
the grant and any income earned thereon.
(b) Grantee will maintain records of receipts and expenditures made in connection
with the grant funds and will keep these records during the period covered by the Grantee's
reporting obligations specified in paragraph 5 and for at least four years thereafter
("Maintenance Period"). Grantee will make its books and records in connection with the grant
funds available for inspection by the Foundation during normal business hours as the
Foundation may request at any time during the Maintenance Period.
5. Reporting and Evaluation: Grantee will provide the Foundation with financial and
narrative reports by the due dates listed in the report schedule below. Each report shall include
an account of expenditures of grant funds, and a brief narrative of what was accomplished
(including a description of progress made in fulfilling the purposes of the grant and a
confirmation of Grantee's compliance with the terms of the grant).
Report Date Report Type
6/30/2017 Interim Financial and Narrative
1/15/2018 Final Financial and Narrative
Success will be measured against the outputs and outcomes described in Appendix A.
All reports will be sent electronically to HomeRegion@wffmail.com. Please reference Grant
#2016-1465 on all reports submitted.
Grantee payments are always contingent upon the Foundation's approval of Grantee's
operations based on the above reports and the Foundation's satisfaction with such information
as it chooses to obtain from other sources.
6. Representations: Grantee represents and warrants to the Foundation that:
(a) Grantee is an organization in good standing, is either an organization described
in section 501(c) (3) of the Internal Revenue Code ("Code") or a governmental unit, and is not a
"private foundation" described in section 509(a) of the Code. Grantee will promptly notify the
Foundation of any change in Grantee's tax status under the Code.
DocuSign Envelope ID: 96FC2822-6CF6-43C1-8DCC-863580806896
(b) In no event will Grantee use any grant funds:
(i) to carry on propaganda, or otherwise to attempt, to influence legislation;
(ii) to influence the outcome of any specific public election or to carry on,
directly or indirectly, any voter registration drive; or
(iii) to undertake any activity other than for a charitable, educational or other
exempt purpose specified in section 170(c)(2)(B) of the Code.
(c) Grantee will comply with all applicable laws and regulations.
7. Repayment: Grantee agrees to repay to the Foundation any portion of the grant funds
not used for the grant's purposes. In addition, the Foundation may discontinue any further
payments to Grantee, and may direct Grantee to repay any unexpended grant funds to the
Foundation, if any of the following events occurs:
above;
(a) Grantee ceases to maintain its tax-exempt status as described in paragraph 6(a)
(b) Grantee fails to comply with the terms of this letter; or
(c) There is a material change in Grantee's key personnel that in the sole opinion of
the Foundation adversely affects Grantee's management of the grant.
8. Release and Indemnity: Unless prohibited by law, Grantee shall release, indemnify,
defend and hold harmless the Foundation and its directors, officers, employees and agents from
and against any and all claims, actions, suits, demands, damages, losses, expenses and
liabilities, arising out of or related in any way to the actions or omissions of Grantee (or its
directors, officers, employees, agents or contractors) in connection with the Grant and the
project funded by the Grant, except to the extent caused by the Foundation's (or its directors',
officers', employees' or agents') negligent actions or omissions. Grantee further agrees to carry
insurance in such forms and amounts as are commercially reasonable and appropriate to cover
Grantee's operations and to enable Grantee to indemnify and defend the Foundation as
provided hereunder.
9. Grant Publicity: Grant publicity related to this grant consistent with Grantee's normal
practice is permitted, subject to the following provisions. The Foundation expects any
announcements and other publicity to focus on Grantee's work and the project or issue funded
by the grant. Recognition of the Foundation's role in funding the project is permitted, provided
that the timing, content and strategic focus of such publicity should be approved by the
Foundation contact listed in paragraph 11. Publicizing the grant and the Foundation in Grantee's
publications and communications in a manner consistent with similar grants obtained by
Grantee is permitted.
The Foundation may ask Grantee to provide illustrations, photographs, videos, recordings,
information or other materials related to the grant (collectively "Grant Work Product") for use in
Foundation communications including the Foundation's website, annual report, newsletters,
board materials, presentations, communications and other publications. Grantee agrees to
DocuSign Envelope ID: 96FC2822-6CF6-43C1-8DCC-863580806896
provide the Foundation with such items upon the Foundation's reasonable request and hereby
grants to the Foundation and anyone acting under the authority of the Foundation a fully paid-
up, world-wide, right and license to use, reproduce, display and distribute the Grant Work
Product in connection with the Foundation's charitable operations and activities. In connection
therewith, Grantee shall be responsible for obtaining all necessary rights and permissions from
third parties for the Foundation to use the Grant Work Product for these purposes. By signing
this Agreement, Grantee also acknowledges and agrees to use by the Foundation of historical,
programmatic and other information relating to Grantee and the grant hereunder.
10. Gratuities: The Foundation desires that all of Grantee's resources be dedicated to
accomplishing its philanthropic purposes. Therefore, Grantee agrees that it will not furnish the
Foundation or its Board of Directors, officers, staff or affiliates with any type of benefit related to
this grant including tickets, tables, memberships, commemorative items, recognition items, or
any other benefit or gratuity of any kind.
11. Contact: For all communications regarding this grant, please contact the Foundation
by email at HomeRegion@wffmail.com. Please reference Grant #2016-1465 in your
communication.
We have enclosed the grant letter. By electronically signing this item the Grantee acknowledges
and agrees to the terms and conditions herein. A copy of the completed document will be
emailed to the Grantee through DocuSign. If the electronic signing of this item is not completed
by January 16, 2017 the Foundation will consider the Grantee to have declined the grant.
On behalf of the Foundation, I extend every good wish for the success of your organization's
endeavors.
Sincerely,
OocuSigned by:
5C'1WFCD8C6462
Kyle J. Peterson
Executive Director
ACKNO ED G AN AGR D
By.AO
fw
ayor neod Jor an (Dat )
City Fa tteville
DocuSign Envelope ID: 96FC2822-6CF6-43C1-8DCC-863580806896
Appendix A: City of Fayetteville
Kessler Mountain Trails Construction Project
Outputs And Outcomes
Who will do what and how much? By when? Measured or
evaluated by?
Goal. Kessler Mountain Trails �Constructzan Project
The City will execute a contract with a qualified and experienced
contractor to design and construct the -3.4 miles of proposed new
trails as well as the trails that will require repair and or 3/7/2017 Submission of
reconstruction. Contractor will also develop a sign location plan executed contract
and will be responsible for the installation of signs per approved
plan.
The City of Fayetteville will oversee the construction of a 3.4 mile
trail from the parking area near the baseball fields at Kessler
Mountain Regional Park to the existing trail near the water towers Inspection by WFF
and a connecting trail from the southern section of the proposed 12/31/17 consultant.
Lower Bluff Trail up through the bluff line, along a portion of the
planned East Bluff Trail to Crazy Mary Trail.
The City of Fayetteville will oversee the repair and/or re -construct
Inspection by WFF
existing trails identified as needing repair in the Kessler Trails 12/31/17
consultant.
Master Plan that have deteriorated through use and erosion.
The City will re-route existing trails identified in the Kessler
Mountain Trail Master Plan as needing to be removed from 12/31/17
Inspection by WFF
environmentally sensitive areas and/or to locate them on City
consultant
owned property.
The City of Fayetteville will oversee the installation of the signage
package on the trails and or trail head areas of the Kessler
Mountain Regional Park. The signage package will consist of the
following;
1.Two kiosks 12/31/17
Inspection by WFF
2. Twenty-seven directional signs
consultant.
3. Four interpretive signs
4. Four Intersection signs
Outcomes
The City will agree to maintain and operate all sections of trail
associated with project trail to the same standards as outlined in
the Razorback Regional Greenway operations and management Letter signed by
plan as well as the guidelines listed in the IMBA "Trail Solutions" 1/1/2017 Mayor
and "Managing Mountain Biking" handbooks by July 31, 2014, as
evidenced by a letter from the Mayor
The City will commit to match funding in the amount of no less than Letter signed by
$210,000 to be used specifically for the scope of work as outlined 12/31/17 Mayor
in grant application dated 10/16/2016.
- FOR YOUR CONSIDERATION - PROGRESSIVE TRAIL DESIGN PRESENTS -
KESSLER MOUNTAIN
IMPROVEMENTS
PROJECT BID FOR THE CITY OF FAYETTEVILLE, AR
PREPARED BY Tpaai DESIGN
KESSLER MOUNTAIN
TRAIL'�:�°
IMPROVEMENTS FavErrEVI«E,aA
TABLE OF CONTENTS
PROPOSER NARRATIVE.... 2
THE TEAM & SUBCONTRACTORS 3-6
PROJECTS & REFERENCES ...... :...... ......... ........ 7-9
QUALIFICATIONS ........ 10
LETTERS OF REFERENCE..............................11-12
METHODOLOGY......................................13-14
COST BREAKDOWN ..................................... 15
COST BREAKDOWN IN DETAIL. . . .......................... 16
APPENDIX
RFP DOCUMENTS..,.................................17-24
CONTRACTOR LICENSE....... ...... .....................25
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TO WHOM IT MAY CONCERN,
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Progressive Trail Design has assembled a team of local professionals and volunteers that are all intimately familiar with Kessler Mountain. Our
team consists of local nonprofit, Ozark Off -Road Cyclists and a newly formed trail company by Phil Penny, Rogue Trails. Woody, President
of Progressive Trail Design and Brannon Pack, Executive Director of OORC, will take the lead as managers of the project. Phil Penny will
provide additional trail services and act as our environmental consultant, with his many years of experience in this field. Through the
process of developing the Master Plan for Kessler Mountain and the many years of trail work we have all committed here, all members of
our team are extremely knowledgable of the site conditions, ecology, & sociopolitical factors involved with this beloved mountain. We plan
to approach this project in a way that will embrace the community, provide the utmost quality trails, and be sensitive to the unique ecology.
Kessler Mountain is already one of the most unique trail systems in Northwest Arkansas, given it's special topography. Our intention is to
elevate this trail system to be one of the hest in NWA and a model for publicly accessible nature preserves. With our years of experience
in designing and planning trail systems, we will create a functional park that will be a model for preservation, recreation, and education.
There is no team that has put more time and energy into saving this mountain and cares more for its future. Please -consider PTO for the
implementation of this plan. We appreciate your time and consideration.
Progressive Trail Design (PTO) is a Trail Building and Outdoor Recreation Development Company.
We specialize in the design and construction of all types of Soft Surface Trails and Mountain Bike Parks. Though our specialty is pur-
pose-built mountain bike trails and parks, our wide range of services allow us to tackle a broad spectrum of trail related features and
projects. We are a member of the Professional Trail Builders Association.
Our unified vision is Design -Build -Ride. This core philosophy allows us to most efficiently address the needs of users, land managers, and
the distinctive qualities of each piece of land and provides the most cost effective solutions. Whether constructing intimate singletrack or
trailhead facilities, our goal is to link users to their natural environment through unique experiences.
Each of our team members brings with there a distinct set of skills and perspective to our collective. Our many years of experience as ad-
vocates, builders, and planners give us the insight to design and build sustainable trails and unique recreational facilities. From the sensitive
understanding of land conservation to the complexity of computer design, we understand that trail building is both an art and science.
We are dedicated to creating unparalleled trail and recreational experiences.
Allow us to help you develop the timeless appeal of trails.
NATHAN "WOODY" WOODRUFF
President & Founder of Progressive Trail Design
Woody is the founder of PTD and the overall project coordinator. With a diverse set
of credentials and experiences, including, landscape business owner (7 years),
home renovations contractor, event promoter, world traveller and a masters
degree in teaching, Woody has developed the necessary skills to manage
projects and communicate to a wide-ranging group. Drawing on a background
in freeride mountain biking, Woody specializes in the design of bike parks and
progressive trail features. He has put together a very diverse and multi -skilled
team that he has worked with for many years on a variety of different projects.
His skills lie in the ability to execute the logistics of the project and synchronize
all the members to ensure a smooth efficient operation.
EXPERIENCE:
• Master of Arts in Teaching (U of A 2007).
• Bachelor of Arts (U of A 2003).
• Outdoor Education (N.O.L.S, 1996).
• Business Owner; Woody's Lawn & Landscape (1999-2007)
woody@ progressivetraildesign.com
CHRIS CRONE
Director of Operations
Crone is the most diversely talented individual the team boasts when it comes to
construction and problem solving. Equally at home on machines, doing carpentry
or landscaping, his attention to detail ensures all our projects have the finish
quality for which Progressive Trail Design is known.
EXPERIENCE:
• Master Trim Carpenter —15+ years
• Heavy Equipment / Machine Operator — 25+ years
crone @ progressivetraildesign.com
�i
JOHN BRYAN
Foreman & Carpenter/ Operator (Excavator)
John is a framer by trade and has over 12 years of volunteer trail building
experience throughout the state of Arkansas. John is our go to guy on the
ground who provides the trail with the finishing touch. He also fills the role
as our head carpenter in the design and construction of all wooden bridges &
technical trail features.
EXPERIENCE:
• Owner -Bryan's Construction (1996-2008).
• Master Carpenter
_ A I{L-1 f I
BRANON PACK - OOR
Executive Director
Since 1997, the Ozark Off Road Cyclists has been credited with
improving the quality of life for the communities we serve with
the development and volunteer installation of recreational mul-
tiuse soft -surface trails at Lake Fayetteville Park, Mt. Sequoyah,
Mt. Ressler, Lake Leatherwood Park in Eureka Springs, Devil's
Den State Park, Hobbs State Park, Lake Weddington, the Upper
Buffalo Trail System, Lincoln Lake and numerous other projects
that are in -the development stages.
Additionally, the Ozark Off Road Cyclists generates community
buy -in and ownership of soft -surface trail systems with struc-
tured volunteer opportunities, creating long-term maintenance
partnerships for land managers with the volunteer community,
The Ozark Off Road Cyclists provides adequate coverage of its
membership and volunteers including the use of handheld tools
for the construction and maintenance of soft -surface trails.
PHIL PENNY - ROGUE TRAILS
Owner and Operator
Phil is ultimately responsible for all environmental
project site operations, material deliveries, subcontractor
coordination and project schedule maintenance. He works
closely with the Project Superintendent on tracking pro-
ject costs and maintaining the project budget.
101
ORF
PO Box 8981 Fayetteville, Arkansas 72703
P: (817) 980-1048 E: oorc.club@gmail.com W: ozarkoffroadcyclists.org
Statement of Qualifications
The following is a Statement of Qualifications regarding the Ozark Off Road Cyclists, a regional 501(c)3
NPO whose Mission is to Advocate for, Build, Maintain, and Preserve sustainable multiuse soft -surface
trails across the Arkansas Ozarks.
Since 1997, the Ozark Off Road Cyclists has been credited with improving the quality of life for the
communities we serve with the development and volunteer installation of recreational multiuse soft -
surface trails at Lake Fayetteville Park, Mt. Sequoyah, Mt. Kessler, Lake Leatherwood Park in Eureka
Springs, Devil's Den State Park, Hobbs State Park, Lake Weddington, the Upper Buffalo Trail System,
Lincoln Lake and numerous other projects that are in the development stages.
Additionally, the Ozark Off Road Cyclists generates community buy -in and ownership of soft -surface trail
systems with structured volunteer opportunities, creating long-term maintenance partnerships for land
managers with the volunteer community.
The Ozark Off Road Cyclists provides adequate coverage of its membership and volunteers including the
use of handheld tools for the construction and maintenance of soft -surface trails.
Recent Soft -Surface Trail Projects
2017- Awarded approval of proposed cycling specific uni-directional programming at the City of
Fayetteville's Lake Fayetteville Natural Surface Trail System.
2016 - Awarded City and Grant Funds to oversee construction of million dollar multi -use trail system and
cycling optimized amenities at the City of Siloam Springs City Lake Park.
2016 - Awarded approval to oversee and construct multiuse and cycling optimized trail improvements at
the City of Fayetteville's Gregory Park.
2015 — Awarded Grant Funds to oversee installation of cycling optimized skills course at the City of
Fayetteville's Lake Fayetteville Park.
2014 — Accomplished the preservation of Mt. Kessler in partnership with Mt. Kessler Greenways and
Fayetteville Natural Heritage Association.
2013 — Awarded Grant Funds to oversee, construct, and enhance 30 miles of soft -surface trail creating
the Upper Buffalo Trail System, an IMBA Epic.
2012 — Completed enhancements to the Lake Fayetteville Natural Surface Trail System. Awarded
Volunteer Club of the Year by the City of Fayetteville and the Arkansas Recreation and Parks Association.
Prepared by Brannon Pack, Executive Director, Ozark Off Road Cyclists
ROGUE TRAILS
DESCRIPTION OF JOB DUTIES
As Project Manager, Phil is ultimately responsible for all environmental
project site operations, material deliveries, subcontractor coordination and
project schedule maintenance. He works closely with the Project
Superintendent on tracking project costs and maintaining the project
budget
NATURE SURFACE TRAIL WORK
• 2016 Bella Vista Eastern Nature Surface Trails, Bella Vista, AR, $1 M
• 201 5-2016 Slaughter Pen, Bentonville, AR, $175K
• 2010-2015 Camp War Eagle, Rogers, AR, $60K
• 2009-2014 Lake Fayetteville, Fayetteville, AR, $250K
2009-2014 Mount Sequoyah, Fayetteville, AR-FNHA, $20K
• 2009 Lake Lincoln, Lincoln AR, $15K
• 2008-2014 Mount Kessler Trails Fayetteville, AR, $500K
• 2008-2014 Devils Den State Park -ASP, $20K
• 2006-2014 Upper Buffalo Mountain Bike Trails, Red Star, AR-USFS, $300K
• 2006 Hobbs State Park, Rogers, AR -ASP, $1 OK
• 2004-2005 White Oak Lake State Park, Bluff City, AR-AGFC, AHTD, RTP Grant, $65K
• 2002 Womble Trail, Mount Ida, AR-USFS, $5K
• 1998-1999 Old Post Park Trails, Russellville, AR -CORPS, $.30K
NATIONAL ENVIRONMENTAL POLICY ACT (NEPA) FOR
RIGHT OF WAY ACCESS
• 2010-2012 Williams Gas, Pittsburgh, PA -Johnstown, PA, Morgantown, WV, 230 Miles, $1.5M
• 2008 Ozark Natural Gas, Natchitoches, LA 1.5 miles ............ ...,....................... $15K
• 2007 Ozark Natural Gas, Owatonna, MN 3.4 miles..........................................$30K
• 2007 Ozark Natural Gas, Mason City, Iowa 2,5 miles.......................................$25K
• 2007 Ozark Natural Gas, Lincoln, NE, 2 miles, - ......................................,._...$25K
• 2007 Ozark Natural Gas, Wichita, KS 2.3 miles. ....... : ..... — .............. . ...... . .... $25K
• 2006-2007 Ozark Natural Gas, Searcy, AR- Oxford, MS 250 miles.....................$1.1 M
HARD SURFACE TRAILS
• 2005 Friso Trail, Fayetteville, AR.................................................................$65K
2005 Lake Fayetteville Trail, Fayetteville, AR ..................................
......... .....$150K
• 2005 Scull Creek Trail, Fayetteville, AR ............................................
......... ..$17SK
• 2005 Mud Creek Trail, Fayetteville, AR .......... ................
.... .......................... $120K
• 2005 Town Brach Creek Trail, Fayetteville AR. ...........
- .................. .......... .... $200K
• 2005 St. Paul Trail, Fayetteville, AR,,..-,, ................. ...................
__..__...._$200K
L
1,.� )�FL
r� l ,l i f r{ I
COLER MOUNTAIN BIKE PRESERVE
Bentonville, Arkansas (completed fall of 2016)
PTD was contracted by the Northwest Arkansas Trailblazers to design and construct 8 miles of mountain bike trail on the Coler Preserve
property. The trail system has a variety of trail types including intermediate and expert downhill jump trails, technical downhill single track,
hand -cut single track, and intermediate contour flow trails. The system showcases our expertise in all different trail types.
Client: Northwest Arkansas Trailblazers
Contact: Erin Rushing - Executive Director. Phone: 479-531-9147 Email: erin.rushing@nwatrailblazers.com
x
11,rl E�_:�3
GALENA SUMMER TRAILS PHASE 1 & PHASE 3
Galena, Idaho (completed summer of 2014)
PTD and Topp Trails was contracted by the BCRD (Blaine County Recreation District) to build the first and third phases of the Galena Summer
Trails. Over the course of two summers we built approximately 25 miles of new single track trail. PTD provided 2 operators to cut the trail
with a Sutter 300 and mini excavator and also provided guidance and instruction for machine built trail.
Client: BCRD (Blaine County Recreation District)
Contact: Eric Rector - Trails & Operations Director, Phone: 208-578-5454 Email: erector@bcrd.org
SNOWMASS VILLAGE, COLORADO
Airline Trail is a 2 mile purpose built coNNY flow trail that provides a crucial connection into Sky Mountain Park. PTD and Topp Trails was
contracted by Pitkin County to build one the areas first purpose built trails.
Contact: Gary Tennenbaum - Assistant Director - Stewardship and Trails. email: gary.tennenbaum@pitkincorinty.com
BACK 40 TRAIL
Bella Vista, Arkansas (completed fall of 2016)
PTD was contracted by NWA Trailblazers to build one the longest soft surface sigletrack trails in the community of Bella Vista. The trail is
about 40 miles in total. Additionally, we managed and installed all of the signage for this project and all of the Bentonville trails — which
was extensive due to the large quantitiy of intersections.
Client: NWA Trailblazers
Contact: Erin Rushing - Executive Director - NWA Trailblazers — email: erin.rushing@ nwatrailblazers.com
CRYSTAL BRIDGES MUSEUM OF AMERICAN ART
Bentonville, Arkansas
fi-t �f4�h
r r
t.
Crystal Bridges is one of the premier American Art Museums in the world and one of the most unique buildings in Mid-America. We had
the honor of developing two soft -surface trails on a small piece of wooded property flanking the museum: "The Tulip Trail" and "Crystal
Springs Trail". We surfaced the trail with an all-weather decomposed granite and punctuated it with nearly 100 stone risers, a CCC -style
rustic cedar bridge and a myriad of custom stone work. The highlight of the trails is "Crystal Springs" from wince forth the soul of the
Crystal Bridges flows.
}
• Professional Trail Builders Association (PTBA) Members since 2000. Annual membership renewed — January 2017.
FOR VERIFICATION SEE http://trailbuil dors siIkstartcmm/companies/progressive-trail-cesips-Ilc
• Arkansas Commercial Contractors License 10194370517 — Copy of License in Appendix
• Professional Liability Insurance at minimum combined single limits of $500,000 per -occurrence and $1,000,000 general aggregate.
• Commercial General Liability Insurance at minimum combined single limits of $1,000,000 per -occurrence and $1,000,000 gen-
eral aggregate forbodily injury and property damage, coverage includes products/completed operations ($1,000,000 products/
completed operations aggregate), and XCU (Explosion, Collapse, Underground) hazards,
• Workers Compensation Insurance at statutory limits, including employer's liability coverage at minimum limits of $500,000
each -occurrence each accident/$509,000 by disease each-occurrence/$500,000 by disease aggregate.
• Commercial Automobile Liability Insurance at minimum combined single limits of $1,000,000 per -occurrence for bodily injury
and property damage, including owned, non -owned and hired car coverage.
�I
August 28, 2011
Re: Progressive Trail Design, LLC
To Whom It May Concern:
I have had the opportunity to work with Progressive Trail Design, LLC for the last five (5)
years. During this time, Progressive has designed and built approximately twenty-two (22)
miles of multi -use trails for the Bentonville/Bella Nista Trailblazers Association, Inc.
Progress Trail Design has excelled in:
1. Professional layout and design for the trails. They have done a very good job in
working the trails into the hilly terrain that we have in Northwest Arkansas.
2. Developed comprehensive budgets that they live within.
3. Have a very good concern for the affect the trail will have on the environment and have
worked to minimize the impact.
4. Have met their construction schedules.
5. Have a great "EYE" for building trailheads and other trail features that make a strong
statement to the ultimate trail user.
a. Progressive has utilized a lot of native rock work on some of the specialized
trails that lets the trail user know that they are utilizing a world-class trail network.
6. Have been very helpful in the design of signage for the various trails.
The quality of our multi -use trails is having a strong economic impact for Northwest
Arkansas. We have mountain bike riders coming from numerous states to ride our trails.
I believe that Progressive Trail Design, LLC has shown that they are very capable of doing
a professional job in designing and building top-notch trails and would recommend them
for you next project.
Sincerely,
Bob Norwood
Board Member and Head of Trail Construction
P.O. Box 15774 Bolla Vista, AR 72 714 a 01(C)(3)Corporation
1
nsas(11
THE NATURAE, STATE
DEPARTMENT OF
PARKS & TOURISM
1 Capitol Mall
Little Rock, 72201
501-6882-7777 ARKANSAS DEPARTMENT OF PARKS AND TOURISM
A>kcnsas.ccm
History Commission
501-682-6900 (VfM
Ark-ives., com
Keep Arkansas Devil's Den State Park
Beautiful Division
501-682-3507
Keeprkonsc58eouhliul.aom 11333 West Arkansas Hwy 74
Personnel (VITT) West Fork, Arkansas 72774
50t -682.77d2 (VITT)
Stole Parks Division
501-682-1191 (Vr'rT)
ArkansasSlateParks.com RE: Recommendation, Progressive Trail Design
Tourism Division
501-682-7777 ('VITT)
As land manager at Devil's Den State Park, f highly recommend Progressive Trail Design (PTD)
for all your trait needs. PTD has worked on a number of projects for the park. Those projects
cov erioe vary from refurbishing trails, constructing new traits, building bridges and trail heads.
Ric' lord Davies Some of the projects included working on our historical trails at Devil's Den. We want the
EXECUTIVE DIRECTOR
construction on those trails to blend in with the works of the Civilian Conservation Corps
STATE PARKS. g Ste (CCC). This requires using stone sand avers in the CCC tradition. PTD also guilt bridges
RECREATION p
MISSJO
CaryN that matched the rustic style of architecture (Park Architecture) of that period. Their work in
JayBunyara this area is impeccable. In fact it is difficult to distinguish the difference between PTD's work
CHAIRMAN g
8teveArnson and that of the CCC's.
Vic—CHAIRMAN
Bill Bornes
Danny Ford When they are constructing new.trail or rehabilitating old, they will follow the International
Jim Gasion Mountain Bicycling Association's (IMSA) guidelines for building sustainable traits. For the park
Darin Gra
DebraHaok this is extremely important. Trails built in the proper place using the correct techniques help
Bob Knight
Billy Lindsey limit maintenance problems which in turn saves funding.
Monline McNulty
M:keM:ils I have been around trail work for 20 years; PTD is the most professional group I have worked
Ness Seahrest
Jim Shamburger with. All the projects at the park were completed on time, if not before, and above
Wade Williams expectations. Their latest project on the Fossil Flat Multi -use Trail is simply incredible.
DIVISION DIRECTORS
Larry Corgile Please feel free to contact me or any uniform staff at the park if you have any questions.
ADMINISTRATION -
Greg Butts
STATE PARKS
Joe Dcvid Riaz
TOURISM
Nancy Clara'
GREAT RIVER ROAD
Di. Wendy Richter
HISTORY COMFJISSION
Robert Phelps
KEEP ARKANSAS
BEAUTIFUL Tim V. Scott
Assistant Superintendent
tim.scott ar %RaILIggy
AN EQUAL 1.479.761.3325
OPPORTUNITY!
AFFIRMATIVE ACTION/
AMER CANS WITH
DISABILITIES ACT
EMPLOYER
L Lu
KESSLER; PROPOSED METHOD OF DOING WORK:
As previously mentioned, the team we have assembled for this project is comprised of local companies and organizations that each have
unique skills that are specific to the needs of this project. Each individual has a role that caters to their skill set and knowledge of the
specific project task. Below is a table outlining companies/individuals and their roles for the project:
COMPANY
SCOPE OF WORK (SUBJECT TO CHANGE)
PROGRESSIVE TRAIL DESIGN
MANAGEMENT, ADMINISTRATION, 50% NEW TRAIL, 50% EXISTING TRAIL,
100% SIGNAGE, MAPPING, GRAPHICS DESIGN
OZARK OFF ROAD CYCLISTS
MANAGEMENT ASSISTANCE, CRAZY MARY TRAIL IMPROVEMENTS
ROGUE TRAILS
ENVIRONMENTAL CONSULTING, 50% NEW TRAIL, 50% EXISTING TRAIL
COMPANY: PROGRESSIVE TRAIL DESIGN
Staff: Nathan "Woody" Woodruff (Project Manager), Chris Crone (Director of Operations) & John Bryan (Foreman)
Description/Duties: Woody will act as the overall project manager. He will ensure that the project is on schedule and within budget. He
will be the final quality control sign -off on all work completed and ensure that the scope of work is executed according to the recommen-
dations & specifications put forth in the Kessler Trails Master Plan and the RFP Bid Docs. Chris Crone, PTO's Director of Operations will
assist with ground operations and quality control.
Jon Bryan has been working on Kessler from the beginning, lie is probably the single most knowledgeable and passionate steward of this
mountain. He will be the lead on all new trail construction and will be the overall designer and manager of the "Existing Trail Improve-
ments" Plan", of which he assisted with in the Master Plan. He will also assist OORC with their scope of work, describer) below.
COMPANY: OZARK OFF ROAD CYCLISTS
Staff: Brannon Pack (Executive Director/Volunteer Manager)
Description/Duties: Brannon will act as the overall manager and orchestrator of volunteers & club members to work on parts of the "Existing
Trail Improvements Plan", with a specific focus on the "Crazy Mary Trail". Brannon will also assist Woody with overall Management.
COMPANY: ROGUE TRAILS
Staff: Phil Penny (Environmental Consultant/ Builder)
Description/Duties: Phil will take the role as our Environmental Consultant, given his many years of experience in this field. He will
assist in the trail design process by reviewing all flag lines to be sure that we are not going through any ecologically sensitive areas and
are abiding by Theo Witsell's report. His company will also be responsible for approximately 50% of New & Existing Trail Construction,
subject to change depending on capacity and management decisions.
0
—
•-
PROPOSED SCHEDULE*
DATE
s_
TASK
PERFORMED BY
APRIL 4
NOTICE TO PROCEED
DESIGN EXISTING TRAIL REROUTES, SPECIF—
APRIL 10-14
ICALLY "CRAZY MARY TRAIL', SO OORC CAN
PTD/OORC
BEGIN WORK ASAP.
DESIGN NEW TRAIL, ENVIRONMENTAL RE—
APRIL 17-21
PTD/ROGUE
VIEW W/PHIL
APRIL 17-21
CITY REVIEW & APPROVAL OF REROUTES
CITY
APRIL 24-28
CITY REVIEW & APPROVAL OF NEW TRAIL
CITY
APRIL 24—JUNE 4
OORC PERFORMS WORK ON CRAZY MARY
OORC/PTD ASSISTANCE
REVIEW SIGNAGE PLAN WITH CITY & PLACE
MAY 1
PTD/CITY
ORDER
PERFORM WORK ON EXISTING TRAILS &
MAY 1—JUNE 21
PTD/ROGUE
REROUTES
_
INSTALL SIGNS ON EXISTING & TRAILHEADS &
JUNE
PTD
EDUCATIONAL
50% COMPLETION. 100% DESIGN, 100% EX—
JUNE 21
ISTING REPAIRS/ REROUTES, 75% SIGNAGE
JUNE 26—AUG 11
PERFORM WORK ON NEW TRAILS
PTD/ROGUE
JULY
COMPLETE SIGNAGE
PTD
FINAL WALKTHROUGH, COMPLETION OF
AUGUST
CITY/ PTD/ ROGUE/ OORC
PUNCHLIST ITEMS
SEPT.1
GRAND OPENING
:,::
This is ao example ul a whedul.e lu aluslra.e wwhllaa�. All dale„.. are subje.et to rhanhle depudio�, fie capacily of bele a' notice Ie proceed am; N1e. pri:.:,.ics se.[.cilli by Ji...i., d Fayelt,uJe Our 1nm consists of lo,.al
eompaoies :hal ;vhile, bus, have the ahillly to he `I:gxible Ir.. meal 11ne needs of the piojcel. -
0
� / (Thi � k ��� � �� 7
r0i
i� ' •I t
F • 'i � I � i
1,�� if
y �..i r
l_r
��
.�� y
�
�._�—
,I�1
.__
I..__. \-_..... L�.!..a
NOTE: SEE PAGE 49 FOR FULL DETAILED COST BREAKDOWN.
Trail Layout, Flagging, and Documentation of Route via GPS Coordinates ............... .................... $24,292.80
Complete as specified
New Trail Construction (-3.4 miles/17,952 LF) ........................... . ... . .......................... $124,272.00
Unit Price (cost per foot) ......................................... .....................................$6.92
Completed as specified
Existing Trail Relocations and Improvements............................................................ $101,656.50
Complete as specified in Kessler Mountain
CxistinC Trails Condition/Prescription Survey
in addition to current assessment needs
Information Kiosks (2 total) ............. .................. ........................ '.. , ................ $6,613.28
Complete as specified
Informational/Directional/Regulatory Signage (3 total) ............ ..................................... , ..... $4,761.09
Complete as specilied
Interpretive / Educational Signage (4 total)............................................................... $6,348.12
Complete as specified
Trail Confidence Markers (39 total).................................................................... $20,135.70
Complete as specified
Bonding.........................................................................................$8,642.38
TOTAL COST............................................................................... $296,721.57
05
KESSLER MOUNTAIN -PHASE 1 DESIGN/BUILD ESTIMATE
PTD Management Fee:
$9,241.50 CIversi ht Coordination, & QualityControl of Subs
Proposed By: Progressive Trail Design LLC - Date 3.1.17
*Turn-Kex Estimate. Includes mobilization, labor, eaui ment, and materials (except where
noted)
'WMI.IReroute of in,
]tem 0:. Qescriptlow
Un7l:
Unit Price:
Quantity:
Twat: Notes:
1. TRAIL DESIGN
PTD/Rogue
$37,858.19
51.600.00
4.1 Kiosks l Double Silted)
1.1 lNew Trail
LF
$0..40
17952 _
$7,180.80
1.2 :Big Reroutes (Hi hlighted in Orange on Map)
LF
50.40
5280
52.112 ,00
1.3 Environmental Consulting Contingency
LS
$15,000.00
1
$15,000.00 Phil Penny, with Rogue Trails is our qualified consultant _
LS
PTD/Rogue
1. Trail Design Total:
$24,292.80
SB3 IReroute to open turn radius
1.5
PTD/Rogue
$1.600.00
2. NEW TRA¢ CONSTRUCTION
LS
PTD/Ro ue
52,250.00
2.1 ILower Bluff Trail (Approx. 2.4mr)
LF
_ 56.00
_ 12672
S76.03LDO Excludes any bridges or extensive retaining walls and/or arntarin
2,2 IlEast Bluff Trail (Approx. lmi)
LF
$8.00
5280
$42,240.00 Excludes any,bridges or extensive retaininE walls and/or armoring
2,3 1 Turns
EA
5500.00
12
56.000,00 _
2. New Trail Construction Total:
$124,272.00
$9,250.00
'Trent Trail:
3, EXISTING. TRAIL IMPROVEMENTS
TTl I IReroute a td:._.:cA r Tdc
LS
PTD/Rogue
-
'Western Myth:
PTD Management Fee:
$9,241.50 CIversi ht Coordination, & QualityControl of Subs
3, Existin Trail lm
'WMI.IReroute of in,
LS
PTDJRo ue
2. New Trail Construction Total:
$3,200.00
'WM2 IReali n Steep Grade
LS
PTD/Rogue
$37,858.19
51.600.00
4.1 Kiosks l Double Silted)
EA $3,306.64
2
WM Subtotal;
$4,80Q0c
15 ellBound Trail:
3
$4,761.09 Includes Mappping, Design, & Layout
-4.3 Educational Signage Same Sign as above
EA51,587.03
dSBJ IReroute. of intersection
LS
OORC
EA $516.30
$800,00
SB2 IRock Armory and Drainage
LS
PTD/Rogue
4. Signage Total:
5900.00
SB3 IReroute to open turn radius
1.5
PTD/Rogue
$1.600.00
SB4 IRock Armory of seep
LS
PTD/Ro ue
52,250.00
SCaS<'NON pR€YA7feXN lE€ D
LS
PTD/Rogue
r ..�,I t"'i'
SB10 Reroute of turns
LS
OORC
53,200.00
5611 inline feature for drainage
LS
OORC
550000
SB Subtotal:
$9,250.00
'Trent Trail:
TTl I IReroute a td:._.:cA r Tdc
LS
PTD/Rogue
TT Subtotal
$4,500.00 -
Crazy Mary:
CM1 .(Realign Steep Grade
LS
PTD/Rogue
$1,600.00
CM2 Reroute around seep
LS
OORC
5800.00
CM3 IReroute to improve drainage
LS
OORC
$400.00
CM4 IReroute to improve drainage
LS
OORC
5800 00
CMS Rock Armory
LS
OORC
$1,350 00
CM6 Inline feature for drainage
LS
OORC
550000
CM7 IReroute to improve drainage
LS
I OORC
$1,20000
CMS Reroute to improve drainage
LS
OORC
$1.20000
CM9 Reroute to improve drainage
LS
OORC
$1,60000
CM10 Reroute to imorove drainage
LS
OORC
580000
CMll Reroute to improve drainage
LS
OORC
$80000
CM12 Major Reroute
LS
PTDJRogue
56.40000
CM13 Connect Overlooks
LS
OORC
$50000
CM Subtotal:
$17,950.00
(Reroutes In Orange on Map):
RI 5 ellbound Reroutes (PTDJRo ue)
LF
$8.00
3000
$24,000.00 linear foot uesstimate
R2 Shale Barren Reroutes (PTD/Rogue)
LF
$8.00
1140
$9,120.00 linear foot guesstimate
R3 Crazy Mary Reroutes PTDJRo ue)
LF
$800
1140
59,120.00 linear foot guesstimate
R4 Turns IPTD/Ro ue)
EA
$500.00
10
$5.000.00
R5 Closures Per Specs (PTD/Rogue)
LF
53.00
1500
$4,500,00 trail closure guesstimate
Reroutes Subtotal:
$51.740.00
_
PTD Management Fee:
$9,241.50 CIversi ht Coordination, & QualityControl of Subs
3, Existin Trail lm
rovements Total:
$101,656.50
$24,292.80
2. New Trail Construction Total:
$124,272.00
3. Existing Trail Improvements Total:
4.SIGNAG£
4. Signage Total:
$37,858.19
Subtotal:
4.1 Kiosks l Double Silted)
EA $3,306.64
2
%.613.28 includes M7aPping, Oeugn,&Layout
4.2 Info/Directional Signage )aka Intersecting Map
EA $1.587.03
3
$4,761.09 Includes Mappping, Design, & Layout
-4.3 Educational Signage Same Sign as above
EA51,587.03
4
$6,348.12 Includes Mappping, Design, & Layout
4,4 Trail Confidence Markers
EA $516.30
39
$20,1.35,70
4. Signage Total:
$37,858.19 Any additional signs will be considered a change. order
TOTALS:
1. Trail Design Total:
$24,292.80
2. New Trail Construction Total:
$124,272.00
3. Existing Trail Improvements Total:
$101,656.50
4. Signage Total:
$37,858.19
Subtotal:
$288,079.49 ]�'.
Cii"Y OF
aPATIe lle
Y ARKANSAS
City of Fayetteville, Arkansas
Purchasing Division — Room 306
113 W. Mountain
Fayetteville, AR 72701
Phone: 479.575.8220
TDD (Telecommunication Device For the Deaf); 479.521.1316
Request for Proposal: RFP 17-04, Kessler Mountain Trail Improvements
DEADLINE: Thursday March 09, 2017 before 3:00 PM, local time
Pre -Proposal Conference: Friday February 24, 2017, Regional Park
RFP DELIVERY LOCATION: Room 306 —113 W. Mountain, Fayetteville, AR 72701
PURCHASING AGENT: Les McGaugh l;rrc.ari��Yztzwil�e a..:4v
DATE OF ISSUE AND ADVERTISEMENT: Friday, Feb. 17, 2017& Fri. Feb 24, 2017
REQUEST FOR PROPOSAL
RFP 17-04, Kessler Mountain Trail Improvements
No fate prouasal5 s'hafl be acce tea. RFP's shall be submitted in sealed envelopes labeled with the project number
and ;name as well as the narrie and address of the firm_ All proposals shall be submitted in accordance with the
attached City of Fayetteville specifications and bid documents attached hereto, Each Proposer is required to fill
lrn every blank and shall supply all information requested; failure to do so may be used as basis of rejection. Any
bi f. proposal, or statements, or cluzafification will be re ected that violates or conflicts with state, Racal, or federal
laws, ordinances, or policies.
The undersigned hereby offers to furnish & de -fiver the articles or services as specified; at the prices e teres stated herein,
and in strict accordance with the specifications and general conditions of submitting, all of which are Trade a part of this
offer. This offer is riot subject to withdr�a=oval unless upon n7utual written agreement by tk�e Proposer, E�€ricYer and City
Purchasing Agent,
Nar-ne of Firm; ` �\l.
Contact Person: I`�ik"C �7 Tide: ► >�__f= --
E Mail:Phone:
Business Acldress: , `> = 5i --
City:State: Zip: ILIA_.
Signature: r _ Gate:
City of FayP(tevtllo, AR
UP 2 7-04, Kesslor Mountain Trull I€ripiEsven)ents
Page I .r' 25
City ufFaycttevU|e
RFPI7^04 Kessler Mountain Trail |rnprovement
Advertisement
City of Fayetteville, AR
Request for Proposal
RFP 17-04, Kessler Mountain Trail Improvements
The City of Fayetteville, Arkansas, is requesting seahed proposals from qualified, experienced, and hcensed trail
design and construction professionals interested in providing -approximately 3.4 miles of new trail byouL and
construction' kioskand signage design and installation, and existing trail repairs as specified in the Kessler
Mountain Master Trails Plan, at Kessler Mountain Regional Park iosouthwest Fayetteville,
'
To be considered, soa|ed proposals shall be received at the City Adm inistrabon Building, Qty Hall, Purchasing —
Room 306, 113 West Mountain, Fayetteville, Arkansas, before
ur hasing—
Rooco3O6,l13VVectMountnin.Fayettevi|(e,Arkanoas,befone March Ug,ZO17mtJ:0O:0]PM, local time.
Nolate submittals shall beaccepted,
A non -mandatory pre -proposal meeting will be held on Friday February 24, at 1lO0 AM on site at Kessler
Mountain Regional Park. All interested parties are encouraged to attend.
Form-, addendums can be obtained by requesting lnformat�oo from Les Mu3augh, Purchps�n8 Agent at
or (47S) 575-8220. Project updates will be posted on the City's web site at
Ali questions regardingthe prccessshouid be directed to Les McGaugh,
All interested parties shall he qualified` to cio business aodUoensed in accordance with all up08cab * laws of the
-State and local governments where the project is |ocatcd.A|i proposers shall have a current valid contractor's
|reosa from the Arkansas Contractor's L\censing Board attime o[submittaiand through the complebonofthe
pn�ecl� �n �d�i�ioo, quaU�caUon� reguine the� propoaern uhvH bn current merobers of the Professional
Trni|bu.NersAssociation [PTS)A), orhave connparab|e and demonstrated cxpe/iE�ncc matching PTBA for
new members, Notice is brought tothe attention of all interested parties that Arkansas Delpartment of Labor
Wage rates do not a,,pply to this pro,�ect.
Eachproposal shall be accompanied by a certified check from a bank doing business in the State of Arkansas or a
corporatebid bond inanamount not fess than five (5 -) percent, ofthe amountbid, Aone hund/edpercent(1OO91H
performancearid payrn*^tbond isrequired within ILC calendar days
^after contractaward and shoUhefile marked
by the Washington County Circuit Clerk's Office upon receipt to the City.
PunuontbzArkansasCode Annotated §2Z'9'ZO3TheCity of FayettlevIr gi2 s a I quahfied srnai[m\nmity
and women business enterohses to b�d on and rece\vecon1racta for goods, services, and construction, Also,. (_-ity
of FsyetteWi/e encourages all genera| contractors to subcontract portions of their contract to Vuulfiedsma|l,
-ninority and women business enterprises,
The City ofFayetteville reserves the right toreject any orall Proposals and rnwaive, irregularities therein, aodall
parties agree, that such rejection shall be without liability on thie part of the City of Fayetteville for any damage or
brought by anV ir,.terested party because of such rejections, nor shall any interested party seek, any recour-se
(AY o/1-aycn-I'ViUe"AR
R�P)7{4'Kpo!",Mmun'aio r/,di'vumvem�__�Iils
pog`:1of��
of any kind against the City of Fayetteville because of such rejections. The filing of any Statement in response to
this invitation shall constitute an agreement of the interested party to these conditions.
CITY OF FAYETTEVILLE, AR
By., Les McGaugh
Title: Purchasing Agent
Ad date: 2/17117 & 2/24/17
i ity of Fayetteville, AR
RFP 17-04, Kessler Mountain ('rail Improvements
Page 3 of 25
City ofFayetteville, AIR
RFP 17<4, Kessler Mountain Trail Improvements
SECTION C: Signature Submittal
1 DISCLOSURE INFORMATION
Proposer must disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to,
any relationship with any City ofFayetteville employee, Proposer response must disclose ifaknown relationship
exists between any principal or employee ofyour firm and any City of Fayetteville employee o, elected City of
Fayetteville official.
If, toyour knowledge, norelationship exists, this should also bestated |nyour response. Failure 10disclose such
a relationship may result in cancellation of purchase and/or contract as a result ofyour response. This form
must be completed and returned in order for your bid/proposal to he eligible for consideration,
PL ONE EAs7) NO KNOWN RELATIONSHIP EXISTS
OF THE FOLLOWING TWO OPTIONS, AS IT APPROPRIATELY APPLIES TO YOUR FIRM:
RELATIONSHIP EXISTS (Please expbin):__
|cerhfy that Lasanofficer ofthis organization, mper the attached letter ofauthorization, amduly authorized to
certify the information provided herein is accurate and true and my organization shall comply with all State and
Federal Equal Opportunity and Non -Disc rimi natio n requirements and conditions of employment.
2, PRIMARY CONTACT INFORMATION
At the discretion of the City, one or more firms may be asked for M. ore detailed information before final ranking
of the firms, which may also include oral interviews, NOTE: Each Proposershall submitto theCitya primarycontact
name, e-mail address, and phone number (oreferabl«a cell phone number) where the City selection committee
can call for clarification urinterview via telephone. '
Corporate Narre of Rrm:
Prima ry Contact: Title of Primary Contact.,
Phone 91 (cell preferred): Phone #2:
E -Mail Address:
Ot.y of F�iyettcvUte,Nl
RFP 1,7{4. Kes,ky MountumTrai| Improvements
Page 18u[ZS
3, ACKNOWLEDGEMENT OF ADDENDA
Acknowledge receipt of addenda for this request for proposal by signing and dating below. Al!addendumsare
hereby made a part of the RFP documents to the same extent as though it were originally included therein.
Proposers shouldindicate their receipt of same in the appropriate blank listed herein, Failure to do so rnay subject
vendor todisqua|l0cation.
ADDENDUM NO.
SIGNATURE AND PRINTED NAME
DATE ACKNOWLEDGED
4. PRICING:
Pricing shall he attached as a separate form. Reference RFP for details on what all pricing shall include.
5.
CERTIFICATION -
As uninterested party onthis project, you are required to provide debarment/suspension certification indicating
incompUancewith the be\ovvFederai Executive Order, Cert�ficationcan bedone bycompleting and signing th's
Pederai fExecotive Order (E�Oj 12549 "Debarment and Suspension' requires that all contractors receiving
individual a*mrd� using federal funds, and all sub -recipients certify that the o-r8anization and its principals are,
not debarred suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal
department o[agency from doing business with the �edena|Government.
S'Ignature cert|fiest��at neitheryounor your phndpa|is presendydebarred'suspended, proposed ford ebarment,
declared ine8gible' or voluntarily excluded from participation in this tmnsucdon by any federal department or
Questions regarding this form should bedirected tothe City of FayettevillePurchasing Division.
NA>N5OFCQMPANY:
PHYSiC4LADDRESS., lo-
MAlDING ADDRESS; '4 72 1
PHONE; FAX -
City of ParetlnvUe, AR
/oP17-C4.Kesde Mountw/olrad onpmvements
Pa8e 19oyl5
SIGNATURE:
TITLE: DATE;
City of I ayetteville, AR
RFP 17-04, Kessier Mountain "Frail Improvement-,
Page 20 of 5
City of Fayetteville
RFP 17-04, Kessler Mountain Trail Improvements
Proposal Form
The Proposer understands the City of Fayettevilie reserves the right to reject any or all proposals and to waive formalities
deemed to be in the City's best interest_
Total price for this project shall include: required bonds and insurance, labor costs, equipment, and all materials and supplies
necessary to complete the full scope of work as described in Kessler Mountain Trail Improvements Plans and Specifications
including site restoration. In addition, the "Price per Proposal Specifications" is to include FOB to the actual park project site
in Fayetteville, AR and sales tax as regulated by the Arkansas Department of Finance Administration. Failure to meet this
requirement could result in your proposal being rejected.
PRICE PER PROPOSAL SPECIFICATIONS::x–
CONTRACTOR'S NAME:5c'
NAME OF COMPANY:'
rA j
CONTRACTOR'S LICENSE ##:
CONTACT PERSON.
PHYSICAL ADDRESS.
MAILING ADDRESS:
TELEPHONE
EMAILADDRESS
AUTHORIZED SIGNATURE
ilk►-iY`'t* TITLE.— 1
P
All-incll_:sive proposals :-rust be submitted no later than 03/09/ 2017 at 2:00 PM. Igg-1 t9[�e, to the City of Fayetteville,
Purchasing Office, Poon: 306, 113 West Mountain Street, Fayetteville, Arkansas, 72701 in a sealed envelope marked "RFP
27-04, Kessler Mountain Trail Improvements". Each, bidder will be required to meet or exceed the specifications attached.
Any deviation must be noted with specifications attached to bid proposal. Quiestions related to the proposal process should
be directed to Les McGaugh, City of Fayetteville Purchasing iDivision,'i 479;i 575-8320, or bye -mail
A non -mandatory pre -proposal conference will be held on 02/24/17 at 10:00 AM local time at the job site within the new
baseball field parking lot on the far west side of Kessler Mountain Regional Park located at 2500 W. Judge Cummings Road.
Please contact Ken Eastin at 479-444-3472 if you need directions.
THIS FORM CONTINUES ON THE NEXT PAGE
t_.iLj+ of fayet_tevllff-. AR
(t- P' 17494, Yes Bier Moun air Tali linpro ei'nonts
City of Fayetteville
RFP 17-04, Kessler Mountain Trail Improvements
Proposal Cost Breakdown
Note: Proposal may be rejected if all the information requested is not Included in the RFP submittal.
Trail Layout, Flagging, and Documentation
Of Route via GPS Coordinates: z i'� . a
Complete as specified
New Trail Construction (-3.4 miles/17,952 LF):
Unit Price (cost per foot):
Complete as specified
Existing Trail Relocations and Improvements: � v
Complete as specified in Kessler Mountain
Existing Trails Condition/Prescription Survey
in addition to current assessment needs
information Klosks (2 total):
Complete as specified
Informational/Directional/
Regulatory Signage (3 total):
Complete as specified
$ L, . i �- - _ ifoot
5
Interpretive / Educational Signage (4 total)° $ _
Complete as specified
Trail Confidence Markers (39 total); $ _
( xTlplete as spec. fieri }
TOTAL COST:
city of Fayett, vifl,-, AR
R1 P 17-04, KeAer Mo untair, Irad fn-;)(ovE.ments
Page 22 o1 2f �
S 4 00
L- LJ 2r . 3
t
License No. 0194370517
State of Arkansas
ID #24280
Commercial Contractors Licensing Board
PROGRESSIVE TRAIL DESIGN LLC
3589-3 N SHILOH DR, #1222
FAYETTEVILLE, AR 72703
This is to Certify That PROGRESSIVE TRAIL DESIGN LLC i
is duly licensed under the provisions of Act 1.54 of the 1965. Acts as amended
and is entitled to practice Contracting in the State of Arkansas within the
F
following classifications/specialties: j
i
SPECIALTY
Golf Can & Foot Bridges & Paths
Grading, Drainage, Excavating
Landscaping, Irrigation, Lawn Sprinklers, Streams
Masonry
i
Retaining Walls
-with-thefoliowingsugg ted -bid imit-
from July 8,201 6 until May 31, 2017
when this Certificate expires.
Witness our hands of the Boarr4 dated at North Little Rock, Arkansas,- i
CHAIRMAN
SECRETARY
July 8, 2016 - da
CITY OF
City of Fayetteville, AR
Contract for: RFP 17-04, Kessler Mountain Trail Improvements
'1011le Vendor: Progressive Trail Design
TIYARKANISAS
This contract executed this day of, 2017, between the City of Fayetteville, Arkansas,
and Progressive Trail Design. In consideration of the mutual covenants contained herein, the parties agree as
follows:
1. Progressive Trail. Design, at its own cost and expense shall furnish all labor, materials, supplies, machinery,
equipment, tools, supervision, bonds, insurance, tax permits, and all other accessories and services
necessary to complete items proposal per RFP 17-04 as stated In Progressive Trail Design's submitted
proposal, and in accordance with specifications attached hereto and made a part hereof under RFP 17-
04, all included herein as if spelled out word for word.
2. The City of Fayetteville shall pay Progressive Trail Design for completion of each project component based
on prices identified in Progressive Trail Design's submitted proposal. Payments will be made after
approval and acceptance of work and submission of invoice Payments will be made approximately 30
days after receipt of invoice. The City of Fayetteville reserves the right to request receipts for materials
purchased for the City of Fayetteville from suppliers, subcontractors, or other sources.
3. The Contract documents which comprise the contract between the City of Fayetteville and Progressive
Trail Design consist of this Contract and the following documents attached hereto, and made a part
hereof:
A. Proposal form identified as Request for Proposal 17-04 with the specifications and conditions
typed thereon.
B. Progressive Trail Design's submitted proposal.
C. Kessler Mountain Regional Park Trail Specifications
4. These Contract documents constitute the entire agreement between the City of Fayetteville and
Progressive Trail Design and may be modified only by a duly executed written instrument signed by the
City of Fayetteville and Progressive Trail Design.
5. Progressive Trail Design shall not assign its duties under the terms of this agreement.
6. Progressive Trail Design agrees to hold the City of Fayetteville harmless and indemnify the City of
Fayetteville, against any and all claims for property damage, personal injury or death, arising from
Progressive Trail Design's performance of this contract. This clause shall not in any form or manner be
construed to waive that tort immunity set forth under Arkansas Law.
7. Progressive Trail Design shall furnish a certificate of insurance addressed to the City of Fayetteville,
City of Fayetteville, AR
RFP 17-04- Contract, Kessler Mountain Trail Improvements
Page 1 of 3
showing that he/they carries the following insurance which shall be maintained throughout the term of
the Contract. Anyworksublet, the contractorshall requirethe subcontractor similarly to provide worker's
compensation insurance. In case any employee engaged in work on the project under this contract is not
protected under Worker's Compensation Insurance, Progressive Trail Design shall provide and shall cause
each Subcontractor to provide adequate employer's liability insurance for the protection of such of his
employees as are not otherwise protected. The premiums for all insurance and the bond required herein
shall be paid by Progressive Trail Design.
1. Workmen's Compensation
Statutory Amount
2. Comprehensive General & Automobile Insurance
$500,000 for each person injured.
3. Bodily Iniury Liabili
$1,000,000 for each accident.
4. Property Damage Liability
$1,000,000 aggregate.
Progressive Trail Design shall furnish proof of licensure as required by all local and state agencies.
9. This contract may be terminated by the City of Fayetteville or Progressive Trail Design with 30 calendar
day's written notice.
10. This Project shall be completed within 180 calendar days from date of Notice to Proceed. Project shall be
at least 50% complete by June 21, 2017 and Contractor's payment request reflecting 50% project
completion shall be received prior to June 21, 2017.
11. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing
city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of
Information Act request is presented to the City of Fayetteville, the contractor will do everything
possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas
Freedom of Information Act (A.C.A. 25-19-101 et. Seq.J. Only legally authorized photo coping costs
pursuant to the FOIA may be assessed for this compliance.
12. ChanEes in scope or price: Changes, modifications, or amendments in scope, price or fees to this
contract shall not be allowed without a prior formal contract amendment approved by the Mayor and
the Fayetteville City Council in advance of the change in scope, cost or fees.
13. Jurisdiction: Legal jurisdiction to resolve any disputes shall be Washington County, Arkansas with
Arkansas law applying to the case.
14. Arbitration/Mediation: The City will not agree to be forced to mediate or arbitrate any dispute.
City of Fayetteville, AR
RFP 17-04- Contract, Kessler Mountain Trail Improvements
Page 2 of 3
15. Interest charges for late payments by the City: The City of Fayetteville does NOT agree to any interest or
penalty for "untimely" payments. The City will pay all invoices within 30 calendar days of accepted
Invoice.
WITNESS OUR HANDSTHiSDAY OF 2017.
PROGRESSIVE TRAIL DESIGN CIT
By: � 6y:
Signature
Nathan Woodruff, President
Printed Contractor Name & Title
ATTEST (Sign ure)
Kelly Woodruff
Company Secretary (Printed Name)
Business Address
3589-3 N. Shiloh Dr. #222
Fayetteville, AR 72703
City, State & Zip Code
Date Signed: March 16, 2017
City of Fayetteville, AR
RFP 17-04- Contract, Kessler Mountain Trail Improvements
Page 3 of 3
ATTEST: (Signature)i114�'j'Sff��
Sondra E. Smith, City(9kt', Trgt1L1:
FA• 13-
.
I i i+� �'��,ti
Date Signed: a,r�a si � O /'7
:w
s. E547
R �:T 17-01
Bond No.: 4410590
ARKANSAS STATUTORY PERFORMANCE AND PAYMENT BOND
We, Progressive Trail Design, LLC as principal, hereinafter called Principal, and SureTec Insurance Company as Surety,
hereinafter called Surety, are held and firmly bound unto City of Fayetteville, Arkansas, as Obligee, hereinafter called Owner, in the
amount of Two hundred ninelysix thousand seven hundred twenty one dollars 887/100 Dollars ($ 296.721.87 ), for the payment whereof Principal and
Surety bind themselves, their heirs, personal representatives, successors and assigns, jointly and severally, firmly by these
presents.
Principal has by written agreement dated 03/16/2017
Kessler Mountain Regional Park Trail
entered into a contract with Owner for
which contract is by reference made a part hereof, and is hereinafter referred to as the Contract.
The condition of this obligation is such that if the Principal shall faithfully perform the Contract on his part and shall fully
indemnify and save harmless the Owner from all cost and damage which he may suffer by reason of failure so to do and shall fully
reimburse and repay the Owner all outlay and expense which the Owner may incur in making good any such default, and, further,
that if the Principal shall pay all persons all indebtedness for labor or materials furnished or performed under said contract failing
which such persons shall have a direct right of action against the Principal and Surety jointly and severally under this obligation,
subject to the Owner's priority, then this obligation shall be null and void; otherwise it shall remain in full force and effect.
No suit, action or proceeding shall be brought on this bond outside the State of Arkansas. No suit, action or proceeding
shall be brought on this bond except by Owner, unless it is brought in accordance with A.C.A. Section 22-9-403 (b) and A.C.A.
Section 18-44-503 (b) (Supp. 1987) as amended, nor shall any suit, action or proceeding be brought by the Owner after two years
from the date on which the final payment under the Contract falls due.
Any alterations which may be made in the terms of the Contract, or in the work to be done under it, or the giving by the
Owner of any extension of time for the performance of the Contract, or any other forbearance on the part of either the Owner or
the Principal to the other shall not in any way release the Principal and the Surety or Sureties, or either or any of them, their heirs,
personal representatives, successors or assigns from their liability hereunder, notice to the Surety or Sureties of any such
alteration, extension or forbearance being hereby waived.
In no event shall the aggregate liability of the Surety exceed the sum set out herein.
Executed on this 31st day of March
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
IIIIIIIIIIIIIIIIIIIIIIIIIII173,I
LIE
Doc ID: 01739554gOND Type.
Kind: PERFORMANCE �2;56:2� PM
Recorded: 2500 page It of 3
Fee Amt. n countV, AR clerk
KyleiSyylvester Cio0000572
,FileB034_ J
pili
Princi
By
Surety
By
ATTY-IN-FACT.
,o
SureTec Insurance Company
THIS BOND RIDER CONTAINS IMPORTANT COVERAGE INFORMATION
Limitation on Bond Penalty Increase
Notwithstanding any provision in the bonds or subcontract to the contrary, the penal sum of this Bond
shall automatically be adjusted to reflect the additive or deductive .amounts of all change orders
issued to the Subcontract; provided, however, that Obligee shall notify Surety if an individual change
order increases the Subcontract Price by more than 10%, and, if at any point the aggregate amount
of all change orders increases the Subcontract Price by more than 35% of the Subcontract Price, the
Surety's consent shall be required to increase the penal sum of this Bond in excess of 35% of the
Subcontract Price, such consent not to be unreasonably withheld. The failure to provide the required
notice shall not release Surety from its obligations to the extent of the bond penalty in force prior the
change that required such notice.
Texas Rider 010106
POA N: 410021
SureTec Insurance Company
LIMITED POWER OF ATTORNEY
Know All Men by These Presents, That SURETEC INSURANCE COMPANY (the "Company"), a corporation duly organized and
existing under the laws of the State of Texas, and having its principal office in Houston, Harris County, Texas, does by these presents
make, constitute and appoint
Michael A Luttrell, Danny L Schneider, Billy Eugene Bennett Jr., Adrian W Luttrell
its true and lawful Attorney-in-fact, with full power and authority hereby conferred in its name, place and stead, to execute, acknowledge
and deliver any and all bonds, recognizances, undertakings or other instruments or contracts of suretyship to include waivers to the
conditions of contracts and consents of surety for:
Five Million and 00/100 Dollars ($5,000,000.00)
and to bind the Company thereby as fully and to the same extent as if such bond were signed by the President, sealed with the corporate.
seal of the Company and duly attested by its Secretary, hereby ratifying and confirming all that the said Attomey-in-Fact may do in the
premises. Said appointment shall continue in force until 05/18/2017 and is made under and by authority of the following
resolutions of the Board of Directors of the SureTec Insurance Company:
Be it Resolved, that the President, any Vice -President, any Assistant Vice -President, any Secretary or any Assistant Secretary shall be and is
hereby vested with full power and authority to appoint any one or more suitable persons as Attomey(s)-in-Fact to represent and act for and on
behalf of the Company subject to the following provisions:
Attorney -in -Fact may be given full power and authority for and in the name of and of behalf of the Company, to execute, acknowledge and
deliver, any and all bonds, recognizances, contracts, agreements or indemnity and other conditional or obligatory undertakings and any and all
notices and documents canceling or terminating the Company's liability thereunder, and any such instruments so executed by any such
Attorney -in -Fact shall be binding upon the Company as if signed by the President and sealed and effected by the Corporate Secretary.
Be it Resolved, that the signature of any authorized officer and seal of the Company heretofore or hereafter affixed to any power of attorney or
any certificate relating thereto by facsimile, and any power of attorney or certificate bearing facsimile signature or facsimile seal shall be valid
and binding upon the Company with respect to any bond or undertaking to which it is attached. (Adopted at a meeting held on 206 of April,
1999.)
In Witness Whereof, SURETEC INSURANCE COMPANY has caused these presents to be signed by its President, and its corporate seal
to be hereto affixed this 21st day of March, A.D. 2013.
ur.`M""mumu SURETEC INSURANCE COMPANY
S0AN
By.
m;
6 w 5 j e John ox Ji: resident
State of Texas ss:? •.. 1 r rI
County of Harris s •••. ''
k A
mm
On this 21st day of March, A.D. 2013 before me personally came John Knox Jr., to me known, who, being by me duly sworn, did depose and say, that he
resides in Houston, Texas, that he is President of SURETEC INSURANCE COMPANY, the company described in and which executed the above
instrument; that he knows the seal of said Company; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the
Board of Directors of said .Company; and that he signed his name thereto by like order.
RM
DONADOblicxas
5/18/2017 Jacq elyn Maldonado, Notary Public
My commission expires May 18, 2017
I, M. Brent Beaty, Assistant Secretary of SURETEC INSURANCE COMPANY, do hereby certify that the above and foregoing is a true and correct copy
of a Power of Attorney, executed by said Company, which is still in full force and effect; and furthermore, the resolutions of the Board of Directors, set
out in the Power of Attorney are in full force and effect.
Given under my hand and the seal of said Company at Houston, Texas this '31 qt- day of mph 2037 , A.D.
Brerft Beaty, Assistant Secretary
Any instrument issued in excess of the penalty stated above is totally void and without any validity.
For verification of the authority of this power you may call (713) 812-0800 any business day between 8:00 am and 5:00 pm CST.
COPY
Bond No.: 4410590
ARKANSAS STATUTORY PERFORMANCE AND PAYMENT BOND
We, Progressive Trail Design, LLC , as principal, hereinafter called Principal, and SureTec Insurance Company , as Surety,
hereinafter called Surety, are held and firmly bound unto City of Fayetteville, Arkansas, as Obligee, hereinafter called Owner, in the
amount of Two hundred ninety six thousand seven hundred twenty one dollars & 87/100—Dollars ($ 296,721.87 ), for the payment whereof Principal and
Surety bind themselves, their heirs, personal representatives, successors and assigns, jointly and severally, firmly by these
presents.
Principal has by written agreement dated 04/04/2017 entered into a contract with Owner for
Kessler Mountain Regional Park Trail which contract is by reference made a part hereof, and is hereinafter referred to as the Contract.
The condition of this obligation is such that if the Principal shall faithfully perform the Contract on his part and shall fully
indemnify and save harmless the Owner from all cost and damage which he may suffer by reason of failure so to do and shall fully
reimburse and repay the Owner all outlay and expense which the Owner may incur in making good any such default, and, further,
that if the Principal shall pay all persons all indebtedness for labor or materials furnished or performed under said contract failing
which such persons shall have a direct right of action against the Principal and Surety jointly and severally under this obligation,
subject to the Owner's priority, then this obligation shall be null and void; otherwise it shall remain in full force and effect.
No suit, action or proceeding shall be brought on this bond outside the State of Arkansas. No suit, action or proceeding
shall be brought on this bond except by Owner, unless it is brought in accordance with A.C.A. Section 22-9-403 (b) and A.C.A.
Section 18-44-503 (b) (Supp. 1987) as amended, nor shall any suit, action or proceeding be brought by the Owner after two years
from the date on which the final payment under the Contract falls due.
Any alterations which may be made in the terms of the Contract, or in the work to be done under it, or the giving by the
Owner of any extension of time for the performance of the Contract, or any other forbearance on the part of either the Owner or
the Principal to the other shall not in any way release the Principal and the Surety or Sureties, or either or any of them, their heirs,
personal representatives, successors or assigns from their liability hereunder, notice to the Surety or Sureties of any such
alteration, extension or forbearance being hereby waived.
In no event shall the aggregate liability of the Surety exceed the sum set out herein.
Executed on this 5th day of May , 2017
Principal
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111IIIIIII1i , BY
IIIIIIIIIIIIIIIIIIIIIIIIIIIIII
Doc ID:
017432810003 TYPe: LIE
Kind: PERFORMANCE BOND
Surety
Recorded: 05/08/2017 at 02:16:PM
54
Fee Amt: $25.00 Page 1 of 3
Washington County. AR 0 B L C7
Kyle Sylvester Circuit C00�� y
FileB034-000 A TY- -FACT.
SureTec Insurance Company
THIS BOND RIDER CONTAINS IMPORTANT COVERAGE INFORMATION
Limitation on Bond Penalty Increase
Notwithstanding any provision in the bonds or subcontract to the contrary, the penal sum of this Bond
shall automatically be adjusted* to reflect the additive or deductive .amounts of all change orders
issued to the Subcontract; provided, however, that Obligee shall notify Surety if an individual change
order increases the Subcontract Price by more than 10%, and, if at any point the aggregate amount
of all change orders increases the Subcontract Price by more than 35% of the Subcontract Price, the
Surety's consent shall be required to increase the penal sum of this Bond in excess of 35% of the
Subcontract Price, such consent not to be unreasonably withheld. The failure to provide the required
notice shall not release Surety from its obligations to the extent of the bond penalty in force prior the
change that required such notice.
Texas Rider 010106
POA#: 410021
SureTec Insurance Company
LIMITED POWER OF ATTORNEY
Know All Men by These Presents, That SURETEC INSURANCE COMPANY (the "Company"), a corporation duly organized and
existing under the laws of the State of Texas, and having its principal office in Houston, Harris County, Texas, does by these presents
make, constitute and appoint
Michael A Luttrell, Danny L Schneider, Billy Eugene Bennett Jr., Adrian W Luttrell
its true and lawful Attorney-in-fact, with full power and authority hereby conferred in its name, place and stead, to execute, acknowledge
and deliver any and all bonds, recognizances, undertakings or other instruments or contracts of suretyship to include waivers to the
conditions of contracts and consents of surety for:
Five Million and 00/100 Dollars ($5,000,000.00)
and to bind the Company thereby as fully and to the same extent as if such bond were signed by the President, sealed with the corporate
seal of the Company and duly attested by its Secretary, hereby ratifying and confirming all that the said Attorney -in -Fact may do in the
premises. Said. appointment shall continue in force until 05118/2017 and is made under and by authority of the following
resolutions of the Board of Directors of the SureTec Insurance Company:
Be it Resolved, that the President, any Vice -President, any Assistant Vice -President, any Secretary or any Assistant Secretary shall be and is
hereby vested with full power and authority to appoint any one or more suitable persons as Attomey(s)-in-Fact to represent and act for and on
behalf of the Company subject to the following provisions:
Attorney -in -Fact may be given full power and authority for and in the name of and of behalf of the Company, to execute, acknowledge and
deliver, any and all bonds, recognizances, contracts, agreements or indemnity and other conditional or obligatory undertakings and any and all
notices and documents canceling or terminating the Company's liability thereunder, and any such instruments so executed by any such
Attomey-in-Fact shall be binding upon the Company as if signed by the President and sealed and effected by the Corporate Secretary.
Be it Resolved, that the signature of any authorized officer and seal of the Company heretofore or hereafter affixed to any power of attorney or
any certificate relating thereto by facsimile, and any power of attorney or certificate bearing facsimile signature or facsimile seal shall be valid
and binding upon the Company with respect to any bond or undertaking to which it is attached. (Adopted at a meeting held on 20`h of April,
1999.)
In Witness Whereof, SURETEC INSURANCE COMPANY has caused these presents to be signed by its President, and its corporate seal
to be hereto affixed this 21st day of March, A.D. 2013.
"�aani°� SURETEC INSURANCE COMPANY
���'••'X' ''••FOS
By.
UJ; w i D= John VOX Jr: resident
State of Texas ss: q:�.,
County of Harris
On this 21st day of March, A.D. 2013 before me personally came John Knox Jr., to me known, who, being by me duly sworn, did depose and say, that he
resides in Houston, Texas, that he is President of SURETEC INSURANCE COMPANY, the company described in and which executed the above
instrument; that he knows the seal of said Company; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the
Board of Directors of said Company; and that he signed his name thereto by like order.
C
UELYN MALDONADONotary PublicState o1 Texas
omm. Exp. 5/18/2017 Jacq elyn Maldonado, Notary Public
My commission expires May 18, 2017
I, M. Brent Beaty, Assistant Secretary of SURETEC INSURANCE COMPANY, do hereby certify that the above and foregoing is a true and correct copy
of a Power of Attorney, executed by said Company, which is still in full force and effect; and furthermore, the resolutions of the Board of Directors, set
out in the Power of Attorney are in full force and effect.
Given under my band and the seal of said Company at Houston, Texas this 5 th day of Mav 2nl 7 , A.D.
M. Bre t Beaty, Assistant ecretary
Any instrument issued in excess of the penalty stated above is totally void and without any validity.
For verification of the authority of this power you may call (713) 812-0800 any business day between 8:00 am and 5:00 pm CST.
VIRTRAA OP sk 3L
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ATE OF
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THIS CERTIFICATE IS ISSUED AS A MATTM OF @BTW OXY AHD'C S no FAGMS'UP41211 TW CERTW CAFE HOLDER. THIS
CERTIFICATE HOES NOT AFFIRMATNELY OR NEGATIVIELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED B1( TfIE POLICIES
.'BELOW. T#W CERWAS ATE'OF211SUIRIA"M nor C011STUUTE A CONTRACr BETWEEN THE JSSULNG mN"WP4M. AUTHORIZED
REPRESENTATM OR VttDUCEP, AND1W C8W*-CAOE-
IMPORTANT: If the certificate holder is an ADDITIONAL SURED, the poHCy(ies) must be endorsed. ff Si3BROGATK3Zi'tS WANED, subject to
IN
the terns and cond'gam ofthe policy, oetbiftPODciles nwY, an en damemenL A sMenumt am mb cei6ficate does not eat nghts to Ow
certificate holder in lieu of such
; , Danny S rseider. CIC
PRODUCER
Walker Bros. Insurance, Inc. .479 -4SZ7 �a►aow. - 4794MIS-511a
P.O. Box 7570 Favor
Springdale, AR.72766-7570 �roRYe
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INDICATEO. NOTWITHSTANDING ANY REQUIREMENT.TERM OR COiAF C A iD y - C,ONiRA I OR ONWSCRIR. o gjER 1U (WIT C t�ECY
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EXCLUSIONS AND COQmiFrOtES OF SUCH POLICIES. L"TS SWM MAY HAVE BEEN REDUCED BY PAID CIAWAS. LAWSav-c��r— PO<JLRf l POLlf•r_F7�
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AUTOMOBRIE
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PROGRESSIVE TRAIL DESIGN, LLC
3589 N SHILOH DR STE 3
-FAYETTEVILLF, AR 72703-5315'
ffi May 05IRM" CDT 2017
-AQRU:
RANDY HUTCHINSON; - LUTCF
1226 N GARLAND AVE
FAYETTEVKLE; AR, TrM
,1479)444-3344
AG1WFKUM]NM .016899-70
P61icy Number: W-1-4916460-7x_.:EffectivelDate: OtM/2017,12-01 AM Central Tune
A 32 CcalM Time
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A -147.5-A Uninsured motari 9-perty Da—w
A -110 -t -A Unduffisured-MakwistEnd 2 Umk:
A -929.7-A. *wOmeDisabi1 tyB=ftEa&MwMCW
A -7213-A Skoe Limit oftiibility
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A -1512-A kcadside Ash -ftemilm 0-00
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ig CLASS17N, TERRITTRY 012 'TERM 06 MONTHS
-SYMBOL-042-.. PACKAGE CODE F' 7IER07W.
AD TIONALINSURED AJOSSiPAYEE
UIX
f -fAYE7FEVU,,AJE AkLY FWAN�
1.13WMOUNTAIN-ST- PO BOX 9143.
FAY ' ETTEVUA.F, AR 72701-6069 COCKEYSVILLE; MD 21030-8443
LOAN NO. LOAN NO.
AGEW'
A421A
SHELTER INSURANCE COWANTES
-AU
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EVIDENCE OF INSURANCE
AS OF 0510520fT
NAMEAND.ADDRES&OF NAMED INSURED,.
PROGRESSIVE ITRMLOESIGN, LLC
35$9 N SHILOWDR STE 3
FAYET-TEVUJ.F, AR3270-1-531S
"May 0 15-18-04 CDT. 201.7 -
:AGENT:
,RANDY RU1QHNSON- tAffCF
4226NGARLAND AVB
FAyE1r-EVflLMAR727037
(479)AWBM
AGENT NUMBER 03-BS99-70
.1 Policy Number -.13-1491646040: Effective. Dater "IWMI7, 12:01 AM Central Time - 'I
X Expiratiou'Date-. 10/291MI7,12:01 -AM CentrvJ Time
,"ispAcy iWH cortfirmtoomw asloag as me Offeritowwwaand ym pay 'Ibezoqmradpremmmbylbe,duedgtp-
THE DESCRMM AUTOMOBME IS A 2015 CHEVY 2500 WITOV CREW DSL
VEHIOZEDEMWICATION# 1GC1KUE&9FFI822l2--
'Me limit ofthe oohs rmbility is gated in tfthe policy appDws as ftfilows:
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ADDITIONAL LISTED
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A -92&7-A
Income: Disability, BenefitsEndememeitt -
A -421.3-A
Sirgle Limit of LiabiNdy
A -150-A
New Vehicle Relifacemeid Coveraw
A -151:2=,A
Roadside' sett,
A -674-2-A
AdditionginsuredLialft Emlw=mg
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CLASS72N TERWORY012 TERM 06.MONIHS-
-SYMBOL 0%, PACKAGE CODE I TIM9998
ADDITIONAL LOSSPAYEE
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EVIDENCE OEINSURANCE
AS Of OS/05/2DI T
NAME AND ADOMSOF NAMED:INSURED:
fROGRESS IVE TRAI—L DE SIG N,.t=
3589N SHILOHDR-STE3,-
FAYETTEVILLE, AR 72703-5315
Fri.May,05- 15 : 18:04,CDT 20.17:
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Policy Number: 03-1-4916460,-13, E
•ExWatDate: 10/28/2017,12:01AM Centrad Time J
This policy vr771 coatuute to tenew.as'long,aswenfterto renew ftxW youpayft required premiumbyftdue date -
THF DESCRIBED ALrFOMOBILE IS A 2015 CHEVY SIV 2500 WrF4-W CREW
VEH1aE MErMHCATrO" IGCfKUEG7M2090
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ADDITIONAL LISTED INSUREDS:
THE FOLLOWING ENDORSEMENTS ARE A PART OF THIS POLICY AND ARE ATTACHED:
-.A417.5 -A . Urivas�aed,-Mworists propedy-Dwnw
A -9-403-A Undennmnied.WloWnstemawm,maA25MLmid
A -929.1-A IncomeDisability Beneft Endurseummt
A -721.3-A Sii4e)Lbnit oftiabrl-
A-150-A New. Vchicfe:Replacanenk Covereger
A15,12 -A RoadsideAssisMee -.Pfemiu= 0.00
-A-671.2-A AdditiorWlnwed Liabd4'Eddwsement
-A'432tA AmenddW3(Eridwsement -:Arkartsas
S -48-S Mawd I'dicyNotification
.2N ERM 06 MONTHS
CLASST7N TERRITORY012 T
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'SYMBOL 039 PACKAGE CODE I TIER 9998
A LIT SZ.1 -
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(ADDMONA,LjINSURED:
TY OF FA
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CITY OF FAYETTEVILLE M.LY BANK
'POBOX8101.
I 13:W MOUNTAIMST
C(�CKEYSV.IUf, MD 21030-801
FAYETVEVRLE,-AR 72701-6069
LOAN0 LOANNO.-
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AGENT
A -622-A
1631 WitDCA I M Is
NAME AND ADDRESS OF NAMED INSURED:
PROGRESSIVE TRAIL DESIGM LLC
3589 N SH ' ILOH DR STE 3
'-FAY-ErTEVILLF,-AR-,72'703-5315
AUTOMOBRE...
EVIDENCE OFINSURANCE
-AS.OFI0510SM17
Fri -May .05 15-18:"Cur.2017
AGENT-
RArwy FRnalaNSON - LUTCF
1226NGARLANDA-VE.-_
- 4FAYEI`TEVILUEAR 72703
(479)444--1344
AGENTNUPABER 03-BM'70
f-0ECyLNWflM__"03_;349j64(" 501 AM ACcuttafIrme.
This policy vnH continue to renew as long as we off'a to renew it and you pay the required premium by the due due.
THE uESOMMAUtUM)MEMA2Mt'OW-W25M4WLTOtWLWB-]D)
VEHICLE-IDENnFICATION# IGCIKXCSOBF238634
DISCOUNYS-REFLBC TERIN THE FREMUN&
ADDIBOXAL L&MMSUREDS:
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NAME AND ADDRESS OF NAMED INSURED:
PROGRESSIVE TRAIL DMW, LLC
3589 N,SHUO.H,DR STE 3
FAYET'VEVIUJIAR 72703-5315
ff;i5WkyG5'-l5-U-04'CDT 20P
AGENTY:
RANDY:WJTCNDlSGW LUTCF,
,1226N GARLAND AVE
FAYETrEV9.AE, AR -/.=3.
(479)444-3344
AGE"NtAfflER 03-BS99-70
To7icy,Number-103-14916460-3-Effective Date:-03/0512017;12.01AM Central time
1 Expmdran Date: ON05MI7, FZO1} AN Centrat Tfine
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DISCOUNTS REFLEC71ED IN TEE PREMIUM- to F110 TREMIUMS341.99...
-ADDITIONALUSYEDINSUREDS:
THE. FOU LOMM RTDO R%TS AE tE A PAE0, OF IMS MLWY AND AVE ATTAMM
A4174 -A.
A -110.1-A Un&Win� WtDriSl Endowseniat 25/50 Lim it
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SYMMEAW PACKAGS-CODE I TIMROM.
ADD1330NALINSURED
-CITY-OFFAYETTEVIIAE
.113. W MOUNTAIN ST
FAYETIFVRSY- AR 727M-6069:
Ken Eastin
Submitted By
City of Fayetteville Staff Review Form
2017-0744
Legistar File ID
N/A
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
12/14/2017
Submitted Date
Action Recommendation:
�4�
Progressive Trail Design, Inc.
Change Order #1
Parks & Recreation /
Parks & Recreation Department
Division / Department
Staff recommends approval of Change Order #1 in the amount of $40,579.30 to contract #2017-00000014 with
Progressive Trail Design, Inc., for additional trail improvements and components necessary for completion of the
Kessler Mountain Natural Surface Trails Development contract.
Budget Impact:
4470.900.9470.5814.05 Sales Tax
2250.520.9255.5315.00 2250 Parks Development Parks Development
520 9255-5315 00 Fund
Account Number Fund
14013.1 Kessler Mountain Acquisition
16010.1 Natural Surface Trail Development
16n1n 17o1 Kessler Mountain Nature Trail Grant
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Project Title
Current Budget $ 420,349.00
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
$ 297,119.00
$ 123,230.00
$ 40,579.00
$ 82, 651.00
V20140710
Previous Ordinance or Resolution # 83-17
Original Contract Number: 2017-00000014 Approval Date:
Comments: The cost of this change order should be charged to project 16010.1701 and GL acct. #2250.520.9255-
5814.05.
CITY OF
FAYETTEVILLE
ARKANSAS
TO: Mayor Lioneld Jordan
THRU: Don Marr, Chief of Staff
Connie Edmonston, Parks and Recreation Director
Ted Jack, Park Planning Superintendent
FROM: Ken Eastin, Park Planner
DATE: December 19, 2017
STAFF MEMO
SUBJECT: Change order #1 to contract #2017- 00000014 with Progressive Trail
Design, Inc. in the amount of $40,579.30 for final trail improvements and components
necessary for completion of the Kessler Mountain Natural Surface Trails Development
contract.
RECOMMENDATION:
Staff recommends approval of Change Order #1 in the amount of $40,579.30 to contract #2017-
00000014 with Progressive Trail Design, Inc., for final trail improvements and components
necessary for completion of the Kessler Mountain Natural Surface Trails Development contract.
BACKGROUND:
The City of Fayetteville entered into a contract with Progressive Trail Design, Inc. in the amount
of $296,721.87 with a project contingency in the amount of $44,508.28 (approximately 15%) for
a total of $341,230.15.
This contract was authorized by Fayetteville City Council Resolution 83-17 passed and
approved on April 4, 2017. The contract implements Fayetteville RFP #17-04, Kessler Mountain
Natural Surface Trail Development. The contract includes on -the -ground layout and
construction of 3.4 miles of new trail, a comprehensive repair of existing trail problems that
were identified and prescribed in the Kessler Mountain Trails Master Plan, and implementation
of a basic informational, regulatory, and educational sign program as recommended in the Plan.
This contract construction was based on recommendations established in the Master Plan,
however, specific work was conceptual in nature until the final layout of new trail and final
scope of needed reroutes were identified on-site. This required a flexible contract based on unit
costs rather than a lump sum amount. This allowed for the most efficient method of completing
the maximum amount of work in response to site conditions, rather than the need to "pad" a
construction quote in order to respond to unforeseen conditions.
DISCUSSION:
This change order is being requested as a final contract change order to compensate for work
required for satisfactory completion of the trail contract. These charges are as detailed below:
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Bridge Construction: ................................................................................... $7,500.00
Construction of an approximately 8' wide x 35' long footbridge. This is custom
construction consisting of treated utility pole stringers buttressed with native stone
and supporting 3" thick, live -edge Eastern Red Cedar deck planks and natural,
peeled cedar logs for the handrails and supports:
This bridge is necessary to cross a deep ravine with
the new trail that skirts the landfill area and lies
closest to the trailhead. This section of the site is a
narrow sloping hillside immediately below the bluff
and just above the landfill opening. The master plan
has two separate trails in this area and an effort was
made to separate the trails as much as possible to
lengthen sight lines and discourage cross -cutting.
The runoff from the steep hillside has carved' a deep
ravine on the lower slope that the trail was required
to cross. This bridge was unforeseen prior to the
contract but is necessary to complete the trail. In
addition to its function, it does offer a very attractive
feature on the trail and will become a popular
component of the trails system.
2. Armored Swale Near Trailhead:.......................................
............................$3,600.00
Construction of an approximately 6' wide x 20' long armored tread consisting of
large, thick stone embedded into the ground surface to protect the bottom of the '
swale. This armoring and additional tread through the entire length of swale (-50') is
also lined with embedded stone for extra tread protection.
Until a final trailhead is constructed in the latter
phases of Regional Park construction, the north side
of the new baseball field parking lot is serving as a
trailhead. The access trail climbs the hillside and is
required to cross a "cut off' swale that diverts
drainage from the mountain to the north so that it
does not impact the excavated hillside above the
ball fields. The access trail crosses this drainage in
order to continue up the hillside. Initially, a bridge
was considered, but a stone -armored tread through
the swale was determined to be the most efficient,.
durable, and most economical solution. This allows
riders and walkers to travel through the bottom of
the swale in all weather conditions.
3. Stone Retaining Wall at Swale Crossing: .................................................... $2,000.00
Construction of an approximately 4' high x 24' long stacked stone retaining wall.
4.
This component is required to complete the
crossing described above in item 2. The
downhill embankment that creates the swale
is relatively narrow. The trail crosses through
the bottom of the swale, climbs onto the
downhill embankment, then turns and
descends the hillside. As the trail turns atop
the embankment, the placement of large
stones to retain the tread on the downhill side
of the embankment was necessary.
Confidence Marker Signs: ........................................................................... $5,679.30
Installation of 42" tall x 8" x 8" treated posts with metal identification name tags, 3
per intersection.
These confidence markers are signposts located at trail
intersections that identify the names of the intersecting trails
and their difficulty levels. This allows users to easily identify
their location upon reaching an intersection. Each
intersection requires at least three of these signposts. The
initial contract planned for 39 of these signposts; however,
trail relocations, new trail construction, and adjustments to
trail layout in critical areas resulted in the need for 11 more of
these signposts.
5. Additional New Trail Construction: .............................
Construction of approximately 2,725 feet of new trail.
..............$21,800.00
This item is for a segment of new trail that was not
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.propertyfglose�! to public use - ��
originally in the plan. It lies on the north end of theI;
y
mountaintop park property, near the shale barrens.
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To reserve the sensitive shale barrens, it was
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determined during the master planning process to
remove all trails from within this area. In addition,
the private landowners to the north that own property
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crossed by the popular Rock City Trail decided to
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close this trail due to rampant overuse and
vandalism. The removal of the shale barren trails
and the closing of the Rock City Trail left this area of the park with poor connectivity
to other trails. To improve these connections, additional
trail extending around the
north end of the ridge and continuing the Eggbeater Trail to connect with the
Serpentine Trail was a desirable addition.
6. Reduce contract signacie requirements to replace with
additional trail improvements: .................................................................. : ........ $0.00
Eliminate 7 signs from contract and replace with 1,400 feet of additional trail work.
Part of the contract signage requirements included 4 interpretive signs and 3
locational signs; however, attempts at development of the interpretive signs have
been unacceptable. Since this process is likely to require an extended time period
for completion, staff recommends completing this work in-house at a later time and
applying the savings to beneficial trail work. In addition, the final maps are being
revised by staff which will also further delay the 3 locational signs. Each of these
signs was quoted at $1,587.03 apiece which will provide a savings of $11,109.21.
At a unit cost of $8.00 per linear foot, this reduction will be offset by approximately
1,400 feet of new trail construction. This 1,400.feet is accounted for as an
accumulation of additional trail footage that is needed in several locations
throughout the overall system. For example, the amount of new trail construction
was estimated at 3.4 miles in the RFP; however, actual on -ground new trail
measures at 3.7 miles.
The items above total $40,579.30. This total, added to the contract amount of $296,721.87,
combines into a new contract total of $341,230.15.
BUDGET/STAFF IMPACT:
The total request for this change order is $40,579.30. Funding is available in project
#16010.1701, Natural Surface Trail Development. Approval of this change order will leave
$3,928.98 remaining in contingency. This represents 13% of the original contract amount.
Attachments:
SRF Change Order
SRM - Change Order Request
Change Order Form #1
Progressive Trail Design Change Order Invoice
Resolution 83-17
4
.CITY OF
FAYETTEVILLE
ARKANSAS
CHANGE ORDER NO. 1 Cost Plus Pre -Agreed Unit Price X
Project Name and Number: Kessler Mountain Natural Surface Trail Development, 16010.1701
Name of Contractor: ___Progressive Trail Design, Inc.
Address of Contractor: .3589-3 N. Shiloh Dr. #222, Fayetteville, AR 72703
Date of Contract: April 4. 2017
Original Contract Sum: ............................................................................ $296,721.87
Total Amount of All Previous Approved Change Orders: ...................................... 0.00
Contract Sum prior to this Change Order: ............................................... $296,721.87
Contract Sum increase this Change Order: ............................................... $40,579.30
New Contract Sum including this Change Order: .................................... $337,301.17
Subject and Reason for this Change Order: Staff is requesting approval for the following
changes:
1) Construction of an 8' wide x 35' long custom peeled -cedar foot bridge over a deep
ravine for $7,500.
2) Construction of a 6' wide x 20' long stone tread armoring as the primary access trail
crosses through the Swale that bypasses drainage above the ballfields for $3,600.
3) Construction of a 4' high x 24' long stone retaining wall necessary to buttress and retain
the lower embankment on the drainage swale listed above in #2 for $2,000.
4) Construct 11 -additional confidence markers at trail intersections for $5,679.30.
5) Construction of 2,725 lineal feet of additional trail (Sharp's Run) on north end of
property at $8 per foot for a total of $21,800.
6) Reduce contract requirements to eliminate four interpretive signs and three locational
signs at $1,587.03 each for a total of $11,109.21 and replace with 1,400 feet of new trail
construction for a no -cost change to contract ............ $0.00.
7) TOTAL OF CHANGE ORDER ITEMS = $40,579.30.
These changes are recommended in order to provide:
• Continuous trail access over the ravine and to provide an attractive trail feature.
• A dry, firm surface suitable for all-weather crossing through the bottom of the Swale.
• Protection of the downhill embankment that forms the swale and support of the trail
tread as it crosses over the embankment.
• Directional/locational information for additional intersections created during trail
construction.
• A new trail on the north end of the property to provide access around the northern end
of the ridge and to provide an alternative route to the closed "Rock City Trail".
Mailing Address:
113 W, Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
• Additional trail work beneficial to overall project as an alternative to extended delays in
contract completion for development of final interpretive signs.
Note: For construction flexibility, this contract was established based on unit costs rather than a
lump sum amount. For a full explanation of the necessity of these additions, please see the staff
review memo (SRM).
Additional Time Requested: 0 Calendar Days
Dated this day of JCJf\ 1 .r 2erra,Qti�
CITY OF FAYETTEVILLE
Parks& Re reatio�risDepartment
By: .�----�-�
Ken Eastin, Park Planner II
PROGRESSIVE TRAIL DESIGN, INC
Contractor
By:_7/�
Nathan Woodruff -President
CITY OF F ETTEVILLE
ATTEST:
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PROGUSSTRAILDESIGN 3589-3 N. Shiloh Dr. #222
%44?tFayetteville, AR 72703
Bill To
City of Fayetteville
1 13 W. Mountain St.
Fayetteville, AR 72701
Change Order Invoice
Date
Invoice #
11/29/2017
733
Terms Project
Kessler Mountain -Phase 1
Description
Qty
Rate
Amount
Bridge
Amw.progress ivetraiIdes ign.com
7,500.00
7,500.00
Armored Swale
3,600.00
3,600.00
Retaining Wall at Swale
2,000.00
2,000.00
Confidence Marker Signs
11
516.30
5,679.30
Additional Existing Trail Improvements Reroutes
2,725
8.00
21,800.00
Total USD 40,579.30
Payments/Credits USD 0.00
Balance Due USD 40,579.30
Phone #
E-mail
Web Site
4794092245
wliittney aprogressivetraildesign.com
Amw.progress ivetraiIdes ign.com
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 83-17
File Number: 2017-0158
PROGRESSIVE TRAIL DESIGN, LLC:
A RESOLUTION TO AUTHORIZE A CONTRACT WITH PROGRESSIVE TRAIL DESIGN, LLC FOR
THE CONSTRUCTION OF NEW TRAILS AND IMPROVEMENTS TO EXISTING TRAILS IN
ACCORDANCE WITH THE KESSLER MOUNTAIN TRAILS MASTER PLAN IN THE AMOUNT OF
$296,721.87, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $44,508.28
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to
sign a contract with Progressive Trail Design, LLC for the construction of new trails and improvements to
existing trails in accordance with the Kessler Mountain Trails Master Plan in the amount of $296,721.87,
and further approves a project contingency in the amount of $44,508.28.
PASSED and APPROVED on 4/4/2017
Page 1
Attest:
Sondra E. Smith, City Clerk Treasurer
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