HomeMy WebLinkAbout2017-04-11 - Agenda - FinalCITY OF
Ivie T.
ARKANSAS
Water, Sewer, and Solid Waste Committee
April 11, 2017
5:30 P.M.
(Or immediately following Equipment Committee Session)
City Hall - Room 326
AGENDA
Committee: Chairman Mark Kinion; Aldermen Sarah Marsh, Aldermen Sarah Bunch, Aldermen
John LaTour
Copy to: Mayor Lioneld Jordan; Sondra Smith, Don Marr, Paul Becker, Susan Norton, Jeremy
Pate, Chris Brown, Lynn Hyke, CH2M HILL, Brian Pugh, Jeff Coles, Mark Rogers,
Jim Beavers
From: Tim Nyander, Utilities Director
CALL TO ORDER
ROLL CALL
OLD BUSINESS/UPDATES:
a. Amendment No. 6 with Mitchell, Williams, Selig, Gates & Woodyard, for legal
representation relating to the White River Water Quality Standards.
The unique circumstances of performing the UAA on the White River has led to a very
lengthy process up to this point. To get the agreement from ADEQ to stand with the City on
this process, we were required to perform additional calculations as well as put the changes
in the original process, out for public comment a second time. While this has presumably
satisfied the ADEQ staff, the EPA is now questioning the methodology of ADEQ's statistical
calculations in arriving at site specific minerals numbers that (1) has no detriment to the
water quality and the aquatic life of the stream and, (2) established discharge permit
numbers that the Noland WWTP can achieve without an expensive addition to the treatment
process.
There are still several tasks to be performed. Below is the list of items that still need to be
done:
• Team conference(s) to deal with comments by ADEQ and EPA
• Prepare and file Statement of Basis and Responsiveness Summary (Response to
Comments) with the APCEC
• Prepare for and attend (defend) legislative review of the Third -Party Rulemaking by
Joint Legislative Public Health and Welfare Committee and the Joint Legislative Rules
and Regulations Committee
• Prepare and File with APC&EC the Motion to Adopt Water Quality Standard Changes
and the Draft Order adopting same
• Prepare for and attend the APC&EC meeting seeking final adoption of the changes
• Track submission and approval of the water quality changes to EPA
Mauling Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
City staff feels that they are presenting to the Council a final number for legal services
Pertaining to this 3rd party rulemaking, although we are not sure at this point how the EPA is
going to respond the City's lengthy efforts. However, the staff feels that there are signs of
favorability coming from EPA that this rulemaking process will be completed in the near
future.
STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR
APPROVAL
b. Backflow Ordinance
The City has revised the backflow ordinance to meet state regulations. The changes
contained in the new Ordinance are highlighted in the attachment (handout). It has
been reviewed and approved by the City Attorney. These changes will be discussed
with the committee.
STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR
APPROVAL
c. Cost Shares
496 S. Block Avenue — install approximately 110 feet of 8 -inch sewer main to serve three
new homes that will be constructed as a result of demolition of the existing structure and a
lot split. Sewer needs to be extended north on Block Avenue to meet the City's sewer
service policy. The cost of the City's portion of the cost share is approximately $16,735.
The following are the 3 bids for the project:
General Solutions Group
$49,828.25
Fayetteville Tree & Trench
$40,561.42
Sweetser Construction
$35,270.00
STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR
APPROVAL
NEW BUSINESS:
a. Recognition for the Safety Award
On January 17, 2017, the Arkansas Department of Labor and Arkansas Workers'
Compensation Commission recognized the CH2M Fayetteville team with the 10 -year
Accumulative Years Safety Award. To achieve this milestone, the CH2M staff accumulated
10 years without a lost day away from work due to a work-related injury or illness. The
attached memo describes in detail the prestigious achievement by the Fayetteville Project.
STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR
RECOGNITION
b. Agreement for Accepting Wastewater from the SEFOR Decommisioning Project.
The University of Arkansas is currently conducting Phase 2 of the decommisioning
of the Southwest Experimental Fast Oxide Reactor facility. Specifically there is
2
accumulated groundwater in the facility basements that they are requesting to be
pumped out and hauled to Fayetteville for Discharge into the public sewer system.
This is similar to the agreement that was approved in 2011. The committee will be
informed about the details of this project.
Masters Lift Station Elimination Engineering Contract
Hawkins Weir Engineers Inc. was selected in a formal engineering selection
committee meeting on February 23, 2016, to provide the survey and design for a
future construction project to eliminate the existing back yard lift station and force
main by providing a future gravity sewer line from the lift station location in south
Fayetteville. The proposed engineering contract with Hawkins -Weir Engineers Inc. is
for the not to exceed amount of $71,820.00 and a ten percent engineering contract
contingency of $7,182.00.
STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR
APPROVAL
Capital Projects Update
Number
Project Description
Contractor
Cost
% Complete
BB0414 Utilities (Water and Sewer Relocations
Bids open August 10,
$3,373,160
1
— Interchange Hwy 112/Fulbright/149)
2016
62%
$2,029,000
Estimated
Huntsville, MLK & Garden Park Apartments
In -House Designing by
Construction
Design
2
Water Line Replacements - Design
City Engineering
Costs
99%
Water Master Plan Update
MWY
67%
3
$148,688
$33,389
(design)
Dinsmore Trail Water line replacement -Design
MWY
$500,000 est
Design — 99%
4
construction
Wastewater Plant and Lift Stations electrical
Allgeier Martin
$90,280.00
Study — 32%
5
study
$500,000 est
Fulbright/Greg Sewer main replacement
In -House design
Design -30%
6
construction
PRESENTATIONS
a. A report from the Solid Waste Division providing an update to considerations for
expanding the composting operations, and a progress update on food recovery.
b. A request from Justin Cullers to discuss with the Water & Sewer Committee a
proposal for a new subdivision west of Fayetteville. The owner/developer is
exploring options for obtaining water and sewer services.
ATTACHMENTS
Backflow Ordinance
Safety Award Memo
SEFOR Agreement
ADJOURN
Next Water, Sewer, Solid Waste Committee meets on
Tuesday, May 9, 2017, 5:30 p.m., room 326.
11
CITY OF
Ta y Ai'I'l
ARKANSAS
To: Mayor Lioneld Jordan
Thru: Don Marr, Chief of Staff
Water, Sewer, Solid Waste Committee
From: Tim Nyander, Utilities Director
Date: April 6, 2017
STAFF MEMO
Subject: Approval of an Agreement with the University of Arkansas Regarding Acceptance
of Wastewater from the SEFOR Facility
RECOMMENDATION
City Administration recommends approval of an agreement with the University of Arkansas
regarding acceptance of wastewater from the SEFOR facility.
BACKGROUND
The University of Arkansas owns the facility known as the Southwest Experimental Fast
Oxide Reactor (SEFOR) in Washington County. In 2011, City of Fayetteville accepted
water that had accumulated in the basement rooms because of roof leaks during Phase 1,
the Initial Site Preparations and Development of Decommissioning Plan. The University
has replaced one of the roofs, but water has again accumulated in the basements. To
move forward with Phase 2, Demolition of the Operations Support Building and the Reactor
Support Facility, the University needs to remove and properly dispose of the water that has
accumulated in the basements. This water contains minute amounts of metals and
radioactive material, and must thus be disposed of within specific federal and state
guidelines. There will also be a small amount of water from asbestos abatement that will be
treated for disposal. A wastewater treatment facility is the optimum disposal method.
DISCUSSION
Under this agreement, the City will accept the water pumped out of the basement rooms of
the University of Arkansas' SEFOR facility and the treated asbestos abatement water into
our wastewater collection system. The water will be discharged by a hauler contracted by
the University into the collection system via a manhole on University of Arkansas property
on South Razorback Road. The discharge will be time phased to allow City wastewater
treatment staff to track plant operations during the process. The wastewater has been
tested by multiple laboratories, and meets all discharge requirements for being discharged
into a wastewater system. The Arkansas Department of Health, who has primacy in
Arkansas over radioactive materials, has approved the discharge of this water into our
wastewater facilities (letter attached).
BUDGET IMPACTS
None. The University will be charged based on the volume of wastewater discharged.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
CITY OF
Ile a �
ARKANSAS
TO: Mayor and City Council
THRU: Water, Sewer and Solid Waste C mmittee
Don Marr, Mayor's Chief of Staff
FROM: Tim Nyander, Utilities Director _0
DATE: April 6, 2017
SUBJECT: CH2M Receives Prestigious Safety Award
STAFF MEMO
On January 17, 2017, the Arkansas Department of Labor and Arkansas Workers' Compensation
Commission recognized the CH2M Fayetteville team with the 10 -year Accumulative Years
Safety Award. To achieve this milestone, the CH2M staff accumulated 10 years without a lost
day away from work due to a work-related injury or illness between September 21, 2006 and
September 21, 2016. Representatives from Senator Boozman's office, Senator Cotton's office
and Congressman Womack's office were in attendance to read letters of congratulations as
well.
CH2M's adopted culture works towards eliminating all incidents every day based on individual
commitments. This culture is achieved when their employees value the Heath, Safety &
Environment program and take responsibility for their own behavior and for the behavior of
every employee around them. When an incident does occur, they seek continual improvement
by evaluating the causes, implementing corrective actions, and learning from their mistakes.
Every employee must take responsibility and continually strive to achieve zero incidents which
include (1) zero injuries and illnesses, (2) ensuring that they have an effective and
comprehensive health and safety program in place, and (3) ensuring their staff feels that they
have some ownership in their program.
The Fayetteville Project has a safety committee, which consists of employees and
management, to execute the safety plan. The safety team meets monthly to discuss safety
concerns and updates at the project, and often organizes training opportunities and celebrations
to keep safety fun. CH2M departments and staff meet each morning before any project or task
is performed. The team completes the pre -task plan and an activity hazard analysis by
discussing the work to be performed, ensuring hazards are identified, then discussing the
controls involved to ensure a safe work performance can be provided. Because of their daily
focus to provide a safe work environment, the CH2M Fayetteville team has won many awards to
date.
Congratulations to the CH2M Team for their outstanding commitment to Safety!
Mailing Address:
113 W. Mountain Street www.fayetteville-aLgov
Fayetteville, AR 72701