HomeMy WebLinkAbout2017-04-11 - Agendas - TentativeCity of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Meeting Agenda - Tentative Agenda
Tuesday, April 11, 2017
4:30 PM
City Hall Room 326
City Council Agenda Session
Adella Gray Ward I
Sarah Marsh Ward 1
Mark Kinion Ward 2
Matthew Petty Ward 2
Justin Tennant Ward 3
Sarah Bunch Ward 3
John S. La Tour Ward 4
Alan Long Ward 4
ELECTED OFFICIALS:
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Sondra Smith
City Council Agenda Session Meeting Agenda - Tentative April 11, 2017
Agenda
Call To Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
City Council Meeting Presentations, Reports and Discussion Items:
Agenda Additions
A. Consent:
A. 1 2016-0573
APPROVAL OF THE APRIL 4, 2017 CITY COUNCIL MEETING MINUTES.
A.2 2017-0159
STEVE LANDERS TOYOTA OF NORTHWEST ARKANSAS:
A RESOLUTION TO AWARD BID # 17-24 AND AUTHORIZE THE PURCHASE OF
THREE 2017 TOYOTA TACOMAS FROM STEVE LANDERS TOYOTA OF
NORTHWEST ARKANSAS IN THE TOTAL AMOUNT OF $65,400.00 FOR USE BY
THE WATER AND SEWER OPERATIONS DIVISION
Attachments: STEVE LANDERS TOYOTA OF NORTHWEST ARKANSAS
A.3 2017-0160
ARKANSAS MUNICIPAL EQUIPMENT, INC.:
A RESOLUTION TO AWARD BID NO. 17-23 AND AUTHORIZE THE PURCHASE OF
A PETERBILT 520 FRONT LOAD REFUSE TRUCK WITH NEW WAY MAMMOTH
BODY FROM ARKANSAS MUNICIPAL EQUIPMENT, INC. IN THE AMOUNT OF
$240,592.00 FOR USE BY THE RECYCLING AND TRASH COLLECTION DIVISION
Attachments: ARKANSAS MUNICIPAL EQUIPMENT, INC.
City of Fayetteville, Arkansas Page 2 Printed on 4/6/2017
City Council Agenda Session Meeting Agenda - Tentative April 11, 2017
Agenda
A. 4 2017-0161
WILLIAMS TRACTOR:
A RESOLUTION TO APPROVE THE PURCHASE OF SIX (6) HUSTLER SUPER Z
MOWERS FROM WILLIAMS TRACTOR OF FAYETTEVILLE IN THE TOTAL
AMOUNT OF $62,345.00 PURSUANT TO A STATE PROCUREMENT CONTRACT FOR
USE BY THE PARKS AND RECREATION DEPARTMENT
Attachments: WILLIAMS TRACTOR
A.5 2017-0162
SUPERIOR AUTOMOTIVE GROUP, TRANSPORTATION DEPT.:
A RESOLUTION TO AWARD BID #17-26 AND AUTHORIZE THE PURCHASE OF
FIVE (5) 2017 FORD F-550 TRUCKS FROM SUPERIOR AUTOMOTIVE GROUP OF
SILOAM SPRINGS, ARKANSAS IN THE TOTAL AMOUNT OF $313,256.00 FOR USE
BY THE TRANSPORTATION SERVICES DEPARTMENT
Attachments: SUPERIOR AUTOMOTIVE GROUP, TRANSPORTATION DEPT.
A.6 2017-0163
SUPERIOR AUTOMOTIVE GROUP, WATER & SEWER DEPT.:
A RESOLUTION TO AWARD BID #17-26 AND AUTHORIZE THE PURCHASE OF
TWO (2) 2017 FORD F-550 DIESEL TRUCKS AND A FORD F-250 PICKUP TRUCK
FROM SUPERIOR AUTOMOTIVE GROUP OF SILOAM SPRINGS, ARKANSAS IN THE
TOTAL AMOUNT OF $149,375.00 FOR USE BY THE WATER AND SEWER
OPERATIONS DIVISION
Attachments: SUPERIOR AUTOMOTIVE GROUP, WATER & SEWER DEPT.
A.7 2017-0174
HILBILT SALES CORPORATION:
A RESOLUTION TO AWARD BID #17-29 AND AUTHORIZE THE PURCHASE OF A
CLEMENT STARLITE 3829 DUMP TRAILER FROM HILBILT SALES CORPORATION
OF BENTON, ARKANSAS IN THE AMOUNT OF $39,794.00 PLUS APPLICABLE
TAXES FOR USE AT THE CITY WASTEWATER TREATMENT FACILITIES
Attachments: HILBILT SALES CORPORATION
City of Fayetteville, Arkansas Page 3 Printed on 4/6/2017
City Council Agenda Session Meeting Agenda - Tentative April 11, 2017
Agenda
A.8 2017-0172
CH2M HILL ENGINEERS, INC.:
A RESOLUTION TO APPROVE AN OUT -OF -SCOPE AGREEMENT WITH CH2M HILL
ENGINEERS, INC. IN THE AMOUNT OF $19,998.00 FOR DESIGN REVISIONS TO THE
ACCESS ROAD AND BERMS AT THE LAKE SEQUOYAH SEDIMENT REMOVAL
PROJECT
Attachments: CH2M HILL ENGINEERS, INC.
A.9 2017-0178
WATERSHED CONSERVATION RESOURCE CENTER:
A RESOLUTION TO APPROVE TASK ORDER NO. 5 WITH THE WATERSHED
CONSERVATION RESOURCE CENTER IN THE AMOUNT OF $100,500.00 FOR
CONTINUED NATIVE VEGETATION ESTABLISHMENT EFFORTS AND MINOR
ADJUSTMENTS TO EXISTING RESTORATION AREAS TO ENHANCE STREAM
CHANNEL STABILITY
Attachments: WATERSHED CONSERVATION RESOURCE CENTER
A. 10 2017-0191
PLAY BY DESIGN, INC.:
A RESOLUTION TO AWARD RFP NO. 17-03 AND AUTHORIZE A CONTRACT WITH
PLAY BY DESIGN, INC. IN THE AMOUNT OF $299,990.91 FOR THE
CONSTRUCTION OF THE ROTARY CLUB OF FAYETTEVILLE PLAYGROUND AT
KESSLER MOUNTAIN REGIONAL PARK, AND TO APPROVE A PROJECT
CONTINGENCY IN THE AMOUNT OF $30,000.00
Attachments: PLAY BY DESIGN, INC.
City of Fayetteville, Arkansas Page 4 Printed on 4/6/2017
City Council Agenda Session Meeting Agenda - Tentative April 11, 2017
Agenda
A. 11 2017-0132
MITCHELL, WILLIAMS, SELIG, GATES & WOODYARD, PLLC:
A RESOLUTION TO APPROVE AMENDMENT NO. 6 TO THE CONTRACT WITH
MITCHELL, WILLIAMS, SELIG, GATES & WOODYARD, PLLC IN THE AMOUNT OF
$100,000.00 FOR ADDITIONAL LEGAL SERVICES RELATED TO THE WHITE RIVER
WATER QUALITY STANDARDS PETITION TO THE ARKANSAS POLLUTION
CONTROL AND ECOLOGY COMMISSION, TO APPROVE A PROJECT
CONTINGENCY IN THE AMOUNT OF $20,000.00, AND TO APPROVE A BUDGET
ADJUSTMENT
Attachments: MITCHELL, WILLIAMS, SELIG, GATES & WOODYARD, PLLC
BA - MITCHELL, WILLIAMS, SELIG, GATES & WOODYARD, PLLC
B. Unfinished Business: NONE
C. New Business:
C. 1 2017-0180
BENCHMARK CONSTRUCTION OF NWA, INC.:
A RESOLUTION TO APPROVE CHANGE ORDER NO. 2 TO THE CONTRACT WITH
BENCHMARK CONSTRUCTION OF NWA, INC. IN THE AMOUNT OF $195,377.00
FOR THE CONSTRUCTION OF A BATHROOM AND STORAGE BUILDING AT THE
FIRE DEPARTMENT TRAINING FACILITY, TO APPROVE A PROJECT
CONTINGENCY IN THE AMOUNT OF $29,306.55, AND TO APPROVE A BUDGET
ADJUSTMENT
Attachments: BENCHMARK CONSTRUCTION OF NWA, INC.
B.A._BENCHMARK CONSTRUCTION OF NWA, INC.
C.2 2017-0170
FAYETTEVILLE COMMERCE PARK, PETER O. KOHLER, LLC:
A RESOLUTION TO SELL ABOUT 14.9 ACRES OF LAND IN THE COMMERCE
DISTRICT TO PETER O. KOHLER, LLC FOR $223,500.00
Attachments: FAYETTEVILLE COMMERCE PARK, PETER O. KOHLER, LLC
City of Fayetteville, Arkansas Page 5 Printed on 4/6/2017
City Council Agenda Session Meeting Agenda - Tentative April 11, 2017
Agenda
C.3 2017-0187
VAC 17-5749 (495 W. PRAIRIE STJINFILL GROUP):
AN ORDINANCE TO APPROVE VAC 17-5749 FOR PROPERTY LOCATED AT 423
WEST PRAIRIE STREET TO VACATE A PORTION OF A DRAINAGE EASEMENT
CONTAINING APPROXIMATELY 40 SQUARE FEET
Attachments: VAC 17-5749 (495 W. PRAIRIE ST./INFILL GROUP)
C.4 2017-0182
RZN 17-5734 (1722 N. STARR DR./ST. JOSEPH'S SCHOOL):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 17-5734 FOR ABOUT 26.09 ACRES LOCATED AT 1722 NORTH
STARR DRIVE FROM R -A, RESIDENTIAL AGRICULTURAL AND RSF-4,
RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE TO P-1, INSTITUTIONAL
Attachments: RZN 17-5734 (1722 N. STARR DUST. JOSEPH'S SCHOOLI
C.5 2017-0186
RZN 17-5732 (1840 W.POPLAR STJPOPLAR ST. MOBILE HOME PARK):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 17-5732 FOR ABOUT 9.20 ACRES LOCATED AT 1840 WEST POPLAR
STREET FROM RMF -24, RESIDENTIAL MULTI FAMILY, 24 UNITS PER ACRE TO
CS, COMMUNITY SERVICES
Attachments: RZN 17-5732 (1840 W. POPLAR STIPOPLAR ST. MOBILE HOME PARK)
City of Fayetteville, Arkansas Page 6 Printed on 4/6/2017
City Council Agenda Session Meeting Agenda - Tentative April 11, 2017
Agenda
C.6 2017-0194
AMEND ORD. 3898, BOTANICAL GARDEN AND FAYETTEVILLE SCHOOLS
AGREEMENT:
AN ORDINANCE TO AMEND ORDINANCE 3898 BY REMOVING APPROXIMATELY
1.7 ACRES FROM THE LAKE FAYETTEVILLE NATURE STUDY CENTER RESERVE,
TO APPROVE AN AMENDMENT TO THE JOINT LEASE AGREEMENT WITH THE
FAYETTEVILLE SCHOOL DISTRICT TO REFLECT THE REMOVAL OF THE 1.7
ACRES, TO APPROVE AN AMENDMENT TO THE BOTANICAL GARDEN LAND
LEASE AGREEMENT WITH THE BOTANICAL GARDEN SOCIETY OF THE OZARKS,
INC. TO ADD APPROXIMATELY 1.7 ACRES TO THE LEASED PREMISES, AND TO
APPROVE AN AMENDMENT TO THE BOTANICAL GARDEN OF THE OZARKS
MASTER PLAN TO ADD AN OPERATIONS CENTER ON THE ADDITIONAL
ACREAGE
Attachments: AMEND ORD. 3898, BOTANICAL GARDEN AND FAYETTEVILLE SCHOOLS AI
C.7 2017-0195
UNIVERSITY OF ARKANSAS, WEST HOTZ DRIVE:
A RESOLUTION PURSUANT TO ORDINANCE NO. 5652 TO AUTHORIZE MOTOR
VEHICLE ACCESS TO WEST HOTZ DRIVE FROM PROPERTY OWNED BY THE
UNIVERSITY OF ARKANSAS
Attachments: UNIVERSITY OF ARKANSAS, WEST HOTZ DRIVE
Matthew Petty Form 2017-0195
C.8 2017-0176
ENACT ARTICLE XXXI EQUIPMENT COMMITTEE AND ARTICLE XXXII
SUBSTITUTION FOR ABSENT FELLOW CITY COUNCIL WARD MEMBER:
AN ORDINANCE TO ENACT ARTICLES XXXI AND XXXII OF THE FAYETTEVILLE
CODE TO CODIFY MEMBERSHIP AND DUTIES OF THE EQUIPMENT COMMITTEE
AND TO PROVIDE FOR A CITY COUNCIL MEMBER TO SUBSTITUTE FOR AN
ABSENT WARD REPRESENTATIVE ON A STANDING CITY COUNCIL COMMITTEE
Attachments: ENACT ARTICLE XXXI EQUIPMENT COMMITTEE AND ARTICLE XXXH SUB:
D. City Council Agenda Session Presentations:
E. City Council Tour:
City of Fayetteville, Arkansas Page 7 Printed on 4/6/2017
City Council Agenda Session Meeting Agenda - Tentative April 11, 2017
Agenda
F. Announcements:
G. Adjournment
NOTICE TO MEMBERS OF THE AUDIENCE
All interested persons may appear and address the City Council on Unfinished Business, New Business, and
Public Hearings at City Council meetings. If you wish to address the City Council on an agenda item, please
wait for the Mayor or Chair to request public comment then queue behind the podium. When the Mayor or
Chair recognizes you, approach the podium and give your name and address. Comments are to be addressed to
the Mayor or Chair. The Mayor or Chair will direct your comments to the appropriate elected officials, staff, or
others for response. Keep your comments respectful, brief, to the point, and relevant to the agenda item being
considered. Each speaker from the public will be allowed one turn at the microphone for discussion of an
agenda item.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City
Council meetings:
Agenda Additions: A new item which is requested to be added to the agenda at a City Council meeting should
only be considered if it requires immediate City Council consideration and if the normal agenda setting process
is not practical. The City Council may only place such new item on the City Council meeting's agenda by
suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda.
Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without
discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that
item shall be removed and considered immediately after the Consent Agenda has been voted upon.
Old Business and New Business: Presentations by Staff and Applicants: Agenda items shall be introduced by
the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda
applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this
presentation period, but may be recalled by an alderman later to answer questions. City staff, City Council
members, and applicants may use electronic visual aids in the City Council meeting as part of the presentation
of the agenda item.
Public Comments: Public comment shall be allowed for all members of the audience on all items of old and new
business and subjects of public hearings. A simple majority of the City Council members, present and voting,
may authorize a representative of a Fayetteville citizens' group opposing the ordinance or resolution to present
an electronic visual aid not to exceed five minutes, but no other electronic visual aid presentations will be
allowed; however, the public may submit photos, petitions, etc. to be distributed to the City Council. If a
member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting,
such materials should be supplied to the City Clerk's Office no later than 9:00 A.M. on the day of the City
Council meeting. Any member of the public shall first state his or her name and address, followed by a concise
statement of the person's position on the question under discussion. Repetitive comments should be avoided; this
applies to comments made previously either to the City Council or to the Planning Commission when those
Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the
Mayor or the City Council as a whole and not to any particular member of the City Council. No person other
than the Aldermen and the person having the floor shall be permitted to enter into any discussions without
permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the
Mayor.
City of Fayetteville, Arkansas Page 8 Printed on 4/6/2017
City Council Agenda Session Meeting Agenda - Tentative April 11, 2017
Agenda
City of Fayetteville, Arkansas Page 9 Printed on 4/6/2017
City of Fayetteville, Arkansas
Text File
File Number: 2016-0573
Agenda Date: 4/18/2017 Version: 1
In Control: City Council Meeting
Agenda Number: A. 1
APPROVAL OF THE APRIL 4, 2017 CITY COUNCIL MEETING MINUTES.
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Status: Agenda Ready
File Type: Minutes
City of Fayetteville, Arkansas Page 1 Printed on 4/6/2017
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2017-0159
Agenda Date: 4/18/2017 Version: 1 Status: Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 2
STEVE LANDERS TOYOTA OF NORTHWEST ARKANSAS:
A RESOLUTION TO AWARD BID # 17-24 AND AUTHORIZE THE PURCHASE OF THREE 2017
TOYOTA TACOMAS FROM STEVE LANDERS TOYOTA OF NORTHWEST ARKANSAS IN
THE TOTAL AMOUNT OF $65,400.00 FOR USE BY THE WATER AND SEWER OPERATIONS
DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section l: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 17-24 and
authorizes the purchase of three 2017 Toyota Tacomas from Steve Landers Toyota of Northwest
Arkansas in the total amount of $65,400.00 for use by the Water and Sewer Operations Division.
City of Fayetteville, Arkansas Page 1 Printed on 4/6/2017
City of Fayetteville Staff Review Form
2017-0159
Legistar File ID
4/18/2017
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Jesse Beeks/Sara Glenn 3/29/2017
Fleet Operations /
Transportation Services Department
Submitted By Submitted Date Division / Department
Action Recommendation:
A resolution to authorize the purchase of three 2017 Toyota Tacomas from the lowest bid received through Bid 17-
24 in the amount of $21,800 each, for a total of $65,400 available through Steve Landers Toyota of Rogers, AR for
use in the Water & Sewer Department.
Budget Impact:
9700.770.1920-5802.00
Account Number
Shop
Fund
02078.2016 Light/Medium Trucks
Project Number Project Title
Budgeted Item? Yes Current Budget $ 545,582.00
Funds Obligated $ -
Current Balance $ 545,582.00
Does item have a cost? Yes Item Cost $ 65,400.00
Budget Adjustment Attached? NA Budget Adjustment
Remaining Budget
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Approval Date:
CITY OF
%! I -le
Tay •
ARKANSAS
MEETING OF APRIL 18, 2017
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO
THRU: Terry Gulley, Director of Transportation
FROM: Jesse Beeks, Fleet Operations Superintendent
DATE: March 29, 2017
SUBJECT: Purchase of three Compact Trucks for Water & Sewer Department
RECOMMENDATION:
City Council approve the purchase of three 2017 Toyota Tacomas from the lowest bid received
through Bid 17-24 in the amount of $21,800 each, for a total of $65,400 available through Steve
Landers Toyota of Rogers, AR for use in the Water & Sewer Department.
BACKGROUND:
Unit 2117 is a 2008 Ford Ranger used by the Meter department. It has now reached 111 % of
its original purchase price in life to date maintenance cost.
Unit 2118 is a 2008 Ford Ranger used by the Meter department. It has now reached 86% of its
original purchase price in life to date maintenance cost.
Unit 2128 is a 2008 Ford Ranger used by the Meter department. It has now reached 116% of
its original purchase price in life to date maintenance cost.
These vehicles constantly start and stop all day long, which causes a lot of wear and tear on the
vehicle.
DISCUSSION:
Fleet recommends the purchase of three 2017 Toyota Tacomas from the lowest bid received
through Bid 17-24 in the amount of $21,800 each, for a total of $65,400 available through Steve
Landers Toyota of Rogers, AR for use in the Water & Sewer Department.
BUDGET/STAFF IMPACT:
Sufficient funds have been budgeted. There is a slight shortfall in collection that should be
made up in the sale of the old unit.
This purchase was approved by the Equipment Committee March 28, 2017.
Attachments:
Bid Tab
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
CITY OF
7ay e evil Sle
AFIKANAS
Do cription
Bic : 311-214
DATE: C12.22.2CI117
111ME::1:0(1 RM
(IITY Ofl FAYETIIEVILI E
Bid 11-214, Intermec iate 21\N C Nicku p TrucWs
"CfHaial Bid-ladulaticin"
3
Initcinmeic iate 2w d Rickup Tnuck 1� 211,803.130 $ 21,E100.00 $ 211,853.00 23,273.00
Tcital Based cin Esltimailei $ 65,5EE.CC1 �j 65,40CLOC1 $ E5,559.CO $ 69,E 16.00
' 110111CIE: aid avvz rc is canlinOEint uFlon vancor mEmtin0 minimum squcificalians an( formal aulhorizalion by City cifflicial9.
CER111RIED:
Rennie, Punchasing M ana®en
Wil nese
",13wt
Dale
Si penion
Supanion
ChevrolElt of
91ENa Laric ersi
A L tOmOti\ E1 Gro( p
A L tomotivEl Gro( p
RayettEvi11E
Toyota of N\NA
- Opt 11
- c1pt 2
IV Adel
1017 Clhevy Clelonadc
201711o11ol a 11acorra
2017 Chep 11 Clc Icrado -�
2018 0hevy Clc loradc -0
Clyl
Ctll
Qrry
Rrice RE r U nit
Priae Per Unit
Pnim Ren Unit
iRrice RE r Unit
3
Initcinmeic iate 2w d Rickup Tnuck 1� 211,803.130 $ 21,E100.00 $ 211,853.00 23,273.00
Tcital Based cin Esltimailei $ 65,5EE.CC1 �j 65,40CLOC1 $ E5,559.CO $ 69,E 16.00
' 110111CIE: aid avvz rc is canlinOEint uFlon vancor mEmtin0 minimum squcificalians an( formal aulhorizalion by City cifflicial9.
CER111RIED:
Rennie, Punchasing M ana®en
Wil nese
",13wt
Dale
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2017-0160
Agenda Date: 4/18/2017 Version: 1 Status: Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 3
ARKANSAS MUNICIPAL EQUIPMENT, INC.:
A RESOLUTION TO AWARD BID NO. 17-23 AND AUTHORIZE THE PURCHASE OF A
PETERBILT 520 FRONT LOAD REFUSE TRUCK WITH NEW WAY MAMMOTH BODY FROM
ARKANSAS MUNICIPAL EQUIPMENT, INC. IN THE AMOUNT OF $240,592.00 FOR USE BY
THE RECYCLING AND TRASH COLLECTION DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid No. 17-23 and
authorizes the purchase of a Peterbilt 520 Front Load Refuse Truck with New Way Mammoth Body
from Arkansas Municipal Equipment, Inc. in the amount of $240,592.00 for use by the Recycling and
Trash Collection Division.
City of Fayetteville, Arkansas Page 1 Printed on 4/6/2017
City of Fayetteville Staff Review Form
2017-0160
Legistar File ID
4/18/2017
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Jesse Beeks/Sara Glenn 3/29/2017
Fleet Operations /
Transportation Services Department
Submitted By Submitted Date Division / Department
Action Recommendation:
A resolution to authorize the purchase of a Peterbilt 520 Front Load Refuse Truck with New Way Mammoth body
was the lowest bid received through Bid 17-23 in the amount of $240,592.00 available through Arkansas Municipal
Equipment, Inc. of Poyen, AR for use in the Recycling and Trash Department.
Budget Impact:
9700.770.1920-5802.00
Account Number
Shop
Fund
02082.2016 Solid Waste Equipment
Project Number Project Title
Budgeted Item? Yes Current Budget $ 755,000.00
Funds Obligated $ -
Current Balance $ 755,000.00
Does item have a cost? Yes Item Cost $ 240,592.00
Budget Adjustment Attached? NA Budget Adjustment
Remaining Budget 514,408.00
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Approval Date:
CITY OF
%! I -le
Tay •
ARKANSAS
MEETING OF APRIL 18, 2017
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO
THRU: Terry Gulley, Director of Transportation
FROM: Jesse Beeks, Fleet Operations Superintendent
DATE: March 29, 2017
SUBJECT: Purchase of one Front Loader for Recycling & Trash Collection
RECOMMENDATION:
City Council approve the purchase of a Peterbilt 520 Front Load Refuse Truck with New Way
Mammoth body was the lowest bid received through Bid 17-23 in the amount of $240,592.00
available through Arkansas Municipal Equipment, Inc. of Poyen, AR for use in the Recycling
and Trash Department.
BACKGROUND:
Unit 4002 is a 2010 Autocar WX64 Front load Refuse Truck that has met its 7 year life
expectancy and has 71 % of life to date maintenance cost. The City owns 9 Front Loaders, 7
that run every day. This is a high use item that is essential to Recycling and Trash Collection's
Fleet.
DISCUSSION:
Fleet recommends the purchase of a Peterbilt 520 Front Load Refuse Truck with New Way
Mammoth body was the lowest bid received through Bid 17-23 in the amount of $240,592.00
available through Arkansas Municipal Equipment, Inc. of Poyen, AR for use in the Recycling
and Trash Department.
BUDGET/STAFF IMPACT:
Sufficient funds have been budgeted and collected for this purchase.
This purchase was approved by the Equipment Committee on March 28, 2017.
Attachments:
Bid Tab
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
CITY OF
Fay e ev1 le
AFIKANSAS
Bi(: 17-2-;
DA111: 3.32ACI17
IN E: ;1:0(1 PN
CIT`AOF FAYETTEVILL9
Bic 17-21 ? i, nront Load Refuse Truck
*"iOfilicial Bid Tabulation "*
Arkansas FlElterbilt of Aorl
M unicipal
Smitf'
8 ui ment, Inc.
7ci l I el eibilt 51 a/ N eH Way Petenbill 52(1/ Labnie
V a mmoth Supenclul y
Shipley Motor Co - SF ipley Mator Co
Option 11 lCrition a
Mack M RL 6111 N e% Way Mack N RL 69 3/ Labrie
Mammolh iSupendul)l
Helm DElsaniption Each 15tanded PriclEl ExtendElc Rlli(IEI lOxtendEid Arice Oxteric ed Price
1 Frcml Lciac Relfusei -buck 1 $240,992.001 ;1259,250.00 $2411,9671.00 $263,983.001
*NOIIICIE: i3ic amarc is eanl iri®eirit uF cini vent ar meieitin@I minimum 9pleieificatiari9 anc llarmal autf orizatiori ty City ollfieials.
CEFIIIIFIED:
A. RElnnie, Punahasing N ana®en
Wil nese
0-
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2017-0161
Agenda Date: 4/18/2017 Version: 1 Status: Agenda Ready
In Control: City Council Meeting
Agenda Number: A. 4
WILLIAMS TRACTOR:
File Type: Resolution
A RESOLUTION TO APPROVE THE PURCHASE OF SIX (6) HUSTLER SUPER Z MOWERS
FROM WILLIAMS TRACTOR OF FAYETTEVILLE IN THE TOTAL AMOUNT OF $62,345.00
PURSUANT TO A STATE PROCUREMENT CONTRACT FOR USE BY THE PARKS AND
RECREATION DEPARTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of
six (6) Hustler Super Z mowers from Williams Tractor of Fayetteville in the total amount of $62,345.00,
pursuant to a state procurement contract, for use by the Parks and Recreation Department.
City of Fayetteville, Arkansas Page 1 Printed on 4/6/2017
City of Fayetteville Staff Review Form
2017-0161
Legistar File ID
4/18/2017
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Jesse Beeks/Sara Glenn 3/29/2017
Fleet Operations /
Transportation Services Department
Submitted By Submitted Date Division / Department
Action Recommendation:
A resolution to authorize the purchase of one Hustler 60" Super Z with rear discharge and canopy for $10,815.00,
two Hustler 72" Super Z with stripers and canopies for $10,978.00 each, three Hustler 60" Super Z with canopies for
$9,858.00 each. All prices are the State Contract price with the addition of $275.00 for canopies for a total of
$62,345.00 available through William's Tractor of Fayetteville, AR for use by the Parks Department.
Budget Impact:
9700.770.1920-5802.00 Shop
Account Number Fund
02083.2016 & 2017 Tractors / Mowers
Project Number Project Title
Budgeted Item? Yes Current Budget $ 277,935.00
Funds Obligated $ -
Current Balance $ 277,935.00
Does item have a cost? Yes Item Cost $ 62,345.00
Budget Adjustment Attached? NA Budget Adjustment
Remaining Budget 215,590.00
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Approval Date:
CITY OF
%! I -le
Tay •
ARKANSAS
MEETING OF APRIL 18, 2017
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO
THRU: Terry Gulley, Director of Transportation
FROM: Jesse Beeks, Fleet Operations Superintendent
DATE: March 29, 2017
SUBJECT: Purchase of six Mowers for Parks Department
RECOMMENDATION:
City Council approve the purchase of one Hustler 60" Super Z with rear discharge and canopy
for $10,815.00, two Hustler 72" Super Z with stripers and canopies for $10,978.00 each, three
Hustler 60" Super Z with canopies for $9,858.00 each. All prices are the State Contract price
with the addition of $275.00 each for canopies for a total of $62,345.00 available through
William's Tractor of Fayetteville, AR for use by the Parks Department.
BACKGROUND:
Unit 5027 is a 2012 60" Hustler Super Z mower with 104% of its original purchase price in life to
date maintenance cost.
Unit 5038 is a 2013 72" Hustler Super Z mower with 79% of its original purchase price in life to
date maintenance cost.
Unit 5039 is a 2013 72" Hustler Super Z mower with 88% of its original purchase price in life to
date maintenance cost.
Unit 5040 is a 2013 60" Hustler Super Z mower with 80% of its original purchase price in life to
date maintenance cost.
Unit 5041 is a 2013 60" Hustler Super Z mower with 81 % of its original purchase price in life to
date maintenance cost.
Unit 5042 is a 2013 60" Hustler Super Z mower with 85% of its original purchase price in life to
date maintenance cost.
DISCUSSION:
Fleet recommends the purchase of one Hustler 60" Super Z with rear discharge and canopy for
$10,815.00, two Hustler 72" Super Z with stripers and canopies for $10,978.00 each, three
Hustler 60" Super Z with canopies for $9,858.00 each. All prices are the State Contract price
with the addition of $275.00 each for canopies for a total of $62,345.00 available through
William's Tractor of Fayetteville, AR for use by the Parks Department.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
BUDGET/STAFF IMPACT:
Sufficient funds have been budgeted and collected for all of these purchases.
This purchase was approved by the Equipment Committee on March 28, 2017.
Attachments:
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2017-0162
Agenda Date: 4/18/2017 Version: 1 Status: Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 5
SUPERIOR AUTOMOTIVE GROUP, TRANSPORTATION DEPT.:
A RESOLUTION TO AWARD BID #17-26 AND AUTHORIZE THE PURCHASE OF FIVE (5) 2017
FORD F-550 TRUCKS FROM SUPERIOR AUTOMOTIVE GROUP OF SILOAM SPRINGS,
ARKANSAS IN THE TOTAL AMOUNT OF $313,256.00 FOR USE BY THE TRANSPORTATION
SERVICES DEPARTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #17-26 and
authorizes the purchase of five (5) 2017 Ford F-550 trucks from Superior Automotive Group of Siloam
Springs, Arkansas in the total amount of $313,256.00 for use by the Transportation Services
Department.
City of Fayetteville, Arkansas Page 1 Printed on 4/6/2017
City of Fayetteville Staff Review Form
2017-0162
Legistar File ID
4/18/2017
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Jesse Beeks/Sara Glenn 3/29/2017
Fleet Operations /
Transportation Services Department
Submitted By Submitted Date Division / Department
Action Recommendation:
A resolution to authorize the purchase of one Ford F550 42 Crew Cab with Knapheide Dump Body in the amount
of $50,113, a Ford F550 44 Crew Cab 9' Knapheide Dump Body in the amount of $54,429, a Ford F550 44 Crew
Cab with a Knapheide Utility Body in the amount of $50,136, a Ford F550 44 Crew Cab with Knapheide Dump Body
in the amount of $54,429, and a Ford F550 42 Regular Cab with Reading Utility Sign Body with Stellar 5921 Crane
in the amount of $104,149. The total cost for these five trucks is $313,256.00. All trucks to be purchased were the
lowest price received through Bid 17-26 through Superior Automotive Group of Siloam Springs, AR for use in
9700.770.1920-5802.00
Account Number
02078.2016 & 2017
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? NA
Budget Impact:
Shop
Fund
Light / Medium Trucks
Project Title
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
$ 1,120,676.00
$ 1,120,676.00
$ 313,256.00
807,420.00
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Approval Date:
CITY OF
131 T
V le ay
ARKANSAS
MEETING OF APRIL 18, 2017
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO?
THRU: Terry Gulley, Director of Transportation
FROM: Jesse Beeks, Fleet Operations Superintendent
DATE: March 29, 2017
SUBJECT: Purchase of five Heavy Trucks for Transportation
RECOMMENDATION:
City Council approve the purchase of one Ford F550 4x2 Crew Cab with Knapheide Dump Body
(Item #4) in the amount of $50,113.00, a Ford F550 4x4 Crew Cab 9' Knapheide Dump Body
(Item #6) in the amount of $54,429.00, a Ford F550 4x4 Crew Cab with a Knapheide Utility
Body (Item #3) in the amount of $50,136.00, a Ford F550 4x4 Crew Cab with Knapheide Dump
Body (Item #6) in the amount of $54,429.00, and a Ford F550 4x2 Regular Cab with Reading
Utility Sign Body with Stellar 5921 Crane (Item #7) in the amount of $104,149.00. The total cost
for these five trucks is $313,256.00. All trucks to be purchased were the lowest price received
through Bid 17-26 through Superior Automotive Group of Siloam Springs, AR for use in
Transportation.
BACKGROUND:
Unit 349 is a 2005 Ford F550 Crew Cab with Dump Body that has 80% of the original purchase
price in life to date maintenance cost and has exceeded its life expectancy.
Unit 350 is a 2005 Ford F550 Crew Cab with dump body. It currently has 92% of the original
purchase price in life to date maintenance cost and has exceeded the life expectancy.
Unit 356 is a 2006 Ford F550 crew cab with a dump body. It currently has 89% of the original
purchase price in maintenance cost and has exceeded its life expectancy.
Unit 366 is a 2008 Ford F550 Crew Cab, dump body truck with 109% of its original purchase
price in life to date maintenance cost, it is just shy of reaching its life expectancy and mileage
expectancy.
Unit 368 is a 2009 Ford F550 Utility Sign Body Truck. It only has 43% of its original purchase
price in life to date maintenance cost, however the total is over $32,000. This truck has met its
life expectancy and mileage expectancy.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701