HomeMy WebLinkAbout2017-03-21 - Agendas - Archive (2)Alderman Adella Gray
Ward 1 Position 1
Alderman Sarah Marsh
Ward 1 Position 2
Alderman Mark Kinion
Ward 2 Position 1
Alderman Matthew Petty
Ward 2 Position 2
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Sondra E. Smith
City of Fayetteville Arkansas
City Council Meeting
March 21, 2017
Alderman Justin Tennant
Ward 3 Position 1
Alderman Sarah Bunch
Ward 3 Position 2
Alderman John La Tour
Ward 4 Position 1
Alderman Alan T. Long
Ward 4 Position 2
A meeting of the Fayetteville City Council was held on March 21, 2017 at 5:30 p.m. in Room
219 of the City Administration Building located at 113 West Mountain Street, Fayetteville,
Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
City Council Meeting Presentations, Reports, and Discussion Items.
1. Parks and Recreation Advisory Board annual report, presented by Chairman Richie Lamb
2. Nominating Committee Report
Approved
Agenda Additions:
1. ENACT ARTICLE XXX ANIMAL SERVICES ADVISORY BOARD WITH
EMERGENCY CLAUSE: An ordinance to enact article XXX Animal Services Advisory
Board in Chapter 33 Departments, Boards, Commissions and Authorities of the
Fayetteville Code, and to declare an emergency.
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5959
A. Consent:
1. Approval of the March 7, 2017 City Council Meeting Minutes.
Approved
2. STATE CONTRACT FURNITURE PURCHASES: A resolution to authorize the
purchase of office furniture on an as -needed basis from various vendors and for varying
unit prices utilizing state procurement contract SP -13-0230r through December 31, 2017,
and contract SP -14-0094 through March 19, 2019, and any future renewal periods of
these contracts.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 69-17
3. VERIZON WIRELESS: A resolution authorize a contract with Verizon Wireless,
pursuant to a State of Arkansas and Western States Contracting Alliance Contract, for
the purchase of wireless communication services, and to authorize the city's enrollment
in the Verizon Wireless Enterprise Messaging Access Gateway Service.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 70-17
4. GRANT THORNTON LLP.: A resolution to approve a contract with Grant Thornton
LLP in the amount of $95,500.00 to provide independent audit services to the City of
Fayetteville.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 71-17
5. WHEELER LUMBER, LLC.: A resolution to award Bid No. 17-27 and approve a
contract with Wheeler Lumber, LLC for the purchase of two prefabricated bridges for
installation on the Cato Springs Trail in the amount of $126,050.00 plus applicable sales
taxes, and to approve a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 72-17
6. HAZMAT SERVICES REVENUE: A resolution to approve a budget adjustment
recognizing hazmat services revenue received by the Fire Department from Washington
County in the amount of $11,319.00 and increasing the related expense budget.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 73-17
7. C112M HILL ENGINEERS, INC: A resolution to approve a change order to the Out -
of -Scope Agreement with CH2M Hill Engineers, Inc. in the amount of $50,000.00 to
continue work on a use attainability analysis for the White River, to approve a project
contingency in the amount of $10,000.00, and to approve a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 74-17
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov
8. PAYMENTUS CORPORATION: A resolution to approve a contract with Paymentus
Corporation in the amount of $7,500.00 expanding the existing scope of services to
include an upgrade of the City's Utility Billing System.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 75-17
9. ELLINGSON CONTRACTING CHANGE ORDER #4: A resolution to approve
Change Order No. 4 to the contract with JBZ, Inc. d/b/a Ellingson Contracting in the
amount of $87,541.00 for renovations to the Senior Center's hvac ducting and
construction of a new drink bar and parking lot, and to approve an additional project
contingency in the amount of $13,000.00.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 76-17
10. SOUTH DELTA AVIATION, INC. 4230 SOUTH SCHOOL: A resolution to approve
a three-year lease agreement with South Delta Aviation, Inc. for the airport hangar at
4230 South School Avenue for rent in the amount of $1,350.00 per month.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 77-17
11. SOUTH DELTA AVIATION, INC. 4248 SOUTH SCHOOL: A resolution to approve
a three-year lease agreement with South Delta Aviation, Inc. for the airport hangar at
4248 South School Avenue for rent in the amount of $3,000.00 per month.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 78-17
B. Unfinished Business: NONE
C. Public Hearing:
1. GREEN CAB TAXI COMPANY: A resolution to approve the sale and transfer of a
certificate of public convenience and necessity to Green Cab Taxi Company.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 79-17
2. AMBASSADOR TRANSPORTATION SERVICES, LLC: A resolution to transfer a
certificate of public convenience and necessity from Destiny Limousines, LLC to
Ambassador Transportation Services, LLC for the operation of three (3) to six (6)
taxicabs in the City of Fayetteville.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 80-17
D. New Business:
1. T2 SYSTEMS CANADA, INC.: An ordinance to waive the requirements of formal
competitive bidding and approve a contract with T2 Systems Canada, Inc. through
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov
December 31, 2017, with automatic renewals for up to three additional one year terms for
the continued use of software and services required for the City's Parking Pay Stations in
the amount of $100.00 per pay station per month plus applicable taxes.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5960
2. RZN 17-5714: (515 E TOWNSHIP ST/M. MAHAN): An ordinance to rezone that
property described in rezoning petition RZN 17-5714 for approximately 0.50 acres
located at 515 East Township Street from rsf-4, residential single-family, 4 units per
acre to nc, neighborhood conservation.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5961
E. City Council Agenda Session Presentations:
1. Agenda session presentation: Seven Hills Presentation.
F. City Council Tour:
G. Announcements:
Adjournment: 6:21 p.m.
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov
City Council Meeting: March 21, 2017
Adjourn: tl'
Subject:
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City Council Meeting: March 21, 2017
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City Council Meeting: March 21, 2017
Subject:
GREEN CAB TAXI COMPANY
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City Council Meeting: March 21, 2017
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OFFICE OF THE
CITY ATTORNEY
DEPARTMENTAL CORRESPONDENCE
TO: Mayor Jordan
THRU: Sondra Smith, City Clerk
FROM: Kit Williams, City Attorney _
DATE: March 22, 2017
Kit Williams
City Attorney
Blake Pennington
Assistant City Attorney
Patti Mulford
Paralegal
RE: Resolutions and Ordinances prepared by the City Attorney's Office and passed at
the City Council meeting of March 21, 2017
1. An ordinance to enact Article XXIX Animal Services Advisory Board in
Chapter 33 Departments, Boards, Commissions and Authorities of the Fayetteville Code, and
to declare an emergency
2. A resolution to authorize the purchase of office furniture on an as -needed basis
from various vendors and for varying unit prices utilizing state procurement contract SP -13-0230R
through December 31, 2017, and contract SP -14- 0094 through March 19, 2019, and any future
renewal periods of these contracts
I A resolution to authorize a contract with Verizon Wireless, pursuant to a state of
Arkansas and 'Western States Contracting Alliance Contract, for the purchase of wireless
communication services, and to authorize the City's enrollment in the Verizon Wireless Enterprise
Messaging Access Gateway Service
4. A resolution to approve a contract with Grant Thornton LLP in the amount of
$95,500.00 to provide independent audit services to the City of Fayetteville
5. A resolution to award bid no. 17-27 and approve a contract with Wheeler Lumber,
LLC for the purchase of two prefabricated bridges for installation on the Cato Springs Trail in the
amount of $126,050.00 plus applicable sales taxes, and to approve a budget adjustment
6. A resolution to approve a budget adjustment recognizing hazmat services revenue
received by the Fire Department from Washington County in the amount of $11,319.00 and
increasing the related expense budget
7. A resolution to approve a change order t th
o
Hill Engineers, Inc. In the amount of $50,000.00 to continue wok on useagreement attain bil ty analysis
for the White River, to approve a project contingency in the amount of $10,000.00, and to approve
a budget adjustment
8. A resolution to approve a contract with Paymentus Corporation in the amount of
$7,500.00 expanding the existing scope of services to include an upgrade of the city's utility billing
system
9. A resolution to approve change order no. 4 to the contract with JBZ, Inc. D/b/a
Ellingson Contracting in the amount of $87,541.00 for renovations to the Senior Center's HVAC
ducting and construction of a new drink bar and parking lot, and to approve an additional project
contingency in the amount of $13,000.00
10. A resolution to approve a three-year lease agreement with South Delta Aviation,
Inc. For the airport hangar at 4230 South School Avenue for rent in the amount of $1,350.00 per
month
11. A resolution to approve a three-year lease agreement with South Delta Aviation,
Inc. For the airport hangar at 4248 South School Avenue for rent in the amount of $3,000.00 per
month
12. A resolution to approve the sale and transfer of a certificate of public convenience
and necessity to Green Cab Taxi Company
13. A resolution to transfer a certificate of public convenience and necessity from
Destiny Limousines, LLC to Ambassador Transportation Services, LLC for the operation of three
(3) to six (6) taxicabs in the City of Fayetteville
14. An ordinance to waive the requirements of formal competitive bidding and approve
a contract with T2 Systems Canada, Inc. Through December 31, 2017, with automatic renewals
for up to three additional one year terms for the continued use of software and services required
for the City's parking pay stations in the amount of $100.00 per pay station per month plus
applicable taxes
15. An ordinance to rezone that property described in rezoning petition RZN 17-5714
for approximately 0.50 acres located at 515 East Township Street from RSF-4, Residential Single -
Family, 4 units per acre to NC, Neighborhood Conservation
2
City of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Meeting Agenda - Final Agenda
Tuesday, March 21, 2017
5:30 PM
City Hall Room 219
City Council Meeting
Adella Gray Ward I
Sarah Marsh Ward 1
Mark Kinion Ward 2
Matthew Petty Ward 2
Justin Tennant Ward 3
Sarah Bunch Ward 3
John S. La Tour Ward 4
Alan Long Ward 4
ELECTED OFFICIALS:
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Sondra Smith
City Council Meeting Meeting Agenda - Final Agenda March 21, 2017
Call To Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
City Council Meeting Presentations, Reports and Discussion Items:
1. 2017-0075
PARKS AND RECREATION ADVISORY BOARD ANNUAL REPORT, PRESENTED BY
CHAIRMAN RICHIE LAMB
2. 2017-0155
NOMINATING COMMITTEE REPORT
Agenda Additions:
A. Consent:
A. 1 2016-0571
APPROVAL OF THE MARCH 7, 2017 CITY COUNCIL MEETING MINUTES.
A. 2 2017-0119
STATE CONTRACT FURNITURE PURCHASES:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF OFFICE FURNITURE ON AN
AS -NEEDED BASIS FROM VARIOUS VENDORS AND FOR VARYING UNIT PRICES
UTILIZING STATE PROCUREMENT CONTRACT SP-13-023OR THROUGH
DECEMBER 31, 2017, AND CONTRACT SP -14-0094 THROUGH MARCH 19, 2019,
AND ANY FUTURE RENEWAL PERIODS OF THESE CONTRACTS
Attachments: 2017-0119, State Contract - Furniture Purchases
City of Fayetteville, Arkansas Page 2 Printed on 3/15/2017
City Council Meeting
A.3 2017-0130
VERIZON WIRELESS:
A. 4
A. 5
A. 6
Meeting Agenda - Final Agenda
March 21, 2017
A RESOLUTION TO AUTHORIZE A CONTRACT WITH VERIZON WIRELESS,
PURSUANT TO A STATE OF ARKANSAS AND WESTERN STATES CONTRACTING
ALLIANCE CONTRACT, FOR THE PURCHASE OF WIRELESS COMMUNICATION
SERVICES, AND TO AUTHORIZE THE CITY'S ENROLLMENT IN THE VERIZON
WIRELESS ENTERPRISE MESSAGING ACCESS GATEWAY SERVICE
Attachments: VERIZON WIRELESS
2017-0123
GRANT THORNTON LLP:
A RESOLUTION TO APPROVE A CONTRACT WITH GRANT THORNTON LLP IN
THE AMOUNT OF $95,500.00 TO PROVIDE INDEPENDENT AUDIT SERVICES TO
THE CITY OF FAYETTEVILLE
Attachments: Grant Thornton LLP
'11)1'7 1)171)
WHEELER LUMBER, LLC:
A RESOLUTION TO AWARD BID NO. 17-27 AND APPROVE A CONTRACT WITH
WHEELER LUMBER, LLC FOR THE PURCHASE OF TWO PREFABRICATED
BRIDGES FOR INSTALLATION ON THE CATO SPRINGS TRAIL IN THE AMOUNT
OF $126,050.00 PLUS APPLICABLE SALES TAXES, AND TO APPROVE A BUDGET
ADJUSTMENT
Attachments: Wheeler Lumber, LLC
BA Lake Fayetteville BGO Parking Lot
2017-0138
HAZMAT SERVICES REVENUE:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT RECOGNIZING HAZMAT
SERVICES REVENUE RECEIVED BY THE FIRE DEPARTMENT FROM
WASHINGTON COUNTY IN THE AMOUNT OF $11,319.00 AND INCREASING THE
RELATED EXPENSE BUDGET
Attachments: HAZMAT SERVICES REVENUE
BA HAZMAT SERVICES REVENUE
City of Fayetteville, Arkansas Page 3 Printed on 3/15/2017
City Council Meeting Meeting Agenda - Final Agenda March 21, 2017
A. 7
A. 8
A. 9
A. 10
7t11 70111
CH2M HILL ENGINEERS, INC:
A RESOLUTION TO APPROVE A CHANGE ORDER TO THE OUT -OF -SCOPE
AGREEMENT WITH CH2M HILL ENGINEERS, INC. IN THE AMOUNT OF $50,000.00
TO CONTINUE WORK ON A USE ATTAINABILITY ANALYSIS FOR THE WHITE
RIVER, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $10,000.00,
AND TO APPROVE A BUDGET ADJUSTMENT
Attachments: CH2M HILL ENGINEERS, INC.
BA CH2M HILL ENGINEERS, INC.
2017-0135
PAYMENTUS CORPORATION:
A RESOLUTION TO APPROVE A CONTRACT WITH PAYMENTUS CORPORATION
IN THE AMOUNT OF $7,500.00 EXPANDING THE EXISTING SCOPE OF SERVICES
TO INCLUDE AN UPGRADE OF THE CITY'S UTILITY BILLING SYSTEM
Attachments: PAYMENTUS CORPORATION
2017-0146
ELLINGSON CONTRACTING CHANGE ORDER #4:
A RESOLUTION TO APPROVE CHANGE ORDER NO. 4 TO THE CONTRACT WITH
JBZ, INC. D/B/A ELLINGSON CONTRACTING IN THE AMOUNT OF $87,541.00 FOR
RENOVATIONS TO THE SENIOR CENTER'S HVAC DUCTING AND
CONSTRUCTION OF A NEW DRINK BAR AND PARKING LOT, AND TO APPROVE
AN ADDITIONAL PROJECT CONTINGENCY IN THE AMOUNT OF $13,000.00
Attachments: Ellingson Contracting Change Order #4
2017-0141
SOUTH DELTA AVIATION, INC. 4230 SOUTH SCHOOL:
A RESOLUTION TO APPROVE A THREE YEAR LEASE AGREEMENT WITH SOUTH
DELTA AVIATION, INC. FOR THE AIRPORT HANGAR AT 4230 SOUTH SCHOOL
AVENUE FOR RENT IN THE AMOUNT OF $1,350.00 PER MONTH
Attachments: 4230 -South Delta City Council Packet
City of Fayetteville, Arkansas Page 4 Printed on 3/15/2017
City Council Meeting Meeting Agenda - Final Agenda March 21, 2017
A. 11 2017-0149
SOUTH DELTA AVIATION, INC. 4248 SOUTH SCHOOL:
A RESOLUTION TO APPROVE A THREE YEAR LEASE AGREEMENT WITH SOUTH
DELTA AVIATION, INC. FOR THE AIRPORT HANGAR AT 4248 SOUTH SCHOOL
AVENUE FOR RENT IN THE AMOUNT OF $3,000.00 PER MONTH
Attachments: 4248 S School -South Delta City Council Packet
B. Unfinished Business: NONE
C. Public Hearing:
C. 1 2017-0085
GREEN CAB TAXI COMPANY:
A RESOLUTION TO APPROVE THE SALE AND TRANSFER OF A CERTIFICATE OF
PUBLIC CONVENIENCE AND NECESSITY TO GREEN CAB TAXI COMPANY
Attachments: Green Cab Taxi Company
C.2 2017-0089
AMBASSADOR TRANSPORTATION SERVICES, LLC:
A RESOLUTION TO TRANSFER A CERTIFICATE OF PUBLIC CONVENIENCE AND
NECESSITY FROM DESTINY LIMOUSINES, LLC TO AMBASSADOR
TRANSPORTATION SERVICES, LLC FOR THE OPERATION OF THREE (3) TO SIX (6)
TAXICABS IN THE CITY OF FAYETTEVILLE
Attachments: Ambassador Transportation Services, LLC
D. New Business:
City of Fayetteville, Arkansas Page 5 Printed on 3/15/2017
City Council Meeting Meeting Agenda - Final Agenda March 21, 2017
D. 1 2017-0095
T2 SYSTEMS CANADA, INC.:
AN ORDINANCE TO WAIVE
THE REQUIREMENTS
OF FORMAL COMPETITIVE
BIDDING AND APPROVE A
CONTRACT WITH
T2 SYSTEMS CANADA,
INC.
THROUGH DECEMBER 31, 2017, WITH AUTOMATIC RENEWALS FOR UP
TO
THREE ADDITIONAL ONE YEAR TERMS FOR
THE CONTINUED USE
OF
SOFTWARE AND SERVICES
REQUIRED FOR THE CITY'S PARKING
PAY
STATIONS IN THE AMOUNT
OF $100.00 PER PAY
STATION PER MONTH
PLUS
APPLICABLE TAXES
Attaehn:ents: T2 Systems Canada, Inc.
D.2 2017-0136
RZN 17-5714: (515 E TOWNSHIP ST/M. MAHAN):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED
PETITION RZN 17-5714 FOR APPROXIMATELY 0.50 ACRES LOCATED
TOWNSHIP STREET FROM RSF-4, RESIDENTIAL SINGLE-FAMILY,
ACRE TO NC, NEIGHBORHOOD CONSERVATION
Attachments: RZN 17-5714 (515 E TOWNSHIP ST/M. MAHAN):
E. City Council Agenda Session Presentations:
E. 1 2017-0148
AGENDA SESSION PRESENTATION: SEVEN HILLS PRESENTATION
F. City Council Tour:
G. Announcements:
H. Adjournment
IN REZONING
AT 515 EAST
4 UNITS PER
City of Fayetteville, Arkansas Page 6 Printed on 3/15/2017
City Council Meeting Meeting Agenda - Final Agenda March 21, 2017
NOTICE TO MEMBERS OF THE AUDIENCE
All interested persons may appear and address the City Council on Unfinished Business, New Business, and
Public Hearings at City Council meetings. If you wish to address the City Council on an agenda item, please
wait for the Mayor or Chair to request public comment then queue behind the podium. When the Mayor or
Chair recognizes you, approach the podium and give your name and address. Comments are to be addressed to
the Mayor or Chair. The Mayor or Chair will direct your comments to the appropriate elected officials, staff, or
others for response. Keep your comments respectful, brief, to the point, and relevant to the agenda item being
considered. Each speaker from the public will be allowed one turn at the microphone for discussion of an
agenda item.
Agenda Additions: A new item which is requested to be added to the agenda at a City Council meeting should
only be considered if it requires immediate City Council consideration and if the normal agenda setting process
is not practical. The City Council may only place such new item on the City Council meeting's agenda by
suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda.
Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without
discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that
item shall be removed and considered immediately after the Consent Agenda has been voted upon.
Old Business and New Business: Presentations by Staff and Applicants: Agenda items shall be introduced by
the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda
applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this
presentation period, but may be recalled by an alderman later to answer questions. City staff, City Council
members, and applicants may use electronic visual aids in the City Council meeting as part of the presentation
of the agenda item.
Public Comments: Public comment shall be allowed for all members of the audience on all items of old and new
business and subjects of public hearings. A simple majority of the City Council members, present and voting,
may authorize a representative of a Fayetteville citizens' group opposing the ordinance or resolution to present
an electronic visual aid not to exceed five minutes, but no other electronic visual aid presentations will be
allowed; however, the public may submit photos, petitions, etc. to be distributed to the City Council. If a
member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting,
such materials should be supplied to the City Clerk's Office no later than 9:00 A.M. on the day of the City
Council meeting. Any member of the public shall first state his or her name and address, followed by a concise
statement of the person's position on the question under discussion. Repetitive comments should be avoided; this
applies to comments made previously either to the City Council or to the Planning Commission when those
Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the
Mayor or the City Council as a whole and not to any particular member of the City Council. No person other
than the Aldermen and the person having the floor shall be permitted to enter into any discussions without
permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the
Mayor.
City of Fayetteville, Arkansas Page 7 Printed on 3/15/2017
City Council Meeting Meeting Agenda - Final Agenda March 21, 2017
Courtesy and Respect: All members of the public, all city staff and elected officials shall accord the utmost
courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as
to integrity, abusive comments and statements about motives or personalities. Any member of the public who
violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall
leave the podium.
Interpreters or Telecommunications Devise for the Deaf (TDD), for hearing impaired are available for all City
Council meetings, a 72 -hour advance notice is required. For further information or to request an interpreter,
please call 479-575-8330.
A copy of the complete City Council agenda is available on our website at www.fayetteville-ar.gov or in the
office of the City Clerk, 113 W. Mountain, Fayetteville, Arkansas (479) 575-8323.
All cell phones must be silenced and may not be used within the City Council Chambers.
City of Fayetteville, Arkansas Page 8 Printed on 3/15/2017
Alderman Adella Gray
Ward 1 Position 1
Alderman Sarah Marsh
Ward 1 Position 2
Alderman Mark Kinion
Ward 2 Position 1
Alderman Matthew Petty
Ward 2 Position 2
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Sondra E. Smith
City of Fayetteville Arkansas
City Council Meeting
March 7, 2017
City Council Meeting Minutes
March 7, 2017
Page 1 of 21
Alderman Justin Tennant
Ward 3 Position 1
Alderman Sarah Bunch
Ward 3 Position 2
Alderman John La Tour
Ward 4 Position 1
A erman Alan T. Long
d 4 Position 2
4,
A meeting of the Fayetteville City Council was held on March 7, 2017 at 5:30 p.m. in Room
219 of the City Administration Building located at 113 West Mountain Street, Fayetteville,
Arkansas.
Mayor Jordan called the meeting to order.
PRESENT: Alderman Adella Gray, Sarah Marsh, Mark Kinion, Matthew Petty, Justin
Tennant, Sarah Bunch, John La Tour, Alan Long, Mayor Lioneld Jordan, City Attorney Kit
Williams, City Clerk Sondra Smith, Staff, Press, and Audience.
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
2016 4th Quarter Financial Report - Paul Becker, Chief Financial Officer
Paul Becker, Chief Financial Officer gave a brief summary of the 4a' Quarter, 2016 Financial
Report. He stated that 2016 was a financially good year for the City of Fayetteville.
A brief discussion followed about City of Fayetteville reserves.
Alderman La Tour: Is there a legal requirement to keep a minimum balance in our reserve
accounts?
Paul Becker: A requirement was established by the City Council. The policy is to have 60 days'
worth of revenue in case we have some kind of disruption in revenues to keep the city rolling. It
is important to keep servicing the public during a catastrophe or some type of event. We have an
additional $3 million in a different fund in case of something like an ice storm.
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov
City Council Meeting Minutes
March 7, 2017
Page 2 of 21
Alderman La Tour: What is our legal required amount of reserves in the General Fund this year?
Paul Becker: It is set by the Council. It is $7 million dollars.
Alderman La Tour: We had $19 million at the end of December?
Paul Becker: Yes. You have $19 million, but we need to subtract $2 million for carry overs.
Depending on the pay plan, some of that would be used if in fact we don't get revenue to support
that.
"A,
City Council Meeting Presentations, Reports, and Discussion Items: None
Agenda Additions: None
Consent:
Approval of the February 21, 2017 City Council Meeting Minutes.
Approved
Lewis Ford of Fayetteville Dodge Ram 2500: A resolution to authorize the purchase of a Dodge
Ram 2500 regular Cab, long bed truck from Lewis Ford of Fayetteville, Arkansas in the amount
of $21,443.00, pursuant to a state procurement contract, for use by Fleet Operations.
Resolution 53-17 as recorded in the office of the City Clerk
Lewis Ford of Fayetteville Ford C -Max Hybrid: A resolution to authorize the purchase of a
Ford C -Max Hybrid from Lewis Ford of Fayetteville, Arkansas in the amount of $21,542.00,
pursuant to a state procurement contract, for use by Fleet Operations.
Resolution 54-17 as recorded in the office of the City Clerk
Professional Turf Products, L.P.: A resolution to authorize the purchase of a Toro Sand Pro 5040
from Professional Turf Products, L.P. of Tulsa, Oklahoma in the amount of $23,423.95 pursuant
to National Intergovernmental Purchasing Alliance contract #120535 for use by the Parks and
Recreation Department.
Resolution 55-17 as recorded in the office of the City Clerk
Bid No. 17-25 Arkansas Roofing Company Conway, Inc.: A resolution to award Bid No. 17-
25 and approve a construction contract with Arkansas Roofing Kompany Conway, Inc. for the
Corporate Hangar Roof Rehabilitation Project at Drake Field in the amount of $109,841.00 with a
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City Council Meeting Minutes
March 7, 2017
Page 3 of 21
project contingency in the amount of $12,659.10, contingent upon receipt of a 90-10 grant from
the Arkansas Department of Aeronautics.
Resolution 56-17 as recorded in the office of the City Clerk
Afterglow Lease Agreement: A resolution to approve a three year lease agreement with Exclusive
Flight, LLC d/b/a Afterglow Aircraft Services for the hangar located at 4580 S. School Avenue in
the amount of $2,400.00 per month.
Resolution 57-17 as recorded in the office of the City Clerk
Parks and Recreation Donation Revenue: A resolution to approve a budget adjustment in the
total amount of $5,545.00 representing donations to the Parks and Recreation Department in 2016.
Resolution 58-17 as recorded in the office of the City Clerk
Kessler Mountain Regional Park Concession Stands: A resolution to approve a ten month
contract with James and Jewel Morrow with a one year automatic renewal for 2018 to provide for
operation of the concession stands at Kessler Mountain Regional Park Soccer Complex, Gary
Hampton Softball Complex, Lake Fayetteville Softball Complex, and Wilson Park Pool.
Resolution 59-17 as recorded in the office of the City Clerk
Animal Services Donation Revenue: A resolution to approve a budget adjustment in the amount
of $10,777.00 representing donation revenue to Animal Services in November and December of
2016.
Resolution 60-17 as recorded in the office of the City Clerk
K-9 Officer Replacement: A resolution to approve a budget adjustment of $12,000.00 for a
replacement of our current K-9 Officer and for tuition for the new K-9 Officer and its handler.
Resolution 61-17 as recorded in the office of the City Clerk
Fayetteville District Court Budget Adjustment: A resolution to approve a budget adjustment in
the amount of $10,000.00 recognizing revenue from the court automation fund for upgrades to the
video arraignment equipment used by the Fayetteville District Court.
Resolution 62-17 as recorded in the office of the City Clerk
Insituform Technologies, Inc.: A resolution to approve the final contract extension with
Insituform Technologies, Inc. and to approve an authorization of up to $330,000.00 for sewer
rehabilitation projects in 2017 using cured -in-place sanitary sewer linings.
Resolution 63-17 as recorded in the office of the City Clerk
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City Council Meeting Minutes
March 7, 2017
Page 4 of 21
Environmental Consulting Operations, Inc. Amendment 3: A resolution to approve
Amendment 3 to the contract with Environmental Consulting Operations, Inc. in the amount of
$56,500.00 for wetlands mitigation site monitoring and management in 2017.
Resolution 64-17 as recorded in the office of the City Clerk
Gulley Park Trail Improvements: A resolution to express the willingness of the City of
Fayetteville to utilize Federal -Aid Recreational Trails Program funds for Gulley Park Trail
improvements.
Resolution 65-17 as recorded in the office of the City Clerk
Federal -Aid Transportation Alternatives Program Funds: A resolution to express the
willingness of the City of Fayetteville to utilize Federal -Aid Transportation Alternatives Program
funds and authorize application for a 20% local match grant through the Arkansas Transportation
Alternatives Program in an amount up to $500,000.00 for the construction of the shared use trail
on the Wedington Drive bridge across Interstate 49.
Resolution 66-17 as recorded in the office of the City Clerk
Alderman Marsh moved to accept the Consent Agenda as read. Alderman Gray seconded
the motion. Upon roll call the motion passed unanimously.
Unfinished Business:
Amend §110.02 Telecommunications Franchises: An ordinance to amend §110.02
Telecommunications Franchises of the City Code to include and incorporate references to
competing local exchange carriers and any other telecommunications providers desiring to use city
street rights of way. At the February 21, 2016 City Council Meeting this ordinance was left on the first
reading.
City Attorney Kit Williams: I informed City Council at the Agenda Session meeting that I was
going to ask for this to be tabled indefinitely. I'm continuing conversations with some of the major
telecom companies and also their possible bills that have been submitted at the legislature that
could affect any kind of negotiations we might have. I will bring it back when I have an agreement
or some other news about what the new legislation might be.
Alderman Long moved to table the ordinance indefinitely. Alderman Kinion seconded the
motion. Upon roll call the motion passed unanimously.
This ordinance was Tabled Indefinitely
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City Council Meeting Minutes
March 7, 2017
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New Business:
Granicus, Incorporated: An ordinance to waive the requirements of formal competitive bidding
and approve a one-year contract with Granicus, incorporated in the amount of $42,765.06 for 2017
with four possible annual renewals with a 3% cost increase each year.
City Attorney Kit Williams read the ordinance.
Doug Bankston, Director of Media Services gave a brief description of the ordinance.
Alderman Marsh moved to suspend the rules and go to the second reading. Alderman Long
seconded the motion. Upon roll call the motion passed unanimously.
City Attorney Kit Williams read the ordinance.
Alderman Marsh moved to suspend the rules and go to the third and final reading.
Alderman Gray seconded the motion. Upon roll call the motion passed unanimously.
City Attorney Kit Williams read the ordinance.
Alderman Long: I know there had been some kinks with the program initially when it was rolled
out. Have they agreed to work with us and come service us in-house?
Doug Bankston: Are you referring to the Vote Cast System?
Alderman Long: Yes.
Doug Bankston: Yes. Our IT Department works with Granicus quite a bit on the Vote Cast
System to have those bugs worked out. They are very agreeable to work with us.
Alderman Long: Within in this contract we expect them to be able to continue working with us
and not charging us additional amounts?
Doug Bankston: There won't be any additional charges.
Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed
unanimously.
Ordinance 5955 as Recorded in the office of the City Clerk
JMSH, LLC.: An ordinance to waive the requirements of formal competitive bidding and to
approve a cost share agreement with JMSH, LLC. For the installation of water and sewer mains
along a portion of North Assembly Drive north of East Maple Street with the estimated amount to
be paid by the City of Fayetteville not to exceed $31,800.00, and to approve a project contingency
in the amount of $6,360.00 for a total of $38,160.00.
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City Council Meeting Minutes
March 7, 2017
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City Attorney Kit Williams read the ordinance.
Mark Rogers, Water & Sewer Operations Manager gave a brief description of the ordinance.
Alderman Kinion moved to suspend the rules and go to the second reading. Alderman
Tennant seconded the motion. Upon roll call the motion passed unanimously.
City Attorney Kit Williams read the ordinance.
Alderman Kinion moved to suspend the rules and go to the third and final reading.
Alderman Long seconded the motion. Upon roll call the motion passed unanimously.
City Attorney Kit Williams read the ordinance.
Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed
unanimously.
Ordinance 5956 as Recorded in the office of the City Clerk
U.S. Geological Survey: An ordinance to waive the requirements of formal competitive bidding
and authorize a joint funding agreement with the U.S. Geological Survey for stream gauge
operation and maintenance and water quality sampling and monitoring at various locations in the
City of Fayetteville in 2017 with the amount paid by the city not to exceed $61,721.00.
City Attorney Kit Williams read the ordinance.
Chris Brown, City Engineer gave a brief description of the ordinance.
Alderman Kinion moved to suspend the rules and go to the second reading. Alderman
Marsh seconded the motion. Upon roll call the motion passed unanimously.
City Attorney Kit Williams read the ordinance.
Alderman Kinion moved to suspend the rules and go to the third and final reading.
Alderman Marsh seconded the motion. Upon roll call the motion passed unanimously.
City Attorney Kit Williams read the ordinance.
Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed
unanimously.
Ordinance 5957 as Recorded in the office of the City Clerk
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