The URL can be used to link to this page

Home My WebLink About62-17 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 62-17 File Number: 2017-0112 FAYETTEVILLE DISTRICT COURT BUDGET ADJUSTMENT: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $10,000.00 RECOGNIZING REVENUE FROM THE COURT AUTOMATION FUND FOR UPGRADES TO THE VIDEO ARRAIGNMENT EQUIPMENT USED BY THE FAYETTEVILLE DISTRICT COURT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in amount of $10,000.00 recognizing revenue from the court automation fund for upgrades to the video arraignment equipment used by the Fayetteville District Court. PASSED and APPROVED on 3/7/2017 Page 1 Attest: Sondra E. Smith, City Clerk Treasurer %%%111111 fill.. FAYET7EVILLE; :'� V� • S �t \ X111111 Printed on 318117 y City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2017-0112 Agenda Date: 3/7/2017 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 11 FAYETTEVILLE DISTRICT COURT BUDGET ADJUSTMENT: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $10,000.00 RECOGNIZING REVENUE FROM THE COURT AUTOMATION FUND FOR UPGRADES TO THE VIDEO ARRAIGNMENT EQUIPMENT USED BY THE FAYETTEVILLE DISTRICT COURT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section l: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in amount of $10,000.00 recognizing revenue from the court automation fund for upgrades to the video arraignment equipment used by the Fayetteville District Court. City of Fayetteville, Arkansas Page 1 Printed on 318/2017 City of Fayetteville Staff Review Form 2017-0112 Legistar File ID 3/7/2017 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Dena Stockalper 2/17/2017 Fayetteville District Court/ General Government Department Submitted By Submitted Date Division / Department Action Recommendation: Budget Adjustment approval for the Fayetteville District Court in the amount of $10,000.00 to recognize and appropriate revenue from the Court Automation Fund for automation and electronic equipment upgrades for video arraignment equipment. Budget Impact: 1010.040.0400.5210.00 General Fund Account Number Fund 39012.901 39012 District Court Automation Project Number Project Title Budgeted Item? No Current Budget $ 14,193.00 Funds Obligated $ 3,159.01 Current Balance Does item have a cost? Yes Item Cost $ 10,926.51 Budget Adjustment Attached? Yes Budget Adjustment $ 10,000.00 Remaining Budget V20140710 Previous Ordinance or Resolution # 30-14 Original Contract Number: Approval Date: Comments: CITY OF .1c ay p � ARKANSAS TO: Mayor Lioneld Jordan THRU: William A. Storey District Judge FROM: Dena Stockalper, Chief Clerk Keith Macedo, Information Technology Director DATE: February 17, 2017 STAFF MEMO SUBJECT: Budget Adjustment approval for the Fayetteville District Court in the amount of $10,000.00 to recognize and appropriate revenue from the Court Automation Fund for automation and electronic equipment upgrades for video arraignment equipment. RECOMMENDATION: Budget Adjustment approval for the Fayetteville District Court in the amount of $10,000.00 to recognize and appropriate revenue from the Court Automation Fund for automation and electronic equipment upgrades for video arraignment equipment. BACKGROUND: The current video arraignment equipment is outdated and upgrades are needed to improve both audio and video performance. The upgrade will include the purchase of two (2) cameras, display monitor, microphones, wall mount, power supply, software, hardware, and cabling. DISCUSSION: The Automation Fund is supported by Arkansas Statue 16-13-704 which allows the Court to collect monies from installment payments. The Fund is to be used solely for the District Court for technology equipment, automation equipment, and related training. BUDGET/STAFF IMPACT: Fund are available within the Court Automation Fund to purchase the referenced video arraignment equipment. Attachments: Arkansas Statute 16-13-704 Staff Review Form Staff Review Memo Budget Adjustment Form State Statute 16-13-704 Mailing Address: 113 W. Mountain Street www.tayetteville-ar.gov Fayetteville, AR 72701 AOS, LLC 636 W. Republic Rd Unit F100 Corp Village Park Springfield, MO 65807 Phone: 417-888-2675 Fax: 417-888-0994 Rogers Tulsa Oughort4 CIN Little Rock 5308 Village Parkway #1 7666 E, 61st Sl 3030 NW Expressway 5315 Highland Drive Rogers, AR 72758 #310 Suite 1750 Little Rock, AR 72223 Phone: 479-899-6830 Tulsa, OK 74133 Oklahoma City, OK 73112 Phone: 417-888-2675 Fax: 479-899-6831 Phone: 918-935-3530 Phone: 405-943-8900 Fax: 417-888.0994 1 00 Fax: 918-935-3532 Fax: 405-943-8902 000 Please visit www.aos5,com for a complete listing of all service areas QUOTATION Quote No : R0003087 Customer ID: ZFAYE-101 Date:: 1/30/2017 Sales Rep: BRANDONW Designer: GABEM 0 QUOTE TO: SHIP TO: ACCOUNTS PAYABLE Brad Fulmer CITY OF FAYETTEVILLE CITY OF FAYETTEVILLE 113 W MOUNTAIN STREET 113 W MOUNTAIN STREET FAYETTEVILLE, AR 72701-6069 FAYETTEVILLE, AR 72701-6069 Phone: (479) 575-8306 0,00 Fax: License key to activate sw encryption module Price reflects WSCA Contract # AR -233 QUANTITY DESCRIPTION UNIT PRICE EXTENDED PRICE 1.00 SX10 HD w/ wall mount, int 5x cam, mic and power supply 2,593.50 2,593.50 1,00 1 YR SNTC-8X5XNBD SX10 HD w/ wall moun 288-00 288.00 1.00 Pwr Cord US 1.8m Black YP-12 To YC -12 0,00 0,00 1.00 License key to activate sw encryption module 0.00 0-00 1.00 HDMI-HDMI cab, 2m auto expand 0.00 0.00 1 00 SX10 Wall Mount 0.00 000 1.00 Ethernet cable (5m) for auto expand 0.00 000 1.00 SX10 Codec 0.00 000 1.00 SW Image for SX10 0.00 000 1.00 Power supply for SX10 0,00 000 1.00 Remote Control TRC 6 0,00 0.00 $2,881.50 1 00 SX20 Quick w/ P40 Cam, 1 mic, remote cntrl and CE software 6,435,00 6,435.00 1 00 1 YR SNTC-8X5XNBD SX20 Quick w P40 Cam, 1 mic, remote cnt 801.90 801.90 1.00 Pwr Cord US 1-8m Black YP-12 To YC -12 0,00 0,00 1.00 Cisco TelePresence Table Microphone 20 304.20 304.20 1.00 1 YR SNTC-8X5XNBD Cisco TelePresence Table Microphone 20 43.20 4320 1.00 Touch 10 Control Device - selectable option 975.00 975.00 1 00 1 YR SNTC-8X5XNBD Touch 10 Control Dev 233.10 233.10 1 00 Wall Mount Kit for SX20 324.35 324.35 200 Camera Break Out Cable to RJ45 and HDMI (both female) 25,35 50.70 1.00 SW Image for SX20 and MX200/300 (2nd gen) series endpoints 0,00 0.00 1-00 Cisco TelePresence Table Microphone 20 0,00 0.00 1.00 Ethernet cable (5m) for auto expand 0.00 0,00 1.00 SX20-N Codec - no encryption 0,00 0.00 1-00 Custom 4xcamera cable; HDMI. Control and Power (3m) 0.00 0.00 1,00 Precision 40 Camera with 8x zoom 0.00 0,00 1.00 Power supply 60W for auto expand 0.00 0,00 2,00 HDMI to HDMI cable 0.00 0.00 1.00 Remote Control TRC 6 0,00 0.00 1.00 License Key Software Encrypted 0,00 0.00 $9,167.45 r It AOS, LLC QUOTATION Quote No.: R0003087 Sorinafteld Rogers Tulsa Oklahoma Citv Little Rock 636 W. Republic Rd 5308 Village Parkway #1 7666 E 61st St 3030 NW Expressway 5315 Highland Drive Customer ID: ZFAYE-101 Unit F100 Corp Village Park Rogers, AR 72758 #310 Suite 1750 Little Rock, AR 72223 Date:: 1 /3 012 01 7 Springfield, MO 65807 Phone: 479-899-6830 Tulsa, OK 74133 Oklahoma City, OK 73112 Phone: 417-888-2675 Phone: 417-888-2675 Fax: 479-899-6831 Phone: 918-935-3530 Phone: 405-9439900 Fax: 417-888-0994 Sales Rep: BRANDONW Fax: 417-888-0994 Fax: 918-935-3532 Fax: 405-943-8902 Designer: gabem 2 Please visit www.aos5.com for a complete listing of all service areas -1.00 AOS Executive Discount 1,170.00 -1,170.00 -$1,170.00 Merchindise Total $10,878.95 Shipping $47.56 Document Total $10,926.51 Above quoted pricing is valid until 2/28/2017 . Quoted pricing does not inclue sales I" Sales lax, If applicable, will be charged on fins! invoice. All taxable Items will be charged appropriate las rales based on end usersjurisdiction. If customer is tax exempt, a valid tax exemption permit muse be on file with AOS at the lirne of billing. lTotal-fod'nancl my )lable. Ask your account manager hmvyou can avoid upfront cost andpayforyour solution over time. rietio ns apply 5uhjtcl to credit approval and documentation. Customer signature cannl W It r S -nm and Candi ss, which maybe found Af ^Ihs '.a '� r nr1 re tin addition to any addendums shown on this quote. � � Customer Signature Date r ` clxculT COURTS 16-13-704 ' lOaJ made far indirect expenses ra�ltated to ls:Klpeatalitaare�s may be +; inaplefflenteatiapn of view court -related technology, including overtime is pay, 1persotinel or travel expenses, .and technology-reltatod supplies, (c) A defend.aant who has, been aulhorire[l by tlae court to pay a fine by pointed the cleric installments shaa11 be consicit.it�d to have irrevocably talply appointed f the court r,s his or her agent upon whoaaa all pnpers affecting has or a .„ her liability may be served, and the clerk shall forthwith notify the defendant thereof by ordinary nta►il at his or her last known address. (d) "Ability to pray" means. that the a esaurees of tlxe defendant, ' including tall available income sand resource%, are sufficient to pay the one and provide the defendant and his or her dependents with n reasonable subsistence compatible with health incl decency. history: Acts t996, No. 1262, § 3; 2001, No. L809. § 13; 2003, No. 11135, § 94; 2003, No. 1765, § 10; 2005, No. 1931, § 7; 2009, No. 1333, § B. Publisher's Note& For text of section effective innirriry 1, 2012, see the follow- ing version. Amendments. The 2005 amendment added present (b)(1)(l3), (b)(1)(C), (b)(2)(B), (h)(3)(B)(M and (b)(3)(D) and (b)(,3)(E) and sande r{Mated changes; in- serted "circuit" twice in (b)(2)(A), substi- tuted "16=13-712" for "6-13-712" in (b)(3)(A); in (b)(3)(B)(i), inserted "collected in district court" "of the city in which the district court is located" and "district" twice; and inserted "of the county in which the district court is located" in (b)(3)(C). The 2009 amendment, in (b), inserted on the first day of each month" in (b)(t)(a►), inyrrLecl "toad slurp be autho rized technology related saalpplies' in deleted (>iH2)(13)(iii), which read: "All exptlnditures from the circuit court auLomation fuai(l shall be aautho- rized, pursuant to the county accounting law, by the quorurn court," inserted (h)i;l)(l)J(iil and (b)(2)(G)GO, redea.ignawd the remaining text asf (l)H 3)(D) niul (tyj(3)(E), and substituted "and paid, un- der state laws governing the appropria- tion and payment of county or municipal expenditures" for "pursuant to state ac- counting law" in (b)(31)(D)(i) and (b)(3)(E)(i); and made related and minor stylistic changes. Effective Dates. Acts 2003, No. 1185, § 94: Jan. 1, 2005, by its own terms.. CASE NOTES Right to Appeal. City could not rely on the application of this section to claim that defendants' ap- peal had to be dismissed for the failure of defendants to pay an appeal bond be- cause, even though the court had the right to order installment payments, nothing in this section authorizes a district court to demand 1paaynient of the fine as a prereq- i6site for tasking an appeal to circuit cDurt. Vclela v. State, 361 Ark, 531, 222 S.W.3d 182 (2006). 16-13-704. Installment payments. [Effective January 1, 2012.1 (a)(1) If the court concludes that the defendant has the ability to pay the fine, but that requiring the defendant to make immediate payment in full would cause a severe and undue hardship for the defendant and the defendant's dependents, the court may authorize payment of the fine by means of installment payments in accordance with this sub- chapter. (2)(A) When a court authorizes payment of a fine by means of installment payments, it shall issue, without a separate disclosure �J 16-13-704 PRACTICE, PROCEDURE, AND COURTS 200 hearing, an order that the fine be paid in full by a date certain and that in default of payment, the defendant must appear in court to explain the failure to pay. (B) In fixing the date of payment, the court shall issue an order which will complete payment of the fine as promptly as possible without creating a severe and undue hardship for the defendant and :. the defendant's dependents. (b)(1)(A) In addition to the fine and any other assessments autho- rized by this subchapter, an installment fee of five dollars ($5.00) per rj month shall be assessed on each person who is authorized to pay a fine on an installment basis. (B) This fee shall be collected in full each month in which a defendant makes an installment payment. (C) This fee shall accrue each month that a defendant does not T make an installment payment and the fine has not been paid in full. (2)(A)(i) One-half (1/z) of the installment fee collected in circuit court " y shall be remitted by the tenth day of each month to the Administra- tion of Justice Funds Section of the Office of Administrative Services of the Department of Finance and Administration, on a form provided by that office, for deposit in the Judicial Fine Collection Enhancement 4- . Fund established by § 16-13-712. . (ii) The other half of the installment fee shall be remitted by the tenth day of each month to the county treasurer to be deposited in a fund entitled the circuit court automation fund to be used solely for circuit court-related technology. (B)(i) Expenditures from the circuit court automation fund shall be approved by the administrative circuit judge of each judicial circuit. (ii) Funds in each county- in a judicial circuit may be pooled for expenditure pursuant to a circuit-wide technology plan approved by the administrative circuit judge. (iii) All expenditures from the circuit court automation fund shall be authorized, pursuant to the county accounting law, by the quorum court. (3)(A) One-half (1/2) of the installment fee collected in district court shall be remitted by the tenth day of each month to the Administra- tion of Justice Funds Section, on a form provided by_ that section, for deposit in the Judicial Fine Collection Enhancement Fund estab- lished by § 16-13-712. (B) The other half of the installment fee collected in district court haII be remitted by the tenth clay of each month to the city treasurer cit° Clog city in which the district court is located to be deposited in a Fun(]uiititle(l the district court automation fund to be used solely for { district court-related Lechnologry. (C) In any district court which is funded solely by the, county, the ha If frac: be by the tenth day of coach month ' other of"thin, sha11 remitted to the county treasurer of the county in which the di strict court is located to bo. clepwiited in the district court automation fund to be used solely for district court-related technology. 201 CIRCUIT COURTS 16-13-705 (D) Expenditures from the district court automation fund shall be approved by a district judge and shall be authorized, pursuant to s1.,.rte necountinf law, by the governing body or, if applicable, govern- ing bodies which contribute to the expenses of a district court. (c) Any definndant who has been auS horived by that court to Indy a faire by inyt.nllrnerrts 411all be considered to have irrevocably appointed Lho' cleric ol'thtL cOtrr't as his Or her agent upon wlurraa all laZfx:r, r111cvctiarl; his or her liability may be, served, and the clerk sliall lorthwitl7 trotify I.Erc= defendant thereof' by ordinary mal at his or her last known .address. (d) "Ability to pay" inn ans that the resources of the, dellendant, including all available incO.nlo and resources, are sufficient to pay tl'rc; fine and provide the defendant and his or her deponiletiLs with a reasonable subsistence compatible with health and decency. History, Acts 2995, No. 1262, § 3; 2001, No. 1809, § 1.3; 2003, No. 1185, § 94; 2003, No. 1765, § 10; 2005, No. 1934, § 7; 2007, No. 663, § 32. Publisher's Notes. For text of section effective until January 1, 2012, see the preceding version, Amendments. The 2007 amendment deleted "or city court" following "district court" in (b)(3)(A); deleted former (b)(3)(13)(ii) and (h)(3)(E); and made re- lated changes. Effective Dates. Acts 2007, No. 663, § 56, as amended by Acts 2009, No. 345, § 7, provided: "(a) Sections 2 through 15 of this act are effective January 1, 2008. "(b) Sections 16 through 50 and 52 through 55 of this act are effective Janu- ary 1, 2012. "(c) Section 51 of Act 663 of 2007 is effective January 1, 2012, except: "(1) That portion of Section 51 ofAct 663 of 2007 that is referred to in Act 663 of 2047 as 16-17-933, establishing the Cleburne County District Court and de- partments of that court, codified as § 16- 17-936 is effective July 1, 2009; and "(2) That portion of Section 51 ofAct 663 of 2007 that is referred to in Act 663 of 2607 as 16-17.950, establishing the St. Francis County Di%(rict Court and depart- "W"Is of flint Court, codified ars § 16.17- :)54 is efreetive .July 1, 2009." CASE NOTES ' Right to Appeal. City could not rely fill tfacr .spplictatioat of this section to claim tout clear nsl,i as' ;jtr- peal had to he dismissed for t1w 1.0ilore of defendants to pay an a,1111c>al Bond I.)(,- cause, .)(,cause, even though the court had the right 16-13-705. Personal checks. to Order imdalIinenI p;aynLen fF,, nothing in III is section oauth"rr•ire:s � d d J•ir-1 cotirt t#r demand payanrut of'thc fill,..la ZI prerNq uishL fur taking an appea I I,o ci r c u 11, Coes rC. V0101t v. State, 364 Ark. 5,31, 222 S.W.3d 182(2006). (a) The court shall accept personal cbeck,s drawn in the favor of a designated official, as provided in § 16-13-709, in paynieni, of any fine or associated charge atise,,;S0d by the court: if Lire lmrson issuing the cheep: rurnishes satisfactory Proof of residence in this and if the personal chock is drawer on a banking institution located in this state. (b)(1) If any personal check offered in payment pursuant to this Section is returned without payment, for any reason, a reasonable charge for the returned check, not to exceed the actual costs incurred by the court or designated agency, may be imposed to recover processing and collection costs. V City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 DISTRICT COURT (040) 2017 Requestor: Dena Stockalper BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Purchase and upgrades for the Fayetteville District Court video arraignment equipment. Upgrade to include the purchase of two (2) cameras, display monitor, microphones, wall mount, power supply, software, hardware and cabling. C:\Users\Ismith\AppData\Roaming\L5\Temp\3c320024-d24c-4301-b705-ddcc331e3436 1 of 1 COUNCIL DATE: 3/7/2017 LEGISTAR FILE ID#: 2017-0112 13G 4-b-Gwa, Fell/ 2/22/2017 8:54 AM Budget Director Date TYPE: DESCRIPTION: GLDATE: RESOLUTION/ORDINANCE POSTED: TOTAL 10,000 10,000 v.20161220 Increase / (Decrease)- Project.Sub# Account Number Expense Revenue Project Sub AT Account Name 1010.040.0400-5210.00 10,000 39012 901 EX Minor Equipment 1010.900.1001-4900.00 10,000 39012 901 RE Miscellaneous Revenue C:\Users\Ismith\AppData\Roaming\L5\Temp\3c320024-d24c-4301-b705-ddcc331e3436 1 of 1