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Home My WebLink About55-17 RESOLUTIONo` rz_rrrrf 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Resolution: 55-17 File Number: 2017-0099 PROFESSIONAL TURF PRODUCTS, L.P.: A RESOLUTION TO AUTHORIZE THE PURCHASE OF A TORO SAND PRO 5040 FROM PROFESSIONAL TURF PRODUCTS, L.P. OF TULSA, OKLAHOMA IN THE AMOUNT OF $23,423.95 PURSUANT TO NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE CONTRACT #120535 FOR USE BY THE PARKS AND RECREATION DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Toro Sand Pro 5040 from Professional Turf Products, L.P. of Tulsa, Oklahoma in the amount of $23,423.95 pursuant to National Intergovernmental Purchasing Alliance Contract #120535 for use by the Parks and Recreation Department. PASSED and APPROVED on 3/7/2017 �r City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2017-0099 Agenda Date: 3/7/2017 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 4 PROFESSIONAL TURF PRODUCTS, L.P.: A RESOLUTION TO AUTHORIZE THE PURCHASE OF A TORO SAND PRO 5040 FROM PROFESSIONAL TURF PRODUCTS, L.P. OF TULSA, OKLAHOMA IN THE AMOUNT OF $23,423.95 PURSUANT TO NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE CONTRACT #120535 FOR USE BY THE PARKS AND RECREATION DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Toro Sand Pro 5040 from Professional Turf Products, L.P. of Tulsa, Oklahoma in the amount of $23,423.95 pursuant to National Intergovernmental Purchasing Alliance Contract #120535 for use by the Parks and Recreation Department. City of Fayetteville, Arkansas Page 1 Printed on 3/8/2017 Jesse Beeks/Sara Glenn Submitted By City of Fayetteville Staff Review Form 207-099 Legistar File 10 3/7/207 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/15/2017 Fleet Operations / _ Transportation Services Department Submitted Date Division / Department Action Recommendation: A resolution to authorize the purchase of one Toro Sand Pro 5040 for the National IPA Contract price of $23,423.95 available through Professional Turf Products, L.P. of Tulsa, OK for use by the Parks Department. Budget Impact: 9700.770.1920-5802.00 Shop Account Number Fund 02080.2017 Other Equipment Project Number Project Title Budgeted Item? Yes Current Budget $ 952,500.00 Funds Obligated $ - Current Balance E='F °t"5:0.6 Does item have a cost? Yes Item Cost $ 23,423.95 Budget Adjustment Attached? NA Budget Adjustment Remaining Budget V20140710 Previous Ordinance or Resolution # Original Contract Number: Approval Date: Comments: CITY OF • I e ARKANSAS MEETING OF MARCH 7, 2017 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Terry Gulley, Director of Transportation FROM: Jesse Beeks, Fleet Operations Superintendent DATE: February 15, 2017 SUBJECT: Purchase of one Toro Sand Pro for Parks Department RECOMMENDATION: That City Council approve the purchase of one Toro Sand Pro 5040 for the National IPA Contract price of $23,423.95 available through Professional Turf Products, L.P. of Tulsa, OK for use by the Parks Department. BACKGROUND: This expansion was approved with the 2017 budget and will be used on the four new baseball fields that are being added at the Regional Park.. These additional fields will require. an additional groomer to prepare the fields daily for games. DISCUSSION: Fleet recommends the purchase of one Toro Sand Pro 5040 for the National IPA Contract price of $23,423.95 available through Professional Turf Products, L.P. of Tulsa, OK for use by the Parks Department. BUDGET/STAFF IMPACT: Sufficient funds have been budgeted for this purchase. This purchase was approved by the Equipment Committee on February 14, 2017. Attachments: Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 I a, PROFEWONAL Professional Turf Products, L.P, 3621 So. 73rd East Ave, Bldg, I Tulsa, Oklahoma 74145 Aron Mock (888) 776-8873 ext. 5472 iiiockoa@proturr.com proturr.com Count on ft. Proposal oty Model # Dascrl tlon Unit Extended 1 08705 Sand Pro 5040 $ 16,030.22 $ 16,030.22 1 08712 Front Lift Frame ASM $ 1,430.28 $ 1,430.28 1 08781 Rear Remote Hydro $ 1,639.76 $ 1,539.76 1 08782 Front Remote Hydraulics $ 523 16 $ 523.16 1 30035 400 Hour Filter Maintenance Kit $ 84.21 $ 84.21 1 TS GL650 T7-C Groomer with HD and Springtine Scarifier - $ 3,245.00 $ 3,245.00 includes hitch, lift system_ , mounting bracket, broom, hardware (FI) SandPro 5040 $ 22,862.63 r SubTotal $ 22,852.63 Destination $ 571.32 Tax (Estimated) $ TOTAL $ 23,423.95 Confidential Property of Professional Turf Products Page 1 of 2 The Toro Company I 2/13/2017 11:20:50 AM Overview Contract Documents Contacts Grounds Maintenance Equipment Contract Grounds Keeping Products and Services Contract Grounds & Golf Sentinel Irrigation BOSS Snow and Ice Control Underground & Construction Equipment Professional Contractor Irritrol Professional Irrigation VENDOR WEBSITE National IPA is pleased to offer the following solutions with Toro: • Grounds Maintenance Equipement (Contract #120535 awarded by City of Tucson, AZ) • Grounds Keeping Products and Services (Contract #R141201 awarded by Region 4 Education Service Center) Contract details available in tabs to the left. About The Toro Cols The Toro Motor Company was founded on July 10, 1914 to provide engines for one of the early leaders in the tractor field, The Bull Tractor Company of Minneapolis. Although established as an independent company, the name "Toro" was chosen due to the company's association with Bull Tractor Following Bull Tractor's untimely demise, Toro shifted its focus to the mowing industry. It was then, in 1919, that Toro was approached by the Minikanda Club in Minneapolis to create a motorized fairway mower to replace horse-drawn equipment. By mounting five lawn mowers onto the front of a farm tractor, Toro developed the Standard Golf Machine and helped create the motorized golf course equipment industry. Today, Toro is a global leader in turf and landscape maintenance equipment and irrigation solutions to help public sector agencies, and non -profits, care for golf courses, landscapes, sports fields, public green spaces, commercial and residential properties and agricultural fields. Read more about The Toro Company history Toro Celebrates ntur of Innovation, Click here to read about Toro's 100 year history. The i ,.Pro Press Room., Get the latest news from Toro Sports Fields & Municipal Press Releases HERE. Page 1 of 2 � uD I Lak( _ .., etteville Boardwalk project `U 55-IS City of Fayetteville Staff Review Form 2017-0326 Legistar File ID NA 'City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Byron Humphry 6/13/2017 Parks & Recreation / Parks & Recreation Department Submitted By Submitted Date Division / Department Action Recommendation: Mayors signature on Final Acceptance Report verifying that work on the Lake Fayetteville Boardwalk project is complete. Budget Impact: 2250.9255.5400.00 Parks Development Account Number Fund 13001.1602 Community Park Improvements Project Number Project Title Budgeted Item? Yes Current Budget $ 56,000.00 Funds Obligated $ 49,066.00 Current Balance $ 6,934,00 Does item have a cost? No Item Cost $ Budget Adjustment Attached? Yes Budget Adjustment $ Remaining Budget I $ 6,934.00 V20140710 Previous Ordinance or Resolution N 55-15 Original Contract Number: Approval Date: lQ Comments: r CITY OF Fay7e evi le ARKANSAS TO: Mayor THRU: Don Marr, Chief of Staff Connie Edmonston, Parks and Recreation Director [Staff Name, Title] FROM: Byron Humphry, Parks Maintenance Superintendent DATE: June 13, 2017 STAFF MEMO SUBJECT: Mayor's Approval Signature on Final Acceptance Report for Boardwalk Completion at Lake Fayetteville. RECOMMENDATION: Park staff requests the Mayor to sign the Final Acceptance Report verifying that work on the Lake Fayetteville Boardwalk project is complete. BACKGROUND: On March 3, 2015, City Council approved Resolution 55-15 to express the willingness to apply for a federal grant through the. Recreational Trails Program to build a boardwalk at Lake Fayetteville. The grant is an 80/20 match with the City responsible for 20% of the project total. The requested funds were $60,000 with a project total of $75,000. On December 21, 2015, Parks and Recreation received notification that the City had been awarded grant funding in the amount of $56,000, for a project total of $70,000. The City's required match is $14,000 which can be composed in part or whole of in -kind services. On January 26, 2017, Parks staff began construction on the boardwalk. On May 30, 2017, the project was completed. A final walk through was conducted with the Arkansas Highway Transportation Department (AHTD) engineer and he recommended acceptance of the project and signed the Final Acceptance Report. DISCUSSION: The Mayor's signature is the final signature needed on the Final Acceptance Report to close out the Boardwalk grant project. BUDGETISTAFFIMPACT: The total project cost was $104,771.51. Of this total cost, $50,314.95 was for materials and $54',06.56 for labor. Federal funds will reimburse the City $56,000. Attachments: Final Acceptance Report Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 City of Fayetteville Final Acceptance Report Job Name: Nature Trail Boardwalk (Fayetteville) (RTP-15) (S) I Date: 6-'7- 1- Job No: 040701 1 FAP No: RTP-1302(257) County: Washington I Route: LAr<L- FAYt-ff9v'Uff Bupea ae[� Contractor: C aF FAYC-7rEVIL-cam Date Work Began: j - Zb - 1--1 Date Work Completed: S - 3 0- I-7 I{U^ PRu.y - C;rY or 3rrs tA*� QeoA+.) - A HT 6:> Project Completed in Substantial Recommended for Acceptance in Compliance with Plans and Accordance with Project Agreement Specifications and Recommended for Final Acceptance by Sponsor gineer/Architect AHTD Resident Engineer Project Recommendedfor Acceptance Designated Full-time Employee: I certify that the Contractor and/or subcontractor(s) have complied with the provisions of FHWA-1273, Required Contract Provisions, Federal -aid Construction Contracts, and Supplements; that the project has been completed by the Contractor in accordance with the plans and specifications; that the Contractor has beeyy)' paid is work, and the project is hereby accepted. Jordan, Mayor RESOLUTION NO. 55-15 A RESOLUTION TO EXPRESS THE WILLINGNESS OF THE CITY OF FAYETTEVILLE TO UTILIZE FEDERAL -AID RECREATIONAL TRAILS FUNDS AND AUTHORIZING APPLICATION FOR A 20% LOCAL MATCH GRANT THROUGH THE ARKANSAS RECREATIONAL TRAILS PROGRAM IN AN AMOUNT UP TO $75,000.00 FOR CONSTRUCTION OF THREE SECTIONS OF BOARDWALK ON THE LAKE FAYETTEVILLE NATURE TRAIL WHEREAS, the City of Fayetteville understands Federal -Aid Recreational Trails funds are available through the Arkansas Recreational Trails Program in an amount up to $75,000.00 at 80% federal participation and 20% local snatch to construct three section of boardwalk on the Lake Fayetteville Nature Trail; and WHEREAS, the City of Fayetteville understands that Federal -Aid funds are available for this project on a reimbursable basis, requiring work to be accomplished and proof of payment prior to actual monetary reimbursement; and WHEREAS, the City of Fayetteville understands that there will be no reimbursement for any work accomplished prior to the issuance by the Arkansas State Highway and Transportation Department of an official Notice to Proceed;'and WHEREAS, this project, using federal funding, will be open and available for use by the general public and maintained by the City of Fayetteville._ NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that the City of Fayetteville will participate in accordance with its designated responsibility, including maintenance of this project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Mayor to execute all appropriate agreements and contracts necessary to expedite the construction of the Lake Fayetteville Nature Trail boardwalk project. Section 3: That the City Council of the City of Fayetteville, Arkansas pledges its full support and hereby authorizes the City of Fayetteville to cooperate with the Arkansas State Highway and Transportation Department to initiate action to implement this project. Page 2 Resolution No. 55-15 PASSED and APPROVED this 3rd day of March, 2015. APPROVED: IN ATTEST: By: e SONDRA E. SMIT1-13 City Clerk/Treasurer \• a �+/.` •<-� 1 l�.�f 1 I ��il� it ' T City of Fayetteville, Arkansas 113West mountain Street Fayetteville, Aft 72701 479-575-e323 Text File �— File Number: 2015-0091 Agenda Date: 313/2015 Version: 1 Status: Passed In Control: City Council File Type: Resolution Agenda Number: A. 11 ARKANSAS RECREATIONAL TRAILS PROGRAM GRANT: A RESOLUTION TO EXPRESS THE WILLINGNESS OF THE CITY OF FAYETTEVILLE TO UTILIZE FEDERAL -AID RECREATIONAL TRAILS FUNDS AND AUTHORIZING APPLICATION FOR A 20% LOCAL MATCH GRANT THROUGH THE ARKANSAS RECREATIONAL TRAILS PROGRAM IN AN AMOUNT UP TO $75,000.00 FOR CONSTRUCTION OF THREE SECTIONS OF BOARDWALK ON THE LAKE FAYETTEVILLE NATURE TRAIL WHEREAS, the City of Fayetteville understands Federal -Aid Recreational Trails funds are available through the Arkansas Recreational Trails Program in an amount up to $75,000.00 at 80% federal participation and 20% local match to construct three section of boardwalk on the Lake Fayetteville Nature Trail; and WHEREAS, the City of Fayetteville understands that Federal -Aid funds are available for this project on a reimbursable basis, requiring work to be accomplished and proof of payment prior to actual monetary reimbursement; and WHEREAS, the City of Fayetteville understands that there will be no reimbursement for any work accomplished prior to the issuance by the Arkansas Slate Highway and Transportation Department of au official Notice to Proceed; and WHEREAS, this project, using federal funding, will be open and available for use by the general public and maintained by the City of Fayetteville. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section I: That the City Council of the City of Fayetteville, Arkansas hereby determines that the City of Fayetteville will participate in accordance with its designated responsibility, including maintenance of this project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Mayor to execute all appropriate agreements and contracts necessary to expedite the construction of the Lake Fayetteville Nature Trail boardwalk project. Section 3: That the City Council of the City of Fayetteville, Arkansas pledges its full support and City or Fayettavllle, Arkansas Page 1 Print.d on 3/d/20/5 J City of Fayetteville Staff Review Form 2015-0091 Legistar File ID 3/3/2015 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Byron Humphry 2/3/2015 Parks & Recreation / Parks & Recreation Department Submitted By Submitted Date Division / Department Action Recommendation: Approval of a resolution expressing willingness to utilize federal -aid recreational funds and to allow the Parks and Recreation Department to submit an application for consideration of an 80/20 matching grant through the Arkansas Recretional Trails Program for an award of up to $75,000 to be used for the construction of three sections of boardwalk on the nature trail at Lake Fayetteville. NA Account Number Project Number _ Budgeted Item? NA Does item have a cost? NA Budget Adjustment Attached? NA Budget Impact: Current Budget Funds Obligated Current Balance' Item Cost Budget Adjustment Fund Project Title 5 - $ Remaining Budget $ V20140710 Previous Ordinance or Resolution tt Original Contract Number: Approval Date: • Jr Comments: CITY OF • aye evie CITY COUNCIL AGENDA MEMO ARKANSAS MEETING OF MARCH 3, 2015 TO: Mayor and City Council THRU: Don Marr, Chief of Staff Connie Edmonston, Parks and Recreation Director FROM: Byron Humphry, Parks Maintenance Superintendent DATE: February 13, 2015 SUBJECT: 2015 Recreational Trails Grant Application RECOMMENDATION: Staff requests approval of a resolution expressing the willingness to utilize federal -aid recreational funds and to allow the Parks and Recreation Department to submit an application for consideration of an 80l20 matching grant through the Arkansas Recreational Trails Program for an award of up to $75,000 to be used for the construction of three sections of boardwalk on the nature trail at Lake Fayetteville. BACKGROUND: The Recreational Trails Grant is administered through the Arkansas Highway and Transportation Department and has been a substantial source of grant funding for our trail program over the years. For the 2015 recreational trail grant application, staff has selected to request a grant to construct three sections of boardwalk on the Lake Fayetteville nature trail that total approximately 800 feet. On September 2, 2014, the City Council approved a revised lease agreement with BGSO that required the relocation of approximately 750 feet of nature trail. The relocation of this nature trail will require two sections of boardwalk that total approximately 480 feet. In addition to these two sections, there is also a section of existing nature trail located to the west that needs to be located onto approximately 320 feet of boardwalk to alleviate erosion and muddy conditions. DISCUSSION: The sections of trail that need to be relocated due to the adjustment of the BGSO lease boundary were intended to be constructed using Eagle Scout volunteers and donated materials similar to the boardwalk that was recently constructed on the north side of Lake Fayetteville. However, with the possibility of obtaining grant funding, better materials can be purchased that will last longer, require less maintenance, and be easier to install. The 20 percent match from the City would be primarily composed of in -kind services from staff and volunteer labor to install the materials. If the grant is not awarded to the City, the construction of the boardwalk will occur as originally planned with Eagle Scout and volunteer projects. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 BUDGET/STAFF IMPACT: If the grant is approved for the full amount requested, the City will be responsible for 20% of the total project cost, or $15,000. The $15,000 of the City's portion of this project will be from in - kind services from volunteer and staff labor and budgeted operational funds. If the grant is partially funded, the boardwalk sections required by the nature trail relocation due to the BGSO lease boundary adjustment will be given priority. Attachments: Lake Fayetteville Boardwalks Map Vf _i `\<��i�Y'/ ,fir �, .. �°',n .. .a • 4 o� •'\ w_ /�� w � �1 ll' I / J/`a .^ \vim. �a%1 �I G Jy0yy0 PROJECT AREA VIE l I ^I •1 �A PI PARK OOUNOAPT LOAM. E% BfA lUX ONr CaB — WPONA yLi LOAM, I i0 .1 1 IVN�iI 11�AII AOPCS - , ---- 1230 ----EX 2-1001 CONTOUR PROF'. NATURE MAE Ro — RA2IXL1 9LI WAY, D 200 400 - - --- — EX NATURE TREE. PROP, OOMDwALK OCCASIONALLYRODDCD i INCH = 200 FEEL — E%. R GREEN iNIDUTARY CLEAR �rMIT Ex, NUO—TR. ROODPLAIN awu •IPA ix9YUR ..�m,+aau a Atrt ,Y pw