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Home My WebLink About2017-03-21 - Agendas - FinalCity of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Meeting Agenda - Final Agenda Tuesday, March 21, 2017 5:30 PM City Hall Room 219 City Council Meeting Adella Gray Ward I Sarah Marsh Ward 1 Mark Kinion Ward 2 Matthew Petty Ward 2 Justin Tennant Ward 3 Sarah Bunch Ward 3 John S. La Tour Ward 4 Alan Long Ward 4 ELECTED OFFICIALS: Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Sondra Smith City Council Meeting Meeting Agenda - Final Agenda March 21, 2017 Call To Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports and Discussion Items: 1. 2017-0075 PARKS AND RECREATION ADVISORY BOARD ANNUAL REPORT, PRESENTED BY CHAIRMAN RICHIE LAMB 2. 2017-0155 NOMINATING COMMITTEE REPORT Agenda Additions: A. Consent: A. 1 2016-0571 APPROVAL OF THE MARCH 7, 2017 CITY COUNCIL MEETING MINUTES. A. 2 2017-0119 STATE CONTRACT FURNITURE PURCHASES: A RESOLUTION TO AUTHORIZE THE PURCHASE OF OFFICE FURNITURE ON AN AS -NEEDED BASIS FROM VARIOUS VENDORS AND FOR VARYING UNIT PRICES UTILIZING STATE PROCUREMENT CONTRACT SP-13-023OR THROUGH DECEMBER 31, 2017, AND CONTRACT SP -14-0094 THROUGH MARCH 19, 2019, AND ANY FUTURE RENEWAL PERIODS OF THESE CONTRACTS Attachments: 2017-0119, State Contract - Furniture Purchases City of Fayetteville, Arkansas Page 2 Printed on 3/15/2017 City Council Meeting A.3 2017-0130 VERIZON WIRELESS: A. 4 A. 5 A. 6 Meeting Agenda - Final Agenda March 21, 2017 A RESOLUTION TO AUTHORIZE A CONTRACT WITH VERIZON WIRELESS, PURSUANT TO A STATE OF ARKANSAS AND WESTERN STATES CONTRACTING ALLIANCE CONTRACT, FOR THE PURCHASE OF WIRELESS COMMUNICATION SERVICES, AND TO AUTHORIZE THE CITY'S ENROLLMENT IN THE VERIZON WIRELESS ENTERPRISE MESSAGING ACCESS GATEWAY SERVICE Attachments: VERIZON WIRELESS 2017-0123 GRANT THORNTON LLP: A RESOLUTION TO APPROVE A CONTRACT WITH GRANT THORNTON LLP IN THE AMOUNT OF $95,500.00 TO PROVIDE INDEPENDENT AUDIT SERVICES TO THE CITY OF FAYETTEVILLE Attachments: Grant Thornton LLP '11)1'7 1)171) WHEELER LUMBER, LLC: A RESOLUTION TO AWARD BID NO. 17-27 AND APPROVE A CONTRACT WITH WHEELER LUMBER, LLC FOR THE PURCHASE OF TWO PREFABRICATED BRIDGES FOR INSTALLATION ON THE CATO SPRINGS TRAIL IN THE AMOUNT OF $126,050.00 PLUS APPLICABLE SALES TAXES, AND TO APPROVE A BUDGET ADJUSTMENT Attachments: Wheeler Lumber, LLC BA Lake Fayetteville BGO Parking Lot 2017-0138 HAZMAT SERVICES REVENUE: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT RECOGNIZING HAZMAT SERVICES REVENUE RECEIVED BY THE FIRE DEPARTMENT FROM WASHINGTON COUNTY IN THE AMOUNT OF $11,319.00 AND INCREASING THE RELATED EXPENSE BUDGET Attachments: HAZMAT SERVICES REVENUE BA HAZMAT SERVICES REVENUE City of Fayetteville, Arkansas Page 3 Printed on 3/15/2017 City Council Meeting Meeting Agenda - Final Agenda March 21, 2017 A. 7 A. 8 A. 9 A. 10 7t11 70111 CH2M HILL ENGINEERS, INC: A RESOLUTION TO APPROVE A CHANGE ORDER TO THE OUT -OF -SCOPE AGREEMENT WITH CH2M HILL ENGINEERS, INC. IN THE AMOUNT OF $50,000.00 TO CONTINUE WORK ON A USE ATTAINABILITY ANALYSIS FOR THE WHITE RIVER, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $10,000.00, AND TO APPROVE A BUDGET ADJUSTMENT Attachments: CH2M HILL ENGINEERS, INC. BA CH2M HILL ENGINEERS, INC. 2017-0135 PAYMENTUS CORPORATION: A RESOLUTION TO APPROVE A CONTRACT WITH PAYMENTUS CORPORATION IN THE AMOUNT OF $7,500.00 EXPANDING THE EXISTING SCOPE OF SERVICES TO INCLUDE AN UPGRADE OF THE CITY'S UTILITY BILLING SYSTEM Attachments: PAYMENTUS CORPORATION 2017-0146 ELLINGSON CONTRACTING CHANGE ORDER #4: A RESOLUTION TO APPROVE CHANGE ORDER NO. 4 TO THE CONTRACT WITH JBZ, INC. D/B/A ELLINGSON CONTRACTING IN THE AMOUNT OF $87,541.00 FOR RENOVATIONS TO THE SENIOR CENTER'S HVAC DUCTING AND CONSTRUCTION OF A NEW DRINK BAR AND PARKING LOT, AND TO APPROVE AN ADDITIONAL PROJECT CONTINGENCY IN THE AMOUNT OF $13,000.00 Attachments: Ellingson Contracting Change Order #4 2017-0141 SOUTH DELTA AVIATION, INC. 4230 SOUTH SCHOOL: A RESOLUTION TO APPROVE A THREE YEAR LEASE AGREEMENT WITH SOUTH DELTA AVIATION, INC. FOR THE AIRPORT HANGAR AT 4230 SOUTH SCHOOL AVENUE FOR RENT IN THE AMOUNT OF $1,350.00 PER MONTH Attachments: 4230 -South Delta City Council Packet City of Fayetteville, Arkansas Page 4 Printed on 3/15/2017 City Council Meeting Meeting Agenda - Final Agenda March 21, 2017 A. 11 2017-0149 SOUTH DELTA AVIATION, INC. 4248 SOUTH SCHOOL: A RESOLUTION TO APPROVE A THREE YEAR LEASE AGREEMENT WITH SOUTH DELTA AVIATION, INC. FOR THE AIRPORT HANGAR AT 4248 SOUTH SCHOOL AVENUE FOR RENT IN THE AMOUNT OF $3,000.00 PER MONTH Attachments: 4248 S School -South Delta City Council Packet B. Unfinished Business: NONE C. Public Hearing: C. 1 2017-0085 GREEN CAB TAXI COMPANY: A RESOLUTION TO APPROVE THE SALE AND TRANSFER OF A CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY TO GREEN CAB TAXI COMPANY Attachments: Green Cab Taxi Company C.2 2017-0089 AMBASSADOR TRANSPORTATION SERVICES, LLC: A RESOLUTION TO TRANSFER A CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY FROM DESTINY LIMOUSINES, LLC TO AMBASSADOR TRANSPORTATION SERVICES, LLC FOR THE OPERATION OF THREE (3) TO SIX (6) TAXICABS IN THE CITY OF FAYETTEVILLE Attachments: Ambassador Transportation Services, LLC D. New Business: City of Fayetteville, Arkansas Page 5 Printed on 3/15/2017 City Council Meeting Meeting Agenda - Final Agenda March 21, 2017 D. 1 2017-0095 T2 SYSTEMS CANADA, INC.: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND APPROVE A CONTRACT WITH T2 SYSTEMS CANADA, INC. THROUGH DECEMBER 31, 2017, WITH AUTOMATIC RENEWALS FOR UP TO THREE ADDITIONAL ONE YEAR TERMS FOR THE CONTINUED USE OF SOFTWARE AND SERVICES REQUIRED FOR THE CITY'S PARKING PAY STATIONS IN THE AMOUNT OF $100.00 PER PAY STATION PER MONTH PLUS APPLICABLE TAXES Attaehn:ents: T2 Systems Canada, Inc. D.2 2017-0136 RZN 17-5714: (515 E TOWNSHIP ST/M. MAHAN): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED PETITION RZN 17-5714 FOR APPROXIMATELY 0.50 ACRES LOCATED TOWNSHIP STREET FROM RSF-4, RESIDENTIAL SINGLE-FAMILY, ACRE TO NC, NEIGHBORHOOD CONSERVATION Attachments: RZN 17-5714 (515 E TOWNSHIP ST/M. MAHAN): E. City Council Agenda Session Presentations: E. 1 2017-0148 AGENDA SESSION PRESENTATION: SEVEN HILLS PRESENTATION F. City Council Tour: G. Announcements: H. Adjournment IN REZONING AT 515 EAST 4 UNITS PER City of Fayetteville, Arkansas Page 6 Printed on 3/15/2017 City Council Meeting Meeting Agenda - Final Agenda March 21, 2017 NOTICE TO MEMBERS OF THE AUDIENCE All interested persons may appear and address the City Council on Unfinished Business, New Business, and Public Hearings at City Council meetings. If you wish to address the City Council on an agenda item, please wait for the Mayor or Chair to request public comment then queue behind the podium. When the Mayor or Chair recognizes you, approach the podium and give your name and address. Comments are to be addressed to the Mayor or Chair. The Mayor or Chair will direct your comments to the appropriate elected officials, staff, or others for response. Keep your comments respectful, brief, to the point, and relevant to the agenda item being considered. Each speaker from the public will be allowed one turn at the microphone for discussion of an agenda item. Agenda Additions: A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and considered immediately after the Consent Agenda has been voted upon. Old Business and New Business: Presentations by Staff and Applicants: Agenda items shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by an alderman later to answer questions. City staff, City Council members, and applicants may use electronic visual aids in the City Council meeting as part of the presentation of the agenda item. Public Comments: Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. A simple majority of the City Council members, present and voting, may authorize a representative of a Fayetteville citizens' group opposing the ordinance or resolution to present an electronic visual aid not to exceed five minutes, but no other electronic visual aid presentations will be allowed; however, the public may submit photos, petitions, etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk's Office no later than 9:00 A.M. on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided; this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the Aldermen and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the Mayor. City of Fayetteville, Arkansas Page 7 Printed on 3/15/2017 City Council Meeting Meeting Agenda - Final Agenda March 21, 2017 Courtesy and Respect: All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Interpreters or Telecommunications Devise for the Deaf (TDD), for hearing impaired are available for all City Council meetings, a 72 -hour advance notice is required. For further information or to request an interpreter, please call 479-575-8330. A copy of the complete City Council agenda is available on our website at www.fayetteville-ar.gov or in the office of the City Clerk, 113 W. Mountain, Fayetteville, Arkansas (479) 575-8323. All cell phones must be silenced and may not be used within the City Council Chambers. City of Fayetteville, Arkansas Page 8 Printed on 3/15/2017 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2017-0075 Agenda Date: 3/21/2017 Version: 1 Status: Agenda Ready In Control: City Council Meeting File Type: Presentation Agenda Number: 1 PARKS AND RECREATION ADVISORY BOARD ANNUAL REPORT, PRESENTED BY CHAIRMAN RICHIE LAMB City of Fayetteville, Arkansas Page 1 Printed on 3115/2017 City of Fayetteville, Arkansas Text File File Number: 2017-0155 Agenda Date: 3/21/2017 Version: 1 In Control: City Council Meeting Agenda Number: 2. NOMINATING COMMITTEE REPORT 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Status: Agenda Ready File Type: Report City of Fayetteville, Arkansas Page 1 Printed on 3115/2017 City of Fayetteville, Arkansas Text File File Number: 2016-0571 Agenda Date: 3/21/2017 Version: 1 In Control: City Council Meeting Agenda Number: A. 1 APPROVAL OF THE MARCH 7, 2017 CITY COUNCIL MEETING MINUTES. 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Status: Agenda Ready File Type: Minutes City of Fayetteville, Arkansas Page 1 Printed on 3115/2017 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2017-0119 Agenda Date: 3/21/2017 Version: 1 Status: Agenda Ready In Control: City Council Meeting File Type: Resolution Agenda Number: A. 2 STATE CONTRACT FURNITURE PURCHASES: A RESOLUTION TO AUTHORIZE THE PURCHASE OF OFFICE FURNITURE ON AN AS -NEEDED BASIS FROM VARIOUS VENDORS AND FOR VARYING UNIT PRICES UTILIZING STATE PROCUREMENT CONTRACT SP-13-023OR THROUGH DECEMBER 31, 2017, AND CONTRACT SP -14-0094 THROUGH MARCH 19, 2019, AND ANY FUTURE RENEWAL PERIODS OF THESE CONTRACTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of office furniture on an as -needed basis from various vendors and for varying unit prices utilizing State of Arkansas procurement contract SP-13-023OR through December 31, 2017, and contract SP -14-0094 through March 19, 2019, and any future renewal periods of these contracts. City of Fayetteville, Arkansas Page 1 Printed on 3/15/2017