HomeMy WebLinkAbout2017-02-07 - Minutes -Alderman Adella Gray
Ward 1 Position 1
Alderman Sarah Marsh
Ward 1 Position 2
Alderman Mark Kinion
Ward 2 Position 1
Alderman Matthew Petty
Ward 2 Position 2
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Sondra E. Smith
City of Fayetteville Arkansas
City Council Meeting
February 7, 2017
City Council Meeting Minutes
February 7, 2017
Page 1 of 17
Alderman Justin Tennant
Ward 3 Position 1
Alderman Sarah Bunch
Ward 3 Position 2
Alderman John La Tour
Ward 4 Position 1
Alderman Alan T. Long
Ward 4 Position 2
A meeting of the Fayetteville City Council was held on February 7, 2017 at 5:30 p.m. in Room
219 of the City Administration Building located at 113 West Mountain Street, Fayetteville,
Arkansas.
Mayor Jordan called the meeting to order.
PRESENT: Alderman Adella Gray, Sarah Marsh, Mark Kinion, Matthew Petty, Justin
Tennant, Sarah Bunch, John La Tour, Alan Long, Mayor Lioneld Jordan, City Attorney Kit
Williams, City Clerk Sondra Smith, Staff, Press, and Audience.
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
Mayor Jordan welcomed Dr. Robwell's journalism class from the University of Arkansas.
Ort -Ozark Regional Transit - Semi -Monthly Report
Jeff Hatley, Public Information Officer presented the Ozark Regional Transit report. He gave a
brief description about a major fire that occurred on January 10, 2017 that destroyed 20 buses.
Mayor Jordan: Thank you for the service you provide. Thank you for getting everything up and
running. It is a vital part to this city.
Alderman La Tour: The buses that you borrowed, have you made any modifications other than
painting the name of your organization on the side?
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City Council Meeting Minutes
February 7, 2017
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Jeff Hatley: The only paint was the Razorback Transit buses. They took the Razorback Transit
off and painted Ozark Regional Transit. The other ones have a very large sticker on the front of it
that says Ozark Regional Transit with the route.
Alderman La Tour: Are the windows on the replacement buses tinted?
Jeff Hatley: I'm not sure.
Alderman La Tour: Can you see into the bus?
Jeff Hatley: I assume so. I can find out for you.
A copy of the report is attached.
Fayetteville Natural Heritage Association Check Presentation
Jennifer Ogle, Chair of the Fayetteville Natural Heritage Association: We are a local non-profit
organization that is dedicated to conserving natural areas in Fayetteville. We have enjoyed our
partnership with the city over the years. I am here tonight because of our commitment to Kessler
Mountain. We agreed to raise $300,000 towards the purchase price of Kessler and to help manage
it into the future. I would like to present a check for $60,000.
Mayor Jordan: The Fayetteville Natural Heritage Association has been a great partner for this
city. Thank you all very much.
Kessler Mountain Regional Park Rotary Playground Project Presentation - Presented by
Rotary Club President Harrison Pittman.
Harrison Pittman, Rotary Club President: Over a year ago we embarked on the largest fundraiser
in our club's history. We raised $150,000 to help build a playground at the Kessler Mountain
Regional Park.
Mayor Jordan: Thank you all very much.
City Attorney Kit Williams thanked the Rotary Club for their commitment in raising the funds.
City Council Meeting Presentations, Reports, and Discussion Items: None
Consent:
Approval of the January 17, 2017 City Council Meeting Minutes.
Approved
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February 7, 2017
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Bid No. 16-65 J.A. Riggs Tractor Company: A resolution to award Bid No. 16-65 and authorize
the purchase of a Genie S-45 telescopic boom lift from J.A. Riggs Tractor Company of Springdale
in the amount of $64,710.96 for use at the Biosolids Management Site.
Resolution 32-17 as recorded in the office of the City Clerk
Bid No. 16-66 Scruggs Equipment Company: A resolution to award Bid No. 16-66 and authorize
the purchase of an Elgin Crosswind Street Sweeper from Scruggs Equipment Company of
Memphis, Tennessee in the amount of $202,265.00 for use by the Transportation Services
Department.
Resolution 33-17 as recorded in the office of the City Clerk
Bid No. 16-67 Sweetser Construction, Inc.: A resolution to award Bid No. 16-67 and authorize
a contract with Sweetser Construction, Inc. in the amount of $158,422.00 for the construction of a
bridge along Salem Road for the Clabber Creek Trail, and to approve a project contingency in the
amount of $7,921.00.
Resolution 34-17 as recorded in the office of the City Clerk
Sanders Crest, Inc.: A resolution to approve a one year lease agreement with an option to renew
for three additional one year terms with Sanders Crest, Inc. for office space in the Airport Terminal
building in the amount of $780.16 per month for the first year.
Resolution 35-17 as recorded in the office of the City Clerk
Franklin and Son, Inc.: A resolution to award Bid No. 17-21 and approve a construction contract
with Franklin and Son, Inc. of Farmington, Arkansas for the Airfield Roof Rehabilitation Project
at Drake Field in the amount of $378,253.00, and to approve a project contingency in the amount
of $79,374.00.
Resolution 36-17 as recorded in the office of the City Clerk
Bank of Fayetteville Donation Revenue: A resolution to approve a budget adjustment in the
amount of $1,000.00 representing donation revenue from the Bank of Fayetteville to the
Fayetteville Fire Department for the annual employee service awards event.
Resolution 37-17 as recorded in the office of the City Clerk
CH2M Hill Engineers, Inc. Amendment No. 7: A resolution to approve a two month extension
of Amendment No. 7 to the contract with CH2M Hill Engineers, Inc. beginning January 1, 2017
and ending February 28, 2017 at a cost of $656,019.58 per month for operations, maintenance and
management services.
Resolution 38-17 as recorded in the office of the City Clerk
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Davis Law Firm Water Damage Claim: A resolution pursuant to Fayetteville Code of
Ordinances Section 39.10(C)(4) to authorize the Mayor to pay the amount of $26,759.34 to Davis,
Clark, Butt, Carithers & Taylor, PLC for a water damage claim at 15 and 19 East Mountain Street.
Resolution 39-17 as recorded in the office of the City Clerk
Daniel and Megan Kelsey Sewer Damage Claim: A resolution pursuant to Fayetteville Code of
Ordinances Section 39.10(C)(4) to authorize the Mayor to pay the amount of $13,903.57 to Daniel
and Megan Kelsey as reimbursement for damage to their real and personal property in addition to
payments previously made in the amount of $6,587.78 to Servpro for water damage mitigation
services and $350.00 to WFC, Inc. for bathroom repair work.
Resolution 40-17 as recorded in the office of the City Clerk
Lake Sequoyah Dredging Facilities: A resolution to approve a new capital project for continued
construction of dredging facilities at Lake Sequoyah, and to approve a budget adjustment in the
amount of $503,242.00 to fund the project.
Resolution 41-17 as recorded in the office of the City Clerk
Fayetteville Rentals, LLC: A resolution to approve a 50150 cost share agreement with
Fayetteville Rentals, LLC for construction of a sewer main along a portion of South Street between
South College Avenue and South Washington Avenue at a total estimated cost of $10,174.86
including a 20% project contingency.
Resolution 42-17 as recorded in the office of the City Clerk
Bid No. 17-22 Blue Ribbon Lawns, Inc.: A resolution to award Bid No. 17-22 and authorize a
contract with Blue Ribbon Lawns, Inc. in the amount of $169,810.24 for the installation of trees
and shrubs within the median of Rupple Road between West Persimmon Street and West Martin
Luther King, Jr. Boulevard, and to approve a project contingency in the amount of $15,000.00.
Resolution 43-17 as recorded in the office of the City Clerk
Alderman Marsh moved to accept the Consent Agenda as read. Alderman Long seconded
the motion. Upon roll call the motion passed unanimously.
Unfinished Business:
Preliminary Plat 16-5574 (Mountain Vista Subdivision) Grant Appeal: A resolution to grant
the appeal of City Council Member Adella Gray and to deny Preliminary Plat 16-5574 (Mountain
Vista Subdivision) because such development would create or compound a dangerous traffic
condition in violation of § 166.02 (C)(2)(a)(iv) of the Unified Development Code. At the .January 3,
2017 City Council Meeting this resolution was tabled to the February 7, 2017 City Council Meeting.
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Jeremy Pate, Director of Development Services gave a brief description of the resolution. He
stated there are two access points proposed and that was the only reason the item was appealed
from the Planning Commission's decision. The Planning Commission voted 5-3 in favor of the
subdivision. Staff recommends approval. He stated it was agreed that a left turn lane into the
development off of 24th Street should be provided.
Chris Brown, City Engineer gave a brief historical description of the project. He stated at 25 mph
which is the speed limit, there is no sight distance and safety issue. Measures to slow the traffic
down to near that speed limit are needed to eliminate the sight distance concern. The northbound
traffic turn lane on 24th Street is recommended, which can be done with striping and no curb
changes needed. He stated the City Attorney brought up a good recommendation for Askew Drive
to be signed as a no left turn, it would reduce the potential for T-bone accidents.
Alderman Petty: What is the daily traffic count on the road?
Chris Brown: It was taken over a three day period from December 20, 2016 through December
22, 2016. A full one day count was 470 vehicles.
Jeremy Pate: The Country Club is not in full season currently. There are a lot more visitors to
the County Club area during the summer.
Alderman Petty: Would you say that's reduced by a factor of two or ten?
Chris Brown: I have no opinion. I don't know.
Alderman Petty: Our best guess is 500 in the off season?
Chris Brown: Yes, that is the information we have.
Alderman La Tour: When speaking about mitigation possibilities and trying to lower the actual
speed limit down closer to the marked speed limit, have we done that in other areas of the city?
Chris Brown: Sure. Simple speed tables would reduce the speeds. Any number of traffic calming
elements are available for that kind of thing.
Alderman La Tour: We have seen these techniques in the city with some degree of success?
Chris Brown: Yes, absolutely.
Alderman La Tour: Would you say marginal success or substantial success?
Chris Brown: When used and designed appropriately, they are very successful.
Alderman La Tour: Putting in a no left turn designation coming out from Askew Drive onto 20,
Street, is there another exit proposed for the new division coming out the backside of the
subdivision.
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Chris Brown: Yes. There would be a way for folks to get up to the top of the hill.
Jeff Bates, Civil Engineer: We have worked back and forth with Engineering. We agree with
them that the best solution is the stop sign. It would prevent accidents. I hate to limit the residents
in that subdivision to a no left turn. I assume a lot of them would want to live up there so they can
go to the Country Club. Other than that the developer has been willing to do, add, or pay for
anything pretty much to make that intersection safer.
Alderman Gray: I have a constituent that would like to present a Powerpoint presentation.
A discussion followed about proper procedure for presenting a Powerpoint at a City council
meeting.
Alex Mironoff, 159 West 29th Court gave a brief PowerPoint presentation. He discussed sight
stopping distance. He believes the Mountain Vista entrance should be moved further downhill to
the existing stretch of road. He reviewed topographical maps. He discussed possible solutions of
putting in a workable road. He spoke about public safety. He stated a stop sign is a poor quality
solution. He believes the key to a high quality solution is prevention, which means doing it right
the first time. He requested for the project to be sent to the Ordinance Review Committee for
further study or returned to the Planning Commission to perform a thorough analysis of design
changes that would ensure public safety. He wants an approved plat that includes a safe main
entrance, including a left turn lane for uphill traffic. He stated for the future he wants the city to
not approve any further hilltop or hillside development unless it provides for a second exit to a
major artery.
Rita Miller, 2780 South College Drive spoke about a petition that circulated through her
neighborhood. She turned the petitions into the City Clerk office for City Council review. She
spoke about traffic and safety. She requested the application be denied for a subdivision. She wants
the item to be sent to the Ordinance Review Committee.
Michael Landman, 310 East Fairway Lane stated he signed the petition. He spoke about safety
and traffic concerns. He wants two entrances and exits. He spoke in opposition of speed tables.
Suzanne Clark, 438 East Fairway Lane believes the developer has proposed a wonderful
development for South Fayetteville. She stated she has safety concerns with traffic. She wants the
city to do a cost share with the developer for a more a successful project.
Ron Calaway, 2848 South Club Oak Drive spoke about traffic safety. He wants all options to be
looked at to make it as safe as possible.
Diana Albert, 492 East Fairway Lane voiced her concerns about safety.
Steve Clark, 438 East Fairway Lane stated he was there as a citizen. He stated development in
South Fayetteville is overdue and likes the idea of development. He requested for Council to be a
part of a solution for the problems that were created as Fayetteville grew from a sleepy little
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university town to where it is today. He spoke about ingress, egress, infill, safety, and cost share.
He doesn't believe all solutions have been outlined.
Craig Thompson, 227 West 29h Court stated the speed limit had been changed on the uphill slope
from 30 mph to 25 mph. He has not noticed that people have slowed down. He doesn't believe a
speed bump is the answer.
Beth Moore, 11 East 28th Circle spoke about a second entrance and believes the city should take
the opportunity for a cost share with the developer.
Alderman Petty: Is Askew Drive currently a street or a driveway?
Jeremy Pate: It is currently a driveway.
Alderman Gray: Mayor, I would like to send this to the Ordinance Review Committee.
A discussion followed about sending the item to the Ordinance Review Committee.
Jeff Bates, Civil Engineer: We have looked at this a lot with the city engineers. People are wanting
another way off the mountain, but there is no other way off the mountain through this subdivision.
The terrain will not allow it. It is vertical in some places and over 20% in most places. Moving the
driveway down 150 feet is not going to be another way off the mountain.
Alderman Kinion: People are talking about a cost share, but I don't see anything in a packet that
specifies a cost share.
J.B. Hays, Developer: I don't have an approval from the Mayor or city for cost sharing. Neighbors
up there have suggested that they might be able to get some from the city. I don't know how that
is done. What do you think Mayor?
Mayor Jordan: I don't' know what the cost share would be because I don't know what the cost
of that road would be. We haven't looked at it.
J.B. Hays, Developer: I've heard $250,000 to $300,000.
Mayor Jordan: J.B., I don't have anything solid on that.
J.B. Hays, Developer: Put yourself in my position as a developer. We have this all approved and
the engineers from the city and my engineers have looked at. I've met with the inhabitants at the
Country Club area a couple of times and it was friendly. How would you like to be in my position?
Mayor Jordan: I wouldn't want to be. You do have a tough position here.
J.B. Hays, Developer: I have tried to do the best developments in Fayetteville. I think it is going
to be a fun project if we can get everybody happy.
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Mayor Jordan: I agree. I personally think you've got a good project. I don't know about
committing to cost sharing a road when I don't know what the cost are. According to the City
Attorney's memo, he is building according to the ordinance we have on the books, which is a build
by right.
City Attorney Kit Williams: It is a build by right. They do have a property interest in access to
24d' Street. I would like our City Engineer to discuss a different location for the street that a
presenter spoke about. Did you look at a different location and would that be a much less expensive
design?
Chris Brown: They are all very similar. We looked at something not exactly in that location. Just
down the hill, the terrain adjacent to the road is very similar. The steepness of the street would be
in that 15% to 20% range that is at the very top of the realm of possibility and acceptability. There
are an infinite number of spots we could look at. All of them in my opinion have an issue in regards
to safety as compared to this existing location.
City Attorney Kit Williams: Do you think this current driveway location is the safest of the ones
you have looked at?
Chris Brown: The only issue with this driveway location is that one sight distance. I believe there
are mitigation measures that can be taken through traffic calming that could make this the best
location.
Alderman Marsh: There will be a trail easement dedicated, connecting to 22"d Street. Have we
looked at that route as a potential connection as a second entrance?
Chris Brown: Yes. There is an easement dedicated. The existing terrain is 15% to 20% there as
well. It is very steep.
Alderman Marsh: How are we going to make that work for the trail?
Chris Brown: It wouldn't meet any AASHTO design standards. It could be built, but we would
have to do switchbacks to really make it meet AASHTO standards. The easement is there, but the
practicality of building that would be a challenge.
City Attorney Kit Williams: Jeremy, you heard about the other acreage that is for sale on the far
side of the mountain. Are you aware of what the terrain is like between the road to the east? Is
there a way to get down off the mountain on the east side of the mountain instead of looking for
another way on the west side?
Jeremy Pate gave a brief description of the area. He stated it has not been looked at in great detail
to determine if it could be possible.
A discussion followed regarding the procedure of sending the item to the Ordinance Review
Committee.
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Alderman La Tour: We have a City Engineer who has professional credentials. He has given us
his opinion twice tonight saying that Askew Drive is probably the safest of all the options. I realize
the neighbors have a different opinion, but none of the neighbors gave me their engineering
credentials. I have to go with what Chris Brown is telling us. As far as an Ordinance Review of a
resolution, that is unusual. Dr. Hays has an investment in this property. For every day we delay it,
he is paying interest on the loan or the opportunity cost of his own money. I don't see that we
would gain a lot by going to Ordinance Review. Mitigation can be used to slow people down. The
argument that there is only one way in and one way out is a condition that existed when you bought
your homes. Why are you changing your mind about that now? You have the largest cul-de-sac
in Fayetteville. You don't have through traffic coming through your neighborhood. Now we are
talking about the dangers of it. Those dangers existed when you purchased your home. I encourage
us to move ahead and decide the issue.
Alderman Tennant: I struggle with sending the item to Ordinance Review as well. Alderman
Gray, what would you hope to gain by sending this to the Ordinance Review Committee?
Alderman Gray: I hope to gain more time to look at more options. I know it is unusual to send a
resolution to Ordinance Review. One of the things that we have heard from so many of our
constituents is the city needs to be concerned about safety. Is there anything in our ordinances
regarding building developments that says anything about being required to build for safety?
City Attorney Kit Williams: This whole appeal is based upon safety. They complied with all of
the normal requirements. Planning Department has stated that they have. The only issue, that this
Preliminary Plat could be denied, is if it created a dangerous traffic condition. You must weigh
that upon some evidence. Strong evidence, especially if you are thinking about not just referring
this for a further look at something but if you are thinking about denying this. The property owner
has access rights to 24th Street. We can try to make it in the safest location as possible, but our City
Engineer has said that is in fact, Askew Drive. Beyond that we can't take away their access
easement without paying the damages. There was a question about whether I said that the city
can't be sued for negligence. Well that is true also, but that is a different issue. Let's say we make
a mistake and mis-design something and somebody says our design was negligently done and that
caused a traffic accident. We can't be sued for that, but we can be sued for taking away somebody's
property interest.
Alderman Gray: My reason for bringing this is because there are many folks who are strong
constituents of our city and they have asked me to bring it to a place where they can have more
discussion.
Alderman Tennant: I don't know what we are going to accomplish by going to Ordinance
Review. I might be supportive to send it back to Planning Commission, but they will probably ask
staff what their recommendations are. We will just hear the same thing from staff. I don't know
that we are doing anything here except preventing Dr. Hays from doing something that he followed
every rule we have.
Alderman Long: I think there should be a solution that we can find, in looking at this we had
some new information presented tonight on the speed change. We have heard about the cost share
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agreement. I initially thought the Planning Commission would be the right body to look at this,
but only the Council can allocate or reallocate funds from the budget to access changes in street
conditions. If the Ordinance Review Committee looks at this, then we would have a little bit of
insight for the next meeting.
J.S. Hayes, Developer: There are several people in the present subdivision who have made a
desire to purchase lots and be in this subdivision. We have met with the engineers with the city
and people who live in the Country Club area. I'm trying to do what is best.
Mayor Jordan: If this goes to Ordinance Review, I don't know exactly what we are going to
discuss. As far as cost shares, I don't have an estimate on what the road is going to cost. I can't
commit to that until we get some kind of idea. We can do the suggestions for traffic calming or
not. Dr. Hays is ready to build and he has fulfilled his obligations to the ordinance to build that
development. The City Attorney is giving you some really good advice because it becomes build
by right after a while. If you deny his development, then a case could be made.
Alderman Kinion gave a brief description of an Enterprise Fund and a General Fund when doing
long term planning for projects.
Mayor Jordan: I agree with the neighborhood on connectivity. I believe there needs to be another
route out of that area. It is all about cost and what we have allocated as a Council to do road
construction on.
Alderman Gray moved to table the resolution and send it to the Ordinance Review
Committee. Alderman Long seconded the motion. Upon roll call the motion failed 2-6.
Alderman Gray and Long voting yes. Alderman Marsh, Kinion, Petty, Tennant, Bunch, and
La Tour voting no.
City Attorney Kit Williams: The resolution is worded as an appeal. If you vote in favor of the
resolution you are granting the appeal. You would be reversing the Planning Commission and
denying the Preliminary Plat.
Mayor Jordan: Which means it would stop the development.
A discussion followed about what a yes vote or no vote means.
Alderman Marsh: Thank you to the neighborhood for having us out. It was helpful to walk
around and see the conditions. I went back later in my tiny car and it is a manual transmission. I
wanted to test the hill to see if I could do 25 mph and I could easily. I felt the sight lines were
sufficient in the proposed location of Askew Drive. I have concerns about one way in and one way
out. I feel the proposed route on Askew is the safest of all the feasible proposals.
Alderman Kinion: I understand the concerns of the neighborhood. One of the things we have in
Fayetteville that is so nice to see, is an engaged neighborhood that steps out and expresses their
views. I am not going to support the appeal. I can't think of a better alternative than Askew. I hope
there will be traffic calming measures taken.
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Mayor Jordan: I will be looking at another route out of that area. Due to the regards of the time
we have, I can't do anything tonight. Thank you to Chris Brown and his staff for the work on this
project. He has done the best that he can.
Alderman Gray moved to approve the resolution. Alderman Petty seconded the motion.
Upon roll call the resolution failed unanimously.
This resolution failed.
New Business:
Walton Family Foundation Matching Grant: A resolution to accept a Walton Family
Foundation matching grant in the amount of $210,000.00 for the implementation of a portion of
the Kessler Mountain Master Trails Plan, to authorize Mayor Jordan to sign the grant agreement,
and to approve a budget adjustment.
Ken Eastin, Park Planner gave a brief description of the resolution.
City Attorney Kit Williams: Kessler Mountain is receiving $420,000 in support tonight. Thanks
for your work on this grant, which is a major part of that.
Mayor Jordan: Well done, Ken. The Walton Foundation has been a great partner for us in this
project.
Alderman Long moved to approve the resolution. Alderman Petty seconded the motion.
Upon roll call the resolution passed unanimously.
Resolution 44-17 as recorded in the office of the City Clerk
2017 Energy Action Plan: A resolution to express the City Council's support for the study and
development of an Energy Action Plan in 2017.
Peter Nierengarten, Sustainability and Resilience Director gave a brief description of the
resolution. He stated the Environmental Action Committee recommended approval.
Alderman La Tour: Could you go over the respondent's statistics.
Peter Nierengarten: 78% of respondents agreed or strongly agreed that Fayetteville should
prioritize renewal energy and energy efficiency, policies, and programs. 62% of residents agreed
or strongly agreed the City of Fayetteville should prioritize climate change preparedness. That was
from a community survey conducted primarily during the month of December 2016.
Alderman La Tour: How many people completed the survey?
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Peter Nierengarten: The survey was completed by a little over 1,400 respondents. It is roughly
1.5% of the Fayetteville population.
Alderman La Tour: How were those 1,400 respondents selected?
Peter Nierengarten: There was 3,000 postcards mailed out to randomly selected residences
throughout the community. The survey was online or you could get a paper copy. There were press
releases and other media releases that went out encouraging citizens to participate in the survey.
We did outreach at several community events.
Alderman La Tour: Who selected the 3,000 randomly selected participants?
Peter Nierengarten: It was done through a random address generator working with our GIS
Department.
Matt Pope, 2536 Elizabeth Avenue stated the plan is right in place with the City Plan 2030 goals.
He spoke in favor of the resolution.
Ryan McClain, Pinnacle Energy Services spoke in favor of the resolution.
Alderman Marsh: I applaud Peter's effort at spearheading this. In 2011, the Center for
Neighborhood Technology found that for every one dollar the residents of Northwest Arkansas
spend on energy, ninety seven cents leaves our state. The more money we spend on energy, the
more money is pulling out of our local and regional economy instead of staying here and being
reinvested in our community. Having a responsible energy plan will help us retain that wealth as
well as grow and create jobs in our economy. It will fulfill the portion of our Fayetteville First plan
where we are branding ourselves as a sustainable city that is moving forward.
Mayor Jordan: Thank you Peter for your work on this.
Alderman Petty moved to approve the resolution. Alderman Long seconded the motion.
Upon roll call the resolution passed 7-1. Alderman Gray, Marsh, Kinion, Petty, Tennant,
Bunch, and Long voting yes. Alderman La Tour voting no.
Resolution 45-17 as recorded in the office of the City Clerk
C112M Hill Engineers, Inc. Amendment No. 8: A resolution to approve Amendment No. 8 to
the agreement for operations, maintenance and management services between the City of
Fayetteville, Arkansas and CH2M Hill Engineers, Inc. in the amount of $7,807,453.00 for services
in 2017.
Tim Nyander, Utilities Director gave a brief description of the resolution. He stated staff is
pleased with the work CH2M Hill has been doing for the city and recommends approval of the
resolution.
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Alderman Kinion stated the Water, Sewer & Solid Waste Committee are pleased with the CH2M
Hill organization.
Alderman Kinion moved to approve the resolution. Alderman Long seconded the motion.
Upon roll call the resolution passed unanimously.
Resolution 46-17 as recorded in the office of the City Clerk
21 West, LLC Cost Share: An ordinance to waive the requirements of formal competitive bidding
and approve a cost share agreement with 21 West, LLC for the installation of sewer main along a
portion of Meadow Street between West Avenue and Gregg Avenue, with the estimated amount
to be paid by the City of Fayetteville not to exceed $36,128.00, and to approve a project
contingency in the amount of $7,225.60.
City Attorney Kit Williams read the ordinance.
Tim Nyander, Utilities Director stated he didn't have anything to add to the language of the
ordinance.
Alderman Kinion: This is infrastructure the city has the responsibility to offer the sewer system.
This is going to give us the opportunity to share the cost with the developer.
Alderman Kinion moved to suspend the rules and go to the second reading. Alderman
Marsh seconded the motion. Upon roll call the motion passed unanimously.
City Attorney Kit Williams read the ordinance.
City Attorney Kit Williams: We could actually pay more than $36,000 if we run into problems.
Is that correct?
Tim Nyander: Correct.
Mayor Jordan: You will be back if that occurs?
Tim Nyander: It is what would be figured into the contingency.
Mayor Jordan: If it stays within the contingency you won't be back.
Alderman Kinion moved to suspend the rules and go to the third and final reading.
Alderman Marsh seconded the motion. Upon roll call the motion passed unanimously.
City Attorney Kit Williams read the ordinance.
Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed
unanimously.
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov
City Council Meeting Minutes
February 7, 2017
Page 14 of 17
Ordinance 5947 as Recorded in the office of the City Clerk
Cruse Uniforms and Equipment, Inc.: An ordinance to waive the requirements of formal
competitive bidding through December 31, 2018 and authorize the purchase of police service
weapons and holsters from Cruse Uniforms and Equipment, Inc. in the amount of $109,237.00,
and to approve a budget adjustment.
City Attorney Kit Williams read the ordinance.
Greg Tabor, Chief of Police gave a brief description of the ordinance.
Alderman Long: We are purchasing Fourth Generation glocks, 55 of those. We are getting a
trade in for 37 g123C. Are those the same?
Greg Tabor, Chief of Police: The weapons we have now are Generation Three weapons. We have
some Generation Fours. The current Generation Four weapons we have now, we are not trading.
That is why those numbers aren't exactly the same.
Alderman Long: Thank you.
Alderman Marsh moved to suspend the rules and go to the second reading. Alderman Long
seconded the motion. Upon roll call the motion passed unanimously.
City Attorney Kit Williams read the ordinance.
Alderman Gray moved to suspend the rules and go to the third and final reading. Alderman
Tennant seconded the motion. Upon roll call the motion passed unanimously.
City Attorney Kit Williams read the ordinance.
Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed
unanimously.
Ordinance 5948 as Recorded in the office of the City Clerk
RZN 16-5677 (3535 E. Huntsville Rd./Harris): An ordinance to rezone about 1.27 acres
described in Rezoning Petition 16-5677 located at 3535 East Huntsville Road from RSF-4,
Residential Single Family -four units per acre to R -A, Residential Agriculture.
City Attorney Kit Williams read the ordinance.
Jeremy Pate, Director of Development Services gave a brief description of the ordinance. Staff
recommends approval. The Planning Commission voted 8-0 in favor of the request.
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov
City Council Meeting Minutes
February 7, 2017
Page 15 of 17
Nathan Harris, Applicant: Our main goal on this front piece of property is to have a sign to put
up to advertise our storage facility.
Alderman Long moved to suspend the rules and go to the second reading. Alderman Marsh
seconded the motion. Upon roll call the motion passed unanimously.
City Attorney Kit Williams read the ordinance.
Alderman Marsh moved to suspend the rules and go to the third and final reading.
Alderman Gray seconded the motion. Upon roll call the motion passed unanimously.
City Attorney Kit Williams read the ordinance.
Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed
unanimously.
Ordinance 5949 as Recorded in the office of the City Clerk
Amend §164.02 Accessory Structures and Uses: An ordinance to amend §164.02 Accessory
Structures and Uses of the Unified Development Code to allow the construction of shared
accessory structures.
City Attorney Kit Williams read the ordinance.
Jeremy Pate, Director of Development Services gave a brief description of the ordinance. Staff
recommends approval. The Planning Commission voted 8-0 in favor of the request.
Alderman Kinion moved to suspend the rules and go to the second reading. Alderman
Marsh seconded the motion. Upon roll call the motion passed unanimously.
City Attorney Kit Williams read the ordinance.
Alderman Kinion moved to suspend the rules and go to the third and final reading.
Alderman Gray seconded the motion. Upon roll call the motion passed unanimously.
City Attorney Kit Williams read the ordinance.
Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed
unanimously.
Ordinance 5950 as Recorded in the office of the City Clerk
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov
City Council Meeting Minutes
February 7, 2017
Page 16 of 17
Amend §151.01 Definitions and §174.09 Sign Illumination: An ordinance to amend §151.01
Definitions and § 174.09 Sign Illumination of the Unified Development Code to repeal unneeded
definitions and to remove a requirement that sign illumination in the I-540 Overlay District be
indirect.
City Attorney Kit Williams read the ordinance.
Jeremy Pate, Director of Development Services gave a brief description of the ordinance. Staff
recommends approval.
City Attorney Kit Williams gave a brief history of light sources.
Alderman Long moved to suspend the rules and go to the second reading. Alderman Kinion
seconded the motion. Upon roll call the motion passed unanimously.
City Attorney Kit Williams read the ordinance.
Alderman Kinion moved to suspend the rules and go to the third and final reading.
Alderman Tennant seconded the motion. Upon roll call the motion passed unanimously.
City Attorney Kit Williams read the ordinance.
Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed
unanimously.
Ordinance 5951 as Recorded in the office of the City Clerk
Announcements:
Susan Norton, Communications & Marketing Director: The city will have a website update going
live this weekend. It will have a new color palette, new graphics, modern and more streamlined
look.
We have adult kickball and softball spring league registration now open. Ladies Duathlon
registration has now been opened. This information can be found on the City of Fayetteville
website.
Northbound College between Sunbridge to Drake has been reduced to one lane for drainage
improvements. This work will end at the end of the week.
The City Clerk has announced the city is seeking volunteers for boards and committees. Deadline
for applications is February 24, 2017.
U.S. News and World Report recognized Fayetteville and the Northwest Arkansas Metropolitan
area as 5t' best place to live in the United States.
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov
City Council Meeting Minutes
February 7, 2017
Page 17 of 17
City Attorney Kit Williams: It will be my honor to drive to Little Rock to appear before the
Supreme Court on Thursday to defend the Civil Rights ordinance.
City Council Agenda Session Presentations: None
City Council Tour:
February 6, 2017 4:30 p.m. - Preliminary Plat 16-5574.
Ad'ournm nt: 8:01 p.m.
1
Li�OdJorda ayor Sondra E. Smith, City Clerk Treasurer
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov
OZARK REGIONAL TRANSIT
Operating Statistics
November 2016
Cash Fares
2,527
2,814
-287
-10.2%
35,595
38,179
-2,584
-6.8%
NWACC Free
3,901
4,446
-545
-12.3%
39,235
42,413
-3,178
-7.5%
ORT Pass
9,390
9,370
20
0.2%
125,755
117,227
8,528
7.3%
Children Free
287
404
-117
-29.0%
4,355
4,046
309
7.6%
Transfers
1,765
1,751
14
0.8%
21,335
26,057
-4,722
-18.1%
Free Fare (Georges- 9,082)
6,559
5,513
1,046
19.0%
39,710
32,538
7,172
22.0%
Spring International
47
29
18
62.1%
503
1,371
-868
-63.3%
Total Passengers
24,476
24,327
149
0.6%
266,488
261,831
4,657
1.8%
Daily Passengers
1,166
1,216
-51
-4.2%
1,139
1,138
0
0.0%
ADA Complementary Paratransit
1,317
1,187
130
11.0%
14,587
13,675
912
6.7%
Bike Passengers
607L78,640
Gas Consumed
149
32.5%
7,455
5,079
2,376
46.8%
Revenue Hours
4,190
8.1%
28
0.7%
46,463
45,686
777
1.7%
Service Hours
4,449
37
0.8%
49,301
48,577
724
1.5%
Revenue Miles
73,567
0.0
599
0.8%
811,789
785,102
26,687
3.4%
Service Miles
79,380
46
740
0.9%
875,662
849,925
25,737
3.0%
-2
13
17
-4
-23.5%
Operations (Full Time Equivalent)
51
Cash Fares
290
596
-306
-51.3%
4,997
7,275
-2,278
-31.3%
ORT Pass
2,054
1,803
251
13.9%
23,285
20,228
3,057
15.1%
Free Fare
11
5
6
120.0%
49
26
23
88.5%
Total Passengers
2,355
2,404
-49
-2.0%
28,331
27,529
802
2.9%
Daily Passengers
112
120
-8
-6.7%
121
120
1
1.2%
Revenue Hours
1,590
1,578
12
0.8%
18,308
17,294
1,014
5.9%
Service Hours
1,804
1,789
15
0.8%
20,851
19,577
1,274
6.5%
Revenue Miles
22,842
24,274
-1,432
-5.9%
280,008
271,283
8,725
3.2%
Service Miles
26,634
28,189
-1,555
-5.5%
328,448
313,804
14,644
4.7%
Paratransit/Fixed Route Passengers
26,831
26,731
100
0.4%
294,819
289,360
5,459
1.9%
Daily PT/FR Passengers
1,278
1,337
-59
-4.4%
1,260
1,258
2
0.1%
Charter/Shuttle Passengers
4,287
4,255
32
0.8%
17,414
14,504
2,910
20.1%
Total Passengers
31,118
30,986
132
0.4%
312,233
303,864
8,369
2.8%
Notes:
Razorback Transfers - 63
M'ffl
Weekdays
21
20
1
5.0%
234
230
4
1.7%
Saturdays
0
0
0
0.0%
0
0
0
0.0%
Sundays
0
0
0
0.0%
0
0
0
0.0%
Total
21
20
1
5.0%
234
230
4
1.7%
Revenue Vehicles
32
36
-4
-11.1 %
Non -Revenue Vehicles
7
7
0
0.0%
Total Vehicles
39
43
-4
-9.3%
Total Miles (All Vehicles)
113,070
115,662
-2,592
-2.2%
1,291,975
1,262,556
29,419
2.3%
Diesel Fuel Consumed
3,279
5,062
-1,783
-35.2%
50,495
61,696
-11,201
-18.2%
Gas Consumed
6,212
5,743
469
8.2%
73,338
67,857
5,481
8.1%
CNG Consumed
2,139
1,945
194
10.0%
20,655
12,156
8,499
69.9%
Miles Per Gallon
9.7
9.1
0.7
7.2%
8.9
8.9
0.0
0.4%
Road calls
3
10
-7
60
46
14
30.4%
Accidents
1
3
-2
13
17
-4
-23.5%
Operations (Full Time Equivalent)
51
52
-1
-1.9%
Maintenance
10
1
9
1
11.1
Administration
8
7
1
14.3%
Total
69
68
1
1.5%
Notes:
Razorback Transfers - 63
Route Summary - November 2016
Fixed Routes
Paratransit - Weekdays
162.6 3,415 13.5 283.5 177.8 3,732.8
146.1 2,776.0
1
21
14.5 304.5
198.0 4,157.0
10.0 189.7 172.1 3,269.0
3
21
44.0 925 12.5 262.5 163.3 3,428.6
13.0 273.0
173.7 3,647.0
DR3
5
5.0 25 2.6 12.9
42.6 213.0
11
21
73.5 1,544 12.0 252.0 171.1 3,592.6
13.3 280.0
201.5 4,231.0
320 x 24160
DR5
�. u�_..
0
0.0 _ �0 0.0� 0.0
0.0 0.0�
52
21
54.8 1,151 12.0 252.0 212.5 4,462.6
13.3 280.0
242.9 5,101.0
�
�-132.4
�9.6
PT2
21
12.4 261 8.5 179.5
112.5 2,362.0
62
21
91.0 1,911 14.2 297.5 174.0 3,654.0
14.7� 308.0
180.0 3,780.0
PT4
21
13.5 283 9.3 195.0
115.3 2,421.0
10.8 227.6 142.0 2,981.0
64
21
18.7 393 14.0 294.0 211.8 4,448.0
14.3 301.0
217.8 4,574.0
PT6
21
11.7 245 8.9 186.6
128.1 2,691.0
10.2 214.6 156.4 3,284.0
490-1
21
106.0 2,227 14.4 301.7 443.6 9,315.0
15.7 329.7
470.6 9,882.0
2 4'24 260 8 7 78 0
v138 {28x88
y
6x $390
_.�.,_gz
..::37�
x397 . u
620
21
15.3 322 15.0 315.0 326.6 6,859.0
16.0 336.0
368.6 7,741.0
Paratransit - Weekdays
Service Totals
Fixed Routes
Routes 1, 2, 3, 4: Fayetteville
Routes 61, 62, 63, 64, 65: Springdale
Routes 51, 52: Rogers
Route 11: Bentonville
Route 490: 149 Commuter Express
Route 620: Rural Commuter Express
Paratransit Routes
DRI, DR3 - DR5: Demand Response Routes usually in Rural areas
DR2 CC: Demand Response Route in Carroll County
PT1 - PTT Mostly ADA Paratransit Routes in the Urban areas
13.4 255 9.0 170.9
146.1 2,776.0
DR1
19
10.0 189.7 172.1 3,269.0
�
>
DR3
5
5.0 25 2.6 12.9
42.6 213.0
3.7 18.5 61.8 309.0
DR4
�
32�� X16 3 X219
24- 3140
320 x 24160
DR5
�. u�_..
0
0.0 _ �0 0.0� 0.0
0.0 0.0�
r. -.2532i ,
0.0 0.0 w �0.0 0.0
�
�-132.4
�9.6
PT2
21
12.4 261 8.5 179.5
112.5 2,362.0
202.5 2,781.0
PT4
21
13.5 283 9.3 195.0
115.3 2,421.0
10.8 227.6 142.0 2,981.0
PT6
21
11.7 245 8.9 186.6
128.1 2,691.0
10.2 214.6 156.4 3,284.0
Service Totals
Fixed Routes
Routes 1, 2, 3, 4: Fayetteville
Routes 61, 62, 63, 64, 65: Springdale
Routes 51, 52: Rogers
Route 11: Bentonville
Route 490: 149 Commuter Express
Route 620: Rural Commuter Express
Paratransit Routes
DRI, DR3 - DR5: Demand Response Routes usually in Rural areas
DR2 CC: Demand Response Route in Carroll County
PT1 - PTT Mostly ADA Paratransit Routes in the Urban areas
Route Summary - November 2016
Fixed Routes
Paratransit 118.4 2,355 17.1 1.4 31.7 637 0.0 0
Fixed Route 1.165.5 24.476 88.9 5.6 1 12.5 263 28.9 607
Fixed Routes
Routes 1, 2, 3, 4: Fayetteville
Routes 61, 62, 63, 64, 65: Springdale
Routes 51, 52: Rogers
Route 11: Bentonville
Route 490: 149 Commuter Express
Route 620: Rural Commuter Express
Paratransit Routes
DR1, DR3 - DR5: Demand Response Routes usually in Rural areas
DR2 CC: Demand Response Route in Carroll County
PT1 - PTT Mostly ADA Paratransit Routes in the Urban areas
Key Performance Indicators - City of Fayetteville
TOTAL SYSTEM: Jan - Nov FAYE TTEVILL I E: Jan - I Nov
CY 16 CY 16 % Change CY 16 CY 16 % Change % of Total
j7—>217.24 23p'a
�R ~11,40,70,
7
w -
IN
Fixed Route Passengers
Paratransit Passengers
Oct
Nov
Dec
503
514
564
497 i
499
0
- - - -------- -----------
Fayetteville Service: Jan - Nov
31.25.3.
Key Performance Indicators - City of Springdale
Springdale Service: Jan - Nov
8,092,9%
M Fixed Route
® Paratransit
eiiIMM
Total Ridership: Jan - Nov
6,088,2%
Key Performance Indicators - City of Rogers
Paratransit Passengers
Rogers Service: Jan - Nov
Key Performance Indicators - City of Bentonville
Fixed Route Passengers
Bentonville service: Jan - Nov
4,337,14%
® Fixed Route '
® Paratransit
Key Performance Indicators - Other Cities / Areas
Route 620
January - November
Social Media Statistics
Website Facebook£ Zw�ter Instagrarn -
IlAanth , ` V�sifs /lay „ L►kes r, - , J follower -s- , „Followers ,
2016
2016
city
Pickups
Dropoffs
Pickups
Dropoffs
West Fork
323
223
601
405
Greenland
214
174
237
138
Farmington
532
336
211
231
Prairie Grove
284
341
335
471
Lincoln
506
436
525
466
Fa etteville Lot 56
1,221
1 1,570
1 1,423
1 1,621
Total 1
3,080
1 3,080 1
3,332
1 3,332
Social Media Statistics
Website Facebook£ Zw�ter Instagrarn -
IlAanth , ` V�sifs /lay „ L►kes r, - , J follower -s- , „Followers ,
Total Ridership: Jan - Nov
90
0:
870
31,253,
Feb 2016
99
0'•
887
[a Fayetteville
43,319,
125
MSpringdale
898
35
Apr 2016
149
613
IM Rogerst
40
q$
Bentonville
621
915
0 Other
Social Media Statistics
Website Facebook£ Zw�ter Instagrarn -
IlAanth , ` V�sifs /lay „ L►kes r, - , J follower -s- , „Followers ,
Jan 2016
90
566
870
10
Feb 2016
99
572
887
29
Mar 2016
125
592
898
35
Apr 2016
149
613
909
40
May 2016
143
621
915
58
Jun 2016
159
631
923
67
Jul 2016
168
653
932
73
Aug2016
178
664
939
73
Sep 2016
195
670
941
81
Oct 2016
179
679
948
81
Nov 2016
158
695
954
80
Passenger Boardings by City: January - November 2016
Elkins
27
0
0
0
0
0
27
0
0
Carroll¢County 272` . 246
246
0
53
532
211
623
266
Fayetteville
2,917
3,218
3,989
4,504
114,298
119,123
121,204
126,845
Goshen
7
1
0
0;`
0'
0
7
1
. r.
Greenland
59
37
1
0
214
237
274
274
Johnson`, f
9
4
;2
6
560
603
571
613
Lincoln
1
1
0
84
506
525
507
610
Prairie drove0
...
122
4
35
284
335
318
492
Springdale
3,951
3,673
4,317
4,419
77,221
79,222
85,489
87,314
Washington County z
35
59
0
2
0
0
35
61
West Fork
3
2
1
2
323
601
327
605
Total
1 7,084
7,119
8,360
9,105
193,938
200,857
209,382
217,081
�Q23
t �t�5tetl
rTM
0
Rn�
0
ti T�ta�
1,922
1,994
Berryville 1,922 1,994
0
0
Carroll¢County 272` . 246
0
0
0
0
272
246
Eureka Springs 12 10
0
0
0
0
12
10
4
0
0
0
05
213
4
Total 2,211 2,254
0
0
0
0
2,211
2,254
x�
a-rz��1'3
15i E4
�'1XLll
0
��.IrT.a
0
.a.0�
113
8
Huntsville
113
8
0
0
arhson�ounty._..k�
-..�1{�0.
° 151
0
0
0
0
100
151
Total
213 159
0
0
0
0
213
159