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Home My WebLink About50-17 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 50-17 File Number: 2017-0069 KESSLER CONSULTING, INC.: A RESOLUTION TO AUTHORIZE MAYOR JORDAN TO MAKE A FINAL PAYMENT TO KESSLER CONSULTING, INC. IN THE AMOUNT OF $11,010.00 FOR EXTRA WORK ASSOCIATED WITH THE SOLID WASTE REDUCTION, DIVERSION, AND RECYCLING MASTER PLAN, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a payment of $11,010.00 to Kessler Consulting, Inc. for extra work associated with the Solid Waste Reduction, Diversion, and Recycling Master Plan related to Change Order No. 1 for assistance with the design and implementation of a commercial food waste pilot program and single stream recycling pilot program. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 2/21/2017 �*`'�tle�iR Rrrtrrrrr . �. Di FAYE F-VuE; Attest: 'ter �S''�'�fIAN�`-'�;•'�� r�r 1�N i inti •�`� Sondra E. Smith, City Clerk Treasurer Page 1 Printed on 2122117 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2017-0069 Agenda Date: 2/21/2017 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: C. 1 KESSLER CONSULTING, INC.: A RESOLUTION TO AUTHORIZE MAYOR JORDAN TO MAKE A FINAL PAYMENT TO KESSLER CONSULTING, INC. IN THE AMOUNT OF $11,010.00 FOR EXTRA WORK ASSOCIATED WITH THE SOLID WASTE REDUCTION, DIVERSION, AND RECYCLING MASTER PLAN, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a payment of $11,010.00 to Kessler Consulting, Inc. for extra work associated with the Solid Waste Reduction, Diversion, and Recycling Master Plan related to Change Order No. 1 for assistance with the design and implementation of a commercial food waste pilot program and single stream recycling pilot program. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 2/22/2017 Jeff Coles Submitted By City of Fayetteville Staff Review Form 2017-0069 tegistar File ID 2/21/2017 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/3/2017 Recycling & Trash Collection / Transportation Services Department Submitted Date Division / Department Action Recommendation: A resolution to authorize Mayor Jordan to make a final payment to Kessler Consulting, Inc. in the amount of $11,010 for extra work associated with the Solid Waste Reduction, Diversion, and Recycling Master Plan, and approve a budget adjustment. 5500.750.5080-5314.00 Account Number 04019.1 Budget Impact: Recycling & Trash Collection Fund Waste Reduction & Recycling Plan Project Number Project Title - Budgeted Item? No Current Budget $ 3.00 Funds Obligated $ Current Balance Does item have a cost? Yes Item Cost $ 11,010.00 Budget Adjustment Attached? Yes Budget Adjustment $ 11,010.00 Remaining Budget V20140710 Previous Ordinance or Resolution # See Below Original Contract Number: 2337 Approval Date: Comments: Previous City Council approval: Resolution 171-14 for $264,890 (Original Agreement) and Resolution 136-15 for $39,980 (Change Order #1). Purchase Order 140000415; Contract #2377 CITY OF Tay • P ARKANSAS MEETING OF FEBRUARY 21, 2017 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Terry Gulley, Transportation Services Director FROM: Jeff Coles, Recycling and Trash Collection Director DATE: Friday, February 03, 2017 SUBJECT: Final payment with Kessler Consulting, Inc. RECOMMENDATION: A Resolution to authorize Mayor Jordan to make a final payment to Kessler Consulting Inc. in the amount of $11,010 for extra work associated with the Solid Waste Reduction, Diversion, and Recycling Master Plan. BACKGROUND: The City Council passed Resolution 171-14 in September of 2014 to authorize a contract with Kessler Consulting, Inc. to develop a 10 year solid waste master plan in order to attain a waste diversion rate of 80%. In August of 2015, contact change order 1 was authorized in Resolution 136-15 for assistance with the design and implementation of a commercial food waste pilot program and single stream recycling pilot program. DISCUSSION: Kessier Consulting, Inc. conducted the following activities during September 2016: • Discussed with City the objectives of presentation to Water, Sewer, Recycling & Trash Committee (Committee). • Coordinated meeting with representative of NWA Democrat Gazette editorial board. • Discussed coordination of one-on-one meetings with the Mayor and Committee members. • Made travel arrangements and confirmed final meeting schedule. • Drafted PowerPoint presentation for Committee meeting. • Conducted technical review of presentation and revised. • Prepared for and participated in one-on-one meetings with the Mayor, Committee members, and NWA Democrat Gazette representative. • Prepared for and presented master plan summary during Committee meetings; responded to questions; and participated in follow-up discussions with citizens and reporter. • Debriefed with City regarding outcome of various meetings and next steps. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 BUDGET/STAFF IMPACT: Total cost of Change Order 2 is $11,010. This change order will be paid for with Recycling and Trash Division Enterprise Funds. Attachments: • Budget Adjustment in the amount of $11,010. • Resolution 136-15 • Resolution 171-14 Kessler consulting inc. innovative waste solutions BILL TO City of Fayetteville DATE INVOICE # Attn: Jeff Coles Via email: 9/30/2016 FAR-MP-MTGS jcoles@fayetteville-ai-.gov PROJECT 173-00.00 DESCRIPTION HOURS RATE AMOUNT Below are the labor expenses incurred by Kessler Consulting, Inc. during the period of September 2016. LABOR Mitch Kessler, Project Director 26 185.00 4,810.00 Robin Mitchell, Project Manager 33 140.00 4,620.00 Nikki McNew, Technical Support 1.5 60.00 90.00 TOTAL LABOR COSTS 9.520.00 EXPENSES Airfare 809.40 Transportation 212,14 Lodging 334.44 Meals 133.75 TOTAL EXPENSES 1,489.73 TOTAL AMOUNT INVOICED 11,009.73 Activities for this period are described on the reverse. Kessler Consulting is pleased to be working with the City of Fayetteville! Total $11,009.73 14620 North Nebraska Ave., Bldg D, Tampa, FL 33613 Phone: 813-971-8333 Fax: 813-971-8582 CITY OF FAYETfEVILLE, AR KCI Project No. 173-00.00 Solid Waste Reduction, Diversion, and Recycling Master Plan — Extra Meetings Kessler Consulting, Inc. conducted the following activities during September 2016: • Discussed with client the objectives of presentation to Water, Sewer, kecycling & Trash Committee (Committee). • Coordinated meeting with representative of Northwest Arkansas Democrat Gazette editorial board. • Discussed with client coordination of one-on-one meetings with Mayor and Committee members. • Made travel arrangements and confirmed final meeting schedule. • Drafted PowerPoint presentation for Committee meeting. • Conducted technical review of presentation and revised. • Prepared for and participated in one-on-one meetings with the Mayor, two Committee members, and Northwest Arkansas Democrat Gazette representative. • Prepared for and presented master plan summary during Committee meeting; responded to questions; and participated in follow-up discussions with citizens and reporter. • Debriefed with client regarding outcome of various meetings and next steps. Fayetteville AR 173-00.00 invoice Sep 2016(2) kessler consulting Inc. Name & Address KESSLER, MITCH 14620 N NEBRASKA AVE STE D TAMPA FL 33613-1420 UNITED STATES OF AMERICA Confirmation Number: 3283264529 9/28/2016 0A FE R1T1: (I:NCH 9/26/2016 241053 9/26/2016 241053 9/26/2016 241053 9/26/2016 241053 9/26/2016 241053 9/26/2016 241053 9/27/2016 241053 9/27/2016 241053 9/27/2016 241053 9/27/2016 241053 9/27/2016 241053 90712016 241053 9/27/2016 241493 9/27/2016 241493 9/27/2016 241493 9/27/2016 241493 9/27/2016 241493 9/27/2016 241493 9/28/2016 241567 9/28/2016 241567 9/28/2016 241567 9/2812016 241568 9/28/2016 241578 Hilton 1325 N. Patak Drive -Fayetteville, AR 7270.3 Gard n Ini. Pholle (479) 856-6040 • Fax (479) 856-6831 Fa etteviRe Reservations 3' wt��v.C1GLcaIn or 1 877 STAY F[GI Roam 430102 Arrival Date 9/26/2016 8:56:00 PM Departure Date 9/2812016 AdultlChild 1/0 Room Rate 98.00 Rate Plan: AA HH # 893458755 SILVER AL: DL #2037390909 Car: ($6.37) DGSCRIPTION AMOUNT =ST ROOM $98.00 STATE TAX $6.37 CITY TAX $1.96 HMR CITY SUPPLEMENTAL TAX $1.96 COUNTY TAX $1.23 TOURISM TX $1.96 7VICE RECOVERY: REVENUE ($98.00) STATE TAX ($6.37) CITY TAX ($1.96) HMR CITY SUPPLEMENTAL TAX ($1.96) COUNTY TAX ($1.23) TOURISM TX ($1.96) EST ROOM $98.00 STATE TAX $6.37 CITY TAX $1.96 HMR CITY SUPPLEMENTAL TAX _$1.96 COUNTY TAX $1.23 TOURISM TX $1.96 RDEN GRILLE BREAKFAST $4.47 DD TAX $0.44 �j 3 HMR TAXCi $0.09 ROEN GRILLE TIPS $1.00 '7791 ($117.48) NLAANCE" $0.00 ACCOUNT NO VS *7791 CARD\W.N WR WNW KESSLER, MITCH 1'S 1Ri.ltill.\fIiNT N�,@1.0(':1`TiU\ �v.uiu�liwsi da<ii.� m xl:.,mm, no CARD I rn m x n,n rnlau-7 CARD %\EMBER'S SIGNATURE X (M A DATE OF CHARGE FOLIO NOJCHECKNO, 9/28/2016 75255 A AUTHORIZATION INITIAL 08683G PURCHASES & SER',9CES TAXES TIPS & NISC TOTALAA]OUNT I -117.48 PAYMENT DUE UFON RECEIPT W WALDORF 4510RIA' CONRAD .amu,. �.�,�,• COR0PI'd cult]() k DOU111 EI ItrT r.alnns sr suer r8 I Grm�dcn liar HOMEWOO t.Yl'`�upr�n, s HOME J1. Hilton Grind V'nen!ions LJ HILTON HHONORS Milton 2,22„ Irj/* 1325 N. Palak )drive • Fov'nevillu, AR 72701 -For, Gar den nr Phone (479) 856-6040 (479) 856-6535 Name & Address Fayetteville V Reservations 1 877 STAY FIG 9/28/2016 75256 A Nvww,HGl.conl or KEErg6a IR HITCH HOME1i'OOO �r SUITEY Room 323/Q2 AUTHORIZATION INITIAL �A; ��/'i� Arrival [late Departure Date 9/26/2016 8:55:00 PM � j In PURCHASES& SERVICES 9/28/2016 TAXES Adult/Child 1/0 Room Rate 98.00 Hilton Rate Plan: AA , HH # 893458755 SILVER AL: DL #2037390909 Ca r. TOTALANIOUNT -243.96 HILTON _ 7 Confirmation Number; 3283264529 PAYAWNT Dur: UPON RECCIP r Hilton 9/28/2016 VX WALUOW DATE REFERENCE DESCRIPTION AMOUNT µiOR .„ 9/26/2016 241014 GUEST ROOM $98.00 9,126/2016 241014 RM STATE TAX $6.37 C 0 N RA D 9/26/2016 241014 RM CITY TAX $1.96 9/26/2016 241014 RM HMR CITY SUPPLEMENTAL TAX $1.96 9/26/2016 241014 RM COUNTY TAX $1.23 CORDn{-Y 9/26/2016 241014 RM TOURISM TX $1.96 I 9/27/2016 241176 GARDEN GRILLE BREAKFAST $8 95 9/27/2016 241176 FOOD TAX$0.87 9/27/2016 241176 F&B HMR TAX �AGP L -S $0.18 CURIO 9/27/2016 241177 GARDEN GRILLE TIPS $4.00 9/27/2016 241452 GUEST ROOM $98.00 9/27/2016 241452 RM STATE TAX $6.37 9/2712016 241452 RM CITY TAX $1.96 r�oumxT'Rts 9/27/2016 241452 RM HMR CITY SUPPLEMENTAL TAX $1.96 9/27/2016 241452 ROA COUNTY TAX $1.23 9i27/2016 241452 RM TOURISM TX $1 96 9/28/2016 241564 GARDEN GRILLE BREAKFAST S4.47 ,36 9/28/2016 241564 FOOD TAX +WS $0.44 9/28/2016 241564 F&B HMR TAX $0 09 9/2:1/2016 241565 GARDEN GRILLE TIPS $2.00 9/28/2016 241580 VS '7833 ($243.96) Unrvlrn —BALANCE"" $0.00 Inn 2,22„ At (0F,N'T NO DATEOF CHARGE FOLIO NO /CHECK NO V VS '7833 9/28/2016 75256 A HOME1i'OOO �r SUITEY l,MU) NII:SIIIER NAMI: AUTHORIZATION INITIAL KESSLER, MITCH 05437G ESTABLISHMENT NO &LOCATION I-�F.�IILISOUf.:T.HiRE1:5Ti�1H.NS40'111G1pUpuLOgvFONPALUk.cl PURCHASES& SERVICES HOMEq TAXES Hilton Grand Vacadons TIPS & NIISC. ("tKD N;ENIIIER'S SiGN1'II!R1i _ TOTALANIOUNT -243.96 HILTON _ HHONORS . ••SMF .1%Y11tS %IJt�' � � o, F�-i!'-�� b au IlY> ��Nf1:1tNlI. Mi H 1�: frl aNp i4k pi.flNt.Rltll l'X1{S A L'A�II Mt:n7fN PAYAWNT Dur: UPON RECCIP r A Record Locator YIZVP 1 1 Carrier Flight # 011 k 2064 American 11Iitcheti Kessler Seat 7C Robin Mitchell Seat 7D SEPT Departing Arriving Fare Code 1 A Nl PA t.",i i.ARLOT7E M0N 26 F P 3::39 AMI 111.27 ANI Ecosion-ry FF#' OP HHR90 OLD EGononny FF* 2BIU9,32 CHARL01TE NW ARKANSAS REG %. L,"`93 N1ON 2Gt"SEP N American 'I'I :54 AM 1.15 PM OPERA`r-F-0 BY PSA AIRLINES ASAMERICAN EAGLE 10itchell Kessle, ;.Seat 11C Economy FF#: 0P7'fiR90 GLO Food 1=or F'nrU.hase Robin Mitchell Seat 11 D EConomv FF#: 2616LC;2 Fond For 1- .IfC'h35£; N ;AAARK ANSA .' IRF: i DAIU_AS FT H 3599 V'VED 28SrEP American 12:25 PM 1:45 PM C)I'F Rr T1 .l:) I3`r` FNVOY AIR AS APJERIC:AN I-- 10 iche,il Ke;ssle r Sett 14C Economy F�F#: OP71--IR90 GLD RotJln Seat 140 I-conon?y FF* 2R16I_C2 DALLAS F"T'AJGIRTH TAt`:9t A k. 1198 SAVED 28SEP Q American 3:03 PI`✓1 6:26 PM Nlitc.hell KesslerSeat Food For �- 7urchase Robin Mitchell Seat 16D Economy FF#: 2i3161 -C2 Food For F uM11,ise Passenger Ticket # Fare -USD Taxes and Carrier- Ticket Total Imposed Fees ., M Nlitcheil Kessler 0012388100875 ti -35.8 1 e8-89 404.70 M Robin Mitchell 0012386100876 335.81 6889 404.70 ?—CJ Visa XXXXXXXXYXXXXI791 $809.401 3 hVadaonial Renter Information Renter Name MITCH KESSLER Renter Address 14620 N. NEBRASKA AVE BUILDING D TAMPA. FL 33613 USA Contract STATE OF FLORIDA Vehicle Information COROLLA License #: 845ULV State/Province: AR Vehicle Class Driven Intermediate 2 or 4-Door/Automatic/Air Vehicle Class Charged Compact 2 or 4-Door/Automatic/Air Odometer Mileage/Kilometers Starting: 8147 Ending: 8237 Total: 90 Thank you for renting with National Car Rental We appreciate your business! This email was automatically generated from an unattended mailbox, so please do not reply to this e-mail, If you have any questions about your rental, please view our Frequently Asked Questions or send us a secured message by visiting our Sltpporl,Cenler Trip Information Pickup Mon, Sep 26 2015 13:11 PM NW ARKANSAS REG ARPT (XNA) 1 AIRPORT BLVD STE 113 BENTONVILLE, AR 7 271 2-71 60 USA Rental Charges Rental Agreement # 742629502 Invoice # 10015624466 � T_� -00 Return Wed, Sep 28 2016 11:14 AM NW ARKANSAS REG ARPT (XNA) 1 AIRPORT BLVD STE 113 BENTONVILLE, AR 72712-7160 USA Rental Rate 2 Day at $37.50 / Day $75.00 Coverages Roadside Plus ($0.00 / Day) Included Loss Damage Waiver Full ($0.00 / Day) Included Mileage Unlimited Mileage included Taxes and Fees Customer Facility Chrg 3.50/day ($3 50 / Day) $7.00 Concession Recoupment Fee 11.11 Pct (11 11%) $8.33 Ar Tax Recovery Tax 1 50/day ($1 501 Day) $3.00 Sales Tax (22,50%) $20.32 Total $113.65 (Subject to audit) Amount charged on Sep 28 2016 to MASTERCARD (6425) ($113.65) Amount Due $0.00 I CG r N GT M M U) -1 LA Llt tL j T N N M lU i1 a LA S ``r 00 4D W P• ro 7 �y .7 Lit M r Vii ' cc S. Ao 1 �' co a ©CD xxp�p�a N� Lh ax� 7 Q d ro ax LO ry- NLA C� 07 QM. �' v .^{ tl- E L) 1 :C SC O Qm r r. ro O' 7 X L] 0 .N X la! O pa�� A r- A n� r C4 CG r N GT M M U) -1 LA Llt tL j T CY a M lU i1 a LA S ``r 00 4D W P• ro 7 �y .7 Lit M r Vii ' cc S. Ao 1 �' N� Lh ax� f D O. ro ax 0 4'f NLA C� 07 QM. �' v .^{ tl- E L) 1 :C O J w r r. ro O' 7 X L] 0 .N X la! O pa�� A r- A n� ,a ~ f4 O 41' i►. N7 Ix p -W O O O lq ro Y 'd ! N .J .. E #r mCL Q N i! m ro W w i -I I -F ro N"3.C7 ro E a cia x i I.- +h 0 IL 0 M. F I~ Q, V7 Y 2 t F From: UberReceipts <uber.us4@uber.cam> Date. September 26, 2016 at 7:59:04AN EDT To: mk@,kesconsnit.com Subject: Your Monday morning trip with Uber $20.86 Lutz Citrus Park Unwwwty FARE BREAKDOWN i r" o Base. Fars 1.00 =1 Tampa Distance 11.72 �nep rasa = p16 L�aatlis NEG 07:11am 1219 La Brad Ln, Tampa, FL 5.14 07.57am Blue Amval Di, Tampa, FL Subtotal 517.86 TOLL SURC1i:FGf . t'ets� s ExprAsx.sa;r d lid]vk�rnvs 0.52 :�sa Sis f'l uberX 14.6 00°46:41 TOLL SUTICEiARGE: Vtiemnu Ixpie.a.way 6.v WWeTe tic? 0.78 io�%we Fe-� i"3 1.70 CHARGED }�eYs�na: •,•» $20•86 6425 $17.10 .." -. i F : if f _ * 06-.46pm I s: EF [,,�jl,,- t i" T npaI , * 07-16pm I[,*,,,d Ll.n Tarrpa FL D" The linked image c!nno Your Fare Subtotal Oc Ycu rodev."#, 1191 00:29:46 ti uberx $17.10 Chili's Crill & Bar FayettB ille #906 772 E. Millsap St. rayetteville, AR 72703 SerVer: Josh 008: 09%26/2016 02:43 PM 09/26/2016 ab 181 35/1 7/70016 SALE MASTERCARD 6291459 Card PXXXXXxXXXXXX6.125 Magnetic card Present: KESSLER MITCH E Card Entry Method S Approi'al: 96906P amount: $19.00 + Tip: v� = Total: I agree tc pay the above total amount according to the card issuer agreeff,,ent. X Ev ry la " as Its Perks J ' My Chili's Rewards chilis.rom/rewards _ Gift Card activation is delayed by 4 hours. Guest Copy The Paradies Shops # 3026 - Smokewood American Grill Northwest Arkansas Regional Airport Bentonville, AR 866 Brandon CHK 151165 TBL 51/1 GST 1 1 ICED TEA 2.79 1 CHILI 6.49 1 SMOKEHOUSE CHEESESTEAK 12.99 Food $22.27 Tax $2.12 Total Due $24.39 Amount: Tip Total_�� $24.39 r ORIGINAL A TASTE OF THAI - - - - JUST OFF THE SQUARE 31 EAST CENTER ST, STE, 100 MM LC FAYETTEVILLE,AR 72701 (479)251-1800 CHECK #: 2018 TABLE #: TBL5 SERVER: Cody L Follow SASSY'S on TWITTER!! 09/26/16 08:23pm @sassysredhouse 1290 N Steamboat —[Seat Fayetteville, AR 72704 X10. 50 1 D38 -MIXED VEG (479) 435-6996 - ND!----- Server: Dudley 09/27/2016 w/WHITE RICE Table 13/1 1:58 PM --[Seat 21-----.— _� _ e Guests: 0 1 15 -TOM KHA -CUP - #2001 r CHICKEN $3,95 Area: Restaurant ----NO!------ BBO Baked Potato 7.99 1 D17 -PAD THAI3 Side Plate 5.99 _ SEAFOOD X13.95 Subtotal 13.98 -----NO! ____- Tax 1.64 Subtotal$2$.40 Total 15.62 Food Sales Tax: X3,34 Balance Due 15.62 Sub w/Tax $31.74 Tota t__ $33 .74 Approval: 06763G `~ Amount: $ 15.62 Amount $31,'74 C� � t Tip Tip: = Total: Total: RESOLUTION NO. 171-14 A RESOLUTION TO AUTHORIZE A CONTRACT WITH KESSLER CONSULTING, INC. OF TAMPA, FLORIDA FOR THE DEVELOPMENT OF A TEN YEAR SOLID WASTE MASTER PLAN IN AN AMOUNT NOT TO EXCEED $264,890.00, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a contract with Kessler Consulting, Inc. of Tampa, Florida for the development of a ten year solid waste master plan in an amount not to exceed $264,890.00. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A". PASSED and APPROVED this 16th day of September, 2014. ATTEST: By: kJI -'5. p'"' SONDRA E. SMITH, City Clerk/Treasurer r,'�'�tlllltlil►,�r, FAYETTEVILLE: • �y .'s- rf{ri''►G �ii,'iiti )%;s, City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division: Sustainability & Resilience Adjustment Number 2014 Dept.: Chief of Staff Requestor: Serina Tustin BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: $264,890 for Solid Waste Reduction, diversion and Recycling Master Plan. Funds are adequate in Solid Waste fund balance for this adjustment. COUNCIL DATE: 8/29/2014 LEGISTAR FILE ID#: 2014-0396 9/2/2014 2:37 PM RESOLUTION/ORDINANCE Budget Director TYPE: DESCRIPTION: GLDATE: POSTED: Date - v.20140716 TOTAL 264,890 264,890 Increase / (Decrease) Proiect.S Account Number Expense Revenue Project Sub AT Account Name 5500.508.0.5314.00 -264,890 14019 1 EX Professional Services 5500.0950.4999.99 264,890 RE Use of Fund Balance C:\Users\pnierengarten\AppData\Roaming\L5\Temp\e7d65663-fcc8-4541-9664-34fbda 1837a2 City of Fayetteville Staff Review Form 2014-0396 Legistar File ID 9/16/2014 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Leif Olson 8/29/2014 Sustainability & Resilience/ Chief of Staff Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approval of a Resolution to contract with Kessler Consulting in the amount of $264,890 to complete a Master Plan to achieve an efficient and cost effective solid waste system that maximizes solid waste reduction, diversion and recycling and puts the City on the path to achieve our goal of 80% waste diversion. Approval of a Budget Adjustment. 5500.5080.5314.00 Account Number 14019.1 Project Number Budgeted Item? No Does item have a cost? Yes Budget Adjustment Attached? Yes Previous Ordinance or Resolution # 260-13 Original Contract Number: Corn Budget Impact: 5500 - Solid Waste Fund Solid Waste Reduction/Recycling Master Plan Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget 2014 9--10-11 Project Title $ 264,890.00 $ 264,890.00 $ Approval Date: v2.0W00 CITY OF • Tay -Il- e CITY COUNCIL AGENDA MEMO ARKANSAS MEETING OF SEPTEMBER 16, 2014 TO: Mayor Jordan and City Council THRU: Peter Nierengarten, Sustainability and Resilience Director w'j CC: Jeff Coles, Recycling and Trash Collection Director FROM: Leif Olson, Associate Planner DATE: August 28, 2014 SUBJECT: Solid Waste Reduction, Diversion and Recycling Master Plan RECOMMENDATION: Approval of a Resolution to contract with Kessler Consulting in the amount of $264,890 to _ complete a Master Plan to achieve an efficient and cost effective solid waste system that maximizes solid waste reduction, diversion and recycling and puts the City on the path to achieve our goal of 80% waste diversion. BACKGROUND: The City Council passed Resolution Number 260-13 in December 17, 2013 to develop a Request for Qualifications to hire a consultant to develop a 10 year solid waste master plan in order to attain a waste diversion rate of 80%. Staff developed a detailed project scope and received a total of five project proposals from qualified consulting firms. A selection committee made up of City Staff reviewed the proposals and interviewed the top three firms. Kessler Consulting Inc. was selected by the committee to be the most qualified to develop the master plan. Staff worked extensively with Kessler to develop a final scope of work that includes: • A baseline operational assessment of the current system, • A waste audit and litter composition study with an option to partner with the University to assess their solid waste generation and composition, • An analysis of waste reduction and diversion options, • Recovery scenarios modeling and financial evaluation, • Policy recommendations, • Development of the final solid waste master plan, and • Master plan project coordination, community input process and final presentation. The consultant will present the final master plan and recommendations to the City Council at the conclusion of the planning process. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 BUDGET/STAFF IMPACT: Kessler Consulting is proposing completing the master plan within a 12 month timeline at a total cost of $249,930 to the City of Fayetteville. Inclusion of the University of Arkansas' waste composition study raises the total cost of the project to $264,890. The University will reimburse the City $14,960 for the cost of their waste composition study. This project will be paid for with Recycling and Trash Division Enterprise Funds. 2 RESOLUTION NO. A RESOLUTION TO AUTHORIZE A CONTRACT WITH KESSLER CONSULTING, INC. OF TAMPA, FLORIDA FOR THE DEVELOPMENT OF A TEN YEAR SOLID WASTE MASTER PLAN IN AN AMOUNT NOT TO EXCEED $264,890.00, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a contract with Kessler Consulting, Inc. of Tampa, Florida for thy: development of a ten year solid waste master plan in an amount not to exceed $264,890.00. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment,.a copy of which is attached as Exhibit "A". PASSED and APPROVED this 16th day of September, 2014. APPROVED: ATTEST: By: _ By: . LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer ° ( E ,) § ) 2 CD a co / CD CDa /cm N' £ £ + _' / t L § / § § - - L 2Lp��ƒ ° k ; : 7 _ j } « 4 2 m �) m\ j . . m / E a . .k ®� § o C f \a2 C, " Co§ ) Ui t ,22 ) § k //\ LO .\ @ 2 f / a ) z ) 2 ' (% k/0 C: d)® 14 — - - - ca - - 40 ® ~ rh� \ k 7 22 J, q0 & } j \ § { \ k O § T =§2 ■)°o G 2 5 �_�. ■ak; 2 \ 0 2 V 2 9L d) . ... .. > z _ � Bk � �] , >42. cl ; � �f f ) o \k ; _ ;a. \ CL E R / & |m f a)§ 2 \ 2 0 ■ G \ z �k) - / § u ¥»_ 2 0 k.� / co a _ 2 ° o \ ) m m e = e § \ \ \ CONTRACT FOR SOLID WASTE CONSULTING SERVICES fI� 1 THIS CONTRACT, made this � y day of ( 2014, is by and between the City of Fayetteville, Arkansas ("City"), whose address is 1 3 est Mountain Street, Fayetteville, Arkansas 72701, and Kessler Consulting, Inc. ("KCI"), a Florida corporation whose address is 14620 N. Nebraska Avenue, Building D, Tampa, FL 33613. I. SCOPE For and in consideration of timely payment by the City of the compensation set forth below, KCI shall provide the Scope of Services ("Services") specified in Exhibit A, which is attached hereto and incorporated herein by reference, subject to the other terms and conditions set forth in this contract. The Services to be provided may be changed by the mutual agreement of the parties hereto. The City shall promptly provide KCI with any and all documents and information needed by KCI to provide the Services. It is expressly agreed that KCI is an independent contractor of the City. The City reserves the right to request additional services from KCI. When approved by the City as an amendment of the contract and authorized in writing prior to work, KCI shall provide such additional requirements as may become necessary. Changes, modifications, or amendments in scope, price, or fees to the contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the City Council in advance of the change in scope, cost, or fees. II. TERM OF AGREEMENT The initial contract period shall commence on the date this contract is executed by the City and KCI, whichever date is later, and shall terminate two (2) years after the commencement date, unless extended by mutual agreement of the parties hereto. II1. COMPENSATION The compensation to be paid by the City to KCI for providing the Services shall be as stated in Exhibit B, which is attached hereto and incorporated herein by reference. The City shall pay KCI for completion of Services on a time -and -materials basis for an amount not to exceed that specified in Exhibit B without prior approval by the Mayor and City Council. Labor shall be invoiced based on the hourly rates specified in Exhibit B and expenses shall be invoiced at cost, without mark-up. Labor rates may be adjusted if the contract is extended beyond the initial two (2) years upon approval of a formal contract amendment by the Mayor and the City Council. If requested to provide additional services pursuant to Section I, compensation for these additional services shall be as negotiated between the City and KCI, as approved by the Mayor and City Council. 1V. METHOD OF BILLING AND PAYMENT KCI may submit monthly invoices to the City requesting payment for services accomplished during each calendar month. Monthly invoices will include breakdown of employees and hours worked, description of activities performed, and reimbursable costs and expenses incurred. All invoices shall be due and payable by the City to KCI within thirty (30) days of invoice receipt. Failure to pay compensation to KCI, as and when required, shall entitle KCI to immediately cease all services, and to terminate this Page 1 of 5 KCI Fatefteville Cor&nt Finn! contract as set forth below. Any failure by the City to pay any sums due and owing KCI shall be a material breach of this contract. V. RIGHT TO AUDIT The City reserves the privilege of auditing KCI's records as such records relate to purchases between the City and KCI. VI. FREEDOM OF INFORMATION ACT City contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act (FOIA). If a FOIA request is presented to the City, KCI will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas FOIA (A.C.A §25-19-101 et. seq.). Only legally authorized photocopying costs pursuant to FOIA may be assessed for this compliance. VII. JURISDICTION AND VENUE Legal jurisdiction to resolve any disputes shall be Arkansas with Arkansas law applying to the case. Venue for any legal dispute shall be Washington County, Arkansas. VIII. TERMINATION A. The City reserves the right to cancel this contract without cause by giving sixty (60) days prior notice to KCI in writing of the intention to cancel or with cause if at any time KCI fails to fulfill or aide by any of the terms or conditions specified. B. Failure of KCI to comply with any of the provisions of this contract shall be considered a material breach of contract and shall be cause for immediate termination of the contract at the discretion of the City. C. In addition to all other legal remedies available to the City, the City reserves the right to cancel and obtain from another source, any items and/or services which have not been delivered within the period of time from the date of order as determined by the City. D. In the event sufficient budgeted funds are not available for a new fiscal period, the City shall notify KCI of such occurrence and the contract shall terminate of the last day of the current fiscal period without penalty or expense to the City. E. If this contract is terminated for any reason, the City shall compensate KCI for all services completed through the date of termination, together with all reimbursable costs and expenses. Such payment to KCI shall be considered a payment on account, and shall not constitute payment in full of all sums owed to KCI pursuant to this contract or otherwise. IX. INSURANCE KCI shall procure and maintain throughout the term of this contract the following insurance limits and coverage and shall, upon executing this contract, provide the City with certificates of insurance evidencing same, showing other party as Additional Insured on all coverage except workers' compensation and professional liability. Such insurance shall include appropriate clauses and/or endorsements pursuant to which the insurance companies shall waive its right of subrogation against the City. Page 2 of 5 KCI Faveuvi!le Coriract l=ima! A. Workers' Compensation Insurance and Employer's Liability Insurance, in accordance with Chapter 440, Florida statutes, and/or any other applicable law requiring workers' compensation, of not less than the following: Workers' Compensation $1,000,000.00 limit each accident Employer's Liability $1,000,000.00 limit disease aggregate $1,000,000.00 limit disease each employee B. Commercial General Liability Insurance, on forms no more restrictive than the latest edition of the Commercial General Liability policy (CG 00 01) of the Insurance Services Office, in the amount of not less than $1,000,000.00 per occurrence to protect against claims for damages for bodily injury, including wrongful death, as well as from claims of property damages, which may arise from any operations under this contract, whether such operation be by KCI or by the City or anyone directly employed by or contracting with KCI or the City. C. Comprehensive Automobile Liability Insurance in the amount of not less than $100,000.00 combined single limit for bodily injury and property damage liability to protect both parties from claims for damages for bodily injury, including the ownership, use, or maintenance of owned and non -owned automobiles, including rented automobiles whether such operations be by KCI or the City or by anyone directly or indirectly employed by KCI or the City. D. Professional Liability Insurance in the amount of not less than $1,000,000 per occurrence. Any subconsultants shall provide certificates of insurance evidencing coverage and terms in accordance with the insurance requirements outlined above. X. ASSIGNMENT, SUBCONTRACTING, ACQUISITIONS AND/OR MERGERS A. KCI and any subconsultants identified in KCI'"s proposal to the City shall perform services pursuant to this contract. No other assignment or subcontracting shall be allowed without prior written consent of the City. B. In the event of a corporate acquisition and/or merger, KCl shall provide written notice to the City within thirty (30) calendar days of KCI's notice of such action or upon the occurrence of said action, whichever occurs first. The right to terminate this contract, which shall not be unreasonably exercised by the City, shall include, but not be limited to, instances in which a corporate acquisition and/or merger represent a conflict of interest or are contrary to any local, state, or federal laws. XI. DISPUTE RESOLUTION If a dispute arises out of or relates to this contract, or the breach thereof, the parties will attempt to settle the matter through amicable discussion. XII. ATTORNEY'S FEES In the event of any demand, action or proceeding between the parties arising out of or relating to this contract, the prevailing party shall be entitled to recover any and all costs, including attorney's fees and court costs, incurred in any investigations, actions, trials, appeals, mediations, arbitrations, bankruptcy proceedings, collection proceedings, collection efforts, and supplementary proceedings. Page 3 of 5 KCI fa�;c�rzvi"s1LCirr;rr;jct �irisi' XIII. UNCONTROLLABLE CIRCUMSTANCES KCI will not be liable in any way to the City for any delay or non-performance resulting from or arising out of any act(s) of God, severe weather, strike, civil disorder, earthquake, any law, order, proclamation, regulation, ordinance, demand or requirement of any governmental agency, or any other condition or occurrence whatsoever beyond KCI's sole control. XIV. SEVERENCE In the event a portion of this contract is found by a court of competent jurisdiction to be invalid or unenforceable, the provisions not having been found by a court of competent jurisdiction to be invalid or unenforceable shall continue to be effective. XV. ENTIRETY OF AGREEMENT This contract embodies the entire agreement and understanding between the City and KCI, and there are no other agreements and understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby. No alteration, change or modification of the terms of the contract, or any attachments, shall be valid unless made in writing signed by both parties hereto. Page 4 of 5 KCI Fzr::aie+ Ht Cormwl I ins! IN WITNESS WHEREOF, the City and the KCI execute this contractus follows: CITY OF F,AYETTEVILL.E LIONEI.D7,Mayor FA tETiEVItLE , dra E. Smith, City Clerk/Treasurer '✓,rtfF,�! �1�ii' �Q`,A r�pGI4 ,,1r,y,��s Date KESSLER CONSULTIN[G., INC. TCH KESSLER, President zs i �- Date Page 5 of 5 K('1 Flvetievilli CbnlrNtl Final EXHIBIT A City of Fayetteville, AR Solid Waste Reduction, Diversion, and Recycling Master Plan Scope of Work Outlined herein is Kessler Consulting, Inc.'s (KCI) scope of work to assist the City of Fayetteville (City) in developing a Master Plan aimed at achieving an efficient, cost-effective solid waste system that maximizes waste reduction and recycling and puts the City on a path to attaining its goal of 80 percent waste diversion. Achieving this goal will require new and expanded programs, innovative policies, productive partnerships, and/or implementation of new technologies. It will require a fundamental shift from waste management to resource management. KCI anticipates subcontracting with the University of Arkansas Applied Sustainability Center (ASC) to assist with discreet tasks and activities. In particular, we will seek to engage student participation in the project, primarily in assisting with the waste composition study and stakeholder meeting logistics. In addition, ASC will provide local knowledge and assist in exploring opportunities for collaboration between the City and the University. Scope of Services Task 1 Baseline and Operational Assessment of Current System Purpose: In this initial task, KCI will examine, inventory, and benchmark for future comparison the City's existing solid waste programs and operations. We will review studies recently completed for the City to avoid duplication of efforts. KCI will also conduct operational assessments of the City's collection operations and the City -owned and operated transfer station, recycle center, and compost facility. We will review any existing information and performance metrics provided by the City, complemented by field observations as needed. Analyzing existing solid waste and recycling systems will lay the foundation for all future planning activities. Activities: 1. Participate in a kick-off call with City staff to initiate the project and clearly define project objectives. 2. Review and evaluate relevant information and data including, but not limited to, the following: • Tonnage of solid waste, recyclables materials, yard waste, construction and demolition debris (CDD), white goods, household hazardous waste, etc. generated by source (i.e., residential, commercial, etc.) and final disposition of these wastes and recycling streams, whether at public or private facilities. • Current solid waste contracts. • Current facility permits and operating plans. • Solid waste system budgets and actual revenues and expenditures. • Recordkeeping, data management, revenue assurance systems, and user fee structure. • Current bond covenants. • Current organizational chart of solid waste department. • City Ordinances and other policies pertaining to solid waste and any recent planning documents regarding solid waste. • Inter -local agreements with Washington County or other municipalities, if applicable. kessler consulting inc. Scope of Work v2 A-1 �rnorat:se vra>ze solutions Exhibit A City of Fayetteville, AR Solid Waste Reduction, Diversion, and Recycling Master Plan Scope of Work ■ Existing education and outreach materials. 3. Develop population and waste generation projections for a 10 -year period, and identify factors that will affect population growth and waste generation. 4. Conduct an onsite assessment, anticipated to last five days, to observe collection operations and operations at the transfer station, recycle center, and compost facility. The assessment will include the following: • Group meeting with operational employees to gain a clear understanding of operations and engage front-line staff in the evaluation process. • Field -level observations, ride-alongs, and route -based data collection in cooperation with front-line staff. • Use of proprietary wireless and web -based technology to collect real-time, on -route data and measure route performance and to estimate recycling participation. 5. Analyze labor requirements, production, and current workforce levels in order to develop staffing recommendations. 6. Analyze equipment replacement schedules. 7. Compare findings with industry standards. 8. Identify program components and options that could potentially lower costs, improve efficiency, or otherwise help the City meet its objectives. 9. Identify tools to assist the City in measuring improvement progress over time. 10. Prepare a summary of Task 1 results and findings. Deliverable: Technical memorandum summarizing the current solid waste system, results and findings of the operational assessment, and 10 -year population and waste generation projections. Task 2 Waste and Litter Composition Study Purpose: KCI will conduct a study to determine the composition of waste generated within the City that is delivered to the City's transfer station for disposal. Understanding the types and quantities of materials contained in the waste stream is critical to developing effective systems to divert these resources for recycling or composting. Waste composition data also serves as a benchmark for comparing future system changes. Concurrently, KCI will conduct a study to determine the composition of litter collected from various locations throughout the City. The budget provided herein is for one sampling and sorting event lasting five days in duration. The City may wish to conduct additional sorting events to account for seasonal variability in waste composition. The University of Arkansas (UA) has expressed interest in participating in the waste composition study while KCI's team is mobilized for the City's study. The option of including UA's waste as part of the study is discussed in Task 2A below. Activities: 1. Request from the City and review four weeks of scale house data regarding inbound vehicles to the transfer station, including source, vehicle number, time of arrival, and tonnage. 2. Request from the City and review the windshield litter survey conducted by City staff. 3. Develop a list of material categories into which waste will be sorted, ensuring that these categories are consistent with the City's existing recycling program and any previous composition studies. kessler consulting inc. Scope of Work v, A -Z rncral:v �r.�>t sal e ions Exhibit A City of Fayetteville, AR Solid Waste Reduction, Diversion, and Recycling Master Plan Scope of Work 4. Identify the generator sectors (e.g., residential, commercial, litter) that will be targeted in the waste composition study. 5. Develop a sampling schedule, sampling and sorting protocol, and site safety plan for review by City staff. KCI will work closely with City staff to develop the sampling schedule for litter since the City will be responsible for mobilizing staff or volunteers to collect the litter from specified areas, mark it, and deliver it to the sorting area. 6. Work with City staff to identify an appropriate sampling and sorting area. The City will be asked to provide a covered area (an existing structure or a tent) under which the sorting team will work and a loader and operator to pull samples, as directed by KCI's Sampling Supervisor, and deliver them to the sorting area. 7. Obtain the necessary equipment for conducting the sorting event. The City will be asked to provide four six-foot folding tables and recycling bins and other containers into which materials will be sorted. KCI will provide all other safety and sorting equipment and a calibrated platform scale. 8. Mobilize for the sorting event. KCI will provide a Sort Supervisor, Sampling Supervisor, and up to seven sorters. KCI is working with ASC to hire students as the sorters, which will provide a rare hands-on learning opportunity for the students. 9. Execute the sorting event. KCI's Sampling Supervisor will work with the loader operator to pull representative samples from selected incoming loads of waste in accordance with the sampling schedule. Samples will be transferred to the sorting area and stored on tarps until sorted. All samples will be sorted into the defined material categories and weighed. KCI's Sort or Sampling Supervisor will conduct all data recording. To ensure quality and safety, KCI will conduct a training session, prior to starting work each day, to review safety and sorting procedures. 10. Analyze the data from the sorting event to calculate the percentage by weight of each material category for each generator sector, as well as for the City's overall waste stream. Data analysis will follow the ASTM Standard Test Method for Determination of the Composition of Unprocessed Municipal Solid Waste (D5231-92; reapproved 2008). 11. Prepare -a technical memorandum summarizing the results and findings of the study. Deliverables: • Material categories list, sampling and sorting protocol, sampling schedule, and site safety plan. • Technical memorandum providing the results of the waste composition study. Task 2A UA Waste Composition Study (optional task) Purpose: This optional task will entail sampling and sorting waste generated on the UA campus. KCI anticipates adding three additional days of field work, which will enable the KCI team to sample and sort at least 24 samples of UA waste. To ensure the statistical validity of this data, no more than three separate UA generator sectors will be included. Specific generator sectors will be determined based on discussions with UA staff, but might include classrooms, dormitories, and food service areas. Activities: 1. Request from UA staff and review waste tonnage data, collection schedules, and other relevant, available information needed to develop the sampling schedule. 2. Confirm with UA staff that the material categories list developed for Task 2 is acceptable. 3. Identify the generator sectors that will be targeted in the waste composition study. kessler+consulting inc. sco� o 4 VA) r;� v A-3 wncaar..vew.we,chA tld Exhibit A City of Fayetteville, AR Solid Waste Reduction, Diversion, and Recycling Master Plan Scope of Work 4. Develop a sampling schedule and provide the schedule and sampling and sorting protocol developed in Task 2 to UA staff for review. 5. Work with UA staff to ensure the necessary loads of waste will be directed to the sorting area for sampling in accordance with the sampling schedule. 6. Execute the sorting event. 7. Analyze the data from the sorting event to calculate the percentage by weight of each material category for each generator sector, as well as for UA's overall waste stream (all generators combined). 8. Incorporate the results of the UA study into the Task 2 technical memorandum. Deliverables: • Material categories list, sampling and sorting protocol, and sampling schedule. • Section of Task 2 technical memorandum providing the results of the UA waste composition study. Task 3 Reduction and Diversion Options Analysis Purpose: The purpose of this task is to evaluate proven recovery technologies and programmatic approaches, and to identify those that offer the greatest potential material recovery and waste reduction/diversion opportunities to the City. for example, collection options might include wet/dry collection, dual stream recycling, cart -based single stream recycling, compressed natural gas (CNG) collection vehicles, incentive -based contracts, and rewards programs such as Recycling Perks. Processing technologies to capture or utilize material resources include single stream, mixed waste, and wet/dry material processing, organics processing technologies, and other emerging technologies that seek to minimize the disposal of waste. Activities: Identify and conduct an initial evaluation of material recovery technologies and programs to identify those most viable or having the greatest materials recovery and waste reduction/diversion potential. Such evaluation will include reviewing recognized regional and national programs, analyzing the potential applicability to the City, and conducting an initial _ analysis of the economic feasibility. Evaluate potential public and private strategic partnerships for leveraging expertise and economies of scale. 3. Prepare a summary of this evaluation and identify material recovery technologies and programs that warrant further consideration. Scenarios for future consideration may include modifications to existing contracts and programs, as well as implementation of new technologies and programs. Deliverable: Technical memorandum of this initial evaluation of technology and program options. Task 4 Recovery Scenarios Modeling and Financial Evaluation Purpose: KCI will use a proprietary spreadsheet -based model to conduct a more detailed analysis of high -recovery, integrated materials management system scenarios that the City desires to consider further. This interactive model takes into consideration that changes in one system component will have operational and financial impacts on other system components. Based on a set of City -specific assumptions, the model will estimate the kessier consulting inc. Scn.ne of VVork v2 A-4 J t;vetr ss sc?.:t+a;x Exhibit A City of Fayetteville, AR Solid Waste Reduction, Diversion, and Recycling Master Plan Scope of Work capital and operating cost of each scenario, potential revenues, potential waste diversion (material recovery), and site requirements. An appropriate fee structure will be linked to the anticipated costs and benefits of new or expanded services to ensure a healthy and sustainable enterprise fund. The scenario modeling and financial evaluation will also consider the intrinsic value of the selected scenarios as it relates to the triple bottom line so that the City has a comprehensive foundation for decision-making. Activities: 1. Based on the results of Tasks 4, conduct a work session with City staff to identify material recovery scenarios for further analysis. 2. Develop and confirm assumptions that will be used in the model. 3. Evaluate the identified scenarios using KCI's comparative model. 4. Conduct a financial analysis of the implications of selected scenarios to the City's existing solid waste business model. 5. Prioritize the model results based on waste reduction/diversion potential and cost-effectiveness to the City. 6. Review the model results with City staff to identify selected scenarios for inclusion in the Master Plan. 7. Develop rate structure modifications for scenarios selected by the City that will ensure the long- term viability of the solid waste system and enterprise fund, as well as incentivize increased recycling or waste diversion. - 8. Develop recommendations for inclusion in the draft Master Plan, including a consolidated rate structure and potential modifications to the City's solid waste business model_ Deliverable: Technical memorandum that includes the results of the detailed analysis of selected scenarios and associated rate structure as recommendations for inclusion in the draft Master Plan. Task 5 Policy Recommendations Purpose: The purpose of this task is to identify policies to implement and support the various - technology and program options selected in Task 5. Policies are the principles and guidelines by which the City will reach its solid waste and resource management goals. These policies will influence future decisions regarding the solid waste system, thereby translating these policies into compatible actions and programs. Examples of policies for - consideration include residential and/or commercial recycling mandates, disposal bans on specific types of recyclable or compostable materials, bans of the use of certain types of products (e.g., plastics bags, polystyrene containers), source separation standards, minimum service standards, private sector participation, and regional cooperation. Activities: 1. Define and evaluate policies that would encourage specific behaviors and/or complement the technologies and programs selected in Task 5. 2. Identify policy recommendations that will best help guide the City toward meeting its goals and objectives, while also ensuring the long-term financial viability of the solid waste system. 3. Review the draft policy recommendations with City staff and revise as needed. Deliverable: Technical memorandum identifying policy recommendations. Scone o, work v2 A-5 kessler consulting inc. ;PISOVaMT'WJAE wlutiam Exhibit A City of Fayetteville, AR Solid Waste Reduction, Diversion, and Recycling Master Plan Scope of Work Task 6 Solid Waste Master Plan Development Purpose: The results of the previous tasks and technical memoranda developed as part of these tasks will be incorporated into a Master Plan. Based on review and discussions with City staff, KCI will develop near-term and long-term recommendations deemed cost-effective and operationally feasible on the scale required by the City. Activities: Develop a draft Master Plan that includes or addresses the following: 1. Baseline Summary: Summary of the City's current solid waste system, including waste and recyclables tonnage, flow, and management. Population and waste generation projections over a 10 -year period and summary of factors that affect these projections. Operational assessments of City collection operations and City -owned and operated facilities, along with initial recommendations for improvements. 2. Reduction and Diversion Options Evaluation: • Evaluation of proven material recovery technologies and programs. • Results of the more detailed analysis of selected scenarios, prioritizing scenarios based on waste reduction/diversion potential and cost-effectiveness. • Potential opportunities for partnership. • Discussion of impacts on the City's business model and recommended modifications. 3. Short-, Medium- and Long -Term Recommendations: • Policies: Policy recommendations that provide the framework that derives sustainable materials recovery and guides decision-making, program and facility development, stakeholder engagement, and systems financing. ■ Programs: Program recommendations that are cost-effective and deemed most viable to substantially increase waste reduction and diversion, taking into account the availability of sustainable markets for the recovered resources. ■ Facilities: Proven technology and facility recommendations that are effective in recovering material from the waste stream, have been demonstrated on a scale commensurate with the City, and are financially viable. • Education: Recommended marketing strategy and programs that will complement and help ensure the success of the various policy, program, and facility recommendations. Emphasis will be placed on strategies for affecting changes in behavior. A summary of all community input (Task 8) will be included. 4. Financial Analysis: Proposed business plan and financial implications (ranges from high to low) of the Master Plan recommendations. Proposed rate structure intended to preserve the health and sustainability of the enterprise fund. Deliverable: Draft and final Master Plan integrating the technical memoranda from all other tasks. kessler consulting inc. Score of Work v2 A-6 =rncvl: a vfa,t� witmor,; Exhibit A City of Fayetteville, AR Solid Waste Reduction, Diversion, and Recycling Master Plan Scope of Work Task 7 Project Coordination, Community Input, and Presentations Purpose: Throughout this project, KCI will maintain frequent communication with City staff regarding project status and technical aspects of the work. We also will seek stakeholder input through a variety of mechanisms including, but not limited to, workshops, meetings, and surveys. Whenever possible, we will include a web -based option for providing input, such as on-line access to town hall type meetings and on-line surveys. In addition, KCI will present the final Master Plan to elected officials, the public, or other stakeholders. Activities: 1. Participate in monthly project team calls. 2. Prepare a monthly summary of activities. 3. Coordinate and participate in up to three days of workshops and/or meetings with stakeholder groups, the general public, and/or elected officials. KCI will arrange for stakeholders to have a web -based option to provide input whenever feasible. 4. Develop and execute a stakeholder survey in a variety of formats, including a web -based survey tool such as Survey Monkey. 5. Participate in up to two days of one-on-one and/or public meetings with City management and elected officials, as deemed appropriate, to present, review, and discuss the final Master Plan. Deliverables: • Monthly summary of activities. 11 • Participation in up to three stakeholder workshops, meetings, or focus groups. • Survey instrument. • Technical memorandum summarizing survey results and other stakeholder input. • Presentation of Master Plan. Budget and TL,,-riefi e Because of the nature of this project and the potential variability in the level of effort required, KCI proposes to conduct this scope of work on a time -and -materials basis for an amount not to exceed $249,930, excluding Task 2A. The budget for Task 2A is $14,960. A detailed budget breakdown by task is provided in Attachment B. Services will be invoiced at the rates indicated, which include all overhead and direct and indirect costs. Expenses (travel, etc.) will be billed at cost without markup. KCI will submit monthly invoices with a written explanation of activities completed that month. KCI will initiate work upon notice to proceed. A proposed timeline is provided herein, which may be modified as the project progresses. KCI looks forward to assisting the City in developing a comprehensive Solid Waste Reduction-, Diversion, and Recycling Master Plan that seeks to maximize waste diversion while maintaining the long-term financial viability of the City's solid waste and resource management system. kessler consulting inc. S(',npc, F "' Work V2 A-7 d-m.aaat=vie,;:>tasdvymw, Y O Z" O N G u T ai u K m O aj K C Q O S 00 a N N - ci r -I O 01 00 � n C O lD u•1 M .. s N 1-4 . H > U m 4-7 7 * >' CO C C U- C O a C E N Q >' N U C m O C OC O O_ OA �% 7 E Q © a, Ol 0 E C N Q O O C 0 m X O E N •++ _ d rNo m u > O v in Q N 0 i N u m m C C O C E .O J U O W LO C fO•� aii O O �' 0 v o U° K > > >, N n.. Gl m O O u C7 m m w a vii ci m ci N M d' ul LO 1l S 00 a N i Q i' N J � .oryi c�'v sai, sav ' � o o �b7��jS ��yy, �uyy� rcppt ry� ry� H 0 0 0 0 0 _ 0 0 0 LJ r=A3 M N p0 M e ? 0= p C4 = o [moo o N o gN pp R pN pp� J ¢ ry HJ p ' rg ��A EH dY E9 a�- ,ap5 bl C A � o � 0 o a o po •4 O nl O LLO"I O �_ L J � r M N (M9 N F- Z a o a o 0 0 0 0 0 _O_ii Q o CL 00000 0 0 0 0 0 0C= 0 OCO O 0 o$ � � syr o y T C 1= d e m oa C ~ � C ,yV `- LZ 1. J C,;2 00000aoo N O O N S 'iT1. MU Q Q = O L'V X2� 4{yH p H a e O rj o 0 0 0 0 0 0 o e c o0 0o a 8 C N ~ � O U o a} 0 0 0 0 0zip Y G p C •d •3� � � � fJF A � � H C A CL m O ¢ 2 0 a a y y d VJ v y 0 4 rC p G m U W g A N v F� O Fa C Z'1 r1 4 O C C C M V H O m eA qCq W LL'4'. a ami y �" d rL V � Cis CL a m u ci ci 00 -+ w N City of Fayetteville Staff Review Form 2014-0408 Legistar File ID N/A City Council Meeting Date - Agenda Item only N/A for Non -Agenda Item Sustainability & Resilience / Leif Olson 9/10/2014 Chief of Staff Submitted By Submitted Date Division / Department Action Recommendation: Administrative approval of a Memorandum of Understanding with the University of Arkansas Facilities Management Department to contract with Kessler Consulting to complete a Waste Composition Study of 24 selected waste samples from no more than three separate UofA generator sectors. Budget Impact: Account Number Fund Project Number Project Title Budgeted Item? NA Current Budget $ - Funds Obligated $ - Current Balance $ - Does item have a cost? No Item Cost Budget Adjustment Attached? No Budget Adjustment Remaining Budget $ - V20?407?0 Previous Ordinance or Resolution # 171-14 Original Contract Number: G'N Approval Date: Comments: CITY OF • ARKANSAS TO: Mayor Jordan Don Marr, Chief of Staff Paul Becker, Finance Director THRU: Peter Nierengarten, Sustainability and Resilience Director CC: Jeff Coles, Recycling and Trash Collection Division Director. FROM: Leif Olson, Associate Planner DATE: September 19, 2014 SUBJECT: Memorandum of Understanding — Recycling Master Plan with University of Arkansas RECOMMENDATION: Administrative approval of a Memorandum of Understanding with the University of Arkansas Facilities Management Department to contract with Kessler Consulting to complete a Waste Composition Study of 24 selected waste samples from no more than three separate UofA generator sectors. Generator sectors may include classrooms, dormitories and food service areas. BACKGROUND: The City Council passed Resolution Number 171-14 on September 16, 2014 to hire Kessler Consulting to develop a 10 year solid waste master plan in order to attain a waste diversion rate of 80%. One critical component of a solid waste and recycling plan is to conduct a waste composition study in order to determine the precise makeup of the waste materials that are being discarded in the landfill. This is accomplished by pulling sample waste containers from different waste generating sectors and measuring the type and volume of the waste that is currently being landfilled. Kessler Consulting will perform waste composition studies for both the University and the City in order to provide quantifiable data on the type and volume of waste generated by all sectors within the City. BUDGET/STAFF IMPACT: This Memorandum of Understanding prescribes that the University of Arkansas will reimburse The City of Fayetteville $14,960 for the cost of their waste composition study. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 U MEMORANDUM OF UNDERSTANDING between THE UNIVERSITY OF ARKANSAS FACILITIES MANAGEMENT DEPARTMENT and THE City of Fayetteville, AR FY 2015 This Memorandum of Understanding (MOU) is entered into and executed on the date indicated beside the signature blocks, by and between the University of Arkansas Facilities Management Department and the City of Fayetteville, Arkansas. I. PURPOSE The City of Fayetteville (City) is contracting with Kessler Consulting, Inc. (KCI) of Tampa, FL to provide a Solid Waste Reduction, Diversion and Recycling Master Plan for the City. The Master Plan is aimed at achieving an efficient, cost-effective solid waste system that maximizes waste reduction and recycling and puts the City on a path to attaining its goal of 80 percent waste diversion. The City's Contract with KCI includes a task for a University of Arkansas (UA) Waste Composition Study which entails sampling and sorting waste generated on the UA campus. The purpose of this MOU is to establish the contractual relationship (scope, deliverables schedule and price) between the City and UA to enable KCI to perform this work on behalf of the UA. Regarding this agreement contact people for the City of Fayetteville will be: Peter Nierengarten name Jeff Coles name Contact people at FMD are: Carlos Ochoa name Peggy Cromer 479.575.8272/pnierengarten@)fayetteville-ar.gov ph#/email 479.444.3499/jcoles@fayetteville-ar.gov phis/email 5-2405 / cochoajr@uark.edu ph#/email 5-6593 / pbcomer@uark.edu name ph#/email __----Primary contact mate contact ___Primary contact rnate contact II. SCOPE KCI anticipates the UA Waste Composition Study requiring three days of fieldwork, which will enable the KCI team to sample and sort at least 24 samples of UA waste. To ensure the statistical validity of this data, no more than three separate UA generator sectors will be included. Specific generator sectors will 9/12/14 be determined based on discussions with UA staff, but might include classrooms, dormitories, and food service areas. Activities 7. Request from UA staff and review waste tonnage data, collection schedules, and other relevant, available information needed to develop the sampling schedule. 2. Confirm with UA staff that the material categories list developed for Task 2 is acceptable. 3. Identify the generator sectors that will be targeted in the waste composition study. 4. Develop a sampling schedule and provide the schedule and sampling and sorting protocol developed in Task 2 to UA staff for review. S. Work with UA staff to ensure the necessary loads of waste will be directed to the sorting area for sampling in accordance with the sampling schedule. 6. Execute the sorting event. 7. Analyze the data from -the sorting event to calculate the percentage by weight of each material category for each generator sector, as well as for VA's overall waste stream (all generators combined). 8. Incorporate the results of the UA study into the Task 2 technical memorandum. III. DELIVERABLES • Material categories list, sampling and sorting protocol, and sampling schedule. • Technical memorandum providing the results of the City and UA waste composition studies. VI. SCHEDULE The UA waste composition study will be completed as part of task 2 of the City's Solid Waste Reduction, Diversion and Recycling Master Plan. That plan is scheduled to begin in October 2014 and to follow the propose time line below. Tasks Month 1 2 3 4 5 6 7 8 9 10 11 12 1 Baseline and Operational Assessment 2 Waste and Litter Composition Study 3 Reduction and Diversion Options Analysis 4 Recovery Scenarios Modeling and Financial Evaluation 5 Policy Recommendations 6 Solid Waste Master Plan Development 7 Project Coordination, Community Input, and Presentations 9/12/14 2 V. PRICE The total task budget for the UA Waste Composition Study is $14,960. IV. TERMINATION OF SERVICES Should either Party decide to terminate this MOU, a Notice of Discontinuation of Services must be sent to the other party in writing at least 60 days prior to the date of termination. Included in the notice should be the reason for the termination with a list of any discrepancies noted. Any equipment/ materials purchased with University of Arkansas monies or transferred from the City of Fayetteville to Facilities Management to use during the waste assessment, will be returned to the City of Fayetteville in their current condition/status. This Memorandum of Understanding supersedes any previous agreement(s). This MOU is effective upon signature and shall remain in effect until December 31, 201 5, or such time as a Notice of Discontinuation of Services is executed by either party hereunto. By:— — .G_Fiate _ Dat In M. R. Johnson, AsViceChancellor for Facilities University of Arkansas Facilities Management Department CITY OF FA T 6-EVI "E -- - r DateY-4- n ' e Jordan y Attest: %f By::A ��- _ . _ Date -y/'23//4 Sondra. E. Smith, City Clerk/Treasurer ��itti�ifirrr�r G%I Y Q,� Ss✓}f FAYETTEVILLE: .,fr"VC i ON 9/12/14 Brian Pugh Submitted By S City of Fayetteville Staff Review Form 2015-0580 Legistar File ID N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/26/2015 Recycling & Trash Collection / Transportation Services Department Submitted Date Division / Department Action Recommendation: Approve and sign a Toter Cart Pilot Agreement for Single Stream pilot and approve a buget adjustment in the amount of $2,695. Budget Impact: 5500.5060.5315.00 Account Number Project Number Recycling & Trash Collection Fund Project Title Budgeted Item? No Current Budget $ 2,800.00 Funds Obligated $ 995.00 Current Balance $ 1,805.00 Does item have a cost? Yes Item Cost $ 4,500.00 Budget Adjustment Attached? Yes Budget Adjustment $ 2,695.00 Remaining Budget $ - Previous Ordinance or Resolution # 171-14,136-15 V20140710 Original Contract Number: Approval Date: Comments: Item pertains to previous resolutions 171-14 & 136-15 CITY OF "Fay� p ARKANSAS TO: Mayor Lioneld Jordan THRU: Jeff Coles, Recycling and Trash Collection Director . FROM: Brian Pugh, Waste Reduction Coordinator DATE: November 25th, 2015 STAFF MEMO SUBJECT: Approve and sign a Toter Cart Pilot Agreement for Single Stream pilot RECOMMENDATION: Approve and sign a Toter Cart Pilot Agreement for Single Stream pilot BACKGROUND: Resolution 171-14 allowed the City to enter into a contract with Kessler Consulting for development of a Solid Waste Master Plan. Resolution 136-15 approved an amendment to the Kessler Contract to allow for implementation of a Commercial Food Waste pilot and Single Stream recycling pilot. - DISCUSSION: Staff has worked with Toter to rent carts for the single stream pilot period. These will be the 500 additional carts needed to service the approximately 1,030 household pilot area. The document is included for review and signature from the Mayor. Signing the agreement will allow staff to receive the carts for distribution after pre pilot data has been gathered and the single stream pilot is to be initiated. BUDGET/STAFF IMPACT: Impact has already been accounted for with Resolution 136-15 Attachments: Agreement from Toter Mailing Address: 113 W. Mountain Street www.fayetteville-aLgov Fayetteville, AR 72701 PILOT PROGRAM AGREEMENT Toter', LLC offers a PILOT PROGRAM to the City of Fayetteville, AR This program is designed to allow the City to determine, at a minimal cost, the acceptability of curbside Single Stream Recycling pickup to its residents using a Toter` Gart System. Terms and conditions of this offer of this PILOT PROGRAM are as follows: Toter, LLC (Toter) will furnish to the City of Payetteyille, AR (The City), 500 each 64 Gallon Universal Carts, Model 76564 Toter® Carts to conduct a Pilot Program. The carts will be molded in the City's current cart color, Toter 940 Green.. There will be no markings on the carts. The lids will be Toter 705 Blue with no' markings. 2. The carts will be delivered on or about��E a rental charge for each cart is $ 3.00 per month or fraction thereo� City will pay all freight charges for delivery- to one location within the City limits, estimated at 15'96.00 3. The first month's -rental,, including freight, will be invoiced by Toter upon receipt of this signed contract and will be due at time of shipment. Subsequent months' rental is due upon invoice at -the beginning of each rental month. 4. The Pilot Program carts are covered by Toter's standard 10 Year Un -Prorated Warranty beginning the date of receipt of shipment by the City. 5. The Pilot Program will extend for a period of 3 Months from the date of installation. The City will select the route(s) and will be responsible for distributing carts in those areas. 6. Toter will be glad to assist the City with sample copies of questionnaires to determine the public's approval of the Toter` Cart System. 7. Toter reserves the right to terminate the Pilot Program at any time after the initial 3 Month period, and the City will proceed as outlined below. 8. Upon completion of the Pilot Program, should the City decide to buy the Pilot carts the City agrees to purchase the Toter Carts for $47.85 for each 64 Gallon cart, contingent upon payment of all applicable rent which will be credited toward the cart purchase price. The City also agrees to buy the Toter Pilot carts if it .1_ decides to buy more carts from Toter or another manufacturer after the Pilot. 9. Should the City choose to discontinue the Pilot program after the 3 month period and not buy additional carts from any supplier, it will retrieve the carts from the routes, steam clean the carts, and disassemble them for return to Toter's designated factory orto another destination designated by Toter. The City will load the carts and components for shipment and will pay all freight charges. Any returned carts that are damaged other than under the terms of our warranty will be billed to the City at the selling price. Should the carts not be thoroughly clean Toter reserves the right to charge the City $4 for each cart that requires washing. Missing components will be billed to the City. Toter will retain all rent paid. 10. This offer is open from November 23, 2015 2015 to December 7 , 2015.. TOTER® INC PORATED: Jim Pickett, Vice President, Sales 1Uod, -25f- W /S c S nat - D afe U t �nee 1 "31 Jan. maad Typed or Printed Name an itle -2-- City of Fayetteville, Arkansas - Budget Adjustment Form Budget Year Division: Recycling & Trash Collection Adjustment Number 2015 Dept.: Transportation Services Requestor: 1701 Glenda Eden BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: The Division requests reallocation of funds for the rental of 500 carts with the single stream pilot start up. Resolution 136-15 approved an amendment to the Kessler Contract (Resolution 171-14) to allow for implementation of a Commercial Food Waste pilot and Single Stream recycling pilot. REQUEST DATE: 11/24/2015 Division Head Date 3aW7raWa/ Fou, W3012015 4:20 PM Department Director Date Budget Director Date TYPE: Chief Financial Officer Date DESCRIPTION: GLDATE: Chief of Staff Date POSTED: TOTAL _ v.20150925 Increase / (Decrease) Proiecf.Sub# Account Number Expense Revenue Project Sub AT Account Name 5500.5060.5315.00 _ 2,695 _ EX Contract Services 5500.5000.5400.00 (2,695) EX Building & Grounds Maintenance C:\Users\Ibranson\AppDafa\Roaming\L5\Temp\cdc0641 b-80bf-4d58-9fb2-412bbd902149 1 of 1 RESOLUTION NO. 136-15 A RESOLUTION TO APPROVE AMENDMENT NO, 1 TO THE CONTRACT WITH KESSLER CONSULTING, INC. IN THE AMOUNT OF $39,980.00 FOR ASSISTANCE WITH THE DESIGN AND IMPLEMENTATION OF A COMMERCIAL FOOD WASTE PILOT PROGRAM AND A SINGLE STREAM RECYCLING PILOT PROGRAM, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 1 to the contract with Kessler Consulting, Inc. in the amount of $39,980.00 for assistance with the design and implementation of a commercial food waste pilot program and a single stream recycling pilot program. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED this 4' day of August, 2015. APDD nvDn. I2 ATTEST: By: 14,6— —L SONDRA E. SMITH, City Clerk Treasurer ,��`titirrrrrrrra `may•. Gly Y U,r •�'�'.' FAYETTEVILLE: Vol, ''Mo 'QkANs�f.•• S City of Fayetteville, Arkansas 1131 Neat Mountain Street Fayetteville, AR 727D1 (470) 5758323 Text File File Number: 201£-0308 Agenda Date: 8/4/2015 Version: 1 Status: Agenda Ready In Control: City Council Meeting' File Type: Resolution Agenda Number: C. 1 KESSLER CONSULTING AMENDMENT NO.1 A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE CONTRACT WITH KESSLER CONSULTING, INC. IN THE AMOUNT OF $39,980.00 FOR ASSISTANCE WITH THE DESIGN AND IMPLEMENTATION OF A COMMERCIAL FOOD WASTE - PILOT PROGRAM AND A SINGLE STREAM RECYCLING PILOT PROGRAM, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF F'AYETTEVILLE, ARKANSAS: Sects l: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 1 to the contract with Kessler Consulting, Inc. in the amount of $39,980.00 for assistance with the design and implementation of a commercial food waste pilot program and a single stream recycling pilot program. - Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 7/30/2045 Brian Pugh Submitted By City of Fayetteville Staff Review Form 2015-0308 Legistar File ID 8/4/2015 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 7/14/2015 Recycling & Trash Collection / Transportation Services Department Submitted Date Division / Department Action Recommendation: Approval of a Resolution to amend the scope of services with Kessler Consulting, Inc. to assist the City in conducting a commercial food waste pilot and a single stream recycling pilot and to approve a budget adjustment of $39,980. Budget Impact: 5500.5080.5314.00 Recycling and Trash Account Number 14019/1 Project Number Fund Waste Reduction and Recycling Plan Project Title Budgeted Item? Na Current Budget $ 258,653.00 Funds Obligated $ 258,652.50 Current Balance Does item have a cost? Yes Item Cost $ 39,980.00 Budget Adjustment Attached? Yes Budget Adjustment $ 39,980.00 Remaining Budget $ 0.50 V20140710 Previous Ordinance or Resolution # Original Contract Number: Comments: Approval Date: CITY OF r "Fay CITY COUNCIL AGENDA MEMO ARKANSAS MEETING OF AUGUST 4TH, 2015 TO: Mayor and City Council THRU: Peter Nierengarten, Sustainability and Resilience Director Jeff Coles, Recycling and Trash Division Director FROM: Leif Olson, Associate Planner DATE: July 1, 2015 SUBJECT: Food Waste Composting and Single Stream Recycling Pilot Programs RECOMMENDATION: Approval of a Resolution to amend the scope of services with Kessler Consulting, Inc. to assist the City in conducting a commercial food waste pilot and a single stream recycling pilot and to approve a -budget adjustment of $39,980. BACKGROUND: The City Council passed Resolution Number 171-14 on September 16, 2014 to contract with Kessler Consulting, Inc. (KCI) to develop a 10 year solid waste master plan in order to attain a waste diversion rate of 80%. Staff worked extensively with KCI -to develop a final scope of work that included: A baseline operational assessment of the current system, • A waste audit and litter composition study with an option to partner with the University to assess their solid waste generation and composition, • An analysis of waste reduction and diversion options, • Recovery scenarios modeling and financial evaluation, ' • Policy recommendations, • Development of the final solid waste master plan, and Master plan project coordination, community input process and final presentation. DISCUSSION: KCI, working with Recycling and Trash Division Staff, have completed the baseline operational assessment and the waste composition study. Currently, KCI is working through waste reduction and diversion options. At this time, Kessler Consulting is recommending that the City develop two pilot programs to demonstrate the viability of commercial food waste composting and single stream recycling as waste diversion options. Food waste and recyclables combine to make up 45% of Fayetteville's waste stream. Conducting the pilot programs now will provide the City with specific data on which to model the potential impacts of full-scale programs and also enable the City to start seeing tangible results. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 BUDGETlSTAFF IMPACT: Kessler Consulting is proposing completing the two pilot projects for an amount not to exceed $39,980. This project will be paid for with Recycling and Trash Division Enterprise Funds. Attachments: • Amendment 1 Kessler Contract • Food Waste Composting and Single Stream Recycling Pilots Scope of Work • Resolution 171-14 — Resolution Authorizing a Contract with Kessler Consluting for a 10 Year Solid Waste Plan • PO Kessler Pilot Waste Reduction and Recycling Plan AMENDMENT #1 TO CONTRACT FOR SOLID WASTE CONSULTING SERVICES BETWEEN TIRE CITY OF FAYETTEVILLE AND KESSLER CONSULTING, INC. BE IT KNOWN TO ALL: Tha e City of Fayetteville, Arkansas (the "City") and Kessler Consulting, Inc. ("KCI"),on this day of 111 f , 2015, hereby agree that the Contract for Solid Waste Consulting Services dated Sept Yiber 2014, sliall be amended to adopt and incorporate the "City of Fayetteville, AR Food Waste Composting and Single Stream Recycling Pilots Scope of Work", a copy of which is attached hereto as Exhibit "A" and made a part hereof, in order for KCI to assist the City in conducting; a commercial food waste pilot program and a single stream recycling pilot program with the cost of the services not to exceed $39,980.00. The panties agree and understand that this Amench-nent is supplemental to their Contract dated September 24, 2014, and that it does not alter, amend or abridge any of the rights, obligations, or duties of the parties not expressly addressed herein. IN WITNESS WHEREOF, the parties hereto have caused their signatures to be set by their authorized representative effective the date set forth herein above. KESSLER CONSULTING, INC. s ltelt Kessler, President CITY OF FAYETTEVILLE, ATTEST: — LXA�a_,f. 1,,-�4 Sondra E. Smith, City Clerk -Treasurer ��i�t�t�tt� rt«�fff FAYETiEVIi t E, R.• C;•t�4 Exhibit A CitXof Fayetteville, AR Food Waste Composting and Single Stream Recycling Pilots Scope of Work Following an initial evaluation of the City's existing solid waste management system and completion of a waste composition study, Kessler Consulting, Inc. (KCI) identified waste diversion opportunities that we believe merit further evaluation through pilot programs. Conducting the pilot programs now, rather than waiting for completion of the Master Plan, will provide city -specific data on which to model the potential impacts of full-scale programs and also enable the City to start seeing tangible results. This scope of work is to assist the City in conducting two pilots programs, one for commercial food waste and the other for single stream recycling. Scope of Services Task 1 Food Waste Pilot Purpose: Food waste makes up approximately 17% of commercial waste disposed, which is the single largest component of the waste stream. The purpose of this pilot is to evaluate the feasibility of using a Modified Static Aerated Pile (MSAP) composting system to incorporate food waste into the City's existing yard waste composting operation, as well as to evaluate - a commercial food waste collection system. Activities: 1. Review State requirements applicable to food waste composting pilot program. 2. Develop operations plan, implementation timeline, and other necessary documentation to obtain ADEQ approval. 3. Provide technical assistance to City staff with collection logistics, as needed, including the following: ■ Selection of pilot participants. ■ Estimating anticipated tonnage. • Selection of appropriate collection containers. • Development of education and outreach materials. • Educating pilot participants. 4. Provide technical assistance to City staff with MSAP composting logistics, as needed, including the following: • Identifying site requirements, equipment, and labor needs. ■ Identifying any site preparation needs. ■ Training and technical assistance for composting operations personnel. 5. Provide inoculant for the MSAP composting. 6. Provide technical assistance to City staff with monitoring requirements, as needed, including the following: Identification of data to be collected during the pilot. • Training composting operations personnel regarding data collection. Pifots Supe iiesslei consulting inc. 1 mncv*ma wmt,� sn;rann .s City of Fayetteville, AR Food Waste Composting and Single Stream Recycling Pilots Scope of Work • Guidance on compost analysis. • Surveyinglobtaining feedback from pilot participants. 7. Analyze pilot results and evaluate estimated cost and potential implications of full-scale facility and operations. Deliverable: Technical memorandum summarizing results of the food waste pilot and evaluating the potential Implications of full-scale implementation. Task 2 Single Stream Recycling Pilot Purpose: More than 26% of residential waste and 29% of commercial waste disposed consists of recyclable paper and containers. In addition, the City's current system of curb -sorting recyclables is highly inefficient from a collection perspective. The need to sort recyclables by type prior to collection has also been an impediment to expanding multi -family and commercial recycling. The purpose of this pilot is to evaluate the potential impacts of converting to carted single stream recycling on recycling participation, tons of materials collected, and collection efficiency. Activities: 1. Work with City staff to develop the overall framework and timeline for the pilot. 2. Provide technical assistance to City staff with collection logistics, as needed, including the following: ■ Selection of pilot participants, including curbside routes, multi -family complexes, and - commercial customers. ■ Estimating anticipated tonnage. • Routing and collection logistics. Identifying options for obtaining collection carts with RFID. • Identifying options for obtaining RFID readers or other monitoring devises. ■ Development of education and outreach materials. ■ Educating pilot participants. 3. Assist City staff with processing logistics, as needed, including the following: • Identifying processor. • Negotiating terms of agreement with private sector processor for term of the pilot. • Developing the agreed upon scope of work for inclusion in the agreement. 4. Provide technical assistance to City staff with monitoring requirements, as needed, including the following: ■ Identifying data to be collected during the pilot. • Training City personnel regarding data collection. • Surveying/obtaining feedback from pilot participants. 5. Analyze pilot results, as well as evaluate estimated cost and potential implications of full-scale implementation of single stream recycling. Deliverables: • Technical memorandum summarizing the results of the single stream recycling program and evaluating the potential implications of full-scale implementation. kessler consulting inc. Pilo's sca c, 2,.M,,a,W 5c14f' , City of Fayetteville, AR Food Waste Composting and Single Stream Recycling Pilots Scope of Work Budget and 'T'hneline Because of the nature of this project and the potential variability in the level of effort required, KCI proposes to conduct this scope of work on a time -and -materials basis for an amount not to exceed $39,980. A budget breakdown by task is provided below. Services will be invoiced at the rates indicated, which include all overhead and direct and indirect costs. Expenses (travel, etc.) will be billed at cost without markup. KCI will submit monthly invoices with a written explanation of activities completed that month. KCI will initiate work upon notice to proceed. A proposed timeline will be developed, in conjunction with City staff, for each pilot project. CATEGORY NAME HOURLY RATE Task 1 Food Waste Pilot Task 2 TOTAL HOURS TOTAL DOLLARS Single Stream Pilot BOR Pro'ect Director $185.00 8.0 12.0 20.0 $3,700 Pro ect Mana er $140.00 30.0 42.0 72.0 $10,080 Senior Consuitant $125.00 10.0 22.0 32.0 $4,000 Consultant/Associate $95.00 56.0 76.0 132.0 $12,540 Research Analyst $80.00 56.0 0.0 56.0 $4,480 Office M@wgerffechnical Su ort $60.00 4.0 ' 4.0 7.0 $480 SUBTOTAL LABOR HOURS 164.0 156.0 320.0 SUBTOTAL LABOR DOLLARS $16,970 $18,310 $35,2B0 DIRECTCOSTS TRAVEL $2,400 $1,500 $3.900 SUPPLIES $800 $800 CONTRACTED LABOR $0 SUBCONTRACTOR $p SUBTOTAL DIRECTCOST $3,200 $1,500 $4.700 _TOTAL PROJECi`8`UOGET LABOR+DIRECT COST $20,170 $19,810 L $39.980 KCI looks forward to assisting the City in conducting the pilot projects, which will provide valuable, city - specific information on which to base future program recommendations. kessler consulting inc. Pilots SCOPP. 3 irrrv4,--w%wty soiuxf)t% City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division RECYCLING/TRASH COLLECTION Adjustment Number /Org2 (750) 2017 Requestor: Jeff'Coles BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Final payment to the contract with Kessler Consulting, Inc. in the amount of $11,010 for extra work associated with the Solid Waste Reduction, Diversion, and Recycling Master Plan. This BA is to cover a final invoice for work completed in September 2016. IF RESOLUTION/ORDINANCE COUNCIL DATE: 2/21/2017 LEGISTAR FILE ID#: 2017-0069 LCk U utiahe w 2/3/2017 3:1.1 PM Budget Director TYPE: DESCRIPTION: GLDATE: POSTED: r Date TOTAL - - x.20161220 Increase 1 (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub AT Account Name 5500.750.5080-5314.00 11,010 - 14019 1 EX Professional Services - 5500.750.5000-5303.00 (9,452) - EX Publications & Dues - 5500.750.5000-5315.00 (1,558) - EX Contract Services - : C:\Users\Ismith\AppData\Roaming\L5\Temp\b64780bc-6994-4cbe-aOfa-ef161a6la4db 1 of 1