Loading...
HomeMy WebLinkAbout2017-01-17 - Agendas - Archive Alderman Adella Gray Alderman Justin Tennant Ward 1 Position 1 m Ward 3 Position 1 Alderman Sarah Marsh Alderman Sarah Bunch Ward 1 Position 2 Ward 3 Position 2 Alderman Mark Kinion Alderman John La Tour Ward 2 Position 1 Ward 4 Position 1 Alderman Matthew Petty Ward 2 Position 2 Alderman Alan T.Long Mayor Lioneld Jordan Ward 4 Position 2 City Attorney Kit Williams City Clerk Sondra E. Smith City of Fayetteville Arkansas City Council Meeting January 17, 2017 A meeting of the Fayetteville City Council was held on January 17,2017 at 5:30 p.m.in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports, and Discussion Items. 1. City Board of Health Appointment Confirmation. APPROVED. 2. Presentation of the City of Fayetteville Martin Luther King Brotherhood Award-Kit Williams. APPROVED. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayetteville-ar.gov 3. State of the City Address - Mayor Lioneld Jordan. APPROVED. Agenda Additions A. Consent: 1. Approval of the January 3, 2017 City Council Meeting Minutes. Approved 2. CREAMER PILOT SERVICES LEASE AGREEMENT: A resolution to approve a lease agreement with Creamer Pilot Services, LLC for 276 square feet of office space in the airport terminal building in the amount of$253.00 per month through the end of 2017, after which time the lease shall automatically renew on a month-to-month basis. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 28-17 3. GARVER,LLC TASK ORDER NO.7: A resolution to approve Task Order No. 7 with Garver, LLC in the amount of $49,800.00 for preparation of a preliminary engineering report for the Taxiway B Widening and Rehabilitation Project, to express the city's willingness to utilize Federal Aviation Administration Funds for the project, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 29-17 4. JL BRYSON, INC. CHANGE ORDER NO. 2: A resolution to approve Change Order No. 2 to the contract with JL Bryson, Inc. in the amount of $23,276.00 for additional structural concrete associated with installation of the Blueingreen Ozone Disinfection System at the Noland Wastewater Treatment Plant, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 30-17 B. Unfinished Business: 1. AMEND CHAPTERS 160, 161, 162, 164, 166, 167,AND 169: An ordinance to amend chapters 160, 161, 162, 164, 166, 167, and 169 of the Unified Development Code to create two new zoning districts: residential intermediate - urban and neighborhood services - general and new use unit 12 b. general business and to make further changes to incorporate these amendments into the unified development code. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5945 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayetteviIIe-ar.gov 2. PRELIMINARY PLAT 16-5642 (PARK MEADOWS) GRANT APPEAL: A resolution to grant the appeal of City Council Member Adella Gray and to approve preliminary plat 16-5642 (Park Meadows) as amended pursuant to an agreement between planning and the applicant to extend the left turn lane on Huntsville. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 31-17 C. New Business: None D. City Council Agenda Session Presentations E. City Council Tour: February 6, 2017 4:30 pm - Preliminary Plat 16-5574 (Mountain Vista Subdivision) Grant Appeal. Announcements Adjournment: 6:52 p.m. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayetteville-ar.gov City Council Meeting: January 17, 2017 Adjourn: Subject: Roll La Tour Long �, P Gray Marsh Kinion Petty Tennant 1� Bunch Mayor Jordan Subject: Motion To: Motion By: Seconded: La Tour Long Gray Marsh Kinion Petty Tennant Bunch Mayor Jordan City Council Meeting: January 17,2017 Adjourn: Subject: CITY BOARD OF HEALTH APPOINTMENT CONFIRMATION Motion To: Motion By: Seconded: La Tour Long (y. ljo(,.T, o Gray r-j Marsh Kinion Petty Tennant Bunch Mayor Jordan PRESENTATION OF THE CITY OF FAYETTEVILLE MARTIN LUTHER KING Subject: BROTHERHOOD AWARD - KIT WILLIAMS Motion To: h Motion By: Seconded: La Tour Reports Long Gray Marsh Kinion Petty Tennant Bunch Mayor Jordan City Council Meeting: January 17, 2017 Adjourn: Subject: STATE OF THE CITY ADDRESS -MAYOR LIONELD JORDAN La Tour Reports Long Gray Marsh Kinion Petty Tennant Bunch Mayor Jordan Subject: Motion To: Motion By: Seconded: La Tour Long Gray Marsh Kinion Petty Tennant Bunch Mayor Jordan City Council Meeting: January 17,2017 Subject: Consent Motion To: All Motion By: Seconded: A. 1- 4 La Tour a Long Gray ! ; Marsh Kinion t Petty Tennant Bunch Mayor Jordan Subject: Motion To: Motion By: Seconded: La Tour Long Gray Marsh Kinion Petty Tennant Bunch Mayor Jordan City Council Meeting: January 17,2017 Subject: AMEND CHAPTERS 160, 161, 162, 164, 166, 167, AND 169 Motion To: � { Motion By: Seconded: B. 1 La Tour Unfinished Long ryba,LE j L Business Gray Marsh Kinion Petty _ Tennant Bunch Mayor Jordan 0 Subject: PRELIMINARY PLAT 16-5642 (PARK MEADOWS) GRANT APPEAL Motion To: Motion By: Seconded: ;i} ,s t_ '�� �" E Al B. 2 La Tour �t ; Unfinished Long Business Gray6 t4 Marsh 'j Kinion V, Petty Tennant Vim ,i Bunch Mayor Jordan 6-0 �' City Council Meeting: January 17,2017 Subject: NONE Motion To: Motion By: Seconded: La Tour New Long Business Gray Marsh Kinion Petty Tennant Bunch Mayor Jordan Subject: Motion To: Motion By: Seconded: La Tour New Long Business Gray Marsh Kinion Petty Tennant Bunch Mayor Jordan DEPARTMENTAL CORRESPONDENCE OFFICE OF THE CITY ATTORNEY Kit Williams City Attorney Blake Pennington Assistant City Attorney TO: Mayor Jordan Patti Mulford Paralegal THRU: Sondra Smith, City Clerk FROM: Kit Williams, City Attorney ., DATE: January 18, 2017 RE: Resolutions and Ordinances prepared by the City Attorney's Office and passed at the City Council meeting of January 17, 2017 1. A resolution to approve a lease agreement with Creamer Pilot Services,LLC for 276 square feet of office space in the Airport Terminal building in the amount of$253.00 per month through the end of 2017 after which time the lease shall automatically renew on a month-to-month basis. 2. A resolution to approve Task Order No. 7 with Garver, LLC in the amount of$49,800.00 for the preparation of a Preliminary Engineering Report for the Taxiway B Widening and Rehabilitation Project,to express the City's willingness to utilize Federal Aviation Administration funds for the project, and to approve a budget adjustment. 3. A resolution to approve Change Order No. 2 to the contract with JL Bryson, Inc. in the amount of$23,276.00 for additional structural concrete associated with installation of the BlueInGreen ozone disinfection system at the Noland Wastewater Treatment Plant, and to approve a budget adjustment. 4. An ordinance to amend Chapters 160, 161, 162, 164, 166, 167, and 169 of the Unified Development Code to create two new zoning districts: Residential Intermediate-Urban and Neighborhood Services-General and new Use Unit 12b General Business and to make further changes to incorporate these amendments into the Unified Development Code. 5. A resolution to grant the appeal of City Council Member Adella Gray and to approve Preliminary Plat 16-5642(Park Meadows)as amended pursuant to an agreement between Planning and the applicant to extend the left turn lane on Huntsville. City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 e 0\_ 0 e�. Y u Meeting Agenda - Final Agenda Tuesday, January 17, 2017 5:30 PM City Hall Room 219 City Council Meeting Adella Gray Ward I Sarah Marsh Ward 1 Mark Kinion Ward 2 Matthew Petty Ward 2 Justin Tennant Ward 3 Sarah Bunch Ward 3 John S. La Tour Ward 4 Alan Long Ward 4 ELECTED OFFICIALS: Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Sondra Smith City Council Meeting Meeting Agenda-Final Agenda January 17, 2017 Call To Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations,Reports and Discussion Items: 1. 2016-0680 CITY BOARD OF HEALTH APPOINTMENT CONFIRMATION 2. 2016-0563 PRESENTATION OF THE CITY OF FAYETTEVILLE MARTIN LUTHER KING BROTHERHOOD AWARD-KIT WILLIAMS 3. 2016-0564 STATE OF THE CITY ADDRESS -MAYOR LIONELD JORDAN Agenda Additions: A. Consent: A. 1 2016-0567 APPROVAL OF THE JANUARY 3,2017 CITY COUNCIL MEETING MINUTES. A. 2 2016-0664 CREAMER PILOT SERVICES LEASE AGREEMENT: A RESOLUTION TO APPROVE A LEASE AGREEMENT WITH CREAMER PILOT SERVICES, LLC FOR 276 SQUARE FEET OF OFFICE SPACE IN THE AIRPORT TERMINAL BUILDING IN THE AMOUNT OF $253.00 PER MONTH THROUGH THE END OF 2017, AFTER WHICH TIME THE LEASE SHALL AUTOMATICALLY RENEW ON A MONTH-TO-MONTH BASIS Attachments: CREAMER PILOT SERVICES LEASE AGREEMENT City of Fayetteville,Arkansas Page 2 Printed on 1/11/2017 City Council Meeting Meeting Agenda-Final Agenda January 17, 2017 A. 3 2016-0682 GARVER,LLC TASK ORDER NO. 7: A RESOLUTION TO APPROVE TASK ORDER NO. 7 WITH GARVER, LLC IN THE AMOUNT OF $49,800.00 FOR PREPARATION OF A PRELIMINARY ENGINEERING REPORT FOR THE TAXIWAY B WIDENING AND REHABILITATION PROJECT, TO EXPRESS THE CITY'S WILLINGNESS TO UTILIZE FEDERAL AVIATION ADMINISTRATION FUNDS FOR THE PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT Attachments: Taxiway B Council Packet BA A. 4 2017-0008 JL BRYSON,INC. CHANGE ORDER NO.2: A RESOLUTION TO APPROVE CHANGE ORDER NO. 2 TO THE CONTRACT WITH JL BRYSON, INC. IN THE AMOUNT OF $23,276.00 FOR ADDITIONAL STRUCTURAL CONCRETE ASSOCIATED WITH INSTALLATION OF THE BLUEINGREEN OZONE DISINFECTION SYSTEM AT THE NOLAND WASTEWATER TREATMENT PLANT, AND TO APPROVE A BUDGET ADJUSTMENT Attachments: JL Bryson Change Order No.2 Legistar Packet BA-JL Bryson Change Order#2 B. Unfinished Business: B. 1 2016-0622 AMEND CHAPTERS 160, 161, 162, 164, 166, 167,AND 169: AN ORDINANCE TO AMEND CHAPTERS 160, 161, 162, 164, 166, 167, AND 169 OF THE UNIFIED DEVELOPMENT CODE TO CREATE TWO NEW ZONING DISTRICTS: RESIDENTIAL INTERMEDIATE - URBAN AND NEIGHBORHOOD SERVICES - GENERAL AND NEW USE UNIT 12 B. GENERAL BUSINESS AND TO MAKE FURTHER CHANGES TO INCORPORATE THESE AMENDMENTS INTO THE UNIFIED DEVELOPMENT CODE Attachments: 16-5631 EX A 16-5631 EX B ADM 16-5631 (UDC CHAPTERS 161 & 162 AMENDMENTS) At the December 3, 2017 City Council Meeting this ordinance was left on the first reading. City of Fayetteville,Arkansas Page 3 Printed on 1/11/2017 City Council Meeting Meeting Agenda-Final Agenda January 17, 2017 B. 2 2016-0667 PRELIMINARY PLAT 16-5642 (PARK MEADOWS)GRANT APPEAL: A RESOLUTION TO GRANT THE APPEAL OF CITY COUNCIL MEMBER ADELLA GRAY AND TO APPROVE PRELIMINARY PLAT 16-5642 (PARK MEADOWS) AS AMENDED PURSUANT TO AN AGREEMENT BETWEEN PLANNING AND THE APPLICANT TO EXTEND THE LEFT TURN LANE ON HUNTSVILLE Attachments: ATTACHED EXHIBIT 2016-0667-4 PAGES PRELIMINARY PLAT 16-5642(PARK MEADOWS)GRANT APPEAL At the December 3, 2017 City Council Meeting this resolution was tabled to the January 17, 2017 City Council Meeting. C. New Business: None D. City Council Agenda Session Presentations: E. City Council Tour: FEBRUARY 6,2017 4:30 PM-PRELIMINARY PLAT 16-5574 (MOUNTAIN VISTA SUBDIVISION) GRANT APPEAL F. Announcements: G. Adjournment NOTICE TO MEMBERS OF THE AUDIENCE All interested persons may appear and address the City Council on Unfinished Business, New Business, and Public Hearings at City Council meetings. If you wish to address the City Council on an agenda item, please wait for the Mayor or Chair to request public comment then queue behind the podium. When the Mayor or Chair recognizes you, approach the podium and give your name and address. Comments are to be addressed to the Mayor or Chair. The Mayor or Chair will direct your comments to the appropriate elected officials, staff, or others for response. Keep your comments respectful, brief, to the point, and relevant to the agenda item being considered. Each speaker from the public will be allowed one turn at the microphone for discussion of an agenda item. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: Agenda Additions: A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and considered immediately after the Consent Agenda has been voted upon. City of Fayetteville,Arkansas Page 4 Printed on 1/11/2017 City Council Meeting Meeting Agenda-Final Agenda January 17, 2017 Old Business and New Business: Presentations by Staff and Applicants: Agenda items shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by an alderman later to answer questions. City staff, City Council members, and applicants may use electronic visual aids in the City Council meeting as part of the presentation of the agenda item. Public Comments: Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. A simple majority of the City Council members, present and voting, may authorize a representative of a Fayetteville citizens' group opposing the ordinance or resolution to present an electronic visual aid not to exceed five minutes, but no other electronic visual aid presentations will be allowed; however, the public may submit photos, petitions, etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk's Office no later than 9:00 A.M. on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided; this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the Aldermen and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the Mayor. Courtesy and Respect: All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Interpreters or Telecommunications Devise for the Deaf (TDD), for hearing impaired are available for all City Council meetings, a 72-hour advance notice is required. For further information or to request an interpreter, please call 479-575-8330. A copy of the complete City Council agenda is available on our website at www.fayetteville-ar.gov or in the office of the City Clerk, 113 W.Mountain,Fayetteville,Arkansas(479)575-8323. All cell phones must be silenced and may not be used within the City Council Chambers. City of Fayetteville,Arkansas Page 5 Printed on 1/11/2017 Agenda Session walk on 01/10/17 City of Fayetteville Staff Review Form 2017-0008 Legistar File ID 1/17/2017 City Council Meeting Date-Agenda Item Only N/A for Non-Agenda Item Tim Nyander 1/6/2017 Utilities Director/ Utilities Department Submitted By Submitted Date Division/ Department Action Recommendation: APPROVAL OF CHANGE ORDER NO. 2 TO THE CONSTRUCTION CONTRACT WITH JL BRY-SON, INC. IN THE AMOUNT OF $23,276.00 FOR ADDITIONAL STRUCTURAL CONCRETE AND APPROVAL OF BUDGET ADJUSTMENT. Budget Impact: 5400.730.5800-5801.00 Water/Sewer Fund Account Number Fund 10008.1 Disinfection System Replacement (UV) Project Number Project Title Budgeted Item? Yes Current Budget $ 495,450.00 Funds Obligated $ 494,160.31 Current Balance 1,289.69 Does item have a cost? Yes Item Cost $ 23,276.00 Budget Adjustment Attached? Yes Budget Adjustment $ 21,987.00 Remaining Budget V20140710 Previous Ordinance or Resolution# 218-14 Original Contract Number: 2347 Approval Date: Comments: CITY OF Fay e CITY COUNCIL AGENDA ME�1 O Ari NSAS MEETING OF JANUARY 17, 2017 TO: Mayor Jordan and City Council THRU: Don Marr, Chief of Staff Tim Nyander, Utilities Director FROM: Jim Beavers, Utilities Engineer DATE: January 6, 2017 SUBJECT: Paul R. Noland WWTP Ozone Disinfection Facilities, Bid 14-45. Approval of Change Order No. 2 to the Construction Contract with JL Bryson Inc. for additional structural concrete, and approval of a budget adjustment. RECOMMENDATION: Approval of Change Order No. 2 to the construction contract with JL Bry-son, Inc. in the amount of$23,276.00 for additional structural concrete, and approval of a budget adjustment. BACKGROUND: Construction (structural concrete) changes are required due to moving the injection equipment from the north chlorine contact basin to the south chlorine contact basin. DISCUSSION: Proposed Change Order No. 2 has been negotiated. BUDGET/STAFF IMPACT: Funds for Change Order No. 2 are available from cost savings balance from the in-house construction of water and sanitary sewer for the Regional Park, Project 14015 that is completed. ATTACHMENTS: Change Order No. 2 Itemized Breakdown of Costs —Concrete Changes Mauling Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville,AR 72701 CHANCE ORDER Tdve tc—vi Contract Title PAUL R.NOLAND WWTP OZONE DISINFECTION ARKANSAS FACILITIES,BID 14-45 Change Order No. 2 Date of Issuance January 6,2017 To Contractor. J L Bryson,Inc. ORDINANCE/RESOLUTION: The Contract is changed as follows: Effective Additional Concrete required with structural basin changes from the north to south contact basins. Refer to attached"Concrete Changes"received from J L Bryson,Inc. Refer to revised drawings S4,S-5,S-6,S-9 previously issued Not valid until signed by the Owner The original Contract Price was $ 867,010.00 0.00 Net change by previously authorized change orders S 56,072.93 The Contract Price prior to this Change Order was S 923,082.93 The Contract Price will be increased by _ _ S 23,276.00 The new Contract Price including this Change Order will be $ 946,358.93 The Contract Time(s)will be remain unchanged by this CO 2 NOTE: This summary does not reflect changes in the Contract Price or Time(s)which have been authorized or negotiated in addition to Change Order(CO)No 2. CITY I FA 'TTf Willy E-UTILITIES DIRECTOR 6� aD►7 DATE li ' ATE CITY OF FAYETTEVILLE-MAYOR BY DATE Concrete Changes qty $per unit tax(9.75) No Demolition EA 1 -$5,000.00 -$5,000.00 -$5,000.00 Additional Baffle Wall EA 1 $8,500.00 $8,500.00 $8,500.00 Larger Pump Trucks EA 1 $1,600.00 $1,600.00 $1,600.00 Elevated Work:Safety and Time EA 1 $9,800.00 $9,800.00 $9,800.00 5panall Roof Forms EA 1 $3,200.00 $3,200.00 $3,200.00 Extra Yardage EA 1 $1,900.00 $1,900.00 $1,900.00 $20,000.00 Overhead $20,000.00 0% $0.00 $20,000.00 Profit $20,000.00 15% $3,000.00 $23,000.00 Bond $23,000.00 1.20% $276.00 $23,276.00 Tota I $23,276.00 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 WASTEWATER TREATMENT (730) 2016 Requestor: Cheryl Partain BUDGET ADJUSTMENT DESCRIPTION /JUSTIFICATION: A BA is needed in the Disinfection System Replacement(UV) Ozone project to cover the cost for additional structural concrete. Cost will be reflected on the construction contract with JL Byrson. Cost savings from the completed Regional Park project is being moved to cover this additional cost. COUNCIL DATE: 1/17/2017 LEGISTAR FILE ID#: 2017-0008 13 GW'1TGi ral FeW 1/9/2017 8:39 AM Budget Director Date TYPE: DESCRIPTION: GLDATE: RESOLUTION/ORDINANCE POSTED: TOTAL - - v.20161021 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub AT Account Name 5400.730.5800-5801.00 21,987 - 10008 1 EX Fixed Assets- : 5400.730.5800-5210.00 (466) - 10008 1 EX Minor Equipment- : 5400.720.5600-5808.00 (21,521) - 14015 2000 EX Water Line Improvements-Water Line In C:\Users\Ibranson\AppData\Roaming\L5\Temp\e74ea26a-2ba0-48c4-8df2-1119f498c889 1 of 1 CityClerk From: Mitchell <mmitchellm@cox.net> Sent: Friday,January 06, 2017 6:30 AM To: Gray, Adella; CityClerk; Kinion, Mark; La Tour, John; Long, Alan; MARSH, Sara; Mayor; Petty, Matthew; Bunch, Sarah; Tennant, Justin Subject: Mountain Vista Subdivision Categories: Forwarded Good Morning Council Members: Due to road conditions FYV Public Schools have cancelled classes for the day, I therefore, entreat you to take the opportunity to commute up-n-down 24th Street/Country Club Drive and exit from Askew Drive this morning. In appreciation for your diligent consideration in this matter, I remain, Respectfully, Marie Mitchell 37 E. 29th Circle Fayetteville AR 72701 479.301.2059 City Council Meeting Minutes January 3,2017 Page 1 of 20 Alderman Adella Gray Alderman Justin Tennant Ward 1 Position 1 Ward 3 Position 1 Alderman Sarah Marsh « Alderman Sarah Bunch Ward 1 Position 2 Ward 3 Position 2 Alderman Mark Kinion Alderman John La Tour Ward 2 Position 1 Ward 4 Position l Alderman Matthew Petty Ward 2 Position 2 Alderman Alan T.Long Mayor Lioneld Jordan Ward 4 Position 2 City Attorney Kit Williams City Clerk Sondra E. Smith City of Fayetteville Arkansas City Council Meeting January 3, 2017 A meeting of the Fayetteville City Council was held on January 3,2017 at 5:30 P.M. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Mayor Jordan called the meeting to order. Oaths of Office: Mayor Lioneld Jordan, City Clerk Treasurer, Sondra E. Smith, Sarah Marsh, Alderman Ward 1, Matthew Petty, Alderman Ward 2, Sarah Bunch, Alderman Ward 3, and Alan Long, Alderman Ward 4. Judge William Storey administrated the oaths of office. PRESENT: Alderman Adella Gray, Sarah Marsh, Mark Kinion, Matthew Petty, Justin Tennant, Sarah Bunch,John La Tour,Alan Long,Mayor Lioneld Jordan,City Attorney Kit Williams, City Clerk Sondra Smith, Staff, Press, and Audience. Alderman Kinion, Marsh, and Long left early. Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: None 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayetteville-ar.gov City Council Meeting Minutes January 3,2017 Page 2 of 20 City Council Meeting Presentations, Reports, and Discussion Items: Nominating Committee Report and Housing Authority Board Appointment Alderman Kinion presented the Nominating Committee report and recommended the appointments as submitted. A copy of the report is attached. Alderman Kinion moved to approve the Nominating Committee Report and Housing Authority Board Appointment as read. Alderman Marsh seconded the motion. Upon roll call the motion passed unanimously. City Council Committee Appointments A copy of the report is attached. Alderman Tennant moved to approve the City Council Committee Appointments. Alderman Gray seconded the motion. Upon roll call the motion passed unanimously. Report of the Firemen's and Policemen's Pension and Relief Fund Mayor Jordan presented the report on the Firemen's Pension and Policemen's Pension to the City Council. A copy of the report is attached. Election of Vice Mayor Alderman Kinion: I want to nominate Alderman Marsh to continue a second term. I believe offering her a second year would be appropriate. Alderman Tennant moved to nominate Alderman Alan Long as Vice Mayor. Alderman Kinion moved to nominate Alderman Sarah Marsh. Upon roll call Alderman Alan Long was elected as Vice Mayor with a vote of 5-3. Alderman Bunch, La Tour, Long, Gray, and Tennant voting for Alderman Long. Alderman Marsh, Kinion, and Petty voting for Alderman Marsh. Alderman Alan Long was elected as Vice Mayor 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayetteville-ar.gov City Council Meeting Minutes January 3,2017 Page 3 of 20 Consent: Approval of the December 20, 2016 City Council Meeting Minutes. Approved Gallagher Benefits Services: A resolution to approve a renewal of the contract with Gallagher Benefits Services in the amount of$28,800.00 for the provision of city employee benefits broker services through the second half of 2017. Resolution 01-17 as recorded in the office of the City Clerk Pierce Manufacturing, Inc.: A resolution to approve the purchase of a 2017 Arrow XT Fire Engine from Pierce Manufacturing, Inc. of Appleton, Wisconsin in the amount of $540,618.00 pursuant to a Houston-Galveston Area Council cooperative purchasing contract, and to approve a contingency in the amount of$54,061.80. Resolution 02-17 as recorded in the office of the City Clerk Bid No. 16-64 Benchmark Construction of NWA, Inc.: A resolution to award Bid No. 16-64 and authorize a contract with Benchmark Construction of NWA,Inc. in the amount of$485,058.00 for the construction of infrastructure and land development necessary for installation of the Fire Department Training Facility, and to approve a project contingency in the amount of$72,758.70. Resolution 03-17 as recorded in the office of'the City Clerk Bid No. 16-45 Crushed Rock Salt: A resolution to award Bid No. 16-45 and authorize the purchase of bulk crushed rock salt from Central Salt, LLC for$75.00 per ton for materials picked up and$77.68 per ton for materials delivered as needed through July 31, 2017. Resolution 04-17 as recorded in the office of the City Clerk Bid No. 17-02 Construction-Curb&Gutter:A resolution to award Bid No. 17-02 and authorize the purchase of curb and gutter construction from Fochtman Enterprises,Inc. as a primary supplier and Tomlinson Asphalt as secondary supplier in variable amounts and for varying unit prices as needed through the end of 2017. Resolution 05-17 as recorded in the office of the City Clerk Bid No. 17-04 Concrete Purchase: A resolution to award Bid No. 17-04 and authorize the purchase of concrete from Tune Concrete Company as primary supplier and APAC Central as secondary supplier in variable amounts and to authorize the use of other bidders based on price and availability as needed through the end of 2017. Resolution 06-17 as recorded in the office of the City Clerk 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayetteville-ar.gov City Council Meeting Minutes January 3,2017 Page 4 of 20 Bid No. 17-05 Aggregate Materials: A resolution to award Bid No. 17-05 and authorize the purchase of aggregate materials from Hunt Rogers Materials, LLC as primary supplier and to authorize the use of other bidders based on price and availability as needed through the end of 2017. Resolution 07-17 as recorded in the office of the City Clerk Bid No. 17-07 Hillside Gravel: A resolution to award Bid No. 17-07 and authorize the purchase of hillside gravel from Les Rogers, Inc. in varying amounts and for variable=it prices as needed through the end of 2017. hh hhk4 h ptlft hh5:, e�tfi. iiifY„ )yvM1n Resolution 08-17 as recorded in the office of the City Clerk Bid No. 17-08 Plastic Drainage Pipe: A resolution to award Bid No. 17-08 and authorize the purchase of plastic drainage pipe for varying unit prices from various vendors, as needed through the end of 2017. Resolution 09-17 as recorded in the office of the City Clerk Bid No. 17-09 Concrete Drainage Pipe: A resolution to award Bid No. 17-09 and authorize the purchase of concrete drainage pipe from Scurlock Industries, Inc. in variable amounts and for varying unit prices as needed through the end of 2017. Resolution 10-17 as recorded in the office of the City Clerk Bid No. 17-10 Screened Topsoil: A resolution to award Bid No. 17-10 and authorize the purchase of screened topsoil from Les Rogers, Inc. as primary supplier and Sweetser Construction, Inc. as secondary supplier in variable amounts and for varying prices as needed through the end of 2017. Resolution 11-17 as recorded in the office of the City Clerk Bid No. 17-12 Retaining Wall Blocks: A resolution to award Bid No. 17-12 and authorize the purchase of retaining wall blocks for varying unit prices from various vendors as needed through the end of 2017. Resolution 12-17 as recorded in the office of the City Clerk Bid No. 17-13 High Performance Cold Mix Asphalt: A resolution to award Bid No. 17-13 and authorize the purchase of high performance cold mix asphalt from Hutchens Construction Co. as primary supplier and Atlas Asphalt,Inc. as secondary supplier in variable amounts and for varying prices as needed through the end of 2017. Resolution 13-17 as recorded in the office of the City Clerk 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayetteville-ar.gov City Council Meeting Minutes January 3,2017 Page 5 of 20 Bid No. 17-16 Tree Grates and Frames: A resolution to award Bid No. 17-16 and authorize the purchase of tree grates and frames for varying unit prices from various vendors and authorizing the use of other bidders based on price and availability as needed through the end of 2017. Resolution 14-17 as recorded in the office of the City Clerk Bid No. 17-17 Decorative Fencing: A resolution to award Bid No. 17-17 and authorize the purchase of decorative fencing from Barmac Access Controls LLC d/b/a Modern Fence of NWA as primary supplier and Fence Co., Inc. as secondary supplier and authorizing the use of other bidders based on price and availability as needed through the end of 2017. Qhm s Resolution 15-17 as recorded in the office of the City Clerk Bid No. 17-18 Reflectorized Paint Markings:A resolution to award Bid No. 17-18 and authorize the purchase of reflectorized paint markings from Custom Pavement Maintenance and Safety,LLC in variable amounts and for varying unit prices as needed through the end of 2017. Resolution 16-17 as recorded in the office of the City Clerk Bid No. 17-19 Waste Disposal for Construction Debris: A resolution to award Bid No. 17-19 and authorize the purchase of waste disposal services for construction debris from S&R Trucking Winslow, LLC and Holtzclaw Excavating, Inc. in variable amounts and for varying unit prices as needed through the end of 2017. Resolution 17-17 as recorded in the office of'the City Clerk Bid No. 17-20 Truck Hauling Services: A resolution to award Bid No.17-20 and authorize the purchase of truck hauling services from Garman Trucking, LLC at the rate of$72.50 per hour and to authorize the use of other bidders based on price and availability as needed through the end of 2017. Resolution 18-17 as recorded in the office of the City Clerk 2017 Proposed Asphalt Overlay Projects: A resolution to approve the Transportation Division Overlay and Sidewalk Projects list for 2017. Resolution 19-17 as recorded in the office of the City Clerk Superior Automotive Group - Police Department: A resolution to approve the purchase of a Police Package Chevrolet Tahoe from Superior Automotive Group of Siloam Springs in the amount of$31,262.00,pursuant to a state procurement contract, for use by the Police Department. Resolution 20-17 as recorded in the office of the City Clerk 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayetteville-ar.gov City Council Meeting Minutes January 3,2017 Page 6 of 20 Superior Chevrolet - Police Department: A resolution to approve the purchase of a Chevrolet Traverse from Superior Chevrolet of Siloam Springs in the amount of$23,329.85, pursuant to a state procurement contract, for use by the Police Department. Resolution 21-17 as recorded in the office of the City Clerk Superior Chevrolet - Police Department: A resolution to approve the purchase of a Chevrolet Traverse AWD from Superior Chevrolet of Siloam Springs in the amount of$25,188.21,pursuant to a state procurement contract, for use by the Police Department. Resolution 22-17 as recorded in the office of the City Clerk Superior Chevrolet - Water and Sewer Operations Division: A resolution to approve the purchase of a Chevrolet Traverse from Superior Chevrolet of Siloam Springs in the amount of $25,578.21, pursuant to a state procurement contract, for use by the Water and Sewer Operations Division. Resolution 23-17 as recorded in the office of the City Clerk Susan Sullivan d/b/a Flying Q: A resolution to approve a Special Use Permit allowing Susan Sullivan d/b/a Flying Q to operate a guided horseback trail ride business on the Lake Sequoyah equestrian trails for a fee of$5.00 per horse on each trail ride. Resolution 24-17 as recorded in the office of the City Clerk Kessler Mountain Regional Park: A resolution to approve a deed restriction covenant restricting development in certain portions of Kessler Mountain Regional Park as required by the U.S. Army Corps of Engineers Section 404 Nationwide Permit Number 2014-00110. Resolution 25-17 as recorded in the office of the City Clerk Seven Hills Homeless Center: A resolution to approve a contract with Seven Hills Homeless Center to provide funding assistance in the amount of$103,000.00 for utilities, maintenance and repairs at the Walker Family Residential Community complex in 2017. Resolution 26-17 as recorded in the office of the City Clerk Alderman Marsh moved to accept the Consent Agenda as read. Alderman Long seconded the motion. Upon roll call the motion passed 7-0. Alderman Kinion was absent. Unfinished Business: None 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayetteville-ar.gov City Council Meeting Minutes January 3,2017 Page 7 of 20 New Business: Asphalt Materials: An ordinance to waive the requirements of formal competitive bidding during 2017 for the purchase of asphalt materials for use by the Transportation Division, but to require informal quarterly bids or quotes. City Attorney Kit Williams read the ordinance. Terry Gulley, Transportation Services Director gave a brief description of the ordinance. Alderman Marsh moved to suspend the rules and go to the second reading. Alderman Gray seconded the motion. Upon roll call the motion passed 7-0. Alderman Kinion was absent. City Attorney Kit Williams read the ordinance. Alderman Long moved to suspend the rules and go to the third and final reading. Alderman Gray seconded the motion. Upon roll call the motion passed 7-0. Alderman Kinion was absent. City Attorney Kit Williams read the ordinance. Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed 7-0. Alderman Kinion was absent. Ordinance 5941 as Recorded in the office of the City Clerk Mark Zweig, Inc.: An ordinance to waive the requirements of formal competitive bidding and approve a cost share agreement with Mark Zweig, Inc. for a water main upgrade along a portion of North Church Avenue between West Spring Street and West Dickson Street with the estimated amount to be paid by the City of Fayetteville not to exceed$103,665.15, and to approve a project contingency in the amount of$20,733.03. City Attorney Kit Williams read the ordinance. Tim Nyander, Utilities Director gave a brief description of the ordinance. Staff recommends approval. Alderman Long moved to suspend the rules and go to the second reading. Alderman Tennant seconded the motion. Upon roll call the motion passed 7-0. Alderman Kinion was absent. City Attorney Kit Williams read the ordinance. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayetteville-ar.gov City Council Meeting Minutes January 3,2017 Page 8 of 20 Alderman Tennant moved to suspend the rules and go to the third and final reading. Alderman Gray seconded the motion. Upon roll call the motion passed 7-0. Alderman Kinion was absent. City Attorney Kit Williams read the ordinance. Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed 7-0. Alderman Kinion was absent. Ordinance 5942 as Recorded in the office of the City Clerk Amend §72.58 Off-Street Parking Facilities; Rules and Rates: An ordinance to amend subsection(I)Rates for Parking in City Parking Garages of§72.58 Off-Street Parking Facilities; Rules and Rates of the City Code to allow more flexibility for monthly parking rates in the Meadow Street parking garage. City Attorney Kit Williams read the ordinance. Justin Clay,Parking Manager gave a brief description of the ordinance. Alderman Tennant: If these are empty and we can lower rates and maybe increase the revenue it is good for everybody. Thank you for coming up with this. Alderman La Tour: I like the idea of letting the market set the price. Thank you for bringing this forward. Alderman Tennant moved to suspend the rules and go to the second reading. Alderman Gray seconded the motion. Upon roll call the motion passed 6-0. Alderman Kinion and Marsh were absent. City Attorney Kit Williams read the ordinance. Alderman Tennant moved to suspend the rules and go to the third and final reading. Alderman Gray seconded the motion. Upon roll call the motion passed 6-0. Alderman Kinion and Marsh were absent. City Attorney Kit Williams read the ordinance. Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed 6-0. Alderman Kinion and Marsh were absent. Ordinance 5943 as Recorded in the office of the City Clerk 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayetteville-ar.gov City Council Meeting Minutes January 3,2017 Page 9 of 20 Arkansas State Highway and Transportation Department: A resolution to allow the City of Fayetteville to enter into a partnering agreement with the Arkansas State Highway and Transportation Department for improvements to Highway 112 between Razorback Road and Garland Avenue, and to approve the reclassification of Highway 112 between 15th Street and Interstate 49 as a city street. Chris Brown, City Engineer gave a brief description of the resolution. Alderman Petty: Whenever we saw this at the Transportation Committee, you were hoping to make a minor revision to the language. If changes we made to the typical cross section resulted in a cost savings, you didn't want to be penalized for them being a little different than the typical section. Did that language get changed to your satisfaction? Chris Brown: Yes, we were able to get that done. Thank you. Mayor Jordan stated his appreciation for the work done on the project. Alderman Long moved to approve the resolution. Alderman Petty seconded the motion. Upon roll call the resolution passed 6-0. Alderman Kinion and Marsh were absent. Resolution 27-17 as recorded in the office of the City Clerk RZN 16-5664 (1633 E. Zion Rd./Mayes): An ordinance to rezone that property described in rezoning petition RZN 16-5664 for approximately 0.85 acres located at 1633 East Zion Road from RSF-4, Residential Single Family, 4 units per acre to NS,Neighborhood Services. City Attorney Kit Williams read the ordinance. Jeremy Pate,Director of Development Services gave a brief description of the ordinance. Staff is in favor of the request. The Planning Commission voted 8-0 in favor of the request. Alderman Long moved to suspend the rules and go to the second reading. Alderman Tennant seconded the motion. Upon roll call the motion passed 6-0. Alderman Kinion and Marsh were absent. City Attorney Kit Williams read the ordinance. Alderman Tennant moved to suspend the rules and go to the third and final reading. Alderman Gray seconded the motion. Upon roll call the motion passed 6-0. Alderman Kinion and Marsh were absent. City Attorney Kit Williams read the ordinance. Alderman Tennant: As this area of East Fayetteville continues to grow, I hope we will continue to discuss in future meetings whether it be budgeting or sidewalk transportation, a continued 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayetteville-ar.gov