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HomeMy WebLinkAbout2017-01-03 - Agendas - Archive Alderman Adella Gray Alderman Justin Tennant Ward 1 Position 1 m Ward 3 Position 1 Alderman Sarah Marsh Alderman Sarah Bunch Ward 1 Position 2 Ward 3 Position 2 Alderman Mark Kinion Alderman John La Tour Ward 2 Position 1 Ward 4 Position 1 Alderman Matthew Petty Ward 2 Position 2 Alderman Alan T.Long Mayor Lioneld Jordan Ward 4 Position 2 City Attorney Kit Williams City Clerk Sondra E. Smith City of Fayetteville Arkansas City Council Meeting January 3, 2017 A meeting of the Fayetteville City Council was held on January 3,2017 at 5:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports, and Discussion Items. 1. Nominating Committee Report. APPROVED. 2. Housing Authority Board Appointment. APPROVED. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayetteville-ar.gov 3. City Council Committee Appointments. APPROVED. 4. Election Of Vice Mayor. APPROVED. Agenda Additions A. Consent: 1. Approval of the December 20, 2016 City Council Meeting Minutes. Approved 2. GALLAGHER BENEFITS SERVICES: A resolution to approve a renewal of the contract with Gallagher Benefits Services in the amount of$28,800.00 for the provision of City Employee Benefits Broker Services through the second half of 2017. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 01-17 3. PIERCE MANUFACTURING, INC.: A resolution to approve the purchase of a 2017 Arrow XT Fire Engine from Pierce Manufacturing, Inc. of Appleton, Wisconsin in the amount of $540,618.00 pursuant to a Houston-Galveston area council cooperative purchasing contract, and to approve a contingency in the amount of$54,061.80. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 02-17 4. BID NO. 16-64 BENCHMARK CONSTRUCTION OF NWA, INC.: A resolution to award Bid No. 16-64 and authorize a contract with Benchmark Construction of NWA, Inc. in the amount of$485,058.00 for the construction of infrastructure and land development necessary for installation of the fire department training facility, and to approve a project contingency in the amount of$72,758.70. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 03-17 5. BID NO. 16-45 CRUSHED ROCK SALT: A resolution to award Bid No. 16-45 and authorize the purchase of bulk crushed rock salt from Central Alt, LLC for $75.00 per ton for materials picked up and $77.68 per ton for materials delivered as needed through July 31, 2017. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 04-17 6. BID NO. 17-02 CONSTRUCTION - CURB & GUTTER: A resolution to award Bid No. 17-02 and authorize the purchase of curb and gutter construction from Fochtman 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayetteviIIe-ar.gov Enterprises, Inc. as a primary supplier and Tomlinson Asphalt as secondary supplier in variable amounts and for varying unit prices as needed through the end of 2017. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 05-17 7. BID NO. 17-04 CONCRETE PURCHASE: A resolution to award Bid No. 17-04 and authorize the purchase of concrete from Tune Concrete Company as primary supplier and APAC Central as secondary supplier in variable amounts and to authorize the use of other bidders based on price and availability as needed through the end of 2017. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 06-17 8. BID NO. 17-05 AGGREGATE MATERIALS: A resolution to award Bid No. 17-05 and authorize the purchase of aggregate materials from Hunt Rogers Materials,LLC as primary supplier and to authorize the use of other bidders based on price and availability as needed through the end of 2017. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 07-17 9. BID NO. 17-07 HILLSIDE GRAVEL:A resolution to award Bid No. 17-07 and authorize the purchase of Hillside Gravel from Les Rogers, Inc. in varying amounts and for variable unit prices as needed through the end of 2017. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 08-17 10. BID NO. 17-08 PLASTIC DRAINAGE PIPE: A resolution to award Bid No. 17-08 and authorize the purchase of plastic drainage pipe for varying unit prices from various vendors, as needed through the end of 2017. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 09-17 11. BID NO. 17-09 CONCRETE DRAINAGE PIPE:A resolution to award Bid No. 17-09 and authorize the purchase of concrete drainage pipe from Scurlock Industries, Inc. in variable amounts and for varying unit prices as needed through the end of 2017. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 10-17 12. BID NO. 17-10 SCREENED TOPSOIL: A resolution to award Bid No. 17-10 and authorize the purchase of screened topsoil from Les Rogers, Inc. as primary supplier and Sweetser Construction, Inc. as secondary supplier in variable amounts and for varying prices as needed through the end of 2017. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 11-17 13. BID NO. 17-12 RETAINING WALL BLOCKS: A resolution to award Bid No. 17-12 and authorize the purchase of retaining wall blocks for varying unit prices from various vendors as needed through the end of 2017. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 12-17 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayetteviIIe-ar.gov 14. BID NO. 17-13 HIGH PERFORMANCE COLD MIX ASPHALT: A resolution to award Bid No. 17-13 and authorize the purchase of high performance cold mix asphalt from Hutchens Construction Co. as primary supplier and Atlas Asphalt, Inc. as secondary supplier in variable amounts and for varying prices as needed through the end of 2017. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 13-17 15. BID NO. 17-16 TREE GRATES AND FRAMES: A resolution to award Bid No. 17-16 and authorize the purchase of tree grates and frames for varying unit prices from various vendors and authorizing the use of other bidders based on price and availability as needed through the end of 2017. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 14-17 16. BID NO. 17-17 DECORATIVE FENCING: A resolution to award Bid No. 17-17 and authorize the purchase of decorative fencing from Barmac Access Controls LLC d/b/a Modern Fence of NWA as primary supplier and Fence Co.,Inc. as secondary supplier and authorizing the use of other bidders based on price and availability as needed through the end of 2017. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 15-17 17. BID NO. 17-18 REFLECTORIZED PAINT MARKINGS: A resolution to award Bid No. 17-18 and authorize the purchase of reflectorized paint markings from Custom Pavement Maintenance and Safety, LLC in variable amounts and for varying unit prices as needed through the end of 2017. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 16-17 18. BID NO. 17-19 WASTE DISPOSAL FOR CONSTRUCTION DEBRIS: A resolution to award Bid No. 17-19 and authorize the purchase of waste disposal services for construction debris from S&R Trucking Winslow, LLC and Holtzclaw Excavating, Inc. in variable amounts and for varying unit prices as needed through the end of 2017. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 17-17 19. BID NO. 17-20 TRUCK HAULING SERVICES: A resolution to award Bid No. 17-20 and authorize the purchase of truck hauling services from Garman Trucking, LLC at the rate of $72.50 per hour and to authorize the use of other bidders based on price and availability as needed through the end of 2017. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 18-17 20. 2017 PROPOSED ASPHALT OVERLAY PROJECTS: A resolution to approve the transportation division overlay and sidewalk projects list for 2017. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 19-17 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayetteviIIe-ar.gov 21. SUPERIOR AUTOMOTIVE GROUP - POLICE DEPARTMENT: A resolution to approve the purchase of a Police Package Chevrolet Tahoe from Superior Automotive Group of Siloam Springs in the amount of$31,262.00, pursuant to a state procurement contract, for use by the police department. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 20-17 22. SUPERIOR CHEVROLET -POLICE DEPARTMENT: A resolution to approve the purchase of a Chevrolet Traverse from Superior Chevrolet of Siloam Springs in the amount of $23,329.85, pursuant to a state procurement contract, for use by the police department. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 21-17 23. SUPERIOR CHEVROLET - POLICE DEPARTMENT: A resolution to approve the purchase of a Chevrolet Traverse AWD from Superior Chevrolet of Siloam Springs in the amount of $25,188.21, pursuant to a state procurement contract, for use by the police department. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 22-17 24. SUPERIOR CHEVROLET - WATER AND SEWER OPERATIONS DIVISION: A resolution to approve the purchase of a Chevrolet Traverse from Superior Chevrolet of Siloam Springs in the amount of$25,578.21, pursuant to a state procurement contract, for use by the water and sewer operations division. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 23-17 25. SUSAN SULLIVAN D/B/A FLYING Q: A resolution to approve a special use permit allowing Susan Sullivan d/b/a Flying Q to operate a guided horseback trail ride business on the Lake Sequoyah Equestrian Trails for a fee of$5.00 per horse on each trail ride. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 24-17 26. KESSLER MOUNTAIN REGIONAL PARK: A resolution to approve a deed restriction covenant restricting development in certain portions of Kessler Mountain Regional Park as required by the U.S. Army Corps of Engineers Section 404 Nationwide Permit Number 2014-00110. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 25-17 27. SEVEN HILLS HOMELESS CENTER: A resolution to approve a contract with Seven Hills Homeless Center to provide funding assistance in the amount of$103,000.00 for utilities, maintenance and repairs at the Walker Family Residential Community Complex in 2017. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 26-17 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayetteviIIe-ar.gov B. Unfinished Business: C. New Business: 1. ASPHALT MATERIALS: An ordinance to waive the requirements of formal competitive bidding during 2017 for the purchase of asphalt materials for use by the Transportation Division, but to require informal quarterly bids or quotes. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5941 2. MARK ZWEIG, INC: An ordinance to waive the requirements of formal competitive bidding and approve a cost share agreement with Mark Zweig,Inc.for a water main upgrade along a portion of North Church Avenue between West Spring Street and West Dickson Street with the estimated amount to be paid by the City of Fayetteville not to exceed $103,665.15, and to approve a project contingency in the amount of$20,733.03. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5942 3. AMEND § 72.58 OFF-STREET PARKING FACILITIES; RULES AND RATES: An ordinance to amend subsection (i) Rates for Parking in City Parking Garages of § 72.58 Off-Street Parking Facilities; Rules and Rates of the City Code to allow more flexibility for monthly parking rates in the Meadow Street Parking Garage. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5943 4. ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT: A resolution to allow the City of Fayetteville to enter into a partnering agreement with the Arkansas State Highway and Transportation Department for improvements to Highway 112 between Razorback Road and Garland Avenue, and to approve the reclassification of Highway 112 between 15th Street and Interstate 49 as a city street. PASSED AND SHALL BE RECORDED AS RESOLUTION NO 27-17 5. RZN 16-5664 (1633 E. ZION RDJMAYES): An ordinance to rezone that property described in rezoning petition rzn 16-5664 for approximately 0.85 acres located at 1633 East Zion Road from rsf-4, residential single family, 4 units per acre to ns, neighborhood services. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5944 6. AMEND CHAPTERS 160, 161, 162, 164, 166, 167,AND 169: An ordinance to amend chapters 160, 161, 162, 164, 166, 167,and 169 of the Unified Development Code to create two new zoning districts: residential intermediate - urban and neighborhood services - general and new use unit 12 b.general business and to make further changes to incorporate these amendments into the unified development code. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayetteviIIe-ar.gov THIS ORDINANCE WAS LEFT ON THE FIRST READING. 7. PRELIMINARY PLAT 16-5642 (PARK MEADOWS) GRANT APPEAL: A resolution to grant the appeal of City Council Member Adella Gray and to deny preliminary plat 16-5642 (Park Meadows) because such development would create or compound a dangerous traffic condition in violation of § 166.02 (c)(2) (a)(iv) of the unified development code. THIS RESOLUTION WAS TABLED TO THE JANUARY 17, 2017 CITY COUNCIL MEETING. 8. PRELIMINARY PLAT 16-5574 (MOUNTAIN VISTA SUBDIVISION) GRANT APPEAL: A resolution to grant the appeal of City Council Member Adella Gray and to deny preliminary plat 16-5574 (Mountain Vista Subdivision) because such development would create or compound a dangerous traffic condition in violation of § 166.02 (c)(2)(a)(iv) of the unified development code. THIS RESOLUTION WAS TABLED TO THE FEBRUARY 7, 2017 CITY COUNCIL MEETING. City Council Agenda Session Presentations City Council Tour Announcements Adjournment: 8:47 p.m. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayetteville-ar.gov 53 City Council Meeting: January 3,2017 Adjourn: Subject: Roll Bunch ' La Tour Long V/ Gray Marsh '" € " Kinion c �;-9 Petty ' j„ Tennant Mayor Jordan Subject: Motion To: Motion By: Seconded: Bunch La Tour Long Gray Marsh Kinion Petty Tennant Mayor Jordan City Council Meeting: January 3,2017 Subject: NOMINATING COMMITTEE REPORT Motion To: Motion By: K tl p/r Seconded: Bunch yr Reports La Tour Long Gray t Marsh Kinion Petty Tennant t/ Mayor Jordan Subject: HOUSING AUTHORITY BOARD APPOINTMENT Motion To: Motion By: Seconded: Bunch Reports La Tour Long Gray Marsh Kinion Petty Tennant Mayor Jordan City Council Meeting: January 3,2017 Subject: CITY COUNCIL COMMITTEE APPOINTMENTS Motion To: Motion By: Seconded: 11 . Bunch Reports La Tour Long Gray Marsh ' Kinion � Petty Tennant G , Mayor Jordan Subject: ELECTION OF VICE MAYOR Motion To: A l Motion By: ,��� ir7 1'6)tl Seconded: Bunch Reports La Tour Long 1 Gray Marsh P g Kinion Petty Tennant Mayor Jordan City Council Meeting: January 3,2017 Subject: Consent Motion To: Motion By: c� Seconded: A. 1-A. 27 Bunch La Tour Long Gray Marsh A " Kinion Petty Tennant Mayor Jordan Subject: Motion To: Motion By: Seconded: Bunch La Tour Long Gray Marsh Kinion Petty Tennant Mayor Jordan City Council Meeting: January 3,2017 Subject: ASPHALT MATERIALS Motion To: � P Motion By: GSeconded: C. 1 Bunch �.�^ ✓" New La Tour Business Long Gray r Marsh c Kinion Iq Petty Tennant Mayor Jordan Subject: MARK ZWEIG, INC. Motion To: r Motion By: , Seconded: C. 2 Bunch New La Tour Business Long Gray z r Marsh Kinion n 4� Petty Tennant ' Mayor Jordan City Council Meeting: January 3,2017 Subject: AMEND § 72.58 OFF-STREET PARKING FACILITIES; RULES AND RATES Motion To: Motion By: Seconded: C.3 Bunch New La Tour Business Long Gray Marsh Vinion Petty Tennant Mayor Jordan Subject: ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT Motion To: Motion By: Seconded: C. 4 Bunch WOO New La Tour Business Long EF Gray Marsh Kinion Petty Tennant Mayor Jordan C) City Council Meeting: January 3,2017 Subject: RZN 16-5664 (1633 E. ZION RD./MAYES) Motion To: If-* Motion By: Seconded: C. 5 Bunch New La Tour Business Long Gray Marsh Kinion Petty Tennant Mayor Jordan Subject: AMEND CHAPTERS 160, 161, 162, 164, 166, 167, AND 169 Motion To: Motion By: Seconded: C. 6 Bunch New La Tour Business Long Gray Marsh Kinion Petty Tennant- Mayor Jordan City Council Meeting: January 3,2017 Subject: PRELIMINARY PLAT 16-5642 (PARK MEADOWS) GRANT APPEAL Motion To: / Motion By: P Seconded: ._ C. 7 Bunches New La Tour Business Long Gray Marsh Kinion 79 17-17 PettyAl �:. Tennant Mayor Jordan Subject: PRELIMINARY PLAT 16-5574 (MOUNTAIN VISTA SUBDIVISION) GRANT APPEAL Motion To: r' Motion By: � Seconded: C. 8 Bunch New La Tour �;/ Business Long -'' r� Gray `/ Marsh Kinion pk: . Petty Tennant I`LL [Mayor Jordan DEPARTMENTAL CORRESPONDENCE vl OFFICE OF THE CITY ATTORNEY Kit Williams City Attorney Blake Pennington TO: Mayor Jordan Assistant City Attorney Patti Mulford THRU: Sondra Smith, City Clerk Paralegal FROM: Kit Williams, City Attorney DATE: January 4,2017 RE: Resolutions and Ordinances prepared by the City Attorney's Office and passed at the City Council meeting of January 3, 2017 1.A resolution to approve a renewal of the contract with Gallagher Benefits Services in the amount of$28,800.00 for the provision of City Employee Benefits Broker Services through the second half of 2017. 2. A resolution to approve the purchase of a 2017 Arrow XT Fire Engine from Pierce Manufacturing, Inc. of Appleton, Wisconsin in the amount of$540,618.00 pursuant to a Houston- Galveston Area Council Cooperative Purchasing Contract, and to approve a contingency in the amount of$54,061.80. 3. A resolution to award Bid No. 16-64 and authorize a contract with Benchmark Construction of NWA, Inc. in the amount of $485,058.00 for the construction of infrastructure and land development necessary for installation of the Fire Department Training Facility, and to approve a project contingency in the amount of$72,758.70. 4. A resolution to award Bid No. 16-45 and authorize the purchase of bulk crushed rock salt from Central Salt, LLC for $75.00 per ton for materials picked up and $77.68 per ton for materials delivered as needed through July 31, 2017. 5. A resolution to award Bid No. 17-02 and authorize the purchase of curb and gutter construction from Fochtman Enterprises, Inc. as a primary supplier and Tomlinson Asphalt as secondary supplier in variable amounts and for varying unit prices as needed through the end of 2017. 6.A resolution to award Bid No. 17-04 and authorize the purchase of concrete from Tune Concrete Company as primary supplier and APAC Central as secondary supplier in variable amounts and to authorize the use of other bidders based on price and availability as needed through the end of 2017. 7. A resolution to award Bid No. 17-05 and authorize the purchase of aggregate materials from Hunt Rogers Materials, LLC as primary supplier and to authorize the use of other bidders based on price and availability as needed through the end of 2017. 8. A resolution to award Bid No. 17-07 and authorize the purchase of hillside gravel from Les Rogers, Inc. in varying amounts and for variable unit prices as needed through the end of 2017. 9. A resolution to award Bid No. 17-08 and authorize the purchase of plastic drainage pipe for varying unit prices from various vendors, as needed through the end of 2017. 10.A resolution to award Bid No. 17-09 and authorize the purchase of concrete drainage pipe from Scurlock Industries, Inc. in variable amounts and for varying unit prices as needed through the end of 2017. 11. A resolution to award Bid No. 17-10 and authorize the purchase of screened topsoil from Les Rogers, Inc. as primary supplier and Sweetser Construction, Inc. as secondary supplier in variable amounts and for varying prices as needed through the end of 2017. 12. A resolution to award Bid No. 17-12 and authorize the purchase of retaining wall blocks for varying unit prices from various vendors as needed through the end of 2017. 13. A resolution to award Bid No. 17-13 and authorize the purchase of high performance cold mix asphalt from Hutchens Construction Co. as primary supplier and Atlas Asphalt, Inc. as secondary supplier in variable amounts and for varying prices as needed through the end of 2017. 14. A resolution to award Bid No. 17-16 and authorize the purchase of tree grates and frames for varying unit prices from various vendors and authorizing the use of other bidders based on price and availability as needed through the end of 2017. 15. A resolution to award Bid No. 17-17 and authorize the purchase of decorative fencing from Barmac Access Controls LLC d/b/a Modern Fence of NWA as primary supplier and Fence Co., Inc. as secondary supplier and authorizing the use of other bidders based on price and availability as needed through the end of 2017. 16.A resolution to award Bid No. 17-18 and authorize the purchase of reflectorized paint markings from custom pavement maintenance and Safety, LLC in variable amounts and for varying unit prices as needed through the end of 2017. 17. A resolution to award Bid No. 17-19 and authorize the purchase of waste disposal services for construction debris from S&R Trucking Winslow,LLC and Holtzclaw Excavating,Inc.in variable amounts and for varying unit prices as needed through the end of 2017. 18. A resolution to award Bid No.17-20 and authorize the purchase of truck hauling services from Garman Trucking, LLC at the rate of$72.50 per hour and to authorize the use of other bidders based on price and availability as needed through the end of 2017. 2 19.A resolution to approve the Transportation Division overlay and sidewalk projects list for 2017. 20. A resolution to approve the purchase of a police package Chevrolet Tahoe from Superior Automotive Group of Siloam Springs in the amount of $31,262.00, pursuant to a State Procurement Contract, for use by the Police Department. 21. A resolution to approve the purchase of a Chevrolet Traverse from Superior Chevrolet of Siloam Springs in the amount of$23,329.85,pursuant to a State Procurement Contract, for use by the Police Department. 22. A resolution to approve the purchase of a Chevrolet Traverse AWD from Superior Chevrolet of Siloam Springs in the amount of$25,188.21, pursuant to a State Procurement Contract, for,use by the Police Department. 23. A resolution to approve the purchase of a Chevrolet Traverse from Superior Chevrolet of Siloam Springs in the amount of$25,578.21,pursuant to a State Procurement Contract, for use by the Water and Sewer Operations Division. 24. A resolution to approve a special use permit allowing Susan Sullivan d/b/a Flying Q to operate a guided horseback trail ride business on the Lake Sequoyah Equestrian Trails for a fee of$5.00 per horse on each trail ride. 25. A resolution to approve a deed restriction covenant restricting development in certain portions of Kessler Mountain Regional Park as required by the U.S. Army Corps of Engineers Section 404 Nationwide Permit Number 2014-00110. 26. A resolution to approve a contract with Seven Hills Homeless Center to provide funding assistance in the amount of$103,000.00 for utilities,maintenance and repairs at the Walker Family Residential Community Complex in 2017. 27. An ordinance to waive the requirements of formal competitive bidding during 2017 for the purchase of asphalt materials for use by the Transportation Division, but to require informal quarterly bids or quotes. 28. An ordinance to waive the requirements of formal competitive bidding and approve a cost share agreement with Mark Zweig, Inc. for a water main upgrade along a portion of North Church Avenue between West Spring Street and West Dickson Street with the estimated amount to be paid by the City Of Fayetteville not to exceed$103,665.15, and to approve a project contingency in the amount of$20,733.03. 29. An ordinance to amend subsection(I)rates for parking in City parking garages of§ 72.58 Off- Street Parking Facilities; Rules and Rates of the City Code to allow more flexibility for monthly parking rates in the Meadow Street Parking Garage. 30. A resolution to allow the City of Fayetteville to enter into a Partnering Agreement with the Arkansas State Highway and Transportation Department for improvements to Highway 112 a between Razorback Road and Garland Avenue, and to approve the reclassification of Highway 112 between 15th Street and Interstate 49 as a City street. 31. An ordinance to rezone that property described in rezoning petition RZN 16-5664 for approximately 0.85 acres located at 1633 East Zion Road from RSF-4, Residential Single Family, 4 Units Per Acre to NS, Neighborhood Services. 4 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 e 0\_ 0 e�. Y u Meeting Agenda - Final Agenda Tuesday, January 3, 2017 5:30 PM City Hall Room 219 City Council Meeting Adella Gray Ward 1 Sarah Marsh Ward 1 Mark Kinion Ward 2 Matthew Petty Ward 2 Justin Tennant Ward 3 Sarah Bunch Ward 3 John S.La Tour Ward 4 Alan Long Ward 4 ELECTED OFFICIALS: Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Sondra Smith City Council Meeting Meeting Agenda-Final Agenda January 3,2017 Call To Order 1. 2016-0559 OATHS OF OFFICE: MAYOR LIONELD JORDAN, CITY CLERK TREASURER, SONDRA E. SMITH, SARAH MARSH, ALDERMAN WARD 1, MATTHEW PETTY, ALDERMAN WARD 2, SARAH BUNCH, ALDERMAN WARD 3, AND ALAN LONG, ALDERMAN WARD 4 Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports and Discussion Items: 1. 2016-0120 NOMINATING COMMITTEE REPORT 2. 2016-0679 HOUSING AUTHORITY BOARD APPOINTMENT Attachments: HOUSING AUTHORITY BOARD APPOINTMENT 3. 2016-0562 CITY COUNCIL COMMITTEE APPOINTMENTS Attachments: 2017 CITY COUNCIL COMMITTEES 4. 2016-0561 REPORT OF THE FIREMEN'S AND POLICEMEN'S PENSION AND RELIEF FUND 5. 2016-0560 ELECTION OF VICE MAYOR City of Fayetteville,Arkansas Page 2 Printed on 12129/2016 City Council Meeting Meeting Agenda-Final Agenda January 3, 2017 Agenda Additions: A. Consent: A. 1 2016-0566 APPROVAL OF THE DECEMBER 20,2016 CITY COUNCIL MEETING MINUTES. A. 2 2016-0640 GALLAGHER BENEFITS SERVICES: A RESOLUTION TO APPROVE A RENEWAL OF THE CONTRACT WITH GALLAGHER BENEFITS SERVICES IN THE AMOUNT OF$28,800.00 FOR THE PROVISION OF CITY EMPLOYEE BENEFITS BROKER SERVICES THROUGH THE SECOND HALF OF 2017 Attachments: GALLAGHER BENEFIT SERVICES,INC. A. 3 2016-0649 PIERCE MANUFACTURING,INC.: A RESOLUTION TO APPROVE THE PURCHASE OF A 2017 ARROW XT FIRE ENGINE FROM PIERCE MANUFACTURING, INC. OF APPLETON, WISCONSIN IN THE AMOUNT OF $540,618.00 PURSUANT TO A HOUSTON-GALVESTON AREA COUNCIL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A CONTINGENCY IN THE AMOUNT OF $54,061.80 Attachments: PIERCE MANUFACTURING,INC. A. 4 2016-0645 BID NO. 16-64 BENCHMARK CONSTRUCTION OF NWA,INC.: A RESOLUTION TO AWARD BID NO. 16-64 AND AUTHORIZE A CONTRACT WITH BENCHMARK CONSTRUCTION OF NWA, INC. IN THE AMOUNT OF $485,058.00 FOR THE CONSTRUCTION OF INFRASTRUCTURE AND LAND DEVELOPMENT NECESSARY FOR INSTALLATION OF THE FIRE DEPARTMENT TRAINING FACILITY, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $72,758.70 Attachments: BID NO. 16-64 BENCHMARK CONSTRUCTION OF NWA,INC. City of Fayetteville,Arkansas Page 3 Printed on 1212912016 City Council Meeting Meeting Agenda-Final Agenda January 3, 2017 A. 5 2016-0638 BID NO. 16-45 CRUSHED ROCK SALT: A RESOLUTION TO AWARD BID NO. 16-45 AND AUTHORIZE THE PURCHASE OF BULK CRUSHED ROCK SALT FROM CENTRAL SALT, LLC FOR $75.00 PER TON FOR MATERIALS PICKED UP AND $77.68 PER TON FOR MATERIALS DELIVERED AS NEEDED THROUGH JULY 31,2017 Attachments: BID 16-45 CRUSHED ROCK SALT A. 6 2016-0591 BID NO. 17-02 CONSTRUCTION-CURB& GUTTER: A RESOLUTION TO AWARD BID NO. 17-02 AND AUTHORIZE THE PURCHASE OF CURB AND GUTTER CONSTRUCTION FROM FOCHTMAN ENTERPRISES, INC. AS A PRIMARY SUPPLIER AND TOMLINSON ASPHALT AS SECONDARY SUPPLIER IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2017 Attachments: BID 17-02 CONSTRUCTION-CURB&GUTTER A. 7 2016-0592 BID NO. 17-04 CONCRETE PURCHASE: A RESOLUTION TO AWARD BID NO. 17-04 AND AUTHORIZE THE PURCHASE OF CONCRETE FROM TUNE CONCRETE COMPANY AS PRIMARY SUPPLIER AND APAC CENTRAL AS SECONDARY SUPPLIER IN VARIABLE AMOUNTS AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED THROUGH THE END OF 2017 Attachments: BID 17-04 CONCRETE PURCHASE A. 8 2016-0593 BID NO. 17-05 AGGREGATE MATERIALS: A RESOLUTION TO AWARD BID NO. 17-05 AND AUTHORIZE THE PURCHASE OF AGGREGATE MATERIALS FROM HUNT ROGERS MATERIALS, LLC AS PRIMARY SUPPLIER AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED THROUGH THE END OF 2017 Attachments: BID 17-05 AGGREGATE MATERIALS City of Fayetteville,Arkansas Page 4 Printed on 1212912016 City Council Meeting Meeting Agenda-Final Agenda January 3, 2017 A. 9 2016-0594 BID NO. 17-07 HILLSIDE GRAVEL: A RESOLUTION TO AWARD BID NO. 17-07 AND AUTHORIZE THE PURCHASE OF HILLSIDE GRAVEL FROM LES ROGERS, INC. IN VARYING AMOUNTS AND FOR VARIABLE UNIT PRICES AS NEEDED THROUGH THE END OF 2017 Attachments: BID 17-07 HILLSIDE GRAVEL A. 10 2016-0595 BID NO. 17-08 PLASTIC DRAINAGE PIPE: A RESOLUTION TO AWARD BID NO. 17-08 AND AUTHORIZE THE PURCHASE OF PLASTIC DRAINAGE PIPE FOR VARYING UNIT PRICES FROM VARIOUS VENDORS,AS NEEDED THROUGH THE END OF 2017 Attachments: BID 17-08 PLASTIC DRAINAGE PIPE A. 11 2016-0596 BID NO. 17-09 CONCRETE DRAINAGE PIPE: A RESOLUTION TO AWARD BID NO. 17-09 AND AUTHORIZE THE PURCHASE OF CONCRETE DRAINAGE PIPE FROM SCURLOCK INDUSTRIES, INC. IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2017 Attachments: BID 17-09 CONCRETE DRAINAGE PIPE A. 12 2016-0597 BID NO. 17-10 SCREENED TOPSOIL: A RESOLUTION TO AWARD BID NO. 17-10 AND AUTHORIZE THE PURCHASE OF SCREENED TOPSOIL FROM LES ROGERS, INC. AS PRIMARY SUPPLIER AND SWEETSER CONSTRUCTION, INC. AS SECONDARY SUPPLIER IN VARIABLE AMOUNTS AND FOR VARYING PRICES AS NEEDED THROUGH THE END OF 2017 Attachments: BID 17-10 SCREENED TOPSOIL City of Fayetteville,Arkansas Page 5 Printed on 1212912016 City Council Meeting Meeting Agenda-Final Agenda January 3, 2017 A. 13 2016-0598 BID NO. 17-12 RETAINING WALL BLOCKS: A RESOLUTION TO AWARD BID NO. 17-12 AND AUTHORIZE THE PURCHASE OF RETAINING WALL BLOCKS FOR VARYING UNIT PRICES FROM VARIOUS VENDORS AS NEEDED THROUGH THE END OF 2017 Attachments: BID 17-12 RETAINING WALL BLOCKS: A. 14 2016-0599 BID NO. 17-13 HIGH PERFORMANCE COLD MIX ASPHALT: A RESOLUTION TO AWARD BID NO. 17-13 AND AUTHORIZE THE PURCHASE OF HIGH PERFORMANCE COLD MIX ASPHALT FROM HUTCHENS CONSTRUCTION CO. AS PRIMARY SUPPLIER AND ATLAS ASPHALT, INC. AS SECONDARY SUPPLIER IN VARIABLE AMOUNTS AND FOR VARYING PRICES AS NEEDED THROUGH THE END OF 2017 Attachments: BID 17-13 HIGH PERFORMANCE COLD MIX ASPHALT A. 15 2016-0600 BID NO. 17-16 TREE GRATES AND FRAMES: A RESOLUTION TO AWARD BID NO. 17-16 AND AUTHORIZE THE PURCHASE OF TREE GRATES AND FRAMES FOR VARYING UNIT PRICES FROM VARIOUS VENDORS AND AUTHORIZING THE USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED THROUGH THE END OF 2017 Attachments: BID 17-16 TREE GRATES AND FRAMES A. 16 2016-0601 BID NO. 17-17 DECORATIVE FENCING: A RESOLUTION TO AWARD BID NO. 17-17 AND AUTHORIZE THE PURCHASE OF DECORATIVE FENCING FROM BARMAC ACCESS CONTROLS LLC D/B/A MODERN FENCE OF NWA AS PRIMARY SUPPLIER AND FENCE CO., INC. AS SECONDARY SUPPLIER AND AUTHORIZING THE USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED THROUGH THE END OF 2017 Attachments: BID 17-17 DECORATIVE FENCING City of Fayetteville,Arkansas Page 6 Printed on 1212912016 City Council Meeting Meeting Agenda-Final Agenda January 3, 2017 A. 17 2016-0620 BID NO. 17-18 REFLECTORIZED PAINT MARKINGS: A RESOLUTION TO AWARD BID NO. 17-18 AND AUTHORIZE THE PURCHASE OF REFLECTORIZED PAINT MARKINGS FROM CUSTOM PAVEMENT MAINTENANCE AND SAFETY, LLC IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2017 Attachments: BID 17-18 REFLECTORIZED PAINT MARKINGS A. 18 2016-0634 BID NO. 17-19 WASTE DISPOSAL FOR CONSTRUCTION DEBRIS: A RESOLUTION TO AWARD BID NO. 17-19 AND AUTHORIZE THE PURCHASE OF WASTE DISPOSAL SERVICES FOR CONSTRUCTION DEBRIS FROM S&R TRUCKING WINSLOW, LLC AND HOLTZCLAW EXCAVATING, INC. IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2017 Attachments: BID 17-19 WASTE DISPOSAL FOR CONSTRUCTION DEBRIS A. 19 2016-0642 BID NO. 17-20 TRUCK HAULING SERVICES: A RESOLUTION TO AWARD BID NO.17-20 AND AUTHORIZE THE PURCHASE OF TRUCK HAULING SERVICES FROM GARMAN TRUCKING, LLC AT THE RATE OF $72.50 PER HOUR AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED THROUGH THE END OF 2017 Attachments: BID 17-20 TRUCK HAULING SERVICES A. 20 2016-0633 2017 PROPOSED ASPHALT OVERLAY PROJECTS: A RESOLUTION TO APPROVE THE TRANSPORTATION DIVISION OVERLAY AND SIDEWALK PROJECTS LIST FOR 2017 Attachments: 2017 PROPOSED ASPHALT OVERLAY PROJECTS City of Fayetteville,Arkansas Page 7 Printed on 1212912016 City Council Meeting Meeting Agenda-Final Agenda January 3, 2017 A. 21 2016-0647 SUPERIOR AUTOMOTIVE GROUP-POLICE DEPARTMENT: A RESOLUTION TO APPROVE THE PURCHASE OF A POLICE PACKAGE CHEVROLET TAHOE FROM SUPERIOR AUTOMOTIVE GROUP OF SILOAM SPRINGS IN THE AMOUNT OF $31,262.00, PURSUANT TO A STATE PROCUREMENT CONTRACT,FOR USE BY THE POLICE DEPARTMENT Attachments: SUPERIOR AUTOMOTIVE GROUP-POLICE DEPARTMENT A. 22 2016-0648 SUPERIOR CHEVROLET-POLICE DEPARTMENT: A RESOLUTION TO APPROVE THE PURCHASE OF A CHEVROLET TRAVERSE FROM SUPERIOR CHEVROLET OF SILOAM SPRINGS IN THE AMOUNT OF $23,329.85, PURSUANT TO A STATE PROCUREMENT CONTRACT, FOR USE BY THE POLICE DEPARTMENT Attachments: SUPERIOR CHEVROLET-POLICE DEPARTMENT A. 23 2016-0650 SUPERIOR CHEVROLET-POLICE DEPARTMENT: A RESOLUTION TO APPROVE THE PURCHASE OF A CHEVROLET TRAVERSE AWD FROM SUPERIOR CHEVROLET OF SILOAM SPRINGS IN THE AMOUNT OF $25,188.21, PURSUANT TO A STATE PROCUREMENT CONTRACT, FOR USE BY THE POLICE DEPARTMENT Attachments: SUPERIOR CHEVROLET-POLICE DEPARTMENT A. 24 2016-0651 SUPERIOR CHEVROLET-WATER AND SEWER OPERATIONS DIVISION: A RESOLUTION TO APPROVE THE PURCHASE OF A CHEVROLET TRAVERSE FROM SUPERIOR CHEVROLET OF SILOAM SPRINGS IN THE AMOUNT OF $25,578.21, PURSUANT TO A STATE PROCUREMENT CONTRACT, FOR USE BY THE WATER AND SEWER OPERATIONS DIVISION Attachments: SUPERIOR CHEVROLET-WATER AND SEWER OPERATIONS DIVISION City of Fayetteville,Arkansas Page 8 Printed on 1212912016 City Council Meeting Meeting Agenda-Final Agenda January 3, 2017 A. 25 2016-0641 SUSAN SULLIVAN D/B/A FLYING Q: A RESOLUTION TO APPROVE A SPECIAL USE PERMIT ALLOWING SUSAN SULLIVAN D/B/A FLYING Q TO OPERATE A GUIDED HORSEBACK TRAIL RIDE BUSINESS ON THE LAKE SEQUOYAH EQUESTRIAN TRAILS FOR A FEE OF $5.00 PER HORSE ON EACH TRAIL RIDE Attachments: SUSAN SULLIVAN D/B/A FLYING O A. 26 2016-0654 KESSLER MOUNTAIN REGIONAL PARK: A RESOLUTION TO APPROVE A DEED RESTRICTION COVENANT RESTRICTING DEVELOPMENT IN CERTAIN PORTIONS OF KESSLER MOUNTAIN REGIONAL PARK AS REQUIRED BY THE U.S. ARMY CORPS OF ENGINEERS SECTION 404 NATIONWIDE PERMIT NUMBER 2014-00110 Attachments: KESSLER MOUNTAIN REGIONAL PARK A. 27 2016-0665 SEVEN HILLS HOMELESS CENTER: A RESOLUTION TO APPROVE A CONTRACT WITH SEVEN HILLS HOMELESS CENTER TO PROVIDE FUNDING ASSISTANCE IN THE AMOUNT OF $103,000.00 FOR UTILITIES, MAINTENANCE AND REPAIRS AT THE WALKER FAMILY RESIDENTIAL COMMUNITY COMPLEX IN 2017 Attachments: SEVEN HILLS HOMELESS CENTER B. Unfinished Business: None C. New Business: City of Fayetteville,Arkansas Page 9 Printed on 1212912016 City Council Meeting Meeting Agenda-Final Agenda January 3, 2017 C. 1 2016-0602 ASPHALT MATERIALS: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING DURING 2017 FOR THE PURCHASE OF ASPHALT MATERIALS FOR USE BY THE TRANSPORTATION DIVISION, BUT TO REQUIRE INFORMAL QUARTERLY BIDS OR QUOTES Attachments: ASPHALT MATERIALS C. 2 2016-0659 MARK ZWEIG,INC.: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND APPROVE A COST SHARE AGREEMENT WITH MARK ZWEIG, INC. FOR A WATER MAIN UPGRADE ALONG A PORTION OF NORTH CHURCH AVENUE BETWEEN WEST SPRING STREET AND WEST DICKSON STREET WITH THE ESTIMATED AMOUNT TO BE PAID BY THE CITY OF FAYETTEVILLE NOT TO EXCEED $103,665.15, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $20,733.03 Attachments: MARK ZWEIG,INC. ADDITIONAL_MARK ZWEIG,INC.COST SHARE AGREEMENT C. 3 2016-0637 AMEND §72.58 OFF-STREET PARKING FACILITIES; RULES AND RATES: AN ORDINANCE TO AMEND SUBSECTION (I) RATES FOR PARKING I7V CITY PARKING GARAGES OF § 72.58 OFF-STREET PARKING FACILITIES; RULES AND RATES OF THE CITY CODE TO ALLOW MORE FLEXIBILITY FOR MONTHLY PARKING RATES IN THE MEADOW STREET PARKING GARAGE Attachments: AMEND§72.58 OFF-STREET PARKING FACILITIES:RULES AND RATES City of Fayetteville,Arkansas Page 10 Printed on 1212912016 City Council Meeting Meeting Agenda-Final Agenda January 3, 2017 C. 4 2016-0666 ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT: A RESOLUTION TO ALLOW THE CITY OF FAYETTEVILLE TO ENTER INTO A PARTNERING AGREEMENT WITH THE ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT FOR IMPROVEMENTS TO HIGHWAY 112 BETWEEN RAZORBACK ROAD AND GARLAND AVENUE, AND TO APPROVE THE RECLASSIFICATION OF HIGHWAY 112 BETWEEN 15TH STREET AND INTERSTATE 49 AS A CITY STREET Attachments: ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT C. 5 2016-0653 RZN 16-5664(1633 E.ZION RD./MAYES): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 16-5664 FOR APPROXIMATELY 0.85 ACRES LOCATED AT 1633 EAST ZION ROAD FROM RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE TO NS,NEIGHBORHOOD SERVICES Attachments: RZN 16-5664(1633 E.ZION RD./MAYES) C. 6 2016-0622 AMEND CHAPTERS 160, 161, 162, 164, 166, 167,AND 169: AN ORDINANCE TO AMEND CHAPTERS 160, 161, 162, 164, 166, 167, AND 169 OF THE UNIFIED DEVELOPMENT CODE TO CREATE TWO NEW ZONING DISTRICTS: RESIDENTIAL INTERMEDIATE - URBAN AND NEIGHBORHOOD SERVICES - GENERAL AND NEW USE UNIT 12 B. GENERAL BUSINESS AND TO MAKE FURTHER CHANGES TO INCORPORATE THESE AMENDMENTS INTO THE UNIFIED DEVELOPMENT CODE Attachments: 16-5631 EX A 16-5631 EX B ADM 16-5631 (UDC CHAPTERS 161 & 162 AMENDMENTS) City of Fayetteville,Arkansas Page 11 Printed on 1212912016