HomeMy WebLinkAbout2017-03-07 - Agendas - Final City of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
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Meeting Agenda - Final Agenda
Tuesday, March 7, 2017
5:30 PM
City Hall Room 219
City Council Meeting
Adella Gray Ward I
Sarah Marsh Ward 1
Mark Kinion Ward 2
Matthew Petty Ward 2
Justin Tennant Ward 3
Sarah Bunch Ward 3
John S. La Tour Ward 4
Alan Long Ward 4
ELECTED OFFICIALS:
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Sondra Smith
City Council Meeting Meeting Agenda-Final Agenda March 7,2017
Call To Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
1. 2017-0097
2016 4TH QUARTER FINANCIAL REPORT-PAUL BECKER,CHIEF FINANCIAL
OFFICER
City Council Meeting Presentations, Reports and Discussion Items:
Agenda Additions:
A. Consent:
A. 1 2016-0570
APPROVAL OF THE FEBRUARY 21,2017 CITY COUNCIL MEETING MINUTES.
A. 2 2017-0100
LEWIS FORD OF FAYETTEVILLE DODGE RAM 2500:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A DODGE RAM 2500
REGULAR CAB, LONG BED TRUCK FROM LEWIS FORD OF FAYETTEVILLE,
ARKANSAS IN THE AMOUNT OF $21,443.00, PURSUANT TO A STATE
PROCUREMENT CONTRACT,FOR USE BY FLEET OPERATIONS
Attachments: LEWIS FORD DODGE RAM 2500
A. 3 2017-0101
LEWIS FORD OF FAYETTEVILLE FORD C-MAX HYBRID:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A FORD C-MAX HYBRID
FROM LEWIS FORD OF FAYETTEVILLE, ARKANSAS IN THE AMOUNT OF
$21,542.00, PURSUANT TO A STATE PROCUREMENT CONTRACT, FOR USE BY
FLEET OPERATIONS
Attachments: LEWIS FORD C-MAX HYBRID
City of Fayetteville,Arkansas Page 2 Printed on 3/2/2017
City Council Meeting Meeting Agenda-Final Agenda March 7,2017
A. 4 2017-0099
PROFESSIONAL TURF PRODUCTS,L.P.:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A TORO SAND PRO 5040
FROM PROFESSIONAL TURF PRODUCTS, L.P. OF TULSA, OKLAHOMA IN THE
AMOUNT OF $23,423.95 PURSUANT TO NATIONAL INTERGOVERNMENTAL
PURCHASING ALLIANCE CONTRACT #120535 FOR USE BY THE PARKS AND
RECREATION DEPARTMENT
Attachments: PROFESSIONAL TURF PRODUCTS,L.P.
A. 5 2017-0125
BID NO. 17-25 ARKANSAS ROOFING COMPANY CONWAY,INC.:
A RESOLUTION TO AWARD BID NO. 17-25 AND APPROVE A CONSTRUCTION
CONTRACT WITH ARKANSAS ROOFING COMPANY CONWAY, INC. FOR THE
CORPORATE HANGAR ROOF REHABILITATION PROJECT AT DRAKE FIELD IN
THE AMOUNT OF $109,841.00 WITH A PROJECT CONTINGENCY IN THE AMOUNT
OF $12,659.10, CONTINGENT UPON RECEIPT OF A 90-10 GRANT FROM THE
ARKANSAS DEPARTMENT OF AERONAUTICS
Attachments: Bid 17-25,Contract-Arkansas Roofing Kompany Conway,Inc
A. 6 2017-0077
AFTERGLOW LEASE AGREEMENT:
A RESOLUTION TO APPROVE A THREE YEAR LEASE AGREEMENT WITH
EXCLUSIVE FLIGHT, LLC D/B/A AFTERGLOW AIRCRAFT SERVICES FOR THE
HANGAR LOCATED AT 4580 S. SCHOOL AVENUE IN THE AMOUNT OF $2,400.00
PER MONTH
Attachments: AFTERGLOW LEASE AGREEMENT:
A. 7 2017-0061
PARKS AND RECREATION DONATION REVENUE:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT
OF $5,545.00 REPRESENTING DONATIONS TO THE PARKS AND RECREATION
DEPARTMENT IN 2016
Attachments: PARKS AND RECREATION DONATION REVENUE
BA PARKS AND RECREATION DONATION REVENUE
City of Fayetteville,Arkansas Page 3 Printed on 3/2/2017
City Council Meeting Meeting Agenda-Final Agenda March 7,2017
A. 8 2017-0105
KESSLER MOUNTAIN REGIONAL PARK CONCESSION STANDS:
A RESOLUTION TO APPROVE A TEN MONTH CONTRACT WITH JAMES AND
JEWEL MORROW WITH A ONE YEAR AUTOMATIC RENEWAL FOR 2018 TO
PROVIDE FOR OPERATION OF THE CONCESSION STANDS AT KESSLER
MOUNTAIN REGIONAL PARK SOCCER COMPLEX, GARY HAMPTON SOFTBALL
COMPLEX, LAKE FAYETTEVILLE SOFTBALL COMPLEX, AND WILSON PARK
POOL
Attachments: KESSLER MOUNTAIN REGIONAL PARK CONCESSION STANDS
A. 9 2017-0080
ANIMAL SERVICES DONATION REVENUE:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF
$10,777.00 REPRESENTING DONATION REVENUE TO ANIMAL SERVICES IN
NOVEMBER AND DECEMBER OF 2016
Attachments: ANIMAL SERVICES DONATION REVENUE
BA ANIMAL SERVICES DONATION REVENUE
A. 10 2017-0103
K-9 OFFICER REPLACEMENT:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT OF $12,000.00 FOR A
REPLACEMENT OF OUR CURRENT K-9 OFFICER AND FOR TUITION FOR THE
NEW K-9 OFFICER AND ITS HANDLER
Attachments: K-9 OFFICER REPLACEMENT
BA K-9 OFFICER REPLACEMENT
A. 11 2017-0112
FAYETTEVILLE DISTRICT COURT BUDGET ADJUSTMENT:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF
$10,000.00 RECOGNIZING REVENUE FROM THE COURT AUTOMATION FUND FOR
UPGRADES TO THE VIDEO ARRAIGNMENT EQUIPMENT USED BY THE
FAYETTEVILLE DISTRICT COURT
Attachments: FAYETTEVILLE DISTRICT COURT BUDGET ADJUSTMENT
BA FAYETTEVILLE DISTRICT COURT BUDGET ADJUSTMENT
City of Fayetteville,Arkansas Page 4 Printed on 3/2/2017
City Council Meeting Meeting Agenda-Final Agenda March 7,2017
A. 12 2017-0091
INSITUFORM TECHNOLOGIES,INC.:
A RESOLUTION TO APPROVE THE FINAL CONTRACT EXTENSION WITH
INSITUFORM TECHNOLOGIES, INC. AND TO APPROVE AN AUTHORIZATION OF
UP TO $330,000.00 FOR SEWER REHABILITATION PROJECTS IN 2017 USING
CURED-IN-PLACE SANITARY SEWER LININGS
Attachments: INSITUFORM TECHNOLOGIES,INC.
A. 13 2017-0107
ENVIRONMENTAL CONSULTING OPERATIONS,INC.AMENDMENT 3:
A RESOLUTION TO APPROVE AMENDMENT 3 TO THE CONTRACT WITH
ENVIRONMENTAL CONSULTING OPERATIONS, INC. IN THE AMOUNT OF
$56,500.00 FOR WETLANDS MITIGATION SITE MONITORING AND MANAGEMENT
IN 2017
Attachments: ECO INC AMENDMENT 3
A. 14 2017-0106
GULLEY PARK TRAIL IMPROVEMENTS:
A RESOLUTION TO EXPRESS THE WILLINGNESS OF THE CITY OF FAYETTEVILLE
TO UTILIZE FEDERAL-AID RECREATIONAL TRAILS PROGRAM FUNDS FOR
GULLEY PARK TRAIL IMPROVEMENTS
Attachments: GULLEY PARK TRAIL IMPROVEMENTS
A. 15 2017-0104
FEDERAL-AID TRANSPORTATION ALTERNATIVES PROGRAM FUNDS:
A RESOLUTION TO EXPRESS THE WILLINGNESS OF THE CITY OF FAYETTEVILLE
TO UTILIZE FEDERAL-AID TRANSPORTATION ALTERNATIVES PROGRAM FUNDS
AND AUTHORIZE APPLICATION FOR A 20% LOCAL MATCH GRANT THROUGH
THE ARKANSAS TRANSPORTATION ALTERNATIVES PROGRAM IN AN AMOUNT
UP TO $500,000.00 FOR THE CONSTRUCTION OF THE SHARED USE TRAIL ON THE
WEDINGTON DRIVE BRIDGE ACROSS INTERSTATE 49
Attachments: FEDERAL-AID TRANSPORTATION ALTERNATIVES PROGRAM FUNDS
B. Unfinished Business:
City of Fayetteville,Arkansas Page 5 Printed on 3/2/2017
City Council Meeting Meeting Agenda-Final Agenda March 7,2017
B. 1 2017-0076
AMEND §110.02 TELECOMMUNICATIONS FRANCHISES:
AN ORDINANCE TO AMEND §110.02 TELECOMMUNICATIONS FRANCHISES OF
THE CITY CODE TO INCLUDE AND INCORPORATE REFERENCES TO COMPETING
LOCAL EXCHANGE CARRIERS AND ANY OTHER TELECOMMUNICATIONS
PROVIDERS DESIRING TO USE CITY STREET RIGHTS OF WAY
LEFT ON THE FIRST READING
Attachments: AMEND§110.02 TELECOMMUNICATIONS FRANCHISES
At the February 21, 2016 City Council Meeting this ordinance was left on the first
reading.
C. New Business:
C. 1 2017-0110
GRANICUS,INCORPORATED:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE
BIDDING AND APPROVE A ONE-YEAR CONTRACT WITH GRANICUS,
INCORPORATED IN THE AMOUNT OF $42,765.06 FOR 2017 WITH FOUR POSSIBLE
ANNUAL RENEWALS WITH A 3%COST INCREASE EACH YEAR
Attachments: GRANICUS,INCORPORATED
C. 2 2017-0109
JMSH,LLC.:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE
BIDDING AND TO APPROVE A COST SHARE AGREEMENT WITH JMSH, LLC. FOR
THE INSTALLATION OF WATER AND SEWER MAINS ALONG A PORTION OF
NORTH ASSEMBLY DRIVE NORTH OF EAST MAPLE STREET WITH THE
ESTIMATED AMOUNT TO BE PAID BY THE CITY OF FAYETTEVILLE NOT TO
EXCEED $31,800.00, AND TO APPROVE A PROJECT CONTINGENCY IN THE
AMOUNT OF $6,360.00 FOR A TOTAL OF $38,160.00
Attachments: JMSH LLC
City of Fayetteville,Arkansas Page 6 Printed on 3/2/2017
City Council Meeting Meeting Agenda-Final Agenda March 7,2017
C. 3 2017-0059
U.S.GEOLOGICAL SURVEY:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE
BIDDING AND AUTHORIZE A JOINT FUNDING AGREEMENT WITH THE U.S.
GEOLOGICAL SURVEY FOR STREAM GAUGE OPERATION AND MAINTENANCE
AND WATER QUALITY SAMPLING AND MONITORING AT VARIOUS LOCATIONS
IN THE CITY OF FAYETTEVILLE IN 2017 WITH THE AMOUNT PAID BY THE CITY
NOT TO EXCEED$61,721.00
Attachments: U.S.GEOLOGICAL SURVEY
C. 4 2017-0102
AMEND § 160.02 OFFICIAL ZONING MAP:
AN ORDINANCE TO AMEND § 160.02 OFFICIAL ZONING MAP OF THE UNIFIED
DEVELOPMENT CODE TO ADOPT A DIGITAL FORMAT FOR THE CITY OF
FAYETTEVILLE'S OFFICIAL ZONING MAP
Attachments: AMEND§ 160.02 OFFICIAL ZONING MAP
C. 5 2017-0096
2017 TOTAL COMPENSATION IMPLEMENTATION AND COMPENSATION
PHILOSOPHY:
A RESOLUTION TO APPROVE AN UPDATED COMPENSATION PHILOSOPHY, TO
ACCEPT THE JOHANSON GROUP CLASSIFICATION, COMPENSATION AND
BENEFITS STUDY REPORT AND ADOPT THE FINANCIAL RECOMMENDATIONS
OF THE MAYOR, AND TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT
OF$1,700,300.00 TO IMPLEMENT THE 2017 COMPENSATION PLAN
Attachments: 2017 TOTAL COMPENSATION IMPLEMENTATION AND COMPENSATION PHI
BA 2017 TOTAL COMPENSATION IMPLEMENTATION AND COMPENSATION
ADDITIONAL C.5 2017 TOTAL COMPENSATION IMPLEMENTATION AND CO
City of Fayetteville,Arkansas Page 7 Printed on 3/2/2017
City Council Meeting Meeting Agenda-Final Agenda March 7,2017
C. 6 2017-0118
THEATRESQUARED PROPOSED PROJECT:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT OF THREE MILLION ONE
HUNDRED THOUSAND DOLLARS ($3,100,000.00) TO INVEST IN THE
THEATRESQUARED PROPOSED PROJECT TO BE BUILT ON CITY PROPERTY
LEASED TO THEATRESQUARED,INC.
Attachments: THEATRESQUARED PROPOSED PROJECT
BA THEATRESQUARED PROPOSED PROJECT
D. City Council Agenda Session Presentations:
E. City Council Tour:
F. Announcements:
G. Adjournment
NOTICE TO MEMBERS OF THE AUDIENCE
All interested persons may appear and address the City Council on Unfinished Business, New Business, and
Public Hearings at City Council meetings. If you wish to address the City Council on an agenda item, please
wait for the Mayor or Chair to request public comment then queue behind the podium. When the Mayor or
Chair recognizes you, approach the podium and give your name and address. Comments are to be addressed to
the Mayor or Chair. The Mayor or Chair will direct your comments to the appropriate elected officials, staff, or
others for response. Keep your comments respectful, brief, to the point, and relevant to the agenda item being
considered. Each speaker from the public will be allowed one turn at the microphone for discussion of an
agenda item.
Agenda Additions: A new item which is requested to be added to the agenda at a City Council meeting should
only be considered if it requires immediate City Council consideration and if the normal agenda setting process
is not practical. The City Council may only place such new item on the City Council meeting's agenda by
suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda.
Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without
discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that
item shall be removed and considered immediately after the Consent Agenda has been voted upon.
Old Business and New Business: Presentations by Staff and Applicants: Agenda items shall be introduced by
the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda
applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this
presentation period, but may be recalled by an alderman later to answer questions. City staff, City Council
members, and applicants may use electronic visual aids in the City Council meeting as part of the presentation
of the agenda item.
City of Fayetteville,Arkansas Page 8 Printed on 3/2/2017
City Council Meeting Meeting Agenda-Final Agenda March 7,2017
Public Comments: Public comment shall be allowed for all members of the audience on all items of old and new
business and subjects of public hearings. A simple majority of the City Council members, present and voting,
may authorize a representative of a Fayetteville citizens' group opposing the ordinance or resolution to present
an electronic visual aid not to exceed five minutes, but no other electronic visual aid presentations will be
allowed; however, the public may submit photos, petitions, etc. to be distributed to the City Council. If a
member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting,
such materials should be supplied to the City Clerk's Office no later than 9:00 A.M. on the day of the City
Council meeting. Any member of the public shall first state his or her name and address, followed by a concise
statement of the person's position on the question under discussion. Repetitive comments should be avoided; this
applies to comments made previously either to the City Council or to the Planning Commission when those
Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the
Mayor or the City Council as a whole and not to any particular member of the City Council. No person other
than the Aldermen and the person having the floor shall be permitted to enter into any discussions without
permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the
Mayor.
Courtesy and Respect: All members of the public, all city staff and elected officials shall accord the utmost
courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as
to integrity, abusive comments and statements about motives or personalities. Any member of the public who
violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall
leave the podium.
Interpreters or Telecommunications Devise for the Deaf (TDD), for hearing impaired are available for all City
Council meetings, a 72-hour advance notice is required. For further information or to request an interpreter,
please call 479-575-8330.
A copy of the complete City Council agenda is available on our website at www.fayetteville-ar.gov or in the
office of the City Clerk, 113 W.Mountain,Fayetteville,Arkansas(479)575-8323.
All cell phones must be silenced and may not be used within the City Council Chambers.
City of Fayetteville,Arkansas Page 9 Printed on 3/2/2017
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville,AR 72701
(479)575-8323
Text File
File Number: 2017-0097
Agenda Date: 3/7/2017 Version: 1 Status:Agenda Ready
In Control: City Council Meeting File Type: Presentation
Agenda Number: 1.
2016 4TH QUARTER FINANCIAL REPORT-PAUL BECKER, CHIEF FINANCIAL OFFICER
City of Fayetteville,Arkansas Page 1 Printed on 3/212017
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville,AR 72701
(479)575-8323
Text File
File Number: 2016-0570
Agenda Date: 3/7/2017 Version: 1 Status:Agenda Ready
In Control: City Council Meeting File Type: Minutes
Agenda Number:A. 1
APPROVAL OF THE FEBRUARY 21, 2017 CITY COUNCIL MEETING MINUTES.
City of Fayetteville,Arkansas Page 1 Printed on 3/212017
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville,AR 72701
(479)575-8323
Text File
File Number: 2017-0100
Agenda Date: 3/7/2017 Version: 1 Status:Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number:A. 2
LEWIS FORD OF FAYETTEVILLE DODGE RAM 2500:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A DODGE RAM 2500 REGULAR CAB,
LONG BED TRUCK FROM LEWIS FORD OF FAYETTEVILLE, ARKANSAS IN THE AMOUNT
OF $21,443.00, PURSUANT TO A STATE PROCUREMENT CONTRACT, FOR USE BY FLEET
OPERATIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of
a Dodge Ram 2500 regular cab, long bed truck from Lewis Ford of Fayetteville, Arkansas in the amount
of$21,443.00,pursuant to a state procurement contract,for use by Fleet Operations.
City of Fayetteville,Arkansas Page 1 Printed on 3/2/2017
City of Fayetteville Staff Review Form
2017-0100
Legistar File ID
3/7/2017
City Council Meeting Date-Agenda Item Only
N/A for Non-Agenda Item
/
Jesse Beeks/Sara Glenn 2/15/2017 Fleet Operations
Transportation Services Department
Submitted By Submitted Date Division/Department
Action Recommendation:
A resolution to authorize the purchase of one Dodge Ram 2500 regular cab, long bed available for the State
Contract price of$21,443.00 through Lewis Ford of Fayetteville, AR for use in the Fleet Operations Department.
Budget Impact:
9700.770.1920-5802.00 Shop
Account Number Fund
02078.2015 Light/Medium Trucks
Project Number Project Title
Budgeted Item? Yes Current Budget $ 88,763.94
Funds Obligated $ -
Current Balance 88,763.94
Does item have a cost? Yes Item Cost $ 21,443.00
Budget Adjustment Attached? NA Budget Adjustment
Remaining Budget 67,320.94
V20140710
Previous Ordinance or Resolution#
Original Contract Number: Approval Date:
Comments:
CITY OF
•
4 1%! I-le
CITY COUNCIL AGENDA MEMO
Tay ARKANSAS
MEETING OF MARCH 7, 2017
TO: Mayor and City Council
THRU: Terry Gulley, Director of Transportation
FROM: Jesse Beeks, Fleet Operations Superintendent
DATE: February 15, 2017
SUBJECT: Purchase of one Truck for Fleet Department
RECOMMENDATION:
That City Council approve the purchase of one Dodge Ram 2500 regular cab, long bed
available for the State Contract price of $21,443.00 through Lewis Ford of Fayetteville, AR for
use in the Fleet Operations Department.
BACKGROUND:
Unit 2091 is a 2006 Chevrolet Silverado 1500 that has exceeded the10 year life expectancy
and has 103% of life to date maintenance cost. This vehicle is used in the Fleet department to
drive all over NW Arkansas and pick up or drop off parts that are needed for the City's vehicles.
It is driven every day and is an essential tool to keeping our fleet up and running. We believe
the long bed will be beneficial and safer when transporting large cylinders.
DISCUSSION:
Fleet recommends the purchase of one Dodge Ram 2500 regular cab, long bed available for
the State Contract price of $21,443.00 through Lewis Ford of Fayetteville, AR for use in the
Fleet Operations Department.
BUDGET/STAFF IMPACT:
Sufficient funds have been budgeted for this purchase. There is a shortfall in collection,
however this should be made up in the sale of the old unit.
This purchase was approved by the Equipment Committee on February 14, 2017.
Attachments:
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville,AR 72701
(479)575-8323
Text File
File Number: 2017-0101
Agenda Date: 3/7/2017 Version: 1 Status:Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number:A. 3
LEWIS FORD OF FAYETTEVILLE FORD C-MAX HYBRID:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A FORD C-MAX HYBRID FROM LEWIS
FORD OF FAYETTEVILLE, ARKANSAS IN THE AMOUNT OF $21,542.00, PURSUANT TO A
STATE PROCUREMENT CONTRACT,FOR USE BY FLEET OPERATIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of
a Ford C-Max Hybrid from Lewis Ford of Fayetteville, Arkansas in the amount of $21,542.00, pursuant
to a state procurement contract,for use by Fleet Operations.
City of Fayetteville,Arkansas Page 1 Printed on 3/2/2017
City of Fayetteville Staff Review Form
2017-0101
Legistar File ID
3/7/2017
City Council Meeting Date-Agenda Item Only
N/A for Non-Agenda Item
/
Jesse Beeks/Sara Glenn 2/15/2017 Fleet Operations
Transportation Services Department
Submitted By Submitted Date Division/Department
Action Recommendation:
A resolution to authorize the purchase of one Ford C-Max Hybrid for the State Contract price of$21,542.00
available through Lewis Ford of Fayetteville, AR for use in the Fleet Operations Department.
Budget Impact:
9700.770.1920-5802.00 Shop
Account Number Fund
02081.2016 Police/Passenger Vehicles
Project Number Project Title
Budgeted Item? Yes Current Budget $ 338,413.78
Funds Obligated $ -
Current Balance 338,413.78
Does item have a cost? Yes Item Cost $ 21,542.00
Budget Adjustment Attached? NA Budget Adjustment
Remaining Budget 316,871.78
V20140710
Previous Ordinance or Resolution#
Original Contract Number: Approval Date:
Comments:
CITY OF
•
4 1%! I-le
CITY COUNCIL AGENDA MEMO
Tay ARKANSAS
MEETING OF MARCH 7, 2017
TO: Mayor and City Council
THRU: Terry Gulley, Director of Transportation
FROM: Jesse Beeks, Fleet Operations Superintendent
DATE: February 15, 2017
SUBJECT: Purchase of one Sedan for Fleet Department
RECOMMENDATION:
That City Council approve the purchase of one Ford C-Max Hybrid for the State Contract price
of $21,542.00 available through Lewis Ford of Fayetteville, AR for use by the Fleet Operations
Department.
BACKGROUND:
Unit 1162 is a 2007 Ford Taurus that has reached its 10 year life expectancy and has 91% of
its original purchase price in life to date maintenance cost. This vehicle is in Fleet's rental pool
and is used when another unit is being repaired or if an employee needs to travel for business.
DISCUSSION:
Fleet recommends the purchase of one Ford C-Max Hybrid for the State Contract price of
$21,542.00 available through Lewis Ford of Fayetteville, AR for use by the Fleet Operations
Department.
BUDGET/STAFF IMPACT:
Sufficient funds have been budgeted but not collected for this purchase. We do not anticipate
the $3,600 shortfall to be made up with the sale of the old unit, however the difference in fuel
efficiency should make up the remainder. According to advertised mileage the C-Max should
get 22 miles more to the gallon in town than the Ford Fusion would.
This purchase was approved by the Equipment Committee on February 14, 2017.
Attachments:
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville,AR 72701
(479)575-8323
Text File
File Number: 2017-0099
Agenda Date: 3/7/2017 Version: 1 Status:Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number:A. 4
PROFESSIONAL TURF PRODUCTS,L.P.:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A TORO SAND PRO 5040 FROM
PROFESSIONAL TURF PRODUCTS, L.P. OF TULSA, OKLAHOMA IN THE AMOUNT OF
$23,423.95 PURSUANT TO NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE
CONTRACT#120535 FOR USE BY THE PARKS AND RECREATION DEPARTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of
a Toro Sand Pro 5040 from Professional Turf Products, L.P. of Tulsa, Oklahoma in the amount of
$23,423.95 pursuant to National Intergovernmental Purchasing Alliance Contract #120535 for use by
the Parks and Recreation Department.
City of Fayetteville,Arkansas Page 1 Printed on 3/2/2017
City of Fayetteville Staff Review Form
2017-0099
Legistar File ID
3/7/2017
City Council Meeting Date-Agenda Item Only
N/A for Non-Agenda Item
/
Jesse Beeks/Sara Glenn 2/15/2017 Fleet Operations
Transportation Services Department
Submitted By Submitted Date Division/Department
Action Recommendation:
A resolution to authorize the purchase of one Toro Sand Pro 5040 for the National IPA Contract price of$23,423.95
available through Professional Turf Products, L.P. of Tulsa, OK for use by the Parks Department.
Budget Impact:
9700.770.1920-5802.00 Shop
Account Number Fund
02080.2017 Other Equipment
Project Number Project Title
Budgeted Item? Yes Current Budget $ 952,500.00
Funds Obligated $ -
Current Balance $ 952,500.00
Does item have a cost? Yes Item Cost $ 23,423.95
Budget Adjustment Attached? NA Budget Adjustment
Remaining Budget 929,076.05
V20140710
Previous Ordinance or Resolution#
Original Contract Number: Approval Date:
Comments:
CITY OF
•
4 1%! I-le
CITY COUNCIL AGENDA MEMO
Tay ARKANSAS
MEETING OF MARCH 7, 2017
TO: Mayor and City Council
THRU: Terry Gulley, Director of Transportation
FROM: Jesse Beeks, Fleet Operations Superintendent
DATE: February 15, 2017
SUBJECT: Purchase of one Toro Sand Pro for Parks Department
RECOMMENDATION:
That City Council approve the purchase of one Toro Sand Pro 5040 for the National IPA
Contract price of $23,423.95 available through Professional Turf Products, L.P. of Tulsa, OK
for use by the Parks Department.
BACKGROUND:
This expansion was approved with the 2017 budget and will be used on the four new baseball
fields that are being added at the Regional Park. These additional fields will require an
additional groomer to prepare the fields daily for games.
DISCUSSION:
Fleet recommends the purchase of one Toro Sand Pro 5040 for the National IPA Contract
price of $23,423.95 available through Professional Turf Products, L.P. of Tulsa, OK for use by
the Parks Department.
BUDGET/STAFF IMPACT:
Sufficient funds have been budgeted for this purchase.
This purchase was approved by the Equipment Committee on February 14, 2017.
Attachments:
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
ItProfessional Turf Products, L.P.
3621 So.73rd East Ave,Bldg. I
Tulsa,Oklahoma 74145 Count on lit.
Aron Mock
PROFESSIONAL. (888)776-8873 ext.5472
; I;r ham,a i mockoa n proturf.com
Ship To City Of Fayetteville-Parks&Rec. Date 1/30/2017
Bill To NAT'L IPA Tax Rate
Contact Jesse Beeks Destination 2.50%
,Address 200 Fleetwood Dr. Trade-In
'City Fayetteville,AR Finance
,state AR Comments: I Account Type Contract
Postal Code 72701
[Phone
Fax
Proposal
QtY Model# Description Unit Extended
1 08705 Sand Pro 5040 $ 16,030.22 $ 16,030.22
1 08712 Front Lift Frame ASM $ 1,430.28 $ 1,430.28
1 08781 Rear Remote Hydro $ 1,539.76 $ 1,539.76
1 08782 Front Remote Hydraulics $ 523.16 $ 523.16
1 30035 400 Hour Filter Maintenance Kit $ 84.21 $ 84.21
1 TS GL650 T7-C Groomer with HD and Springtine Scarifier- $ 3,245.00 $ 3,245.00
includes hitch, lift system, mounting bracket,
broom, hardware(FI)
SandPro 5040 $ 22,852.63
r
SubTotal $ 22,852.63
Destination $ 571.32
Tax(Estimated) $ -
TOTAL $ 23,423.95
Confidential Property of Professional Turf Products Page 1 of 2
The Toro Company 2/13/2017 11:20:50 AM
C IcVENDOR WEBSITE
ala
Overview ► National IPA is pleased to offer the following solutions with Toro:
•Grounds Maintenance Equipement(Contract#120535 awarded by City of Tucson,AZ)
Contract Documents •Grounds Keeping Products and Services(Contract#R141201 awarded by Region 4 Education Service
Contacts Center)
Grounds Maintenance Contract details available in tabs to the left.
Equipment Contract
Grounds Keeping Products ( t sf r w
and Services Contract
Grounds&Golf
Sentinel Irrigation
BOSS Snow and Ice Control
Underground&Construction
Equipment
Professional Contractor A '
Irritrol Professional Irrigation �,'• r
About The Toro Company
The Toro Motor Company was founded on July 10, 1914 to provide engines for one of the early
leaders in the tractor field,The Bull Tractor Company of Minneapolis. Although established as an
independent company,the name"Toro"was chosen due to the company's association with Bull
Tractor. Following Bull Tractor's untimely demise,Toro shifted its focus to the mowing industry. It was
then, in 1919,that Toro was approached by the Minikanda Club in Minneapolis to create a motorized
fairway mower to replace horse-drawn equipment. By mounting five lawn mowers onto the front of a
farm tractor, Toro developed the Standard Golf Machine and helped create the motorized golf course
equipment industry.Today,Toro is a global leader in turf and landscape maintenance equipment and
irrigation solutions to help public sector agencies,and non-profits, care for golf courses, landscapes,
sports fields,public green spaces, commercial and residential properties and agricultural fields.
Read more about The Toro Company history.
Toro Celebrates a Century of Innovation:
Click here to read about Toro's 100 year history-
The Toro Press Room:
Get the latest news from Toro Sports Fields&Municipal Press Releases HERE.
Page 1 of 2
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville,AR 72701
(479)575-8323
Text File
File Number: 2017-0125
Agenda Date: 3/7/2017 Version: 1 Status:Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number:A. 5
BID NO. 17-25 ARKANSAS ROOFING COMPANY CONWAY,INC.:
A RESOLUTION TO AWARD BID NO. 17-25 AND APPROVE A CONSTRUCTION CONTRACT
WITH ARKANSAS ROOFING COMPANY CONWAY, INC. FOR THE CORPORATE HANGAR
ROOF REHABILITATION PROJECT AT DRAKE FIELD IN THE AMOUNT OF $109,841.00 WITH
A PROJECT CONTINGENCY IN THE AMOUNT OF $12,659.10, CONTINGENT UPON RECEIPT
OF A 90-10 GRANT FROM THE ARKANSAS DEPARTMENT OF AERONAUTICS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid No. 17-25 and
approves a construction contract with Arkansas Roofing Kompany Conway, Inc. for the Corporate
Hangar Roof Rehabilitation Project at Drake Field in the amount of $109,841.00, and further approves a
project contingency in the amount of $12,659.10, contingent upon receipt of a 90-10 grant from the
Arkansas Department of Aeronautics.
City of Fayetteville,Arkansas Page 1 Printed on 3/2/2017
City of Fayetteville Staff Review Form
2017-0125
Legistar File ID
3/7/2017
City Council Meeting Date-Agenda Item Only
N/A for Non-Agenda Item
Terry Gulley 2/23/2017 Aviation/
Transportation Services Department
Submitted By Submitted Date Division/ Department
Action Recommendation:
Bid 17-25: Staff requests approval for the Aviation Division to accept the lowest qualified bid of$109,841.00,
approve a 10% project contingency of$12,659.10, and execute a construction contract with Arkansas Roofing
Kompany to complete the Corporate Hangar Roof Rehabilitation project at Fayetteville—Drake Field. Contract
execution will be subject to receipt of a 90-10 grant from the Arkansas Department of Aeronautics.
Budget Impact:
5550.760.3960.5400.00 Airport
Account Number Fund
13025.1 Airport Roof Replacements
Project Number Project Title
Budgeted Item? Yes Current Budget $ 136,378.00
Funds Obligated $ -
Current Balance $ 136,378.00
Does item have a cost? Yes Item Cost $ 126,591.00
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget 9,787.00
V20140710
Previous Ordinance or Resolution#
Original Contract Number: Approval Date:
Comments:
CITY OF
7ay%
711C CITY COUNCIL AGENDA MEMO
ARKANSAS
TO: Lioneld Jordan, Mayor
THRU: City Council Members
Don Marr, Chief of Staff
FROM: Terry Gulley, Transportation Services Director
Date: 2/23/2017
SUBJECT: Bid 17-25, Corporate Hangar Roof Rehabilitation Bid & Contract Approval
RECOMMENDATION:
Staff requests approval for the Aviation Division to accept the lowest qualified bid of$109,841.00,
approve a 10% project contingency of$12,659.10, and execute a construction contract with Arkansas
Roofing Kompany to complete the Corporate Hangar Roof Rehabilitation project at Fayetteville— Drake
Field. Contract execution will be subject to receipt of a 90-10 grant from the Arkansas Department of
Aeronautics.
BACKGROUND:
Last year, the Aviation Division commissioned a review of all roofs for city-owned buildings on the airfield.
This review began after years of trying to maintain our 30+ year-old hangar roofs. Recently, our
maintenance staff has been unable to stop leaks, as the source of the leaks has become more
widespread across the roofs. These leaks are an inconvenience to our tenants, some of whom perform
maintenance in their hangars. They are also a safety/slip hazard, and we have already had one claim
against the City when a tenant slipped on a puddle in their hangar.
DISCUSSION:
The Aviation Division approached the Arkansas Department of Aeronautics to inquire about a grant that
would fund the rehabilitation of hangar roofs. As a result of this inquiry, a bid package was developed for
the rehabilitation of three corporate hangars on the airfield. The sealed bid process for this project has been
completed and a total of four bids were received at the bid opening on February 14,2017. Superior General
Contractors, Inc. submitted the low bid on the project of$93,462.00, but withdrew their bid on February 22.
Arkansas Roofing Company was the second low bidder with a bid of$109,841.00. The Engineer's Estimate
for the construction cost was $175,000.00. A breakdown of the total expected project funding, including
engineering, and construction observation, is included below.
BUDGET/STAFF IMPACT:
ADA: $113,931.90
City of Fayetteville: $12,659.10
TOTAL: $126,591.00
The Aviation Division will expend up to$25,318.20 of its fund balance reserve, $12,659.10, in order to
match 10% of the total project cost, plus any additional Change Orders up to 10 % of the approved
project budget, or$12,659.10.
ATTACHMENTS:
SRF
SRM
Purchasing Division Memo
Bid Tab
Lower Bid Docs/Contract
Project Exhibit
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville,AR 72701
CITY OF
131 T
V le STAFF MEMS]
ARKANSAS
TO: Andrea Rennie, Purchasing Manager
FROM: Les McGaugh, Purchasing Agent
DATE: Wednesday, February 22, 2017
SUBJECT: Low bid withdrawal on Bid 17-25
Superior General Contractors, Inc. has withdrawn its bid submittal for Bid 17-25, Construction —
FYV Corporate Hangar Roof Rehab due to becoming aware of expenses that were not included
with the bid submittal. The City has received formal written documentation from Superior
General Contractors, Inc. for their withdrawal.
The next low bidder, Arkansas Roofing Kompany Conway, Inc., has verified its bid price
remains valid and has been contacted to provide a signed contract.
Mauling Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville,AR 72701
CITY OF CITY OF FAYETTEVILLE, ARKANSAS
Bid 17-25, Construction - FYV Corporate Hangar Roof Rehab
Tay a OFFICIAL BID TABULATION Certification of Funds: $175,000.00
ARKANSAS BID OPENING: 02/14/2017; 2:00 PM
Superior General Contractors
Arkansas Roofing Kompany Bowser's Metal Roofing LLC Franklin and Son,Inc. Inc.
ITEM ESTIMATED UNIT UNIT UNIT UNIT
NO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT
1 South Delta Aviation Hangar Roof LS 1 $ 49,921.00 $ 49,921.00 $ 57,420.00 $ 57,420.00 $ 72,583.00 $ 72,583.00 $ 39,998.00 $ 39,998.00
Rehabilitation
2
A&P Facility Roof Rehabilitation LS 1 $ 29,960.00 $ 29,960.00 $ 29,347.00 $ 29,347.00 $ 36,057.00 $ 36,057.00 $ 26,732.00 $ 26,732.00
3 Wings Avionics Roof Rehabilitation LS 1 $ 29,960.00 $ 29,960.00 $ 33,103.00 $ 33,103.00 $ 40,740.00 $ 40,740.00 $ 26,732.00
$ 26,732.00
TOTAL BASE BID $ 109,841.00 $ 119,870.00 $ 149,380.00 $ 93,462.00
*Highlighting Notes Corrected Calculation Error
CERTIFIED: lCA I
AnL R ie,CPPO,CPPB,Purchasing Manager Witness Date
010600 -CONTRACT
THIS AGREEMENT made this day of 20 , by and
between Arkansas Roofing Kompany Conway, Inc. a Corporation
organized and existing under the laws of the State of Arkansas hereinafter called the
"Contractor", and City of Fayetteville, hereinafter called the"Owner".
WITNESSETH:
That the Contractor and the Owner for the consideration stated herein mutually agree as follows:
ARTICLE 1. Statement of Work. The Contractor shall furnish all supervision, technical personnel, labor,
materials, machinery, tools, equipment, incidentals and services, including utility and transportation services
and perform and complete all work required for the construction of FYV Corporate Hangar Roof
Rehabilitation in strict accordance with the Contract Documents.
ARTICLE 2. The Contract Price. The Owner will pay the Contractor, because of his performance of the
Contract,for the total quantities of work performed at the lump sum and unit prices stipulated in the Proposal
subject to additions, and deductions as provided in the
ARTICLE 3. Contract Time. The Contractor agrees to begin work within ten (10) calendar days after the
issuance by, or on behalf of, the Owner of a "Work Order" or"Notice to Proceed" and to complete the work
within the time limits outlined below (except as modified in accordance with the SPECIAL PROVISIONS of
these Contract Documents):
Substantial Completion: Ninety(90)consecutive calendar days
Final Project Acceptance: One hundred twenty(120)consecutive calendar days
If the Contractor shall fail to complete the work within the time specified, he and his Surety shall be liable for
payment to the Owner,as liquidated damages ascertained and agreed, and not in the nature of a penalty,the
amount specified in of these Contract Documents for each day of delay. To the extent sufficient in amount,
liquidated damages shall be deducted from the payments to be made under this Contract.
ARTICLE 4. Contract. The executed Contract Documents shall consist of the following:
a. Executed Contract
b. Addenda (if any)
c. Advertisement for Bids
d. Instructions to Bidders
e. Proposal
f. Statement of Bidder's Qualifications
g. List of Proposed Subcontractors
h. Performance and Payment Bonds
i. General Provisions
j. Special Provisions
k. Technical Specifications
I. Certificates of Insurance and Insurance Policies
m. Project Exhibit
010600-1
Page Intentionally Left Blank
010600-2
This Contract together with other Documents enumerated in this Article 4, which said other Documents are
as fully a part of the Contract Documents as if hereto attached or herein repeated,form the Contract between
the parties hereto. In the event that any provisions in any component part of this Contract conflicts with any
provision of any other component part,the conflict shall be resolved by the Engineer whose decision shall be
final.
ARTICLE 5. Surety. The Surety on the Performance and Payment Bonds shall be a surety company of
financial resources satisfactory to the Owner, authorized to do business in the State of the Project, and shall
comply with applicable state laws.
ARTICLE 6. Freedom of Information Act. City of Fayetteville contracts and documents prepared while
performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of
Information Act request is presented to the City of Fayetteville, the contractor will do everything possible to
provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information
Act (A.C.A. 25-19-101 .et. Seq.). Only legally authorized photo coping costs pursuant to the FOIA may be
assessed for this compliance.
ARTICLE 7. Jurisdiction. Legal jurisdiction to resolve any disputes shall be Washington County,
Arkansas with Arkansas law applying to the case.
010600-3