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HomeMy WebLinkAboutORDINANCE 5946113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Ordinance: 5946 File Number: 2017-0060 SEVEN HILLS HOMELESS CENTER EMERGENCY FUNDING: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING, TO APPROVE AN EMERGENCY TWO MONTH PURCHASE OF SERVICES CONTRACT WITH SEVEN HILLS HOMELESS CENTER WITH POSSIBLE EXTENSIONS OF UP TO FOUR ADDITIONAL MONTHS AND TO APPROVE A BUDGET ADJUSTMENT. WHEREAS, the Board of Directors of Seven Hills has operated a day time facility to serve numerous homeless and needy Fayetteville residents for over 15 years relying upon the support of several local churches, charities and charitable persons, as well as some governmental support (for veterans, etc.); and WHEREAS, through generous contributions by the Walker Family and others, Seven Hills was able to construct and operate the Walker Family Residential Community complex for transitional housing for homeless residents of Fayetteville on leased City property south of Huntsville Road for many years; and WHEREAS, Seven Hills is currently suffering an operating income emergency and is in dire need of temporary assistance from the City of Fayetteville to be able to weather the storm and continue to offer vital services to Fayetteville's homeless residents during winter; and WHEREAS, if Seven Hills could no longer operate its Walker Family Residential Community transitional housing facility, currently housed citizens might become homeless again and have to live on the streets or in the woods during these harsh winter months; and WHEREAS, if Seven Hills could no longer operate its day time facility, the large number of homeless residents who depend upon this facility for showers and washing, hot food, a warm place to stay during the day, as well as access to a telephone and other job assistance services could not find such comparable services elsewhere; and WHEREAS, the facilities and services provided by Seven Hills need to be continued and should be Page 1 Printed on 2/2/17 Ordinance: 5946 File Number: 2017-0060 temporarily supported by the City taxpayers to prevent our homeless and needy residents from suffering undue hardship and deprivation during these winter months. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of City of Fayetteville, Arkansas hereby determines that the facts shown above constitute an exceptional situation in which formal competitive bidding is not practical or feasible and therefore waives formal competitive bidding and approves the attached emergency purchase of services contract with Seven Hills Homeless Center and authorizes Mayor Jordan to sign this contract. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves the attached budget adjustment. PASSED and APPROVED on 1/31/2017 Approved: Attest: Lioneld J rdan yor Sondra E. Smith, City Clerk Tr WjgT,r ir�j�4y `1 YERFVflfrr"'' X Page 2 Printed on 212117 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2017-0060 Agenda Date: 1/31/2017 Version: 1 Status: Passed In Control: City Council Special Meeting File Type: Ordinance Agenda Number: A. 1 SEVEN HILLS HOMELESS CENTER EMERGENCY FUNDING: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING, TO APPROVE AN EMERGENCY TWO MONTH PURCHASE OF SERVICES CONTRACT WITH SEVEN HILLS HOMELESS CENTER WITH POSSIBLE EXTENSIONS OF UP TO FOUR ADDITIONAL MONTHS AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, the Board of Directors of Seven Hills has operated a day time facility to serve numerous homeless and needy Fayetteville residents for over 15 years relying upon the support of several local churches, charities and charitable persons, as well as some governmental support (for veterans, etc.); and WHEREAS, through generous contributions by the Walker Family and others, Seven Hills was able to construct and operate the Walker Family Residential Community complex for transitional housing for homeless residents of Fayetteville on leased City property south of Huntsville Road for many years; and WHEREAS, Seven Hills is currently suffering an operating income emergency and is in dire need of temporary assistance from the City of Fayetteville to be able to weather the storm and continue to offer vital services to Fayetteville's homeless residents during winter; and WHEREAS, if Seven Hills could no longer operate its Walker Family Residential Community transitional housing facility, currently housed citizens might become homeless again and have to live on the streets or in the woods during these harsh winter months; and WHEREAS, if Seven Hills could no longer operate its day time facility, the large number of homeless residents who depend upon this facility for showers and washing, hot food, a warm place to stay during the day, as well as access to a telephone and other job assistance services could not find such comparable services elsewhere; and WHEREAS, the facilities and services provided by Seven Hills need to be continued and should be temporarily supported by the City taxpayers to prevent our homeless and needy residents from suffering undue hardship and deprivation during these winter months. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of City of Fayetteville, Arkansas hereby determines that the facts shown above constitute an exceptional situation in which formal competitive bidding is not practical or City of Fayetteville, Arkansas Page 1 Printed on 21212017 File Number: 2017-0060 feasible and therefore waives formal competitive bidding and approves the attached emergency purchase of services contract with Seven Hills Homeless Center and authorizes Mayor Jordan to sign this contract. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves the attached budget adjustment. City of Fayetteville, Arkansas Page 2 Printed on 2/2/2017 Paul Becker Submitted By City of Fayetteville Staff Review Form 2017 -006th City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 1/30/2017 Chief Financial Officer/ Finance & Internal Services Department Submitted Date Division / Department Action Recommendation: Approval of an agreement to provide emergency funding for Seven Hills Homeless Center and approval of the budget adjustment. 1010.090.6600-5721.00 Account Number Project Number Budgeted Item? No Does item have a cost? Yes Budget Adjustment Attached? Yes Previous Ordinance or Resolution # Original Contract Number: Comments: Budget Impact: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget General Fund Project Title $ 103,000.00 $ 103,000.00 --J $ 150,000.00 $ 150,000.00 I Approval Date: V20140710 CITY OF • 7ay% - e CITY COUNCIL AGENDA MEMO ARKANSAS MEETING OF JANUARY 31, 2017 SPECIAL CITY COUNCIL MEETING TO: Mayor Jordan, Mayor and Members of the City Council THRU: Don Marr, Chief of Staff FROM: Paul A Becker, Chief Financial Officer DATE: January 30, 2017 SUBJECT: Emergency Funding for Seven Hills Homeless Center RECOMMENDATION: To approve a 2 months funding agreement with Seven Hills Homeless Center with the option to renew up to an additional four months' contingent on satisfactory contractual performance. BACKGROUND: The Seven Hills Homeless Center has provided services to homeless and needy residents in Fayetteville for over 15 years. Seven Hills is a non for profit organization that has relied almost exclusively on private donations for operational funding during that period. The City Administration was notified last week that without some type of immediate financial support the Homeless Shelter would be forced to shut down operations as needed donations were short of necessary operating costs. Since this would cause immediate suffering and undue hardships on the homeless and needy residents during the current winter months, the Mayor is recommending the City Council approve temporary emergency funding in the amount of $25,000 per month be used to supplement current donations committed on a monthly basis by the Shelter's current generous donors. This would keep the Shelter in operation on a temporary basis until a sufficient funding base or alternate provider is secured. If necessary, this could be renewed for up to an additional 2 periods of 2 months based on compliance with the terms of the attached contract. BUDGET/Staff Impact: This contract would be funded by the attached budget amendment. Which requests an appropriation from fund balance in the maximum amount of $150,000. Mailing Address: 113 W. Mountain Street www.tayetteville-ar.gov Fayetteville, AR 72701 CONTRACT THIS CONTRACT is made by and between the City of Fayetteville, Arkansas (hereinafter "City") and Seven Hills Homeless Center, which is an Arkansas nonprofit corporation which filed its corporate documents with the Secretary of State in 2001 (hereinafter "Seven Hills") on this day of January, 2017. Whereas, the Board of Directors of Seven Hills has operated a day time facility to serve numerous homeless and needy Fayetteville residents for over 15 years relying upon the support of several local churches, charities and charitable persons, as well as some governmental support (for veterans, etc.); and Whereas, through generous contributions by the Walker Family and others, Seven Hills was able to construct and operate the Walker Family Residential Community complex for transitional housing for homeless residents of Fayetteville on leased City property south of Huntsville Road for many years; and Whereas, Seven Hills is currently suffering an operating income emergency and is in dire need of temporary assistance from the City of Fayetteville to be able to weather the storm and continue to offer vital services to Fayptteville's homeless residents during winter; and Whereas, if Seven Hills could no longer operate its Walker Family Residential Community transitional housing facility, currently housed citizens might become homeless again and have to live on the streets or in the woods during these harsh winter months; and Whereas, if Seven Hills could no longer operate its day time facility, the large number of homeless residents who depend upon this facility for showers and washing, hot food, a warm place to stay during the day, as well as access to a telephone and other job assistance services could not find such comparable services elsewhere; and Whereas, the facilities and services provided by Seven Hills are required to be continued and should be temporarily supported by the City in order to prevent our homeless and needy residents from suffering undue hardship and deprivation during these winter months. NOW, THEREFORE, The City of Fayetteville and the Board of Directors of Seven Hill Homeless Center agfee as follows: The term of this contract shall be February 1, 2017 until March 31, 2017, for a total of two (2) months unless ended earlier by the City for failure of Seven Hills to comply with all provisions and requirements of this contract. Mayor Jordan may extend the term of this contract pursuant to Paragraph 7. 2. Seven Hills Homeless Center agrees to and shall provide all necessary personnel, supplies, utilities and maintenance of its facility to serve all Fayetteville's needy homeless residents who are utilizing and will continue to need to utilize the day time facility. Seven Hills agrees to continue to offer all programs and services which Seven Hills has been normally supplying in the past in its day time facility. 3. Seven Hills Homeless Center further agrees to and shall provide all necessary personnel, supplies, utilities and maintenance of the Walker Family Residential Community transitional facility to serve the transitional housing occupants. Seven Hills is authorized to use some of the City revenue for these purposes where appropriately authorized by the earlier agreement between the City and Seven Hills. Seven Hills agrees to continue to offer all programs and services to these Fayetteville transitional housing tenants as it has -normally been providing in the past. 4. Seven Hills Homeless Center further agrees to make diligent efforts to regain its financial footing by increasing its revenues and/or reducing its expenses so that at the end of this two month emergency assistance by the taxpayers of Fayetteville, Seven Hills Homeless Center can once again pay all of its own bills and will not need further financial support from the City of Fayetteville. 5. Seven Hills Homeless Center further agrees to make a report to the Fayetteville City Council at its Agenda Session on March 14th, 2017 to report on Seven Hills' operational activities, fundraising and expense reductions. Seven Hills also agrees to present any other report as requested by the Mayor or City Council during this two month period. 6. The City of Fayetteville agrees to pay the sum of TWENTY FIVE THOUSAND DOLLARS ($25,000.00) after the effective date of the ordinance which approves this contract and on the first Wednesday of March and every other month while this contract is effective (if renewed pursuant to paragraph 7.) as long as the Finance Director and the City Administration are satisfied that Seven Hills is satisfactorily complying with all terms and conditions of this contract. 7. Renewal possible. On or before April 1, 2017, the Mayor and Seven Hills may jointly renew this contract for an additional two months if Seven Hills has complied with all terms of the contract and has made progress in becoming self-sufficient again, but still needs temporary assistance from the City's taxpayers. Prior to this renewed contract's anticipated ending date on May 30, 2017, Seven Hills and the Mayor may further extend this contract for an additional two (2) month term unless the City Council has passed a resolution opposing such final term of this contract. IN WITNESS WHEREOF, the parties hereto have caused their_ signatures to be set by their authorized representatives effective the date signed by the Mayor after approval by the Fayetteville City Council. SEVEN HILLS HOMELESS CENTER Lynn Donald Carver Chair of the Seven Hills Homeless Center Board dilly Rader, Chief Executive Officer Date: , -- -j L — I CITY OF FAYETTEVILLE, ARKANSAS Jordan, Mayor Date: I- .3I—'A () � ATTEST: �. rrrli Sondra E. Smith �•``c, ��Y"�:�'f, City Clerkfrreasure '� `•�'' `01-AYCTTEViLLE; Zz yrr' t TO* N City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division /Org2 CHIEF FINANCIAL OFFICER (1 10) 2017 Requestor: Paul Becker BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Budget adjustment to provide emergency funding for Seven Hills Homeless Center. RESOLUTION/ORDINANCE Adjustment Number COUNCIL DATE: 1/31/2017 LEGISTAR FILE ID#: 2017-0060 3 GW1TGiN'Ai �P� L 1/30/2017 9:02 AM Budget Director TYPE: DESCRIPTION:- GLDATE: POSTED: Date TOTAL 150,000 150,000 v.20161220 Increase / (Decrease) PrJect.Sub# Account Number Expense Revenue Project Sub AT Account Name 1010.090.6600-5721.00 150,000 - EX Transfer to - Seven Hills Homeless 1010.001.0001-4999.99 150,000 RE Use Fund Balance - Current C:\Users\Ismith\AppData\Roaming\L5\Temp\cffc52dc-c2dd-4a3d-a343-b11c52cec319 1 of 1 ill I, Oil, i I AFFIDAVIT OF PUBLICATION I Karen Caler, do solemnly swear that I am the Legal Clerk of the Northwest Arkansas Democrat -Gazette, printed and published in Washington County and Benton County, Arkansas, and of bona fide circulation, that from my own personal knowledge and reference to the files of said publication, the advertisement of: CITY OF FAYETTEVILLE Ord. 5946 Was inserted in the Regular Edition on: February 9, 2017 Publication Charges: $ 166.40 Karen Caler Subscribed and sworn to before me This (4day of Rj , 2017. —(�v I 'f )"1" 61 Notary Public My Commission E pires: 42-40o'kk CnTI-1Y W1LES AU1 2.ii5a£ (lii1 Q(1 CC!.i"st '' 2a9%lit°° 1 P!oYaTy"aJiic f 0 �niu;> 1 r1 nay Cone°tis iorl c r1 Feta 20, 2024_. * *NOTE* * Please do not pay from Affidavit. Invoice will be sent. Ordinance: 5946 File Number: 2017-0060 SEVEN HILLS HOMELESS CENTER EMERGENCY FUNDING: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING, TO APPROVE AN EMERGENCY TWO MONTH PURCHASE OF SERVICES CONTRACT WITH SEVEN HILLS HOMELESS CENTER WITH POSSIBLE EXTENSIONS OF UP TO FOUR ADDITIONAL MONTHS AND TO APPROVE A BUDGET ADJUSTMENT. WHEREAS, the Board of Directors of Seven Hills has operated a day time facility to serve numerous homeless and needy Fayetteville residents for over 15 years relying upon the support of several local churches, charities and charitable persons, as well as some governmental support (for veterans, etc.); and WHEREAS, through generous contributions by the Walker Family and others, Seven Hills was able to construct and operate the Walker Family Residential Community complex for transitional housing for homeless residents of Fayetteville on leased City property south of Huntsville Road for many years; and WHEREAS, Seven Hills is currently suffering an operating income emergency and is in dire need of temporary assistance from the City of Fayetteville to be able to weather the storm and continue to offer vital services to Fayetteville's homeless residents during winter; and WHEREAS, if Seven Hills could no longer operate its Walker Family Residential Community transitional housing facility, currently housed citizens might become homeless again and have to live on the streets or in the woods during these harsh winter months, and WHEREAS, if Seven Hills could no longer operate its day time facility, the large number of homeless residents who depend upon this facility for showers and washing, hot food, a warm place to stay during the day, as well as access to a telephone and other job assistance services could not find such comparable services elsewhere; and WHEREAS, the facilities and services provided by Seven Hills need to be continued and should be temporarily supported by the City taxpayers to prevent our homeless and needy residents from suffering undue hardship and deprivation during these winter months. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, Section 1. That the City Council of City of Fayetteville, Arkansas hereby determines that the facts shown above constitute an exceptional situation in which formal competitive bidding is not practical or feasible and therefore waives formal competitive bidding and approves the attached emergency purchase of services contract with Seven Hills Homeless Center and authorizes Mayor Jordan to sign this contract. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves the attached budget adjustment. PASSED and APPROVED on 1/31/2017 Approved: Lioneld Jordan, Mayor Attest: Sondra E. Smith, City Clerk Treasurer 74019497 Feb. 9, 2017 Paul Becker Submitted By ' �ev�n ��15 �-bmel� Cen-4er a, rn,n-�h ex,�en� ► on City of Fayetteville Staff Review Form 2017-0190 Legistar File ID /A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 3/30/2017 Chief Financial Officer/ Finance & Internal Services Department Submitted Date Division / Department Action Recommendation: Approve a 2 -month contractual funding extension with Seven Hills Homeless Center. Budget Impact: 1010.090.6600.5721.00 Account Number Fund Project Number Budgeted Item? No Does item have a cost? Yes Budget Adjustment Attached? No Previous Ordinance or Resolution # sq 4 Original Contract Number: Comments: Current Budget Funds. Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 100,000.00 $ 100,000.00 0 Approval Date: 4-5-17 V20140710 CITY OF PIT '07ay ARKANSAS TO: Mayor Jordan, THRU: Don Marr, Chief of Staff FROM: Paul A Becker, Chief Financial Officer DATE: March, 30, 2017 SUBJECT: Emergency Funding for Seven Hills Homeless Center STAFF MEMO RECOMMENDATION: To approve a 2 -month contractual funding extension with Seven Hills Homeless Center. BACKGROUND: The Seven Hills Homeless Center requested and was approved to receive $25,000 per month for up to six months by the City Council beginning in February 2017. This would keep the Shelter in operation on a temporary basis until a sufficient funding -base or alternate provider is secured. The contract was for a two month period with the ability to continue funding for 2 additional 2 month periods if necessary. At the March 14'" agenda session representatives addressed the City Council and indicated that although they were making progress in securing permanent funding the emergency still existed and that temporary finding was still needed. This is a request to the Mayor to continue that funding as approved by the City Council BUDGET/Staff Impact: A budget adjustment was approved by the City Council which provided funding for a 6 month period if necessary. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 V,-X'A r fi il 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Ordinance: 5946 File Number: 2017-0060 SEVEN HILLS HOMELESS CENTER EMERGENCY FUNDING: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING, TO APPROVE AN EMERGENCY TWO MONTH PURCHASE OF SERVICES CONTRACT WITH SEVEN HILLS HOMELESS CENTER WITH POSSIBLE EXTENSIONS OF UP TO FOUR ADDITIONAL MONTHS AND TO APPROVE A BUDGET ADJUSTMENT. WHEREAS, the Board of Directors of Seven Hills has operated a day time facility to serve numerous homeless and needy Fayetteville residents for over 15 years relying upon the support of several local churches, charities and charitable persons, as well as some governmental support (for veterans, etc.); and WHEREAS, through generous contributions by the Walker Family and others, Seven Hills was able to construct and operate the Walker Family Residential Community complex for transitional housing for homeless residents of Fayetteville on leased City property south of Huntsville Road for many years; and WHEREAS, Seven Hills is currently suffering an operating income emergency and is in dire need of temporary assistance from the City of Fayetteville to be able to weather the storm and continue to offer vital services to Fayetteville's homeless residents during winter; and WHEREAS, if Seven Hills could no longer operate its Walker Family Residential Community transitional_ housing facility, currently housed citizens might become homeless again and have to live on the streets or in the woods during these harsh winter months; and WHEREAS, if Seven Hills could no longer operate its day time facility, the large number of homeless residents who depend upon this facility for showers and washing, hot food, a warm place to stay during the day, as well as access to a telephone and other job assistance services could not find such comparable services elsewhere; and WHEREAS, the facilities and services provided by Seven Hills need to be continued and should be Page 1 Printed on 2/2/17 Ordinance: 5946 File Number.- 2017-0060 temporarily supported by the City taxpayers to prevent our homeless and needy residents from suffering undue hardship and deprivation during these winter months. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of City of Fayetteville, Arkansas hereby determines that the facts shown above constitute an exceptional situation in which formal competitive bidding is not practical or feasible and therefore waives formal competitive bidding and approves the attached emergency purchase of services contract with Seven Hills Homeless Center and authorizes Mayor Jordan to sign this contract. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves the attached budget adjustment. PASSED and APPROVED on 1/31/2017 Attest: Sondra E. Smith, City Clerkf'A YL Trl{rr/ f A tP ' ,> Page 2 Printed on 2/2/17 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 = r Text File File Number: 2017-0060 Agenda Date: 1/31/2017 Version: 1 Status: Passed In Control: City Council Special Meeting File Type: Ordinance Agenda Number: A. 1 SEVEN HILLS HOMELESS CENTER EMERGENCY FUNDING: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING, TO APPROVE AN EMERGENCY TWO MONTH PURCHASE OF SERVICES CONTRACT WITH SEVEN HILLS HOMELESS CENTER WITH POSSIBLE EXTENSIONS OF UP TO FOUR ADDITIONAL MONTHS AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, the Board of Directors of Seven Hills has operated a day time facility to serve numerous homeless and needy Fayetteville residents for over 15 years relying upon the support of several local churches, charities and charitable persons, as well as some governmental support (for veterans, etc.); and WHEREAS, through generous' contributions by the Walker Family and others, Seven Hills was able to construct and operate the Walker Family Residential Community complex for transitional housing for homeless residents of Fayetteville on leased City property south of Huntsville Road for many years; and WHEREAS, Seven Hills is currently suffering an operating income emergency and is in dire need of temporary assistance from the City of Fayetteville to be able to weather the storm and continue to offer vital services to Fayetteville's homeless residents during winter; and WHEREAS, if Seven Hills could no longer operate its Walker Family Residential Community transitional housing facility, currently housed citizens might become homeless again and have to live on the streets or in the woods during these harsh winter months; and WHEREAS, if Seven Hills could no longer operate its day time facility, the large number of homeless residents who depend upon this facility for showers and washing, hot food, a warm place to stay during the day, as well as access to a telephone and other job assistance services could not find such comparable services elsewhere; and WHEREAS, the facilities and services provided by Seven Hills need to be continued and should be temporarily supported by the City taxpayers to prevent our homeless and needy residents from suffering undue hardship and deprivation during these winter months. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of City of Fayetteville, Arkansas hereby determines that the facts shown above constitute an exceptional situation in which formal competitive bidding is not practical or City of Fayetteville, Arkansas Page 1 Printed on 21212017 n File Number. 2017-0060 feasible and therefore waives formal competitive bidding and approves the attached emergency purchase of services contract with Seven Hills Homeless Center and authorizes Mayor Jordan to sign this contract. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves the attached budget adjustment. .................... My of Fayetteville, Arkansas Page 2 Printed on 21212017 CONTACT THIS CONTRACT is made by and between the City of Fayetteville, Arkansas (hereinafter "City") and Seven Hills Homeless Center, which is an Arkansas nonprofit corporation which filed its corporate documents with the Secretary of State in 2001 (hereinafter "Seven Hills") on this _, t day of January, 2417. Whereas, the Board of Directors of Seven Hills has operated a day time facility to serve numerous homeless and needy Fayetteville residents for over 15 years relying upon the support of several local churches, charities and charitable persons, as well as some governmental support (for veterans, etc.); and Whereas, through generous contributions by the Walker Family and others, Seven Hills was able to construct and operate the Walker Family Residential Community complex for transitional housing for homeless residents of Fayetteville on leased City property south of Huntsville Road for many years; and Whereas, Seven Hills is currently suffering an operating income emergency and is in dire need of temporary assistance from the City of Fayetteville to be able to weather the storm and continue to offer vital services to Fayetteville's homeless residents_ during winter; and Whereas, if Seven Hills could no -longer operate its Walker Family 12esidential. Community transitional housing facility, currently housed citizens might become homeless again and have to live on the streets or in the woods during these harsh winter months; and Whereas, if Seven Hills could no longer operate its day time facility, the large number of homeless residents who depend upon this facility for showers and washing, loot food, a warm place to stay during the day, as well as access to a telephone and other job assistance services could not find such comparable services elsewhere; and Whereas, the facilities and services provided by Seven Hills are required to be continued and should be temporarily supported by the City in order to prevent our homeless and needy residents from suffering undue hardship and deprivation during these winter months. NOW, THEREFORE, The City of Fayetteville and the Board of Directors of Seven Hill Homeless Center agfee as follows: The term of this contract shall be February 1, 2017 until March 31, 2017, for a total of two (2) months unless ended earlier by the City for failure of Seven Hills to comply with all provisions and requirements of this contract. Mayor Jordan may extend the term of this contract pursuant to Paragraph 7. 2. Seven Hills Homeless Center agrees to and shall provide all necessary personnel, supplies, utilities and maintenance of its facility to serve all Fayetteville's needy homeless residents who are utilizing and will continue to need to utilize the day time facility. Seven Hills agrees to continue to offer all programs and services which Seven Hills has been normally supplying in the past in its day time facility. 3. Seven Hills Homeless Center further agrees to and shall' all necessary personnel, supplies, utilities and maintenance of the Walker Family Residential Community transitional facility to serve the transitional housing occupants. Seven Hills is authorized to use some of the City revenue for these purposes where appropriately authorized by the earlier agreement between the City and Seven Hills. Seven Hills agrees to continue to offer all programs and services to these Fayetteville transitional housing tenants as it has -normally been providing in the past. 4. Seven Hills Homeless Center further agrees to make diligent efforts to regain its financial footing by increasing its revenues and/or reducing its expenses so that at the end of this two month emergency assistance by the taxpayers of Fayetteville, Seven Hills Homeless Center can once again pay all of its own bills and will not need further financial support from the City of Fayetteville. 5. Seven Hills Homeless Center further agrees to make a report to the Fayetteville City Council at its Agenda Session on March 14th, 2017 to report on Seven Hills' operational activities, fundraising and expense' reductions. Seven Hills also agrees to present any other report as requested by the Mayor or City Council during this two month period. 6. The City of Fayetteville agrees to pay the sum of TWENTY FIVE THOUSAND DOLLARS ($25,000.00) after the effective date of the ordinance which approves this contract and on the first Wednesday of March a City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 CHIEF FINANCIAL OFFICER (I 10) 2017 Requestor: Paul Becker BUDGET ADJUSTMENT DESCRIPTION /JUSTIFICATION: Budget adjustment to provide emergency funding for Seven Hills Homeless Center. COUNCIL DATE: 1/31/2017 LEGISTAR FILE ID#: 2017-0060 3GW'Z7G ra, FeV/ 1/30/2017 9:02 AM Budget Director TYPE: DESCRIPTION; Date C:\Users\Ismith\AppData\Roaming\L5\Temp\cffc52dc-c2dd-4a3d-a343-b11c52cec319 1 of 1 J GLDATE: RESOLUTION/ORDINANCE 11 POSTED: TOTAL 150,000 150,000 v.20161220 Increase / (Decrease) Project,Sub# Account Number Expense Revenue Project Sub AT Account Name 1010.090.6600-5721.00 150,000 EX Transfer to -Seven Hills Homeless 1010.001.0001-4999.99 150,000 RE Use Fund Balance - Current C:\Users\Ismith\AppData\Roaming\L5\Temp\cffc52dc-c2dd-4a3d-a343-b11c52cec319 1 of 1 and every other month while this contract is effective (if renewed pursuant to paragraph 7.) as long as the Finance Director and the City Administration are satisfied that Seven Hills is satisfactorily complying with all terms and conditions of this contract. 7. Renewal possible. On or before April 1, 2017, the Mayor and Seven Hills may jointly renew this contract for an additional two months if Seven Hills has complied with all terms of the contract and has made progress in becoming self-sufficient again, but still needs temporary assistance from the City's taxpayers. Prior to this renewed contract's anticipated ending date on May 30, 2017, Seven Hills and the Mayor may further extend this contract for an additional two (2) month term unless the City Council has passed a resolution opposing such final term of this contract. IN WITNESS WHEREOF, the parties hereto have caused their signatures to be set by their authorized representatives effective the date signed by the :Mayon' after approval by the Fayetteville .City Council. SEVEN HILLS HOMELESS CENTER Lynn Donald Carver Chair of the Seven Hills Homeless Center Board 'B ]lr Rader, Chief Executive Officer Date: ) ^ 3 t _ I CITY OF FAYETTEVILLE, Weld Jordan, Mayor Date:....._ 1- .31— A 0 i ATTEST: Sondra E. Smith -$ 6,. �;y City Clerk/Treasure w , F AYETI EVli ! f:.; City of Fayetteville Staff Review Form 2017-0307 legistar File ID N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Chief Financial Officer/ Paul Becker 6/5/2017 Finance &Internal Services Department Submitted By Submitted Date Division / Department Action Recommendation: Approve a 2 -month contractual funding extension with Seven Hills Homeless Center. Budget Impact: 1010.0 90.6 600.5 7 21.00 Account Number Project Number Budgeted Item? No Current Budget Funds Obligated Current Balance Fund Project Title $ 50,000.00 .$ 50,000.00 $ Does item have a cost? Yes Item Cost Budget Adjustment Attached? No Budget Adjustment Remaining Budget $ - V20140710 Previous Ordinance or Resolution # 5gy.i Original Contract Number: Comments: Approval Date: 60— — I'1 CITY OF FAYETTEVILLE ARKANSAS TO: Mayor Jordan, THRU: Don Marr, Chief of Staff FROM: Paul A Becker, Chief Financial Officer DATE: June 5, 2017 SUBJECT: Emergency Funding for Seven Hills Homeless Center STAFF MEMO RECOMMENDATION: To approve the final 2 -month contractual funding extension with Seven Hills Homeless Center. BACKGROUND: The Seven Hills Homeless Center requested and was approved to receive $25,000 per month for up to six months by the City Council beginning in February 201.7. This would keep the Shelter in operation on a temporary basis until a sufficient.funding base or alternate provider is secured. The contract was for a two-month period with the ability to continue funding for 2 additional 2 month periods if necessary. At the May 30th agenda session representatives addressed the City Council and indicated that although they were making progress in securing permanent funding the emergency still existed and that temporary finding was still needed. This is a request to the Mayor to continue that funding as approved by the City Council BUDGET/Staff Impact: A budget adjustment was approved by the City Council which provided funding for a 6 -month period if necessary. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 dF,�a:v.Frlr 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Ordinance: 5946 File Number: 2017-0060 SEVEN HILLS HOMELESS CENTER EMERGENCY FUNDING: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING, TO APPROVE AN EMERGENCY TWO MONTH PURCHASE OF SERVICES CONTRACT WITH SEVEN HILLS HOMELESS CENTER WITH POSSIBLE EXTENSIONS OF UP TO FOUR ADDITIONAL MONTHS AND TO APPROVE A BUDGET ADJUSTMENT. WHEREAS, the Board of Directors of Seven Hills has operated a day time facility to serve numerous homeless and needy Fayetteville residents for over 15 years relying upon the support of several local churches, charities and charitable persons, as well as some governmental support (for veterans, etc.); and WHEREAS, through generous contributions by the Walker Family and others, Seven Hills was able to construct and operate the Walker Family Residential Community complex for transitional housing for homeless residents of Fayetteville on leased City property south of Huntsville Road for many years; and WHEREAS, Seven Hills -is currently suffering an operating income emergency and is in dire need of temporary assistance from the City of Fayetteville to be able to weather the storm and continue to offer vital services to Fayetteville's homeless residents during winter; and WHEREAS, if Seven Hills could no longer operate its Walker Family Residential Community transitional housing facility, currently housed citizens might become homeless again and have to live on the streets or in the woods during these harsh winter months; and WHEREAS, if Seven Hills could no longer operate its day time facility, the large number of homeless residents who depend upon this facility for showers and washing, hot food, a warm place to stay during the day, as well as access to a telephone and other job assistance services could not find such comparable services elsewhere; and WHEREAS, the facilities and services provided by Seven Hills need to be continued and should be Page 1 Printed on 2/2/17 I Ordinance: 5946 File Number.' 2017-0060 temporarily supported by the City taxpayers to prevent our homeless and needy residents from suffering undue hardship and deprivation during these winter months. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of City of Fayetteville, Arkansas hereby determines that the facts shown above constitute an exceptional situation in which formal competitive bidding is not practical or feasible and therefore waives formal competitive bidding and approves the attached emergency purchase of services contract with Seven Hills Homeless Center and authorizes Mayor Jordan to sign this contract. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves the attached budget adjustment. PASSED and APPROVED on 1/31/2017 Attest: Sondra..E..Smith, City Clerk T p§!kr lJ., �1: FAY1--*I"t t Vit.l.i. `sig �lti • . �����'� Page 2 Printed on 2/2/17 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 ,. Text File File Number: 2017-0060 M Agenda Date: 1/31/2017 Version: 1 Status: Passed In Control: City Council Special Meeting File Type: Ordinance Agenda Number: A. 1 SEVEN HILLS HOMELESS CENTER EMERGENCY FUNDING: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING, TO APPROVE AN EMERGENCY TWO MONTH PURCHASE OF SERVICES CONTRACT WITH SEVEN HILLS HOMELESS CENTER WITH POSSIBLE EXTENSIONS OF UP TO FOUR ADDITIONAL MONTHS AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, the Board of Directors of Seven Hills has operated a day time facility to serve numerous homeless and needy Fayetteville residents for over 15 years relying upon the support of several local churches, charities and charitable persons, as well as some governmental support (for veterans, etc.); and WHEREAS, through generous contributions by the Walker Family and others, Seven Hills was able to construct and operate the Walker Family Residential Community complex for transitional housing for homeless residents of Fayetteville on leased City property south of Huntsville Road for many years; and WHEREAS, Seven Hills is currently suffering" an operating income emergency and is in dire need of temporary - assistance from the City of Fayetteville to be able to weather the storm and continue to offer vital services to Fayetteville's homeless residents during winter; and WHEREAS, if Seven Hills could no longer operate its Walker Family Residential Community transitional housing facility, currently housed citizens might become homeless again and have to live on the streets or in the woods during these harsh winter months; and WHEREAS, if Seven Hills could no longer operate its day time facility, the large number of homeless residents who depend upon this facility for showers and washing, hot food, a warm place to stay during the day, as well as access to a telephone and other job assistance services could not find such comparable services elsewhere; and WHEREAS, the facilities and services provided by Seven Hills need to be continued and should be temporarily supported by the City taxpayers to prevent our homeless and needy residents from suffering undue hardship and deprivation during these winter months. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section I. That the City Council of City of Fayetteville, Arkansas hereby determines that the facts shown above constitute an exceptional situation in which formal competitive bidding is not practical or City o/Fayetteville, Arkansas Page 1 Printed on 212/2017 U File Number- 2017-0060 feasible and therefore waives formal competitive bidding and approves the attached emergency purchase of services contract with Seven Hills Homeless Center and authorizes Mayor Jordan to sign this contract. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves the attached budget adjustment. e City of Fayetteville, Arkansas Page 2 Printed on 2/2/2017 CONTRACT THIS CONTRACT is made by and between the City of Fayetteville, Arkansas (hereinafter "City") and Seven Hills Homeless Center, which is an Arkansas nonprofit corporation which filed its corporate documents with the Secretary of State in 2001 (hereinafter "Seven Hills") on this j I day of January, 2017. Whereas, the Board of Directors of Seven Hills has operated a day time facility to serve numerous homeless and needy Fayetteville residents for over 15 years relying upon. the support. of several local churches, charities and charitable persons, as well as some governmental support (for veterans, etc); and Whereas, through generous contributions by the Walker Family and others, Seven Hills was able to construct and operate the Walker Family Residential Community complex for transitional housing for homeless residents of Fayetteville on ]eased City property south of Huntsville Road for many years; and Whereas, Seven Hills is currently suffering an operating income emergency and is in dire need of temporary assistance from the City of Fayetteville to be able to weather the storm and continue to offer vital services to Fayetteville's homeless residents during winter; and Whereas, if Seven Hills could no longer operate its Walker Family Residential Community transitional housing facility, currently housed citizens might become homeless again and have to live on the streets or in the woods during these harsh winter months; and Whereas, if Seven Hills could no longer operate its day time facility, the large number of homeless residents who depend upon this facility for showers and washing, hot food, a warm place to stay during the day, as well as access to a telephone and other job assistance services could not find such comparable services elsewhere; and Whereas, the facilities and services provided by Seven Hills are required to be continued and should be temporarily supported by the City in order to prevent our homeless and needy residents from suffering undue hardship and deprivation during these winter months. NOW, THEREFORE, The City of Fayetteville and the Board of Directors of Seven Hill Homeless Center agree as follows: 1. The term of this contract shall be February 1, 2017 until March 31, 2017, for a total of two (2) months unless ended earlier by the City for failure of Seven Hills to comply with all provisions and requirements of this contract. Mayor Jordan may extend the term of this contract pursuant to Paragraph 7. 2. Seven Hills Homeless Center agrees to and shall provide all necessary personnel, supplies, utilities and maintenance of its facility to serve all Fayetteville's needy homeless residents who are utilizing and will continue to need to utilize the day time facility. Seven Hills agrees to continue to offer all programs and. services which Seven Hills has been normally supplying in the past in its day time facility. 3. Seven Hills Homeless Center further agrees to and shall provide all necessary personnel, supplies, utilities and maintenance of the Walker Family Residential Community transitional facility to serve the transitional housing occupants. Seven Hills is authorized to use some of the City revenue for these purposes where appropriately authorized by the earlier agreement between the City and Seven Hills. Seven Hills agrees to continue to offer all programs and services to these Fayetteville transitional housing tenants as it has -normally been providing in the past. _ 4. Seven Hills Homeless Center further agrees to make diligent efforts to regain its financial footing by increasing its revenues and/or reducing its expenses so that at the end of this two month emergency assistance by the taxpayers of Fayetteville, Seven Hills Homeless Center can once again pay all of its own bills and will not need further "financial support from the City of Fayetteville. 5. Seven Hills Homeless Center further agrees to make a report to the Fayetteville City Council at its Agenda Session on March 14`h, 2017 to report on Seven Hills' operational activities, fundraising and expense reductions. Seven Hills also agrees to present any other report as requested by the Mayor or City Council during this two month period. 6. The City of Fayetteville agrees to pay the sum of TWENTY FIVE THOUSAND DOLLARS ($25,000.00) after the effective date of the ordinance which approves this contract and on the first Wednesday of March r , r and every other month while this contract is effective (if renewed pursuant to paragraph 7.) as long as the Finance Director and the City Administration are satisfied that Seven Hills is satisfactorily complying with all terms and conditions of this contract. 7. Renewal possible. On or before April 1, 2017, the Mayor and Seven Hills { may jointly renew this contract for an additional two months if Seven Hills has complied with all terms of the contract and has made progress in becoming self-sufficient again, but still needs temporary assistance from the City's taxpayers. Prior to this renewed contract's anticipated ending date on May 30, 2017, Seven Hills and the Mayor may further extend this contract for an additional two (2) month term unless the City Council has passed a resolution opposing such final term of this contract. IN WITNESS WHEREOF, the parties hereto have caused their -signatures to be set by their authorized representatives effective the date signed by the Mayor after approval by the Fayetteville City Council. SEVEN HILLS HOMELESS CENTER jynn Donald Carver Chair of the Seven Hills Homeless Center Board ;J Billy Rader, Chief Executive Officer Date: } -- 3 L i :_ CITY OF FAYETTEVILLE, ARYANSAS bid Jordan, Mayor Date: I- .31— A() F1 ATTEST: Sondra E. Smit Y O�;`�s� • ': City Clerkffreasurezti�o '•,s?; Nitit ����` City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 CHIEF FINANCIAL OFFICER (1 10) 2017 Requestor: Paul Becker BUDGET ADJUSTMENT DESCRIPTION /JUSTIFICATION: Budget adjustment to provide emergency funding for Seven Hills Homeless Center RESOLUTION/ORDINANCE COUNCIL DATE: 1/31/2017 LEGISTAR FILE ID#: 2017-0060 3 "Iraara, Few 1/30/2017 9:02 SAM Budget Director TYPE: DESCRIPTION; GLDATE: POSTED: / Date TOTAL 150;000 150,000 v.20161220 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub AT Account Name 1010.090.6600-5721.00 150,000 - EX Transfer to - Seven Hills Homeless 1010.001.0001-4999.99 150,000 RE Use Fund Balance - Current C:\Users\lsmith\AppData\Roaming\L5\Temp\cffc52dc-c2dd-4a3d-a343-b11c52cec319 1 of I