HomeMy WebLinkAboutORDINANCE 5946113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Ordinance: 5946
File Number: 2017-0060
SEVEN HILLS HOMELESS CENTER EMERGENCY FUNDING:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING, TO APPROVE AN EMERGENCY TWO
MONTH PURCHASE OF SERVICES CONTRACT WITH SEVEN HILLS HOMELESS CENTER WITH
POSSIBLE EXTENSIONS OF UP TO FOUR ADDITIONAL MONTHS AND TO APPROVE A BUDGET
ADJUSTMENT.
WHEREAS, the Board of Directors of Seven Hills has operated a day time facility to serve
numerous homeless and needy Fayetteville residents for over 15 years relying upon the support of
several local churches, charities and charitable persons, as well as some governmental support (for
veterans, etc.); and
WHEREAS, through generous contributions by the Walker Family and others, Seven Hills was able to
construct and operate the Walker Family Residential Community complex for transitional housing for
homeless residents of Fayetteville on leased City property south of Huntsville Road for many years; and
WHEREAS, Seven Hills is currently suffering an operating income emergency and is in dire need of
temporary assistance from the City of Fayetteville to be able to weather the storm and continue to offer
vital services to Fayetteville's homeless residents during winter; and
WHEREAS, if Seven Hills could no longer operate its Walker Family Residential Community
transitional housing facility, currently housed citizens might become homeless again and have to live on the
streets or in the woods during these harsh winter months; and
WHEREAS, if Seven Hills could no longer operate its day time facility, the large number of homeless
residents who depend upon this facility for showers and washing, hot food, a warm place to stay during
the day, as well as access to a telephone and other job assistance services could not find such comparable
services elsewhere; and
WHEREAS, the facilities and services provided by Seven Hills need to be continued and should be
Page 1 Printed on 2/2/17
Ordinance: 5946
File Number: 2017-0060
temporarily supported by the City taxpayers to prevent our homeless and needy residents from suffering
undue hardship and deprivation during these winter months.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of City of Fayetteville, Arkansas hereby determines that the facts shown
above constitute an exceptional situation in which formal competitive bidding is not practical or feasible
and therefore waives formal competitive bidding and approves the attached emergency purchase of services
contract with Seven Hills Homeless Center and authorizes Mayor Jordan to sign this contract.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves the attached budget
adjustment.
PASSED and APPROVED on 1/31/2017
Approved: Attest:
Lioneld J rdan yor Sondra E. Smith, City
Clerk Tr WjgT,r
ir�j�4y
`1 YERFVflfrr"''
X
Page 2 Printed on 212117
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2017-0060
Agenda Date: 1/31/2017 Version: 1 Status: Passed
In Control: City Council Special Meeting File Type: Ordinance
Agenda Number: A. 1
SEVEN HILLS HOMELESS CENTER EMERGENCY FUNDING:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING, TO APPROVE AN EMERGENCY TWO
MONTH PURCHASE OF SERVICES CONTRACT WITH SEVEN HILLS HOMELESS CENTER
WITH POSSIBLE EXTENSIONS OF UP TO FOUR ADDITIONAL MONTHS AND TO APPROVE
A BUDGET ADJUSTMENT
WHEREAS, the Board of Directors of Seven Hills has operated a day time facility to serve numerous
homeless and needy Fayetteville residents for over 15 years relying upon the support of several local
churches, charities and charitable persons, as well as some governmental support (for veterans, etc.);
and
WHEREAS, through generous contributions by the Walker Family and others, Seven Hills was able to
construct and operate the Walker Family Residential Community complex for transitional housing for
homeless residents of Fayetteville on leased City property south of Huntsville Road for many years; and
WHEREAS, Seven Hills is currently suffering an operating income emergency and is in dire need of
temporary assistance from the City of Fayetteville to be able to weather the storm and continue to offer
vital services to Fayetteville's homeless residents during winter; and
WHEREAS, if Seven Hills could no longer operate its Walker Family Residential Community
transitional housing facility, currently housed citizens might become homeless again and have to live on
the streets or in the woods during these harsh winter months; and
WHEREAS, if Seven Hills could no longer operate its day time facility, the large number of homeless
residents who depend upon this facility for showers and washing, hot food, a warm place to stay during
the day, as well as access to a telephone and other job assistance services could not find such
comparable services elsewhere; and
WHEREAS, the facilities and services provided by Seven Hills need to be continued and should be
temporarily supported by the City taxpayers to prevent our homeless and needy residents from suffering
undue hardship and deprivation during these winter months.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of City of Fayetteville, Arkansas hereby determines that the facts
shown above constitute an exceptional situation in which formal competitive bidding is not practical or
City of Fayetteville, Arkansas Page 1 Printed on 21212017
File Number: 2017-0060
feasible and therefore waives formal competitive bidding and approves the attached emergency purchase
of services contract with Seven Hills Homeless Center and authorizes Mayor Jordan to sign this
contract.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves the attached
budget adjustment.
City of Fayetteville, Arkansas Page 2 Printed on 2/2/2017
Paul Becker
Submitted By
City of Fayetteville Staff Review Form
2017 -006th
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
1/30/2017 Chief Financial Officer/
Finance & Internal Services Department
Submitted Date Division / Department
Action Recommendation:
Approval of an agreement to provide emergency funding for Seven Hills Homeless Center and approval of the
budget adjustment.
1010.090.6600-5721.00
Account Number
Project Number
Budgeted Item? No
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Budget Impact:
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
General
Fund
Project Title
$ 103,000.00
$ 103,000.00
--J
$ 150,000.00
$ 150,000.00
I
Approval Date:
V20140710
CITY OF
•
7ay%
- e CITY COUNCIL AGENDA MEMO
ARKANSAS
MEETING OF JANUARY 31, 2017 SPECIAL CITY COUNCIL MEETING
TO: Mayor Jordan, Mayor and Members of the City Council
THRU: Don Marr, Chief of Staff
FROM: Paul A Becker, Chief Financial Officer
DATE: January 30, 2017
SUBJECT: Emergency Funding for Seven Hills Homeless Center
RECOMMENDATION:
To approve a 2 months funding agreement with Seven Hills Homeless Center with the option to
renew up to an additional four months' contingent on satisfactory contractual performance.
BACKGROUND:
The Seven Hills Homeless Center has provided services to homeless and needy residents in
Fayetteville for over 15 years. Seven Hills is a non for profit organization that has relied almost
exclusively on private donations for operational funding during that period. The City Administration
was notified last week that without some type of immediate financial support the Homeless Shelter
would be forced to shut down operations as needed donations were short of necessary operating
costs.
Since this would cause immediate suffering and undue hardships on the homeless and needy
residents during the current winter months, the Mayor is recommending the City Council approve
temporary emergency funding in the amount of $25,000 per month be used to supplement current
donations committed on a monthly basis by the Shelter's current generous donors. This would
keep the Shelter in operation on a temporary basis until a sufficient funding base or alternate
provider is secured. If necessary, this could be renewed for up to an additional 2 periods of 2
months based on compliance with the terms of the attached contract.
BUDGET/Staff Impact:
This contract would be funded by the attached budget amendment. Which requests an
appropriation from fund balance in the maximum amount of $150,000.
Mailing Address:
113 W. Mountain Street www.tayetteville-ar.gov
Fayetteville, AR 72701
CONTRACT
THIS CONTRACT is made by and between the City of Fayetteville, Arkansas
(hereinafter "City") and Seven Hills Homeless Center, which is an Arkansas
nonprofit corporation which filed its corporate documents with the Secretary of
State in 2001 (hereinafter "Seven Hills") on this day of January, 2017.
Whereas, the Board of Directors of Seven Hills has operated a day time facility to
serve numerous homeless and needy Fayetteville residents for over 15 years
relying upon the support of several local churches, charities and charitable persons,
as well as some governmental support (for veterans, etc.); and
Whereas, through generous contributions by the Walker Family and others, Seven
Hills was able to construct and operate the Walker Family Residential Community
complex for transitional housing for homeless residents of Fayetteville on leased
City property south of Huntsville Road for many years; and
Whereas, Seven Hills is currently suffering an operating income emergency and
is in dire need of temporary assistance from the City of Fayetteville to be able to
weather the storm and continue to offer vital services to Fayptteville's homeless
residents during winter; and
Whereas, if Seven Hills could no longer operate its Walker Family Residential
Community transitional housing facility, currently housed citizens might become
homeless again and have to live on the streets or in the woods during these harsh
winter months; and
Whereas, if Seven Hills could no longer operate its day time facility, the large
number of homeless residents who depend upon this facility for showers and
washing, hot food, a warm place to stay during the day, as well as access to a
telephone and other job assistance services could not find such comparable
services elsewhere; and
Whereas, the facilities and services provided by Seven Hills are required to be
continued and should be temporarily supported by the City in order to prevent our
homeless and needy residents from suffering undue hardship and deprivation
during these winter months.
NOW, THEREFORE, The City of Fayetteville and the Board of Directors of
Seven Hill Homeless Center agfee as follows:
The term of this contract shall be February 1, 2017 until March 31, 2017,
for a total of two (2) months unless ended earlier by the City for failure of
Seven Hills to comply with all provisions and requirements of this contract.
Mayor Jordan may extend the term of this contract pursuant to Paragraph 7.
2. Seven Hills Homeless Center agrees to and shall provide all necessary
personnel, supplies, utilities and maintenance of its facility to serve all
Fayetteville's needy homeless residents who are utilizing and will continue
to need to utilize the day time facility. Seven Hills agrees to continue to
offer all programs and services which Seven Hills has been normally
supplying in the past in its day time facility.
3. Seven Hills Homeless Center further agrees to and shall provide all
necessary personnel, supplies, utilities and maintenance of the Walker
Family Residential Community transitional facility to serve the transitional
housing occupants. Seven Hills is authorized to use some of the City
revenue for these purposes where appropriately authorized by the earlier
agreement between the City and Seven Hills. Seven Hills agrees to continue
to offer all programs and services to these Fayetteville transitional housing
tenants as it has -normally been providing in the past.
4. Seven Hills Homeless Center further agrees to make diligent efforts to
regain its financial footing by increasing its revenues and/or reducing its
expenses so that at the end of this two month emergency assistance by the
taxpayers of Fayetteville, Seven Hills Homeless Center can once again pay
all of its own bills and will not need further financial support from the City
of Fayetteville.
5. Seven Hills Homeless Center further agrees to make a report to the
Fayetteville City Council at its Agenda Session on March 14th, 2017 to
report on Seven Hills' operational activities, fundraising and expense
reductions. Seven Hills also agrees to present any other report as requested
by the Mayor or City Council during this two month period.
6. The City of Fayetteville agrees to pay the sum of TWENTY FIVE
THOUSAND DOLLARS ($25,000.00) after the effective date of the
ordinance which approves this contract and on the first Wednesday of March
and every other month while this contract is effective (if renewed pursuant
to paragraph 7.) as long as the Finance Director and the City Administration
are satisfied that Seven Hills is satisfactorily complying with all terms and
conditions of this contract.
7. Renewal possible. On or before April 1, 2017, the Mayor and Seven Hills
may jointly renew this contract for an additional two months if Seven Hills
has complied with all terms of the contract and has made progress in
becoming self-sufficient again, but still needs temporary assistance from the
City's taxpayers. Prior to this renewed contract's anticipated ending date on
May 30, 2017, Seven Hills and the Mayor may further extend this contract
for an additional two (2) month term unless the City Council has passed a
resolution opposing such final term of this contract.
IN WITNESS WHEREOF, the parties hereto have caused their_ signatures
to be set by their authorized representatives effective the date signed by the Mayor
after approval by the Fayetteville City Council.
SEVEN HILLS HOMELESS CENTER
Lynn Donald Carver
Chair of the Seven Hills Homeless
Center Board
dilly Rader, Chief Executive Officer
Date: , -- -j L — I
CITY OF FAYETTEVILLE,
ARKANSAS
Jordan, Mayor
Date: I- .3I—'A () �
ATTEST:
�. rrrli
Sondra E. Smith �•``c, ��Y"�:�'f,
City Clerkfrreasure '� `•�''
`01-AYCTTEViLLE;
Zz
yrr' t TO* N
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division
/Org2 CHIEF FINANCIAL OFFICER (1 10)
2017
Requestor: Paul Becker
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Budget adjustment to provide emergency funding for Seven Hills Homeless Center.
RESOLUTION/ORDINANCE
Adjustment Number
COUNCIL DATE: 1/31/2017
LEGISTAR FILE ID#: 2017-0060
3 GW1TGiN'Ai �P� L
1/30/2017 9:02 AM
Budget Director
TYPE:
DESCRIPTION:-
GLDATE:
POSTED:
Date
TOTAL 150,000 150,000 v.20161220
Increase / (Decrease) PrJect.Sub#
Account Number Expense Revenue Project Sub AT Account Name
1010.090.6600-5721.00 150,000 - EX Transfer to - Seven Hills Homeless
1010.001.0001-4999.99 150,000 RE Use Fund Balance - Current
C:\Users\Ismith\AppData\Roaming\L5\Temp\cffc52dc-c2dd-4a3d-a343-b11c52cec319 1 of 1
ill I, Oil, i I
AFFIDAVIT OF PUBLICATION
I Karen Caler, do solemnly swear that I am the Legal Clerk of the
Northwest Arkansas Democrat -Gazette, printed and published in
Washington County and Benton County, Arkansas, and of bona fide
circulation, that from my own personal knowledge and reference
to the files of said publication, the advertisement of:
CITY OF FAYETTEVILLE
Ord. 5946
Was inserted in the Regular Edition on:
February 9, 2017
Publication Charges: $ 166.40
Karen Caler
Subscribed and sworn to before me
This (4day of Rj , 2017.
—(�v I 'f )"1" 61
Notary Public
My Commission E pires: 42-40o'kk
CnTI-1Y W1LES
AU1 2.ii5a£ (lii1 Q(1 CC!.i"st
'' 2a9%lit°°
1 P!oYaTy"aJiic f 0 �niu;> 1
r1 nay Cone°tis iorl c r1 Feta 20, 2024_.
* *NOTE* *
Please do not pay from Affidavit.
Invoice will be sent.
Ordinance: 5946
File Number: 2017-0060
SEVEN HILLS HOMELESS CENTER
EMERGENCY FUNDING:
AN ORDINANCE TO WAIVE
COMPETITIVE BIDDING, TO
APPROVE AN EMERGENCY TWO
MONTH PURCHASE OF SERVICES
CONTRACT WITH SEVEN HILLS
HOMELESS CENTER WITH
POSSIBLE EXTENSIONS OF UP TO
FOUR ADDITIONAL MONTHS AND
TO APPROVE A BUDGET
ADJUSTMENT.
WHEREAS, the Board of Directors of
Seven Hills has operated a day time
facility to serve numerous homeless and
needy Fayetteville residents for over 15
years relying upon the support of several
local churches, charities and charitable
persons, as well as some governmental
support (for veterans, etc.); and
WHEREAS, through generous
contributions by the Walker Family and
others, Seven Hills was able to construct
and operate the Walker Family
Residential Community complex for
transitional housing for homeless
residents of Fayetteville on leased City
property south of Huntsville Road for
many years; and
WHEREAS, Seven Hills is currently
suffering an operating income emergency
and is in dire need of temporary
assistance from the City of Fayetteville
to be able to weather the storm and
continue to offer vital services to
Fayetteville's homeless residents during
winter; and
WHEREAS, if Seven Hills could no
longer operate its Walker Family
Residential Community transitional
housing facility, currently housed
citizens might become homeless again
and have to live on the streets or in the
woods during these harsh winter months,
and
WHEREAS, if Seven Hills could no
longer operate its day time facility, the
large number of homeless residents who
depend upon this facility for showers and
washing, hot food, a warm place to stay
during the day, as well as access to a
telephone and other job assistance
services could not find such comparable
services elsewhere; and
WHEREAS, the facilities and services
provided by Seven Hills need to be
continued and should be temporarily
supported by the City taxpayers to
prevent our homeless and needy residents
from suffering undue hardship and
deprivation during these winter months.
NOW, THEREFORE, BE IT
ORDAINED BY THE CITY COUNCIL
OF THE CITY OF FAYETTEVILLE,
Section 1. That the City Council of City
of Fayetteville, Arkansas hereby
determines that the facts shown above
constitute an exceptional situation in
which formal competitive bidding is not
practical or feasible and therefore waives
formal competitive bidding and approves
the attached emergency purchase of
services contract with Seven Hills
Homeless Center and authorizes Mayor
Jordan to sign this contract.
Section 2. That the City Council of the
City of Fayetteville, Arkansas hereby
approves the attached budget adjustment.
PASSED and APPROVED on 1/31/2017
Approved:
Lioneld Jordan, Mayor
Attest:
Sondra E. Smith, City Clerk Treasurer
74019497 Feb. 9, 2017
Paul Becker
Submitted By
' �ev�n ��15 �-bmel� Cen-4er
a, rn,n-�h ex,�en� ► on
City of Fayetteville Staff Review Form
2017-0190
Legistar File ID
/A
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
3/30/2017 Chief Financial Officer/
Finance & Internal Services Department
Submitted Date Division / Department
Action Recommendation:
Approve a 2 -month contractual funding extension with Seven Hills Homeless Center.
Budget Impact:
1010.090.6600.5721.00
Account Number Fund
Project Number
Budgeted Item? No
Does item have a cost? Yes
Budget Adjustment Attached? No
Previous Ordinance or Resolution # sq 4
Original Contract Number:
Comments:
Current Budget
Funds. Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 100,000.00
$ 100,000.00
0
Approval Date: 4-5-17
V20140710
CITY OF
PIT
'07ay
ARKANSAS
TO: Mayor Jordan,
THRU: Don Marr, Chief of Staff
FROM: Paul A Becker, Chief Financial Officer
DATE: March, 30, 2017
SUBJECT: Emergency Funding for Seven Hills Homeless Center
STAFF MEMO
RECOMMENDATION:
To approve a 2 -month contractual funding extension with Seven Hills Homeless Center.
BACKGROUND:
The Seven Hills Homeless Center requested and was approved to receive $25,000 per month
for up to six months by the City Council beginning in February 2017. This would keep the
Shelter in operation on a temporary basis until a sufficient funding -base or alternate provider is
secured. The contract was for a two month period with the ability to continue funding for 2
additional 2 month periods if necessary. At the March 14'" agenda session representatives
addressed the City Council and indicated that although they were making progress in securing
permanent funding the emergency still existed and that temporary finding was still needed. This
is a request to the Mayor to continue that funding as approved by the City Council
BUDGET/Staff Impact:
A budget adjustment was approved by the City Council which provided funding for a 6 month
period if necessary.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
V,-X'A r fi
il
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Ordinance: 5946
File Number: 2017-0060
SEVEN HILLS HOMELESS CENTER EMERGENCY FUNDING:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING, TO APPROVE AN EMERGENCY TWO
MONTH PURCHASE OF SERVICES CONTRACT WITH SEVEN HILLS HOMELESS CENTER WITH
POSSIBLE EXTENSIONS OF UP TO FOUR ADDITIONAL MONTHS AND TO APPROVE A BUDGET
ADJUSTMENT.
WHEREAS, the Board of Directors of Seven Hills has operated a day time facility to serve
numerous homeless and needy Fayetteville residents for over 15 years relying upon the support of
several local churches, charities and charitable persons, as well as some governmental support (for
veterans, etc.); and
WHEREAS, through generous contributions by the Walker Family and others, Seven Hills was able to
construct and operate the Walker Family Residential Community complex for transitional housing for
homeless residents of Fayetteville on leased City property south of Huntsville Road for many years; and
WHEREAS, Seven Hills is currently suffering an operating income emergency and is in dire need of
temporary assistance from the City of Fayetteville to be able to weather the storm and continue to offer
vital services to Fayetteville's homeless residents during winter; and
WHEREAS, if Seven Hills could no longer operate its Walker Family Residential Community
transitional_ housing facility, currently housed citizens might become homeless again and have to live on the
streets or in the woods during these harsh winter months; and
WHEREAS, if Seven Hills could no longer operate its day time facility, the large number of homeless
residents who depend upon this facility for showers and washing, hot food, a warm place to stay during
the day, as well as access to a telephone and other job assistance services could not find such comparable
services elsewhere; and
WHEREAS, the facilities and services provided by Seven Hills need to be continued and should be
Page 1 Printed on 2/2/17
Ordinance: 5946
File Number.- 2017-0060
temporarily supported by the City taxpayers to prevent our homeless and needy residents from suffering
undue hardship and deprivation during these winter months.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of City of Fayetteville, Arkansas hereby determines that the facts shown
above constitute an exceptional situation in which formal competitive bidding is not practical or feasible
and therefore waives formal competitive bidding and approves the attached emergency purchase of services
contract with Seven Hills Homeless Center and authorizes Mayor Jordan to sign this contract.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves the attached budget
adjustment.
PASSED and APPROVED on 1/31/2017
Attest:
Sondra E. Smith, City Clerkf'A YL
Trl{rr/ f
A tP ' ,>
Page 2 Printed on 2/2/17
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
= r Text File
File Number: 2017-0060
Agenda Date: 1/31/2017 Version: 1 Status: Passed
In Control: City Council Special Meeting File Type: Ordinance
Agenda Number: A. 1
SEVEN HILLS HOMELESS CENTER EMERGENCY FUNDING:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING, TO APPROVE AN EMERGENCY TWO
MONTH PURCHASE OF SERVICES CONTRACT WITH SEVEN HILLS HOMELESS CENTER
WITH POSSIBLE EXTENSIONS OF UP TO FOUR ADDITIONAL MONTHS AND TO APPROVE
A BUDGET ADJUSTMENT
WHEREAS, the Board of Directors of Seven Hills has operated a day time facility to serve numerous
homeless and needy Fayetteville residents for over 15 years relying upon the support of several local
churches, charities and charitable persons, as well as some governmental support (for veterans, etc.);
and
WHEREAS, through generous' contributions by the Walker Family and others, Seven Hills was able to
construct and operate the Walker Family Residential Community complex for transitional housing for
homeless residents of Fayetteville on leased City property south of Huntsville Road for many years; and
WHEREAS, Seven Hills is currently suffering an operating income emergency and is in dire need of
temporary assistance from the City of Fayetteville to be able to weather the storm and continue to offer
vital services to Fayetteville's homeless residents during winter; and
WHEREAS, if Seven Hills could no longer operate its Walker Family Residential Community
transitional housing facility, currently housed citizens might become homeless again and have to live on
the streets or in the woods during these harsh winter months; and
WHEREAS, if Seven Hills could no longer operate its day time facility, the large number of homeless
residents who depend upon this facility for showers and washing, hot food, a warm place to stay during
the day, as well as access to a telephone and other job assistance services could not find such
comparable services elsewhere; and
WHEREAS, the facilities and services provided by Seven Hills need to be continued and should be
temporarily supported by the City taxpayers to prevent our homeless and needy residents from suffering
undue hardship and deprivation during these winter months.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of City of Fayetteville, Arkansas hereby determines that the facts
shown above constitute an exceptional situation in which formal competitive bidding is not practical or
City of Fayetteville, Arkansas Page 1 Printed on 21212017
n
File Number. 2017-0060
feasible and therefore waives formal competitive bidding and approves the attached emergency purchase
of services contract with Seven Hills Homeless Center and authorizes Mayor Jordan to sign this
contract.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves the attached
budget adjustment.
....................
My of Fayetteville, Arkansas Page 2 Printed on 21212017
CONTACT
THIS CONTRACT is made by and between the City of Fayetteville, Arkansas
(hereinafter "City") and Seven Hills Homeless Center, which is an Arkansas
nonprofit corporation which filed its corporate documents with the Secretary of
State in 2001 (hereinafter "Seven Hills") on this _, t day of January, 2417.
Whereas, the Board of Directors of Seven Hills has operated a day time facility to
serve numerous homeless and needy Fayetteville residents for over 15 years
relying upon the support of several local churches, charities and charitable persons,
as well as some governmental support (for veterans, etc.); and
Whereas, through generous contributions by the Walker Family and others, Seven
Hills was able to construct and operate the Walker Family Residential Community
complex for transitional housing for homeless residents of Fayetteville on leased
City property south of Huntsville Road for many years; and
Whereas, Seven Hills is currently suffering an operating income emergency and
is in dire need of temporary assistance from the City of Fayetteville to be able to
weather the storm and continue to offer vital services to Fayetteville's homeless
residents_ during winter; and
Whereas, if Seven Hills could no -longer operate its Walker Family 12esidential.
Community transitional housing facility, currently housed citizens might become
homeless again and have to live on the streets or in the woods during these harsh
winter months; and
Whereas, if Seven Hills could no longer operate its day time facility, the large
number of homeless residents who depend upon this facility for showers and
washing, loot food, a warm place to stay during the day, as well as access to a
telephone and other job assistance services could not find such comparable
services elsewhere; and
Whereas, the facilities and services provided by Seven Hills are required to be
continued and should be temporarily supported by the City in order to prevent our
homeless and needy residents from suffering undue hardship and deprivation
during these winter months.
NOW, THEREFORE, The City of Fayetteville and the Board of Directors of
Seven Hill Homeless Center agfee as follows:
The term of this contract shall be February 1, 2017 until March 31, 2017,
for a total of two (2) months unless ended earlier by the City for failure of
Seven Hills to comply with all provisions and requirements of this contract.
Mayor Jordan may extend the term of this contract pursuant to Paragraph 7.
2. Seven Hills Homeless Center agrees to and shall provide all necessary
personnel, supplies, utilities and maintenance of its facility to serve all
Fayetteville's needy homeless residents who are utilizing and will continue
to need to utilize the day time facility. Seven Hills agrees to continue to
offer all programs and services which Seven Hills has been normally
supplying in the past in its day time facility.
3. Seven Hills Homeless Center further agrees to and shall' all
necessary personnel, supplies, utilities and maintenance of the Walker
Family Residential Community transitional facility to serve the transitional
housing occupants. Seven Hills is authorized to use some of the City
revenue for these purposes where appropriately authorized by the earlier
agreement between the City and Seven Hills. Seven Hills agrees to continue
to offer all programs and services to these Fayetteville transitional housing
tenants as it has -normally been providing in the past.
4. Seven Hills Homeless Center further agrees to make diligent efforts to
regain its financial footing by increasing its revenues and/or reducing its
expenses so that at the end of this two month emergency assistance by the
taxpayers of Fayetteville, Seven Hills Homeless Center can once again pay
all of its own bills and will not need further financial support from the City
of Fayetteville.
5. Seven Hills Homeless Center further agrees to make a report to the
Fayetteville City Council at its Agenda Session on March 14th, 2017 to
report on Seven Hills' operational activities, fundraising and expense'
reductions. Seven Hills also agrees to present any other report as requested
by the Mayor or City Council during this two month period.
6. The City of Fayetteville agrees to pay the sum of TWENTY FIVE
THOUSAND DOLLARS ($25,000.00) after the effective date of the
ordinance which approves this contract and on the first Wednesday of March
a
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 CHIEF FINANCIAL OFFICER (I 10)
2017
Requestor: Paul Becker
BUDGET ADJUSTMENT DESCRIPTION /JUSTIFICATION:
Budget adjustment to provide emergency funding for Seven Hills Homeless Center.
COUNCIL DATE: 1/31/2017
LEGISTAR FILE ID#: 2017-0060
3GW'Z7G ra, FeV/
1/30/2017 9:02 AM
Budget Director
TYPE:
DESCRIPTION;
Date
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J
GLDATE:
RESOLUTION/ORDINANCE
11
POSTED:
TOTAL
150,000 150,000
v.20161220
Increase / (Decrease)
Project,Sub#
Account Number
Expense Revenue
Project Sub AT
Account Name
1010.090.6600-5721.00
150,000
EX
Transfer to -Seven Hills Homeless
1010.001.0001-4999.99
150,000
RE
Use Fund Balance - Current
C:\Users\Ismith\AppData\Roaming\L5\Temp\cffc52dc-c2dd-4a3d-a343-b11c52cec319 1 of 1
and every other month while this contract is effective (if renewed pursuant
to paragraph 7.) as long as the Finance Director and the City Administration
are satisfied that Seven Hills is satisfactorily complying with all terms and
conditions of this contract.
7. Renewal possible. On or before April 1, 2017, the Mayor and Seven Hills
may jointly renew this contract for an additional two months if Seven Hills
has complied with all terms of the contract and has made progress in
becoming self-sufficient again, but still needs temporary assistance from the
City's taxpayers. Prior to this renewed contract's anticipated ending date on
May 30, 2017, Seven Hills and the Mayor may further extend this contract
for an additional two (2) month term unless the City Council has passed a
resolution opposing such final term of this contract.
IN WITNESS WHEREOF, the parties hereto have caused their signatures
to be set by their authorized representatives effective the date signed by the :Mayon'
after approval by the Fayetteville .City Council.
SEVEN HILLS HOMELESS CENTER
Lynn Donald Carver
Chair of the Seven Hills Homeless
Center Board
'B ]lr Rader, Chief Executive Officer
Date: ) ^ 3 t _ I
CITY OF FAYETTEVILLE,
Weld Jordan, Mayor
Date:....._ 1- .31— A 0 i
ATTEST:
Sondra E. Smith -$ 6,. �;y
City Clerk/Treasure
w , F AYETI EVli ! f:.;
City of Fayetteville Staff Review Form
2017-0307
legistar File ID
N/A
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Chief Financial Officer/
Paul Becker 6/5/2017 Finance &Internal Services Department
Submitted By Submitted Date Division / Department
Action Recommendation:
Approve a 2 -month contractual funding extension with Seven Hills Homeless Center.
Budget Impact:
1010.0 90.6 600.5 7 21.00
Account Number
Project Number
Budgeted Item? No Current Budget
Funds Obligated
Current Balance
Fund
Project Title
$ 50,000.00
.$ 50,000.00
$
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget $ -
V20140710
Previous Ordinance or Resolution # 5gy.i
Original Contract Number:
Comments:
Approval Date: 60— — I'1
CITY OF
FAYETTEVILLE
ARKANSAS
TO: Mayor Jordan,
THRU: Don Marr, Chief of Staff
FROM: Paul A Becker, Chief Financial Officer
DATE: June 5, 2017
SUBJECT: Emergency Funding for Seven Hills Homeless Center
STAFF MEMO
RECOMMENDATION:
To approve the final 2 -month contractual funding extension with Seven Hills Homeless Center.
BACKGROUND:
The Seven Hills Homeless Center requested and was approved to receive $25,000 per month
for up to six months by the City Council beginning in February 201.7. This would keep the
Shelter in operation on a temporary basis until a sufficient.funding base or alternate provider is
secured. The contract was for a two-month period with the ability to continue funding for 2
additional 2 month periods if necessary. At the May 30th agenda session representatives
addressed the City Council and indicated that although they were making progress in securing
permanent funding the emergency still existed and that temporary finding was still needed. This
is a request to the Mayor to continue that funding as approved by the City Council
BUDGET/Staff Impact:
A budget adjustment was approved by the City Council which provided funding for a 6 -month
period if necessary.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
dF,�a:v.Frlr
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Ordinance: 5946
File Number: 2017-0060
SEVEN HILLS HOMELESS CENTER EMERGENCY FUNDING:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING, TO APPROVE AN EMERGENCY TWO
MONTH PURCHASE OF SERVICES CONTRACT WITH SEVEN HILLS HOMELESS CENTER WITH
POSSIBLE EXTENSIONS OF UP TO FOUR ADDITIONAL MONTHS AND TO APPROVE A BUDGET
ADJUSTMENT.
WHEREAS, the Board of Directors of Seven Hills has operated a day time facility to serve
numerous homeless and needy Fayetteville residents for over 15 years relying upon the support of
several local churches, charities and charitable persons, as well as some governmental support (for
veterans, etc.); and
WHEREAS, through generous contributions by the Walker Family and others, Seven Hills was able to
construct and operate the Walker Family Residential Community complex for transitional housing for
homeless residents of Fayetteville on leased City property south of Huntsville Road for many years; and
WHEREAS, Seven Hills -is currently suffering an operating income emergency and is in dire need of
temporary assistance from the City of Fayetteville to be able to weather the storm and continue to offer
vital services to Fayetteville's homeless residents during winter; and
WHEREAS, if Seven Hills could no longer operate its Walker Family Residential Community
transitional housing facility, currently housed citizens might become homeless again and have to live on the
streets or in the woods during these harsh winter months; and
WHEREAS, if Seven Hills could no longer operate its day time facility, the large number of homeless
residents who depend upon this facility for showers and washing, hot food, a warm place to stay during
the day, as well as access to a telephone and other job assistance services could not find such comparable
services elsewhere; and
WHEREAS, the facilities and services provided by Seven Hills need to be continued and should be
Page 1 Printed on 2/2/17
I
Ordinance: 5946
File Number.' 2017-0060
temporarily supported by the City taxpayers to prevent our homeless and needy residents from suffering
undue hardship and deprivation during these winter months.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of City of Fayetteville, Arkansas hereby determines that the facts shown
above constitute an exceptional situation in which formal competitive bidding is not practical or feasible
and therefore waives formal competitive bidding and approves the attached emergency purchase of services
contract with Seven Hills Homeless Center and authorizes Mayor Jordan to sign this contract.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves the attached budget
adjustment.
PASSED and APPROVED on 1/31/2017
Attest:
Sondra..E..Smith, City Clerk T p§!kr lJ.,
�1: FAY1--*I"t t Vit.l.i.
`sig �lti • . �����'�
Page 2 Printed on 2/2/17
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
,. Text File
File Number: 2017-0060
M
Agenda Date: 1/31/2017 Version: 1 Status: Passed
In Control: City Council Special Meeting File Type: Ordinance
Agenda Number: A. 1
SEVEN HILLS HOMELESS CENTER EMERGENCY FUNDING:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING, TO APPROVE AN EMERGENCY TWO
MONTH PURCHASE OF SERVICES CONTRACT WITH SEVEN HILLS HOMELESS CENTER
WITH POSSIBLE EXTENSIONS OF UP TO FOUR ADDITIONAL MONTHS AND TO APPROVE
A BUDGET ADJUSTMENT
WHEREAS, the Board of Directors of Seven Hills has operated a day time facility to serve numerous
homeless and needy Fayetteville residents for over 15 years relying upon the support of several local
churches, charities and charitable persons, as well as some governmental support (for veterans, etc.);
and
WHEREAS, through generous contributions by the Walker Family and others, Seven Hills was able to
construct and operate the Walker Family Residential Community complex for transitional housing for
homeless residents of Fayetteville on leased City property south of Huntsville Road for many years; and
WHEREAS, Seven Hills is currently suffering" an operating income emergency and is in dire need of
temporary - assistance from the City of Fayetteville to be able to weather the storm and continue to offer
vital services to Fayetteville's homeless residents during winter; and
WHEREAS, if Seven Hills could no longer operate its Walker Family Residential Community
transitional housing facility, currently housed citizens might become homeless again and have to live on
the streets or in the woods during these harsh winter months; and
WHEREAS, if Seven Hills could no longer operate its day time facility, the large number of homeless
residents who depend upon this facility for showers and washing, hot food, a warm place to stay during
the day, as well as access to a telephone and other job assistance services could not find such
comparable services elsewhere; and
WHEREAS, the facilities and services provided by Seven Hills need to be continued and should be
temporarily supported by the City taxpayers to prevent our homeless and needy residents from suffering
undue hardship and deprivation during these winter months.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section I. That the City Council of City of Fayetteville, Arkansas hereby determines that the facts
shown above constitute an exceptional situation in which formal competitive bidding is not practical or
City o/Fayetteville, Arkansas Page 1 Printed on 212/2017
U
File Number- 2017-0060
feasible and therefore waives formal competitive bidding and approves the attached emergency purchase
of services contract with Seven Hills Homeless Center and authorizes Mayor Jordan to sign this
contract.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves the attached
budget adjustment.
e
City of Fayetteville, Arkansas Page 2 Printed on 2/2/2017
CONTRACT
THIS CONTRACT is made by and between the City of Fayetteville, Arkansas
(hereinafter "City") and Seven Hills Homeless Center, which is an Arkansas
nonprofit corporation which filed its corporate documents with the Secretary of
State in 2001 (hereinafter "Seven Hills") on this j I day of January, 2017.
Whereas, the Board of Directors of Seven Hills has operated a day time facility to
serve numerous homeless and needy Fayetteville residents for over 15 years
relying upon. the support. of several local churches, charities and charitable persons,
as well as some governmental support (for veterans, etc); and
Whereas, through generous contributions by the Walker Family and others, Seven
Hills was able to construct and operate the Walker Family Residential Community
complex for transitional housing for homeless residents of Fayetteville on ]eased
City property south of Huntsville Road for many years; and
Whereas, Seven Hills is currently suffering an operating income emergency and
is in dire need of temporary assistance from the City of Fayetteville to be able to
weather the storm and continue to offer vital services to Fayetteville's homeless
residents during winter; and
Whereas, if Seven Hills could no longer operate its Walker Family Residential
Community transitional housing facility, currently housed citizens might become
homeless again and have to live on the streets or in the woods during these harsh
winter months; and
Whereas, if Seven Hills could no longer operate its day time facility, the large
number of homeless residents who depend upon this facility for showers and
washing, hot food, a warm place to stay during the day, as well as access to a
telephone and other job assistance services could not find such comparable
services elsewhere; and
Whereas, the facilities and services provided by Seven Hills are required to be
continued and should be temporarily supported by the City in order to prevent our
homeless and needy residents from suffering undue hardship and deprivation
during these winter months.
NOW, THEREFORE, The City of Fayetteville and the Board of Directors of
Seven Hill Homeless Center agree as follows:
1. The term of this contract shall be February 1, 2017 until March 31, 2017,
for a total of two (2) months unless ended earlier by the City for failure of
Seven Hills to comply with all provisions and requirements of this contract.
Mayor Jordan may extend the term of this contract pursuant to Paragraph 7.
2. Seven Hills Homeless Center agrees to and shall provide all necessary
personnel, supplies, utilities and maintenance of its facility to serve all
Fayetteville's needy homeless residents who are utilizing and will continue
to need to utilize the day time facility. Seven Hills agrees to continue to
offer all programs and. services which Seven Hills has been normally
supplying in the past in its day time facility.
3. Seven Hills Homeless Center further agrees to and shall provide all
necessary personnel, supplies, utilities and maintenance of the Walker
Family Residential Community transitional facility to serve the transitional
housing occupants. Seven Hills is authorized to use some of the City
revenue for these purposes where appropriately authorized by the earlier
agreement between the City and Seven Hills. Seven Hills agrees to continue
to offer all programs and services to these Fayetteville transitional housing
tenants as it has -normally been providing in the past. _
4. Seven Hills Homeless Center further agrees to make diligent efforts to
regain its financial footing by increasing its revenues and/or reducing its
expenses so that at the end of this two month emergency assistance by the
taxpayers of Fayetteville, Seven Hills Homeless Center can once again pay
all of its own bills and will not need further "financial support from the City
of Fayetteville.
5. Seven Hills Homeless Center further agrees to make a report to the
Fayetteville City Council at its Agenda Session on March 14`h, 2017 to
report on Seven Hills' operational activities, fundraising and expense
reductions. Seven Hills also agrees to present any other report as requested
by the Mayor or City Council during this two month period.
6. The City of Fayetteville agrees to pay the sum of TWENTY FIVE
THOUSAND DOLLARS ($25,000.00) after the effective date of the
ordinance which approves this contract and on the first Wednesday of March
r , r
and every other month while this contract is effective (if renewed pursuant
to paragraph 7.) as long as the Finance Director and the City Administration
are satisfied that Seven Hills is satisfactorily complying with all terms and
conditions of this contract.
7. Renewal possible. On or before April 1, 2017, the Mayor and Seven Hills
{ may jointly renew this contract for an additional two months if Seven Hills
has complied with all terms of the contract and has made progress in
becoming self-sufficient again, but still needs temporary assistance from the
City's taxpayers. Prior to this renewed contract's anticipated ending date on
May 30, 2017, Seven Hills and the Mayor may further extend this contract
for an additional two (2) month term unless the City Council has passed a
resolution opposing such final term of this contract.
IN WITNESS WHEREOF, the parties hereto have caused their -signatures
to be set by their authorized representatives effective the date signed by the Mayor
after approval by the Fayetteville City Council.
SEVEN HILLS HOMELESS CENTER
jynn Donald Carver
Chair of the Seven Hills Homeless
Center Board
;J
Billy Rader, Chief Executive Officer
Date: } -- 3 L i :_
CITY OF FAYETTEVILLE,
ARYANSAS
bid Jordan, Mayor
Date: I- .31— A() F1
ATTEST:
Sondra E. Smit Y O�;`�s�
• ':
City Clerkffreasurezti�o '•,s?;
Nitit ����`
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 CHIEF FINANCIAL OFFICER (1 10)
2017
Requestor: Paul Becker
BUDGET ADJUSTMENT DESCRIPTION /JUSTIFICATION:
Budget adjustment to provide emergency funding for Seven Hills Homeless Center
RESOLUTION/ORDINANCE
COUNCIL DATE: 1/31/2017
LEGISTAR FILE ID#: 2017-0060
3 "Iraara, Few
1/30/2017 9:02 SAM
Budget Director
TYPE:
DESCRIPTION;
GLDATE:
POSTED:
/
Date
TOTAL 150;000 150,000 v.20161220
Increase / (Decrease) Proiect.Sub#
Account Number Expense Revenue Project Sub AT Account Name
1010.090.6600-5721.00 150,000 - EX Transfer to - Seven Hills Homeless
1010.001.0001-4999.99 150,000 RE Use Fund Balance - Current
C:\Users\lsmith\AppData\Roaming\L5\Temp\cffc52dc-c2dd-4a3d-a343-b11c52cec319 1 of I