HomeMy WebLinkAbout2017-02-07 - Agendas - FinalCity of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Meeting Agenda - Final Agenda
Tuesday, February 7, 2017
5:30 PM
City Hall Room 219
City Council Meeting
Adella Gray Ward I
Sarah Marsh Ward 1
Mark Kinion Ward 2
Matthew Petty Ward 2
Justin Tennant Ward 3
Sarah Bunch Ward 3
John S. La Tour Ward 4
Alan Long Ward 4
ELECTED OFFICIALS:
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Sondra Smith
City Council Meeting Meeting Agenda - Final Agenda February 7, 2017
Call To Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
1. 2017-0031
ORT-OZARK REGIONAL TRANSIT - SEMI-MONTHLY REPORT
2. 2017-0009
FAYETTEVILLE NATURAL HERITAGE ASSOCIATION CHECK PRESENTATION
3. 2017-0042
KESSLER MOUNTAIN REGIONAL PARK ROTARY PLAYGROUND PROJECT
PRESENTATION - PRESENTED BY ROTARY CLUB PRESIDENT HARRISON
PITTMAN
City Council Meeting Presentations, Reports and Discussion Items:
Agenda Additions:
A. Consent:
A. 1 2016-0568
APPROVAL OF THE JANUARY 17, 2017 CITY COUNCIL MEETING MINUTES.
A.2 2017-0011
BID NO. 16-65 J.A. RIGGS TRACTOR COMPANY:
A RESOLUTION TO AWARD BID NO. 16-65 AND AUTHORIZE THE PURCHASE OF
A GENIE S-45 TELESCOPIC BOOM LIFT FROM J.A. RIGGS TRACTOR COMPANY OF
SPRINGDALE IN THE AMOUNT OF $64,710.96 FOR USE AT THE BIOSOLIDS
MANAGEMENT SITE
Attachments: BID NO. 16-65 J.A. RIGGS TRACTOR COMPANY
City of Fayetteville, Arkansas Page 2 Printed on 2/2/2017
City Council Meeting Meeting Agenda - Final Agenda February 7, 2017
A. 3
A. 4
A. 5
A. 6
BID NO. 16-66 SCRUGGS EQUIPMENT COMPANY:
A RESOLUTION TO AWARD BID NO. 16-66 AND AUTHORIZE THE PURCHASE OF
AN ELGIN CROSSWIND STREET SWEEPER FROM SCRUGGS EQUIPMENT
COMPANY OF MEMPHIS, TENNESSEE IN THE AMOUNT OF $202,265.00 FOR USE
BY THE TRANSPORTATION SERVICES DEPARTMENT
Attachments: BID NO. 16-66 SCRUGGS EQUIPMENT COMPANY
2016-0639
BID NO. 16-67 SWEETSER CONSTRUCTION, INC.:
A RESOLUTION TO AWARD BID NO. 16-67 AND AUTHORIZE A CONTRACT WITH
SWEETSER CONSTRUCTION, INC. IN THE AMOUNT OF $158,422.00 FOR THE
CONSTRUCTION OF A BRIDGE ALONG SALEM ROAD FOR THE CLABBER CREEK
TRAIL, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF
$7,921.00
Attachments: BID 16-67 SWEETSER CONSTRUCTION, INC.
2017-0038
SANDERS CREST, INC.:
A RESOLUTION TO APPROVE A ONE YEAR LEASE AGREEMENT WITH AN
OPTION TO RENEW FOR THREE ADDITIONAL ONE YEAR TERMS WITH SANDERS
CREST, INC. FOR OFFICE SPACE IN THE AIRPORT TERMINAL BUILDING IN THE
AMOUNT OF $780.16 PER MONTH FOR THE FIRST YEAR
Attachments: SANDERS CREST, INC.
2017-0043
FRANKLIN AND SON, INC.:
A RESOLUTION TO AWARD BID NO. 17-21 AND APPROVE A CONSTRUCTION
CONTRACT WITH FRANKLIN AND SON, INC. OF FARMINGTON, ARKANSAS FOR
THE AIRFIELD ROOF REHABILITATION PROJECT AT DRAKE FIELD IN THE
AMOUNT OF $378,253.00, AND TO APPROVE A PROJECT CONTINGENCY IN THE
AMOUNT OF $79,374.00
Attachments: FRANKLIN AND SON. INC.
City of Fayetteville, Arkansas Page 3 Printed on 2/2/2017
City Council Meeting Meeting Agenda - Final Agenda February 7, 2017
A. 7
A. 8
A. 9
7(11'7_01 Z
BANK OF FAYETTEVILLE DONATION REVENUE:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF
$1,000.00 REPRESENTING DONATION REVENUE FROM THE BANK OF
FAYETTEVILLE TO THE FAYETTEVILLE FIRE DEPARTMENT FOR THE ANNUAL
EMPLOYEE SERVICE AWARDS EVENT
Attachments: BANK OF FAYETTEVILLE DONATION REVENUE
BA BANK OF FAYETTEVILLE DONATION REVENUE
2017-0007
C112M HILL ENGINEERS, INC. AMENDMENT NO. 7:
A RESOLUTION TO APPROVE A TWO MONTH EXTENSION OF AMENDMENT NO.
7 TO THE CONTRACT WITH CH2M HILL ENGINEERS, INC. BEGINNING JANUARY
1, 2017 AND ENDING FEBRUARY 28, 2017 AT A COST OF $656,019.58 PER MONTH
FOR OPERATIONS, MAINTENANCE AND MANAGEMENT SERVICES
Attachments: CH2M HILL ENGINEERS, INC. AMENDMENT NO. 7:
2017-0032
DAVIS LAW FIRM WATER DAMAGE CLAIM:
A RESOLUTION PURSUANT TO FAYETTEVILLE CODE OF ORDINANCES SECTION
39.10(C)(4) TO AUTHORIZE THE MAYOR TO PAY THE AMOUNT OF $26,759.34 TO
DAVIS, CLARK, BUTT, CARITHERS & TAYLOR, PLC FOR A WATER DAMAGE
CLAIM AT 15 AND 19 EAST MOUNTAIN STREET
Attachments: DAVIS LAW FIRM WATER DAMAGE CLAIM
City of Fayetteville, Arkansas Page 4 Printed on 2/2/2017
City Council Meeting Meeting Agenda - Final Agenda February 7, 2017
A. 10
A. 11
A. 12
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DANIEL AND MEGAN KELSEY SEWER DAMAGE CLAIM:
A RESOLUTION PURSUANT TO FAYETTEVILLE CODE OF ORDINANCES SECTION
39.10(C)(4) TO AUTHORIZE THE MAYOR TO PAY THE AMOUNT OF $13,903.57 TO
DANIEL AND MEGAN KELSEY AS REIMBURSEMENT FOR DAMAGE TO THEIR
REAL AND PERSONAL PROPERTY IN ADDITION TO PAYMENTS PREVIOUSLY
MADE IN THE AMOUNT OF $6,587.78 TO SERVPRO FOR WATER DAMAGE
MITIGATION SERVICES AND $350.00 TO WFC, INC. FOR BATHROOM REPAIR
WORK
Attachments: DANIEL AND MEGAN KELSEY SEWER DAMAGE CLAIM
2017-0014
LAKE SEQUOYAH DREDGING FACILITIES:
A RESOLUTION TO APPROVE A NEW CAPITAL PROJECT FOR CONTINUED
CONSTRUCTION OF DREDGING FACILITIES AT LAKE SEQUOYAH, AND TO
APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $503,242.00 TO FUND
THE PROJECT
Attachments: LAKE SEQUOYAH DREDGING FACILITIES
BA LAKE SEQUOYAH DREDGING FACILITIES
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FAYETTEVILLE RENTALS, LLC:
A RESOLUTION TO APPROVE A 50150 COST SHARE AGREEMENT WITH
FAYETTEVILLE RENTALS, LLC FOR CONSTRUCTION OF A SEWER MAIN ALONG
A PORTION OF SOUTH STREET BETWEEN SOUTH COLLEGE AVENUE AND
SOUTH WASHINGTON AVENUE AT A TOTAL ESTIMATED COST OF $10,174.86
INCLUDING A 20% PROJECT CONTINGENCY
Attachments: FAYETTEVILLE RENTALS, LLC
City of Fayetteville, Arkansas Page 5 Printed on 2/2/2017
City Council Meeting Meeting Agenda - Final Agenda February 7, 2017
A.13 2017-0040
BID NO. 17-22 BLUE RIBBON LAWNS, INC.:
A RESOLUTION TO AWARD BID NO. 17-22 AND AUTHORIZE A CONTRACT WITH
BLUE RIBBON LAWNS, INC. IN THE AMOUNT OF $169,810.24 FOR THE
INSTALLATION OF TREES AND SHRUBS WITHIN THE MEDIAN OF RUPPLE ROAD
BETWEEN WEST PERSIMMON STREET AND WEST MARTIN LUTHER KING, JR.
BOULEVARD, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF
$15,000.00
Attachments:
B. Unfinished Business:
B.1 2016-0674
BLUE RIBBON LAWNS, INC.
PRELIMINARY PLAT 16-5574 (MOUNTAIN VISTA SUBDIVISION) GRANT
APPEAL:
A RESOLUTION TO GRANT THE APPEAL OF CITY COUNCIL MEMBER ADELLA
GRAY AND TO DENY PRELIMINARY PLAT 16-5574 (MOUNTAIN VISTA
SUBDIVISION) BECAUSE SUCH DEVELOPMENT WOULD CREATE OR COMPOUND
A DANGEROUS TRAFFIC CONDITION IN VIOLATION OF § 166.02 (C)(2)(a)(iv) OF
THE UNIFIED DEVELOPMENT CODE
Attachments: PRELIMINARY PLAT 16-5574 (MOUNTAIN VISTA SUBDIVISION) GRANT APP
At the January 3, 2017 City Council Meeting this resolution was tabled to the Febuary 7,
2017 City Council Meeting.
C. New Business:
C. 1 2017-0034
WALTON FAMILY FOUNDATION MATCHING GRANT:
A RESOLUTION TO ACCEPT A WALTON FAMILY FOUNDATION MATCHING
GRANT IN THE AMOUNT OF $210,000.00 FOR THE IMPLEMENTATION OF A
PORTION OF THE KESSLER MOUNTAIN MASTER TRAILS PLAN, TO AUTHORIZE
MAYOR JORDAN TO SIGN THE GRANT AGREEMENT, AND TO APPROVE A
BUDGET ADJUSTMENT
Attachments: WALTON FAMILY FOUNDATION MATCHING GRANT
BA WALTON FAMILY FOUNDATION MATCHING GRANT
City of Fayetteville, Arkansas Page 6 Printed on 2/2/2017
City Council Meeting Meeting Agenda - Final Agenda February 7, 2017
C. 2
C. 3
C. 4
C. 5
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2017 ENERGY ACTION PLAN:
A RESOLUTION TO EXPRESS THE CITY COUNCIL'S SUPPORT FOR THE STUDY
AND DEVELOPMENT OF AN ENERGY ACTION PLAN IN 2017
Attachments: 2017 ENERGY ACTION PLAN
2017-0029
CH2M HILL ENGINEERS, INC. AMENDMENT NO. 8:
A RESOLUTION TO APPROVE AMENDMENT NO. 8 TO THE AGREEMENT FOR OPERATIONS,
MAINTENANCE AND MANAGEMENT SERVICES BETWEEN THE CITY OF FAYETTEVILLE,
ARKANSAS AND CH2M HILL ENGINEERS, INC. IN THE AMOUNT OF $7,807,453.00 FOR
SERVICES IN 2017
Attachments: CH2M HILL ENGINEERS, INC. AMENDMENT NO. 8
2017-0030
21 WEST, LLC COST SHARE:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE
BIDDING AND APPROVE A COST SHARE AGREEMENT WITH 21 WEST, LLC FOR
THE INSTALLATION OF SEWER MAIN ALONG A PORTION OF MEADOW STREET
BETWEEN WEST AVENUE AND GREGG AVENUE, WITH THE ESTIMATED
AMOUNT TO BE PAID BY THE CITY OF FAYETTEVILLE NOT TO EXCEED
$36,128.00, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF
$7,225.60
Attachments: 21 WEST LLC
2017-0012
CRUSE UNIFORMS AND EQUIPMENT, INC.:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE
BIDDING THROUGH DECEMBER 31, 2018 AND AUTHORIZE THE PURCHASE OF
POLICE SERVICE WEAPONS AND HOLSTERS FROM CRUSE UNIFORMS AND
EQUIPMENT, INC. IN THE AMOUNT OF $109,237.00, AND TO APPROVE A BUDGET
ADJUSTMENT
Attachments: CRUSE UNIFORMS AND EQUIPMENT, INC.
BA CRUSE UNIFORMS AND EQUIPMENT, INC.
City of Fayetteville, Arkansas Page 7 Printed on 2/2/2017
City Council Meeting Meeting Agenda - Final Agenda February 7, 2017
C.6 2017-0017
RZN 16-5677 (3535 E. HUNTSVILLE RD./HARRIS):
AN ORDINANCE TO REZONE ABOUT 1.27 ACRES DESCRIBED IN REZONING
PETITION 16-5677 LOCATED AT 3535 EAST HUNTSVILLE ROAD FROM RSF-4,
RESIDENTIAL SINGLE FAMILY -FOUR UNITS PER ACRE TO R -A, RESIDENTIAL
AGRICULTURE.
Attachments: RZN 16-5677 (3535 E. HUNTSVILLE RWHARRIS)
C.7 2016-0524
AMEND §164.02 ACCESSORY STRUCTURES AND USES:
AN ORDINANCE TO AMEND §164.02 ACCESSORY STRUCTURES AND USES OF
THE UNIFIED DEVELOPMENT CODE TO ALLOW THE CONSTRUCTION OF
SHARED ACCESSORY STRUCTURES
Attachments: AMEND § 164.02 ACCESSORY STRUCTURES AND USES
C.8 2017-0015
AMEND §151.01 DEFINITIONS AND §174.09 SIGN ILLUMINATION:
AN ORDINANCE TO AMEND §151.01 DEFINITIONS AND § 174.09 SIGN
ILLUMINATION OF THE UNIFIED DEVELOPMENT CODE TO REPEAL UNNEEDED
DEFINITIONS AND TO REMOVE A REQUIREMENT THAT SIGN ILLUMINATION IN
THE I-540 OVERLAY DISTRICT BE INDIRECT
Attachments: AMEND § 151.01 DEFINITIONS AND § 174.09 SIGN ILLUMINATION
D. City Council Agenda Session Presentations:
E. City Council Tour: FEBRUARY 6, 2017 4:30 PM - PRELIMINARY PLAT 16-5574
F. Announcements:
G. Adjournment
City of Fayetteville, Arkansas Page 8 Printed on 2/2/2017