The URL can be used to link to this page

Home My WebLink About26-17 RESOLUTIONF FAYFTT c. m fr-ry r A tl t.�,yf Q�KA NSAS.. 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Resolution: 26-17 File Number: 2016-0665 SEVEN HILLS HOMELESS CENTER: A RESOLUTION TO APPROVE A CONTRACT WITH SEVEN HILLS HOMELESS CENTER TO PROVIDE FUNDING ASSISTANCE IN THE AMOUNT OF $103,000.00 FOR UTILITIES, MAINTENANCE AND REPAIRS AT THE WALKER FAMILY RESIDENTIAL COMMUNITY COMPLEX IN 2017. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a contract with Seven Hills Homeless Center to provide funding assistance in the amount of $103,000.00 for utilities, maintenance and repairs at the Walker Family Residential Community complex in 2017. PASSED and APPROVED on 1/3/2017 Page 1 Attest: Sondra E. Smith, City Clerk T RFS° a� 4� m w 1A ��f taa €O�a��*'®@ Printed on 114117 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 ,- Text File File Number: 2016-0665 Agenda Date: 1/3/2017 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 27 SEVEN HILLS HOMELESS CENTER: A RESOLUTION TO APPROVE A CONTRACT WITH SEVEN HILLS HOMELESS CENTER TO PROVIDE FUNDING ASSISTANCE IN THE AMOUNT OF $103,000.00 FOR UTILITIES, MAINTENANCE AND REPAIRS AT THE WALKER FAMILY RESIDENTIAL COMMUNITY COMPLEX IN 2017 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a contract with Seven Hills Homeless Center to provide funding assistance in the amount of $103,000.00 for utilities, maintenance and repairs at the Walker Family Residential Community complex in 2017. City of Fayetteville, Arkansas Page 1 Printed on 1/4/2017 t. City of Fayetteville Staff Review Form 2016-0665 x./3/20.7 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Wade Abernathy 12/16/2016 Facilities Management / Finance & Internal Services Department Submitted By Submitted Date Division / Department Action Recommendation: Approval of a Contract with Seven Hills Homeless Center in the amount of $103,000 for the 2017 fiscal year to provide funding assistance for utilities, maintenace and repair at the Walker Family Residential Community facility and grounds. Budget Impact: 1010.090.6600-5721.00 Account Number Project Number Budgeted Item? Yes Current Budget Funds Obligated Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? NA Budget Adjustment Remaining Budget General Fund Project Title $ 103,000.00 �,03,OOi�00 $ 103,000.00 V20140710 Previous Ordinance or Resolution # Original Contract Number: Comments: Approval Date: CITY OF ARKANSAS TO: Mayor Jordan, Mayor and Members of the City Council THRU: Don Marr, Chief of Staff FROM: Paul A Becker, Chief Financial Officer DATE: December 19, 2016 SUBJECT: Contract with Seven Hills Homeless Center STAFF MEMO RECOMMENDATION: To approve the attached contract with Seven Hills Homeless Center in the amount of $103,000 for the 2017 fiscal year. BACKGROUND: A request for funding assistance to the Seven Hills Homeless Center was included in the 2017 budget approved by the City Council. The amount of that request was $103,000.A total of $40,700 is to be used for operating expenses such as utilities and insurances. The contract provides for that amount to be remitted on a monthly basis. The first $3,850 is to be remitted in January followed by equal monthly payments in the amount of $3,350. The remaining amount of $62,300 is to be used for much needed building repair and maintenance items which were identified by the Cities' Facilities & Building Construction Manager on the Walker Family Residential Community facility and grounds. The contract provides for the disbursement of this appropriation upon evidence of a contract or purchase commitment for work approved by the Cities Facility & Building Construction Manager. This will insure that projects funded will be those identified and agreed upon by both Seven Hills and the City. It is also recommended that Seven Hills generally follow the selection rules for third party contacts that the City follows. City staff recommends the approval of the attached agreement. BUDGET/Staff Impact: This will provide for the disbursement and control of financial assistance to the Seven Hills Homeless Center for the Walker Family Residential Facility in the amount of $103,000. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CONTRACT Between the City of Fayetteville, Arkansas and Seven Hills Homeless Center THIS CONTRACT is made by and between the City of Fayetteville, Arkansas ("City") and Seven Hills Homeless Center ("Seven Hills"), and the parties agree as follows: 1. Term. The term of this contract shall begin January 4, 2017 and end December 31, 2017. 2. City of Fayetteville's Rights and Responsibilities. a. City shall provide the amount of $40,700.00 for operational costs incurred by Seven Hills. That amount shall be distributed in the amount of $3,850:00 in January and eleven (11) subsequent monthly payments in the amount of $3,350.00. Payments will be delivered to Seven Hills by the 15'11 of each month. b. City shall provide the amount of $62,300.00 for building repair and maintenance subject to the following conditions: L Fluids shall be used only for items critically needed as identified and approved by the City's Facilities & Building Construction Manager. ii. City may disburse fields prior to commencement of a repair or maintenance project only upon a request that is supported by a valid contract or purchase order with a third party vendor on as needed basis approved in writing by the City's Facilities & Building Construction Manager or the City's Chief Financial Officer. iii. City may reimburse Seven Hills for completed repair or maintenance work that was approved in writing prior to commencement of the work by the City's Facilities & Building Construction Manager or the City's Chief Financial Officer iv. Repair and maintenance work funded by the City shall be limited to the Walker Family Residential Community complex. c. City, through its Purchasing Division, will be available for consultation by Seven Hills to ensure City policies for quotes and bids are followed correctly. 3. Seven Hills Homeless Center's Rights and Responsibilities. a. Seven Hills shall comply with the City's purchasing policies for contracts and expenditures of $1,000.00 or more, including: i. Obtaining at least three written quotes for any contract or expenditure between $1,000.00 and $20,000.00; and ii. Advertising for bids for any contract or expenditure over $20,000.00. b, Seven Hills shall use the Rinds provided by the City only for the uses set forth in paragraph 2 above. c. Seven Hills shall submit quarterly reports (due no later than March 31, June 30, September 30 and December 31, 2017) to the City's Facilities & Building Construction Manager detailing: i. Invoices and payments for utilities and insurance; ii. The status of repair and maintenance projects being funded by the City; and iii. A full accounting of the funds received by Seven Hills from the City through the date of the report. d. Seven Hills shall run its facilities and programs in an appropriate manner and shall continue to provide the. same level of services to the community as has been provided during the six months prior to the execution of this contract. e. Seven Hills shall promptly notify the City of any repair or maintenance issues of which it becomes aware during the term of this contract. 4. Contract Amendments. Changes, modifications or amendments to the scope, price or fees dictated by this Contract shall not be allowed without a prior formal Contract amendment approved by the Mayor and the City Council of Fayetteville and by the authorized agent of Seven Hills Homeless Center in advance of the change. IN WITNESS WHEREOF, the parties hereto have caused their signatures to be set by their authorized representative effective the date set forth below. SEVEN HILLS HOMELESS CENTER Billy: 'Ia ler, Chief Executive Ofticcr Date: CITY OF FAYETTEVILLE, ATTEST: Sondra E. Smith, City Clerk -Treasurer