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Home My WebLink About16-17 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 16-17 File Number: 2016-0620 BID NO. 17-18 REFLECTORIZED PAINT MARKINGS: A RESOLUTION TO AWARD BID NO. 17-18 AND AUTHORIZE THE PURCHASE OF REFLECTORIZED PAINT MARKINGS FROM CUSTOM PAVEMENT MAINTENANCE AND SAFETY, LLC IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2017. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid No. 17-18 and authorizes the purchase of reflectorized paint markings from Custom Pavement Maintenance and Safety, LLC in variable amounts and for varying unit prices as shown in the bid sheet attached to this Resolution as needed through the end of 2017. PASSED and APPROVED on 1/3/2017 Page 1 Attest: ®® �J IRE tri Sondra E. Smith, City Clerk Treas��®@ �S v ��Y 0^ ��o G �¢F ETI- EvI'U AY - e, Printed on 114117 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2016-0620 Agenda Date: 1/3/2017 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 17 BID NO. 17-18 REFLECTORIZED PAINT MARKINGS: A RESOLUTION TO AWARD BID NO. 17-18 AND AUTHORIZE THE PURCHASE OF REFLECTORIZED PAINT MARKINGS FROM CUSTOM PAVEMENT MAINTENANCE AND SAFETY, LLC IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2017 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid No. 17-18 and authorizes the purchase of reflectorized paint markings from Custom Pavement Maintenance and Safety, LLC in variable amounts and for varying unit prices as shown in the bid sheet attached to this Resolution as needed through the end of 2017. City of Fayetteville, Arkansas Page 1 Printed on 1/412017 f. City of Fayetteville Staff Review Form 2016-0620 Legistar File ID 1/3/2017 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Terry Gulley 12/16/2016 Transportation Services / Transportation Services Department Submitted By Submitted Date Division / Department Action Recommendation: A resolution awarding Bid 17-18 to and authorizing the purchase of reflectorized paint markings from Custom Pavement Maintenance and Safety, LLC, in variable amounts, through the end of calendar year 2017. Budget Impact: Various Various Account Number Fund Various Various Project Number Budgeted Item? Yes Current Budget Funds Obligated Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? No Budget Adjustment Remaining Budget Project Title V20140710 Previous Ordinance or Resolution # Original Contract Number: Approval Date: Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary depending upon the Transportation Division's fluctuating needs based on citizen service requests received, construction projects approved, and other variable factors. CITY OF ale ARKANSAS MEETING OF JANUARY 3, 2017 TO: Mayor and City Council THRU: Don Marr, Chief of Staff CITY COUNCIL AGENDA MEMO FROM: Terry Gulley, Transportation Services Director DATE: December 16, 2016 SUBJECT: Bid 17-18, Construction — Reflectorized Paint Markings RECOMMENDATION: A resolution awarding Bid 17-18 to and authorizing the purchase of reflectorized paint markings from Custom Pavement Maintenance and Safety, LLC, in variable amounts, through the end of calendar year 2017. BACKGROUND: The purchase of bulk construction materials and services is necessary to maintain current infrastructure and to implement the projects outlined in the Capital Improvements Program and Annual Budget and Work Program. Sealed bids in accordance with State statutes, City ordinances, and purchasing procedures were publicly read and the results are attached to this memo. DISCUSSION: The low bid was submitted by Custom Pavement Maintenance and Safety, LLC. BUDGET/STAFF IMPACT: Funds for the acquisition of materials and services have been budgeted in various capital projects within the Sales Tax Capital Improvements Fund and Street Fund operating programs. ATTACHMENTS: Bid 17-18 Tabulation Mailing Address: 113 W. Mountain Street vrww.tayetteville-ar.gov Fayetteville, AR 72701 CITY OF a e 01 T ARKVANSAS `OFFICIAL BID TABULATION' Bid 17-18, Construction - Reflectorized Paint Markings Rebid BID: 17-18 DATE: 11/29/16 TIME: 2:00 PM CITY OF FAYETTEVILLE ivoilat :Bid award is contingent on vendor meeting minimum specifications and formal authorization by City officials. CERTIFIED: "q /� JA h - A. Secondary Primary Asphalt Striping Services LLC Custom Pavement Maintenance and Safety, LLC Item Description Est. Qty Unit Price/Unit Ext Price Price/Unit Ext Price 1 Reflectorized Paint Marking - WHITE - 4 inch 35,000 LF $ 0.145 $ 5,075.00 $ 0.13 $ 4,550.00 2 Reflectorized Paint Marking - YELLOW - 4 inch 200,500 LF $ 0.145 $ 29,072.50 $ 0.13 $ 26,065.00 3 Reflectorized Paint Marking Arrows - WHITE 110 EA $ 100.000 $ 11,000.00 $ 95.00 $ 10,450.00 4 Reflectorized Paint Marking (Words Only: Lane, etc) 100 EA $ 100.000 $ 10,000.00 $ 95.00 $ 9,500.00 5 Reflectorized Paint Marking - (Symbols only: Bike, ADA, Etc.) 75 EA $ 60.000 $ 4,500.00 $ 90.00 $ 6,750.00 6 Reflectorized Paint Marking - YELLOW (4 inch walk -behind trail striping) 30,000 LF $ 0.300 $ 9,000.00 $ 0.28 $ 8,400.00 TOTAL BID BASED ON ESTIMATESRoom $ 68,647.50 $ 65,715.00 ivoilat :Bid award is contingent on vendor meeting minimum specifications and formal authorization by City officials. CERTIFIED: "q /� JA h - A. Secondary Primary