HomeMy WebLinkAbout2017-01-31 - Agendas - FinalCity of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Meeting Agenda - Final Agenda
Tuesday, January 31, 2017
5:30 PM
City Hall Room 219
City Council Special Meeting
Adella Gray Ward I
Sarah Marsh Ward 1
Mark Kinion Ward 2
Matthew Petty Ward 2
Justin Tennant Ward 3
Sarah Bunch Ward 3
John S. La Tour Ward 4
Alan Long Ward 4
City Council Special Meeting Meeting Agenda - Final Agenda
Call To Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
City Council Meeting Presentations, Reports and Discussion Items:
Agenda Additions:
A. New Business:
A. 1 2017-0060
SEVEN HILLS HOMELESS CENTER EMERGENCY FUNDING:
January 31, 2017
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING, TO APPROVE AN
EMERGENCY TWO MONTH PURCHASE OF SERVICES CONTRACT WITH
SEVEN HILLS HOMELESS CENTER WITH POSSIBLE EXTENSIONS OF UP TO
FOUR ADDITIONAL MONTHS AND TO APPROVE A BUDGET ADJUSTMENT
Attachments: SEVEN HILLS HOMELSS CENTER EMERGENCY FUNDING
BA SEVEN HILLS HOMELESS SHELTER
B. City Council Tour:
C. Announcements:
D. Adjournment
City of Fayetteville, Arkansas Page 2 Printed on 113112017
City Council Special Meeting Meeting Agenda - Final Agenda January 31, 2017
NOTICE TO MEMBERS OF THE AUDIENCE
All interested persons may appear and address the City Council on Unfinished Business, New Business, and
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wait for the Mayor or Chair to request public comment then queue behind the podium. When the Mayor or
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Agenda Additions: A new item which is requested to be added to the agenda at a City Council meeting should
only be considered if it requires immediate City Council consideration and if the normal agenda setting process
is not practical. The City Council may only place such new item on the City Council meeting's agenda by
suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda.
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discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that
item shall be removed and considered immediately after the Consent Agenda has been voted upon.
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the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda
applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this
presentation period, but may be recalled by an alderman later to answer questions. City staff, City Council
members, and applicants may use electronic visual aids in the City Council meeting as part of the presentation
of the agenda item.
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business and subjects of public hearings. A simple majority of the City Council members, present and voting,
may authorize a representative of a Fayetteville citizens' group opposing the ordinance or resolution to present
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than the Aldermen and the person having the floor shall be permitted to enter into any discussions without
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Mayor.
City of Fayetteville, Arkansas Page 3 Printed on 113112017
City Council Special Meeting Meeting Agenda - Final Agenda
January 31, 2017
Courtesy and Respect: All members of the public, all city staff and elected officials shall accord the utmost
courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as
to integrity, abusive comments and statements about motives or personalities. Any member of the public who
violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall
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please call 479-575-8330.
A copy of the complete City Council agenda is available on our website at www.fayetteville-ar.gov or in the
office of the City Clerk, 113 W. Mountain, Fayetteville, Arkansas (479) 575-8323.
All cell phones must be silenced and may not be used within the City Council Chambers.
City of Fayetteville, Arkansas Page 4 Printed on 113112017
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2017-0060
Agenda Date: 1/31/2017 Version: 1 Status: Agenda Ready
In Control: City Council Special Meeting File Type: Resolution
Agenda Number: A. 1
SEVEN HILLS HOMELESS CENTER EMERGENCY FUNDING:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING, TO APPROVE AN EMERGENCY
TWO MONTH PURCHASE OF SERVICES CONTRACT WITH SEVEN HILLS HOMELESS
CENTER WITH POSSIBLE EXTENSIONS OF UP TO FOUR ADDITIONAL MONTHS AND TO
APPROVE A BUDGET ADJUSTMENT
WHEREAS, the Board of Directors of Seven Hills has operated a day time facility to serve numerous
homeless and needy Fayetteville residents for over 15 years relying upon the support of several local
churches, charities and charitable persons, as well as some governmental support (for veterans, etc.);
and
WHEREAS, through generous contributions by the Walker Family and others, Seven Hills was able to
construct and operate the Walker Family Residential Community complex for transitional housing for
homeless residents of Fayetteville on leased City property south of Huntsville Road for many years;
and
WHEREAS, Seven Hills is currently suffering an operating income emergency and is in dire need of
temporary assistance from the City of Fayetteville to be able to weather the storm and continue to offer
vital services to Fayetteville's homeless residents during winter; and
WHEREAS, if Seven Hills could no longer operate its Walker Family Residential Community
transitional housing facility, currently housed citizens might become homeless again and have to live
on the streets or in the woods during these harsh winter months; and
WHEREAS, if Seven Hills could no longer operate its day time facility, the large number of homeless
residents who depend upon this facility for showers and washing, hot food, a warm place to stay during
the day, as well as access to a telephone and other job assistance services could not find such
comparable services elsewhere; and
WHEREAS, the facilities and services provided by Seven Hills need to be continued and should be
temporarily supported by the City taxpayers to prevent our homeless and needy residents from
suffering undue hardship and deprivation during these winter months.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of City of Fayetteville, Arkansas hereby determines that the facts
City of Fayetteville, Arkansas Page 1 Printed on 113112017
File Number: 2017-0060
shown above constitute an exceptional situation in which formal competitive bidding is not practical or
feasible and therefore waives formal competitive bidding and approves the attached emergency purchase
of services contract with Seven Hills Homeless Center and authorizes Mayor Jordan to sign this
contract.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves the attached
budget adjustment.
City of Fayetteville, Arkansas Page 2 Printed on 113112017
City of Fayetteville Staff Review Form
2017-0060
Legistar File ID
1/31/2017
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Paul Becker 1/30/2017 Chief Financial Officer/
Finance & Internal Services Department
Submitted By Submitted Date Division / Department
Action Recommendation:
Approval of an agreement to provide emergency funding for Seven Hills Homeless Center and approval of the
budget adjustment.
Remaining Budget
V20140710
Previous Ordinance or Resolution #
Original Contract Number: Approval Date:
Comments:
Budget Impact:
1010.090.6600-5721.00
General
Account Number
Fund
Project Number
Project Title
Budgeted Item? No
Current Budget
$
103,000.00
Funds Obligated
$
103,000.00
Current Balance
Does item have a cost? Yes
Item Cost
$
150,000.00
Budget Adjustment Attached? Yes
Budget Adjustment
$
150,000.00
Remaining Budget
V20140710
Previous Ordinance or Resolution #
Original Contract Number: Approval Date:
Comments:
CITY OF
131 T
v le CITY COUNCIL AGENDA MEMO?
ARKANSAS
MEETING OF JANUARY 31, 2017 SPECIAL CITY COUNCIL MEETING
TO: Mayor Jordan, Mayor and Members of the City Council
THRU: Don Marr, Chief of Staff
FROM: Paul A Becker, Chief Financial Officer
DATE: January 30, 2017
SUBJECT: Emergency Funding for Seven Hills Homeless Center
RECOMMENDATION:
To approve a 2 months funding agreement with Seven Hills Homeless Center with the option to
renew up to an additional four months' contingent on satisfactory contractual performance.
BACKGROUND:
The Seven Hills Homeless Center has provided services to homeless and needy residents in
Fayetteville for over 15 years. Seven Hills is a non for profit organization that has relied almost
exclusively on private donations for operational funding during that period. The City Administration
was notified last week that without some type of immediate financial support the Homeless Shelter
would be forced to shut down operations as needed donations were short of necessary operating
costs.
Since this would cause immediate suffering and undue hardships on the homeless and needy
residents during the current winter months, the Mayor is recommending the City Council approve
temporary emergency funding in the amount of $25,000 per month be used to supplement current
donations committed on a monthly basis by the Shelter's current generous donors. This would
keep the Shelter in operation on a temporary basis until a sufficient funding base or alternate
provider is secured. If necessary, this could be renewed for up to an additional 2 periods of 2
months based on compliance with the terms of the attached contract.
BUDGET/Staff Impact:
This contract would be funded by the attached budget amendment. Which requests an
appropriation from fund balance in the maximum amount of $150,000.
Mauling Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
CONTRACT
THIS CONTRACT is made by and between the City of Fayetteville, Arkansas
(hereinafter "City") and Seven Hills Homeless Center, which is an Arkansas
nonprofit corporation which filed its corporate documents with the Secretary of
State in 2001 (hereinafter "Seven Hills") on this day of January, 2017.
Whereas, the Board of Directors of Seven Hills has operated a day time facility to
serve numerous homeless and needy Fayetteville residents for over 15 years
relying upon the support of several local churches, charities and charitable persons,
as well as some governmental support (for veterans, etc.); and
Whereas, through generous contributions by the Walker Family and others, Seven
Hills was able to construct and operate the Walker Family Residential Community
complex for transitional housing for homeless residents of Fayetteville on leased
City property south of Huntsville Road for many years; and
Whereas, Seven Hills is currently suffering an operating income emergency and
is in dire need of temporary assistance from the City of Fayetteville to be able to
weather the storm and continue to offer vital services to Fayetteville's homeless
residents during winter; and
Whereas, if Seven Hills could no longer operate its Walker Family Residential
Community transitional housing facility, currently housed citizens might become
homeless again and have to live on the streets or in the woods during these harsh
winter months; and
Whereas, if Seven Hills could no longer operate its day time facility, the large
number of homeless residents who depend upon this facility for showers and
washing, hot food, a warm place to stay during the day, as well as access to a
telephone and other job assistance services could not find such comparable
services elsewhere; and
Whereas, the facilities and services provided by Seven Hills are required to be
continued and should be temporarily supported by the City in order to prevent our
homeless and needy residents from suffering undue hardship and deprivation
during these winter months.
NOW, THEREFORE, The City of Fayetteville and the Board of Directors of
Seven Hill Homeless Center agree as follows:
1. The term of this contract shall be February 1, 2017 until March 31, 2017,
for a total of two (2) months unless ended earlier by the City for failure of
Seven Hills to comply with all provisions and requirements of this contract.
Mayor Jordan may extend the term of this contract pursuant to Paragraph 7.
2. Seven Hills Homeless Center agrees to and shall provide all necessary
personnel, supplies, utilities and maintenance of its facility to serve all
Fayetteville's needy homeless residents who are utilizing and will continue
to need to utilize the day time facility. Seven Hills agrees to continue to
offer all programs and services which Seven Hills has been normally
supplying in the past in its day time facility.
3. Seven Hills Homeless Center further agrees to and shall provide all
necessary personnel, supplies, utilities and maintenance of the Walker
Family Residential Community transitional facility to serve the transitional
housing occupants. Seven Hills is authorized to use some of the City
revenue for these purposes where appropriately authorized by the earlier
agreement between the City and Seven Hills. Seven Hills agrees to continue
to offer all programs and services to these Fayetteville transitional housing
tenants as it has normally been providing in the past.
4. Seven Hills Homeless Center further agrees to make diligent efforts to
regain its financial footing by increasing its revenues and/or reducing its
expenses so that at the end of this two month emergency assistance by the
taxpayers of Fayetteville, Seven Hills Homeless Center can once again pay
all of its own bills and will not need further financial support from the City
of Fayetteville.
5. Seven Hills Homeless Center further agrees to make a report to the
Fayetteville City Council at its Agenda Session on March 14th, 2017 to
report on Seven Hills' operational activities, fundraising and expense
reductions. Seven Hills also agrees to present any other report as requested
by the Mayor or City Council during this two month period.
6. The City of Fayetteville agrees to pay the sum of TWENTY FIVE
THOUSAND DOLLARS ($25,000.00) after the effective date of the
ordinance which approves this contract and on the first Wednesday of March
and every other month while this contract is effective (if renewed pursuant
to paragraph 7.) as long as the Finance Director and the City Administration
are satisfied that Seven Hills is satisfactorily complying with all terms and
conditions of this contract.
7. Renewal possible. On or before April 1, 2017, the Mayor and Seven Hills
may jointly renew this contract for an additional two months if Seven Hills
has complied with all terms of the contract and has made progress in
becoming self-sufficient again, but still needs temporary assistance from the
City's taxpayers. Prior to this renewed contract's anticipated ending date on
May 30, 2017, Seven Hills and the Mayor may further extend this contract
for an additional two (2) month term unless the City Council has passed a
resolution opposing such final term of this contract.
IN WITNESS WHEREOF, the parties hereto have caused their signatures
to be set by their authorized representatives effective the date signed by the Mayor
after approval by the Fayetteville City Council.
SEVEN HILLS HOMELESS CENTER
0��
Lynn Donald Carver
Chair of the Seven Hills Homeless
Center Board
Billy Rader, Chief Executive Officer
Date: C
CITY OF FAYETTEVILLE,
ARKANSAS
Lioneld Jordan, Mayor
Date:
ATTEST:
Sondra E. Smith
City Clerk/Treasurer
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 CHIEF FINANCIAL OFFICER (1 10)
2017
Requestor: Paul Becker
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Budget adjustment to provide emergency funding for Seven Hills Homeless Center.
RESOLUTION/ORDINANCE
COUNCIL DATE
LEGISTAR FILE ID#
1/31/2017
2017-0060
i a4+ciwa, FeW
1/30/2017 9:02 AM
Budget Director
TYPE:
DESCRIPTION:
GLDATE:
POSTED:
Date
TOTAL 150,000 150,000 v.20161220
Increase / (Decrease) Project.Sub#
Account Number Expense Revenue Project Sub AT Account Name
1010.090.6600-5721.00 150,000 - EX Transfer to - Seven Hills Homeless
1010.001.0001-4999.99 150,000 RE Use Fund Balance - Current
C:\Program Files\Granicus\Legistar5\Packet\1240_City Council Special Meeting- 1_31_2017\0001_2_BA_SEVEN HILLS HOMELESS
SHELTER 1 of 1