HomeMy WebLinkAbout08-17 RESOLUTIONOF F �A�Y E�TT6
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'RKANS PSPS
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 08-17
File Number: 2016-0594
BID NO. 17-07 HILLSIDE GRAVEL:
A RESOLUTION TO AWARD BID NO. 17-07 AND AUTHORIZE THE PURCHASE OF HILLSIDE
GRAVEL FROM LES ROGERS, INC. IN VARYING AMOUNTS AND FOR VARIABLE UNIT PRICES
AS NEEDED THROUGH THE END OF 2017.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid No. 17-07 and
authorizes the purchase of hillside gravel from Les Rogers, Inc. in varying amounts and for variable unit
prices as specified in the bid calculation attached to this Resolution as needed through the end of 2017.
PASSED and APPROVED on 1/3/2017
Page 1
Attest:
4 '% 11111/
Sondra E. Smith, City Clerk Treas�°�°TREgs°�",��
Printed on 114117
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
,- Text File
File Number: 2016-0594
Agenda Date: 1/3/2017 Version: 1 Status: Passed
In Control: City Council Meeting
Agenda Number: A. 9
BID NO. 17-07 HILLSIDE GRAVEL:
File Type: Resolution
A RESOLUTION TO AWARD BID NO. 17-07 AND AUTHORIZE THE PURCHASE OF HILLSIDE
GRAVEL FROM LES ROGERS, INC. IN VARYING AMOUNTS AND FOR VARIABLE UNIT
PRICES AS NEEDED THROUGH THE END OF 2017
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid No. 17-07 and
authorizes the purchase of hillside gravel from Les Rogers, Inc. in varying amounts and for variable unit
prices as specified in the bid calculation attached to this Resolution as needed through the end of 2017.
City of Fayetteville, Arkansas Page 1 Printed on 11412017
4.
City of Fayetteville Staff Review Form
2016-0594
Legistar File ID
1/3/2017
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Terry Gulley
Submitted By
12/16/2016 Transportation Services /
_ Transportation Services Department
Submitted Date Division / Department
Action Recommendation:
A resolution awarding Bid 17-07 to and authorizing the purchase of hillside gravel from Les Rogers, Inc. as primary
supplier for materials picked up and for materials delivered for the unit prices shown on the attached bid
tabulation, as needed through the end of calendar year 2017.
Budget Impact:
Various Various
Account Number
Fund
Various
Various
Project Number
Project Title
Budgeted Item? Yes
Current Budget
$ -
Funds Obligated
$ -
Current Balance
$
Does item have a cost? Yes
Item Cost
Budget Adjustment Attached? No
Budget Adjustment
Remaining Budget—
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Approval Date:
Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary
depending upon the Transportation Division's fluctuating needs based on citizen service requests
received, construction projects approved, and other variable factors.
CITY OF
ARKANSAS
MEETING OF JANUARY 3, 2017
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
CITY COUNCIL AGENDA MEMO
FROM: Terry Gulley, Transportation Services Director
DATE: December 16, 2016
SUBJECT: Bid 17-07, Hillside Gravel
RECOMMENDATION:
Staff recommends a resolution awarding Bid 17-07 to and authorizing the purchase of hillside
gravel from Les Rogers, Inc. as primary supplier for materials picked up and for materials
delivered for the unit prices shown on the attached bid tabulation, as needed through the end of
calendar year 2017.
BACKGROUND:
The purchase of bulk construction materials and services is necessary to maintain current
infrastructure and to implement the projects outlined in the Capital Improvements Program and
Annual Budget and Work Program.
DISCUSSION:
Sealed bids in accordance with State statutes, City ordinances, and purchasing procedures were
publicly read and the results are attached to this memo.
BUDGET/STAFF IMPACT:
Funds for the acquisition of materials and services have been budgeted in various capital projects
within the Sales Tax Capital Improvements Fund and Street Fund operating programs.
Attachments:
Bid 17-07 Tabulation
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Bid: 17-07
CITY OF
Date: 10-26-16
TIME: 2:00 PM
1�ay 1 le CITY OF FAYETTEVILLE
ARKANSAS
Bid 17-07, Hillside Gravel
"NOzes caicumuon error nas peen correciea
"NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
CERTIFIED:
I �,_ 14; A. Rennie, Purchasing Manager
witness
f % <(D
Date
Les Rogers, Inc.
Item
DESCRIPTION
Est. Qty
Unit
Price Per Unit
Ext. Price
1
Red Hillside Gravel — Per Cubic Yard Pickup and Loaded on
15,000
CY
$ 2.20
$ 33,000.00
City Truck (Material Cost Only)
2
2 Red Hillside Gravel — Per Cubic Yard (Price of delivery only
10,000
CY
$ 4.60
$ 46,000.00
— this price shall be added to the cost of material)
Total Bid Based On Estimate:
$ 79,000.00
"NOzes caicumuon error nas peen correciea
"NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
CERTIFIED:
I �,_ 14; A. Rennie, Purchasing Manager
witness
f % <(D
Date